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					Minutes: Board of Trustees – October 28, 2008




                                      BOARD OF TRUSTEES
                                           OF THE
                             PERALTA COMMUNITY COLLEGE DISTRICT
                                          MINUTES
                                       OCTOBER 28, 2008
CALL TO ORDER
ROLL CALL
The Regular Meeting of the Board of Trustees will begin at 5:00 P.M. in the Boardroom, District
Administrative Center, 333 East Eighth Street, Oakland. The first item of business will be to announce the
matters to be discussed in Closed Session. Immediately following that announcement, the Board will enter
Closed Session. The Regular Meeting in Open Session will reconvene at 7:30 P.M.
Present: Trustee Gonzalez Yuen, Trustee Guillen, Trustee Gulassa, Trustee Handy, Trustee Hodge,
            Trustee Riley, Student Trustee Thompson, and Trustee Withrow.
Absent: Student Trustee Tobor.
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION ACTIONS 7:32 P.M.
At tonight’s closed session, the Board voted to approve the following three public employee contracts of:
1. Dr. Wise Allen as Vice Chancellor of Educational Services, District Office, effective July 1, 2008 to June
30, 2010, by the following called votes: AYES:5 NOES: 0 ABSTAIN:2 ABSENT: 0
2. Dr. George Herring as College President of COA, effective September 1, 2008 to June 30, 2010, by the
following called votes: AYES:7 NOES: 0 ABSTAIN: 0 ABSENT: 0
3. Lilia Celhay as Director, Gateway to college program, effective November 24, 2008 to June 30, 2010,
by the following called votes: AYES: 6 NOES: 0 ABSTAIN: 1 ABSENT: 0
4. The Board directs the Chancellor to respond to the Board regarding two documents submitted by the
Inspector General, by the following called votes: AYES: 7 NOES: 0 ABSTAIN: 0 ABSENT: 0
APPROVAL OF THE AGENDA 7:33 P.M.
MOTION: Motion by Trustee Withrow, second by Trustee Gonzalez Yuen to approve the agenda, and to
             add to Item 15 "the bid award to A & E Emaar for $75,000."

         AYES:            Gonzalez Yuen, Handy, Guillen, Hodge, Gulassa, Riley, and Withrow.
         NOES:            None
         ABSTAIN:         None
         ABSENT:          None
MINUTES 7:34 P.M.
1.  Consider Minutes of the Board Meeting of October 14, 2008 Copies of the minutes of the
    Board of Trustees’ Meetings are posted on Granicus. As a matter of policy (Board Policy
    1.10), no action shall be taken on any item not identified as an "action item."
MOTION:Motion by Trustee Withrow, second by Trustee Guillen to approve 1. Consider Minutes
        of the Board Meeting of October 14, 2008 Copies of the minutes of the Board of
        Trustees’ Meetings are posted on Granicus.
        As a matter of policy (Board Policy 1.10), no action shall be taken on any item not
        identified as an "action item."

           AYES:          Trustee Gonzalez Yuen, Trustee Guillen, Trustee Gulassa, Trustee Handy,
                          Trustee Hodge, Trustee Riley, and Trustee Withrow.
           NOES:          None
           ABSTAIN:       None
           ABSENT:        None


                                                 Page 1 of 15
Minutes: Board of Trustees – October 28, 2008


COMMUNICATIONS FROM MEMBERS OF THE PUBLIC 7:35 P.M.
This portion of the agenda provides an opportunity for members of the public to address the Board on matters not
included on this agenda. A maximum of 15 minutes (3 minutes per individual maximum) will be provided for speakers
under this agenda item. Requests to speak which cannot be honored within the time limit will be scheduled for
subsequent meetings in the order received. Under the Brown Act, Trustees and District staff are not allowed to discuss
and/or take formal action at today's meeting on items brought before them under this item. Trustees and District staff
are only allowed to respond briefly. Persons submitting cards to address an item included on the agenda will be called
upon at the time the agenda item is considered by the Board. Cards must be received prior to the Board's consideration
of the item and honored in the order the cards are received by the recording secretary.
Speaker Holmes speaking on behalf of BCC asked why student haven’t received Fi Aid. Speaker
Anderson empathizes with students who don’t have books. She feels students are paying the price of a
previous regime. Speaker Sterling reminded the Board that students are here to receive services from the
District, and not the other way around. Speaker Hoffman has been posting stories on You Tube. He feels
that Peralta has been losing paper work at an alarming rate at BCC. He feels student are in a desperate
straight. He feels people will be out on the street, and he knows of students considering suicide from this
disaster. (Prepared statements can be submitted to the Board Clerk, and will be given to the Board and the
administration.) Speaker Nassberg reported student trustees haven’t been returning e-mails. Regent’s CEO
told him that this was a beta system. He wants to know the date on which people undergoing hardships will
be paid. He has dropped his health care insurance to stay in school. Speaker Weintraub voiced concerns of
many of our faculty in PFT during this crisis, and asks for immediate help for students in crisis, and to run
parallel systems, and speak to end users. Speaker Carter feels disrespected. She feels District has been
negligent. She feels students should seek legal counsel to investigate what’s being done to
the students. Speaker Price expressed that the system was not properly tested, despite being planned over
many years. (Her comments are attached.) Speaker Karim is concerned that Regent hasn’t fulfilled what they
promised. Speaker Prevost feels that the buck stops here. Teachers have gone above-and-beyond the call of
duty to help their students. Speaker Barnes has gotten the run-around when trying to find out when she can
receive her Fi Aid. Speaker Chavis feels that students are getting the run-around, with a lot of
miscommunication between the students, colleges, and the District. She is determined to get her education
despite this setback. Speaker Griego shared she’s tired of dealing with Peralta, and doesn’t want to have to
return to another meeting to get the answers. She asks the Chancellor to do his job and get the problem
solved. Speaker Hammonds feels she’s an abused student. She feels that the District goals are not
for disabled students. Speaker Janessa spoke representing Merritt college nursing program former students.
She reports that grant monies were taken by Peralta to help support nursing students, and that the students
were unsuccessful in their programs. They have used all of the available methods to appeal. She feels the
teacher’s are tyrants in the programs. She complains that she has a W on her transcript that will affect her
future education. Speaker Williams feels that students have been taken advantage in the Merritt college
nursing program. He was told that he couldn’t attend the campus any longer. He is eager to get a good
education and enrich his community. He feels he was unfairly treated.
Speaker Francis is here on behalf of her family with hopes of becoming a nurse. She attended the bridge
programs in preparation for the nursing courses. She feels that the faculty do not show compassion to their
students in this program. Speaker Basir felts faculty never gave the lesson plans to the Merritt College
nursing program students. She felt faculty mistakes were apparent on the exams, and that materials presented
in class weren’t on the exams. She felt faculty were never there to attend office hours, and there were
therefore no office hours offered. There was insufficient lab time. She felt she studied enough to have
passed the program. Speaker Johnson is a parent of nursing student. He’s appalled at what’s happened in the
nursing program. He feels they weren’t taught nursing. He reported that speaker Williams was treated poorly
by being stopped on campus. He feels the faculty are arrogant in this program.
Background Materials
CHANCELLOR
Chancellor’s Report
Financial Aid Report Vice Chancellors' Reports Enrollment and Accreditation Update Presenter: Vice
Chancellor Allen General Services Update Presenter: Vice Chancellor Ikharo Budget Update Presenter: Vice
Chancellor Smith


                                                     Page 2 of 15
Minutes: Board of Trustees – October 28, 2008


A Financial Aid update was given by Kerry Compton. She emphasized that everyone at Peralta cares about
students and their financial aid. The goal with the new system was to get the money to the students even
sooner than in the past. The system is not yet working. Regents isn’t working for us. Manual check
processing will be in place by tomorrow, and students will get their checks. Thanks to the Finance
department, checks will be processed to students. Workflow improvements have been made for the 4000
files left. The checks will now be manually processed. 2000 checks have been currently processed, with 5-
6,000 student receiving their Fi Aid already. Various awards and emergency advances have been given to
students.
The Chancellor will give a written report, unless the audience can react appropriately. The Chancellor
understands that people are upset and frustrated. We have a unique Fi Aid system, with a system at each
college. The verification process used to be very slow, which was why Regent was chosen. Regent has
failed. Other options are all manual and very slow. The Federal government requires a great deal of
information before Fi Aid checks will be issued. Peralta monies will thus be used to pay our students. The
Chancellor has directed the colleges to write checks to speed up the system. Student status also changes
which complicates the issue. Peralta is working to centralize the system. Checks will start to roll out
tomorrow on the campuses.
The Chancellor added that he felt the Merritt college student was disrespectful to the faculty. He will give a
future report on the topic of the Merritt college nursing program.
IDENTIFICATION OF ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR
DEBATE 7:50 P.M.
Items 5, 6, 18 are removed from the consent calendar for debate.
IDENTIFICATION OF ITEMS TO REMAIN ON THE CONSENT CALENDAR AND
PULLED FOR DISCUSSION 7:52 P.M.
Items 7 and 21 will remain on the consent calendar, but are pulled for discussion.
REPORTS AND PRESENTATIONS 7:53 P.M.
2.       Program of Distinction - Merritt College, Landscape Horticulture Presenters: President Adams, Tom
         Branca, and Chris Grampp A presentation will be given about Merritt College’s Program of
         Distinction, Landscape Horticulture - Past, Present and Future! The Landscape Horticulture
         Department, one of the largest horticultural facilities in Northern California, offers certificates and
         degrees in a comprehensive vocational education program and strives to prepare students for specific
         careers. Socially conscious and responsible programs are held in one of the largest horticultural
         facilities in northern California. Our mission is to provide a rich and rewarding horticultural
         experience for every student, be it for one class or for a whole course of study.
3.       Report on the Foundation Projects Presenter: Associate Vice Chancellor and Special Assistant Jelks
         The Board will be given an update on the Peralta Foundation, OSHER matching grant, and a report
         from the Network of the Community College Foundation’s conference.
Alton Jelks reported on Saad and Shaw's investigation on the potential to develop a major fundraising
campaign. They interviewed 25 people in their study. It’s felt that such a campaign is not ripe at this time. A
report was provided to the Board on their findings. Thanks were given for the report. Alton looks forward
to sharing ideas with the Board and college Presidents on the report contents. Bernard Osher matching grant
has contributed $125 M to the State Chancellor’s office. Additional funds may arise from this, where we
could get 5 scholarships/year of about $1000 - $1200. He attended a conference in San Diego about
foundation fundraising. An effective websites will be an invaluable tool in the future. Other suggestions are
to get faculty involved with matching contributions. Alumni associations, recognition programs, advisory
committees, and guest lecturers in classrooms were some other ideas. Stories about how student lives have
been changed by Peralta are important to tell, and raising money is about creating relationships. Some
foundations set a goal based upon a percentage of the general budget. Bequests need to be developed. Many
community colleges realize they have to be more aggressive in fundraising with long term goals. The
Foundation dinner is tomorrow night with 560 people in attendance. UC President Yudof will speak, with
many dignitaries attending, including Lt. Governor Garamendi, Sandre Swanson, Barbara Lee, and many
others. Trustee Handy hopes that there will be another time soon to address the findings in further detail.
It’s important that we build our Foundation Board, as well, and to evaluate who else is needed on the Board.


                                                 Page 3 of 15
Minutes: Board of Trustees – October 28, 2008


Trustee Guillen asked what the Board’s fiduciary relationship is to the Board. The General Counsel reported
that the Foundation is an auxiliary group that has a Master agreement that controls its relationship with
Peralta with some designations. The Chancellor reported that the Foundation has a separate audit, and it’s
not in our District budget, but rolled up in our Financial statements.
Background Materials
INFORMATIONAL ITEMS AND ORAL REPORTS 8:15 P.M.
Vice Chancellors’ Reports
Financial Aid Report
Vice Chancellors’ Reports
    Enrollment and Accreditation Update Presenter: Vice Chancellor Allen
  General Services Update Presenter: Vice Chancellor Ikharo
    Budget Update Presenter: Vice Chancellor Smith
Vice Chancellor Allen gave an enrollment report. We are 4% above where we were last year, without the
positive attendance rosters. Regarding accreditation, Dr. Chong was thanked for hosting a workshop by Dr.
Hartley from West Valley college. He reminded people not to deal with problems during this process.
President Gulassa shared that the reports will be submitted as a PDF to the Board prior to Thanksgiving.
Vice Chancellor Ikharo addressed the issue of signage and the status. All of the bids are expected by the
second week of November, returning to the next Board meeting. Then, the work can be completed within
180 days. Progress is also being made on the energy master plans. Trustee Guillen wanted to acknowledge
comments from members of the business community who are now complementary with Peralta general
services department. Chancellor reported that we are renting the building, and that we thus don’t want to
replace the carpet at this time.
Chancellor Smith received some State budget news thinking that substantial cuts will soon hit the school
systems. It is felt that there may be sales tax increases. Special session of the legislature will necessitate
congress meeting to begin solving the problems. Thus, we are warned that
Colleges’ Reports
Merritt College Presenter: President Adams
President Adams is proud of their program of distinction. He commends Jeff Heyman and his staff on the
documentary Merritt Colllege: Home of the Black Panthers. He thanked Barbara Lee on assuring a grant for
Merritt College. UCLA Dr. Bloch will attend the next SMT looking with the hope to bring more diversity to
UCLA.
Laney College Presenter: President Chong
President Chong invites the public to see "The Piano Player". He thanks Trustee Guillen for his support of a
Hispanic scholarship fund with American Express. The group Justice for Vietnam and Victims of Agent
Orange spoke today at Laney. The CA legislative staffers, coordinated by Jeanette Dong, visited Peralta today
and BCC tomorrow. The Green College Jobs initiative press conference was very successful.
College of Alameda Presenter: President Herring
President Herring was happy to report the historic event that the City of Alameda hosted their sister city in
China, hosting 11 of their representatives who visited COA. They viewed our career center. He was asked
by the mayor to consider a faculty exchange program.
Berkeley City College Presenter: President Inclan
President Inclan reported on their job fair last Friday with eco jobs and women in business. An economist
spoke on the state of the economy, with a formula to solve some of our problems. Milvia Street showcased
the literary talent of our staff and students. Human services paraprofessional bilingual conference drew
representatives from many counties and showcasing jobs in those areas.
COMMENTS FROM THE BOARD OF TRUSTEES
(Announce any upcoming Board committee meetings.) Board Listening Sessions 12 - 1:30 p.m.: 11/13 BCC
12/2 Merritt
Trustee Guillen congratulated the students for coming out to speak to the Board. It reminds him of his
student days doing the same. He acknowledges the staff working to solve those problems.
Trustee Hodge sent her heartfelt apologies and as a student she understands how hard the delays can be. She
feels it’s unacceptable to have this many delays. She encourages the students to keep striving forward.


                                                Page 4 of 15
Minutes: Board of Trustees – October 28, 2008


Trustee Handy shared that she attending a students’ program for the Peralta international students, with
students from all over the world. She invites the community to get involved in the Oakland holiday parade,
and she invites people to volunteer in this.

MOTION: Motion by Trustee Withrow, second by Trustee Guillen extend the meeting time until 10:30 p.m.

             AYES:             Guillen, Gonzalez Yuen, Withrow, Handy, Riley, Hodge, and Gulassa.
             NOES:             None
             ABSTAIN:          None
             ABSENT:           None

Student Trustee Thompson was welcomed back to the Board after her illness.

4.    Consider Draft Board Meeting Calendar, 2009 A draft Board meeting calendar for 2009 is presented
      for Trustee consideration. The calendar will be agendized at the next Board meeting for approval.
Background Materials
Board listening sessions were announced.

CONSENT/CALENDAR (FOR ACTION) 8:45 PM
All action items are to be considered to be a part of a consent calendar. Trustees are given the opportunity to pull
specific items off the consent calendar for discussion and action. All items that have not been pulled by a Trustee will
be considered in a block for comments by the public and action by the Board. Any contract approval is subject to
negotiation and execution by the Chancellor.

MOTION:Motion by Withrow, second by Gonzalez Yuen to approve the consent calendar, including Items
       7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26 and 27.



7.    Consider Approval of Contract with The Evans Consulting Group Presenter: Vice Chancellor Smith
      Scope of Work 1: At the October 14, 2008 Board meeting, a contract with Evans Consulting was
      approved to provide leadership and maintain a plan to expedite the disbursement of funds to a
      significant backlog of students whose financial aid applications have not been fully processed for the
      current fiscal award year (2008-09). The total contract amount was approved for $35,756.40. This
      amount is a weekly rate. Evans consulting has been very helpful and it is critical that the District have
      them continue at least for an additional week. At this time, the District would like to request an
      additional $50,000.00 to complete this contract. Scope of Work 2: The goal of the review is to assess
      how to streamline processes, while increasing the automation capabilities housed within Regent
      Diamond (software). Perform an analysis of the organizational structure and staffing for the financial
      aid operations at Peralta. Emphasis will be placed on assessing the strengths and weaknesses of having
      coordinated versus decentralized control for the processing functions, and evaluating ways to improve
      internal controls and service to students. Review the current approach for administering federal and
      state financial aid policies and procedures; complete a general review of compliance requirements in
      the financial aid programs. The total contract amount shall not exceed $64,665.30. The total amount
      requested for scope of work one and two shall not exceed $115,000. All Board recommended
      contracts are subject to negotiation and execution by the Chancellor. The Chancellor recommends
      approval.
Background Materials
Speakers Wilkes and Speakers Miranda were not present when called to speak.

8.     Consider Request for Authorization to apply for funding with The U.S. Department of Education,
       Maximum Achievement Project, Merritt College and Peralta Community College District Presenter:



                                                      Page 5 of 15
Minutes: Board of Trustees – October 28, 2008


      Vice Chancellor Wise Allen The purpose of the Predominantly Black Institutions is to support the
      strengthening of predominantly Black institutions to carry out programs in the following areas:
      Science, technology, engineering, or mathematics (STEMP; Health Education; Internalization or
      globalization; Teacher preparation; and Improving educational outcomes of African-American males.
      The amount to be funded shall not exceed $1,130,040 for two years. Funding Agency: U. S.
      Department of Education. All Board recommended contracts are subject to negotiation and execution
      by the Chancellor. The Chancellor’s recommends approval.
Background Materials

9.    Consider Approval of Independent Contractor Agreement for Bruce Goodard               Presenter: Vice
      Chancellor Wise Allen Consider approval for Independent Contractor Agreement for Bruce Goodard
      consulting services for the East Bay Career Advancement Academy (EBCAA) Peralta Community
      College District. The amount to be approved shall not exceed $54,000. Mr. Goodard’s scope of work
      includes: * Collaborate with the Project Director on development of marketing and
      outreach/recruitment strategies appropriated to each college district and each participating college. *
      Develop a single-sheet overview and other descriptions of the program for general distribution,
      including F.A.Q.s. * Attend meeting with college and community partners, as necessary (with necessity
      being jointly defined by consultant and Project Director). * Identify appropriate vendors and oversee
      creation, development and dissemination of collateral materials in support of the academy. Materials
      to be developed may include, but are not limited to, brochures, flyers, direct mail, public services
      announcements and videos. * Collaborate with the Project director on development of a simple
      website that can be linked to the existing websites of participating colleges and community partners. *
      Foster pro-active contacts with Bay Area media in support of academy programs and "success stories".
      * Develop and make recommendations on communication links among the participating colleges
      spread over two community college districts. * Collaborate with the Project Director on future
      program development, strategic planning, and sustainability. * Serve as inter-governmental liaison
      among local governments, schools, community colleges, chambers of commerce and special districts
      in support of academy programs. * Support the development of the Regional Advisory Council
      required under the grant.
Background Materials

10.   Consider Authorization to apply for a new proposal with the U.S. Department of Education, TRIO
      Grant under the Student Support Services Program and Peralta Community College District
      Presenter: Interim Vice Chancellor Allen The purpose of the program is to provide opportunities for
      academic development, assists students with basic college requirements, and serves to motivate
      students toward the successful completion of their postsecondary education. Student Support Services
      (SSS) projects also may provide grant aid to current SSS participants and help students make the
      transition form one level of higher education to the next. The amount to be approved shall not
      exceed $1.1 million for 5 years per college for a total of $4.4 million. Source of Funding: U. S.
      Department of Education. All Board recommended contracts are subject to negotiation and execution
      by the Chancellor. The Chancellor recommends approval.
Background Materials

11.   Consider Authorization to apply for a new proposal with the Department of Labor, High
      Growth/High Demand Occupation Grant (ATLAS): A Career Path Initiative in Transportation,
      Warehousing and Logistics and Peralta Community College District Presenter: Interim Vice
      Chancellor Allen The Alameda Transportation and Logistics Academic Support Initiative (ATLAS) is
      a collaborative employment and training program including the Peralta Community College District,
      the Oakland and Alameda Workforce Investment Boards, Alameda Social Services Agency, regional
      labor organizations, Adult Education, large warehousing, and transportation employers, and
      community based employment and training providers. ATLP will integrate Workforce Investment Act
      (WIA), Community College, Adult Education, and Employment Training Panel funds to created and


                                                Page 6 of 15
Minutes: Board of Trustees – October 28, 2008


      support a self-contained transportation, warehousing, and logistics training facility that will support
      multiple entry, mid, and higher end employment opportunities in this industry cluster. The amount to
      be approved shall not exceed $2 million for two years. Source of Funding: Department of Labor. All
      Board recommended contracts are subject to negotiation and execution by the Chancellor. The
      Chancellor recommends approval.
Background Materials

12.   Consider Approval of Board Resolution 08/09-66 Presenter: Interim Vice Chancellor Allen
      Consider approval to adopt this resolution to certify the approval of the Peralta Tech Prep
      Consortium contract with the California Department of Education for the Tech Prep Regional
      Coordination Project in the amount not to exceed $600,000. The Board of Trustees’ approved
      authorization for continued funding from the Department of Education, Bay Regional Tech Prep
      Consortium and Peralta Community College District at its regular Board meeting of September 16,
      2008. Thus, the governing Board of the Peralta Community College District authorizes Chancellor
      Elihu Harris or his designee the authority to approve, sign, and execute the Regional Tech Prep
      Coordination contract agreement on behalf of the governing board. This resolution shall remain in
      full force and effect until a resolution of the Board of Trustees is adopted amending or rescinding this
      resolution. All Board recommended contracts are subject to negotiation and execution by the
      Chancellor. The Chancellor recommends approval.
Background Materials

13.   Consider Approval to Piggyback on Foundation for California Community Colleges (FCCC) Contract
      with KI Furniture for Student Desks for Classrooms in Buildings A, D, H and P at Merritt College
      Presenter: Vice Chancellor Ikharo On January 10, 2007, the Board of Trustees appropriated a
      Measure A budget allocation for Merritt College in the amount of $5,360,850.83 for instructional
      furniture, fixtures, and equipment (FF&E). As part of the approved allocation, $543,750 was
      earmarked to replace broken and dilapidated tables and chairs for classrooms in Trade Technology
      Buildings A, Science Building D, and Business Building P. At this time the college would like to
      include the Horticulture Complex Building H without changes to the allocated budget. The college
      has set priorities of systematically replacing desks, tables and chairs throughout the college for various
      end users in the following order: 1) Students 2) Faculty and Staff 3) Administration. As items are
      selected and approved by the end users, a request will be presented to the Board. Each user group will
      work with the District Purchasing Department to procure the needed FF&E. Approval is requested
      to authorize the District to piggyback on the FCCC Contract Number CA0918B with KI Furniture for
      student desks for classrooms in Buildings A, D, H and P at Merritt College, in the amount of
      $127,274.20, as follows. This is allowable under Public Contract Code Section 20652. Items Amount
      Discount Received 500 Student Desks (Merritt) $127,274.20 55% off retail list The desks will be used
      in the following rooms: Room # of Desks Classroom Use
Background Materials

14.    Consider Approval of Resolution 08/09-67, Accept Bid and Award Contract, Laney College Women’s
       Restrooms Refurbishment (Bid No. 08-09/11), Gold Spring Construction Co. Presenter: Vice
       Chancellor Ikharo This project involves refurbishment of eleven women’s restrooms in eight
       buildings at Laney College. The restrooms to be refurbished meet ADA (Americans with Disabilities
       Act) requirements and Division of State Architect requirements (Title 24). This project is one of the
       Laney Modernization and Short-Term Projects previously approved by the Board. A formal bid was
       conducted for this project (08-09/11), and a bid opening was held on October 16, 2008. Twelve bids
       were received, as follows: CONTRACTOR LOCATION TOTAL BID Gold Spring Construction Co.
       Oakland, CA $349,221 JMA Construction San Francisco, CA $362,768 JUV Construction Oakland,
       CA $377,000 Rodan Builders, Inc. Belmont, CA $389,000 Hung Construction Oakland, CA $419,900
       Kel-Tec Builders, Inc. Martinez, CA $441,479 River View Construction, Inc. Sacramento, CA
       $446,796 BHM Construction, Inc. Vallejo, CA $453,200 IMR Contractor Corp. Hayward, CA


                                                 Page 7 of 15
Minutes: Board of Trustees – October 28, 2008


      $463,594 A & E Emaar Albany, CA $464,000 Bay Construction Co. Oakland, CA $526,680 EuroStyle
      Management Roseville, CA $549,680 The lowest responsible and responsive bid was submitted by
      Gold Spring Construction Co. in the amount of $349,221. This resolution formally accepts the bid
      and authorizes the contract award to Gold Spring Construction Co. for the Laney College Women’s
      Restroom Refurbishment. Funding Source: Measure A, as approved by the voters in Peralta’s
      constituency and authorized under Resolution 05/06-45, Exhibit A-1, Laney College "Classroom and
      facilities repairs and grounds improvements." All Board recommended contracts are subject to
      negotiation and execution by the Chancellor. The Chancellor recommends approval.
Background Materials

15.   Consider Approval of Resolution 08/09-68, Accept Bid and Award Contract, Laney College Tunnel
      Lights (Bid No. 08-09/12) Presenter: Vice Chancellor Ikharo This project will modify and improve
      lighting in the ground floor walkways (tunnels) at Laney College. A formal bid was conducted for this
      project (08-09/12), and a bid opening will be held on October 24, 2008. The implementation of the
      project will markedly improve the security concerns due to dark tunnels. The enhanced lighting will
      increase safety for students and staff. Existing lights will be replaced with more energy efficient and
      brighter metal halide lamps. In addition, in-fill lighting will be provided, consisting of LED fixtures
      that are highly energy efficient with a long life span. This project is one of the Laney Modernization
      and Short-Term Projects previously approved by the Board. Information on the bid results and the
      recommended bidder will be available to the Board and the public on the evening of the Board
      meeting. Because this project will address life-safety concerns by providing increased lighting at night,
      it was important to authorize the contract award at this meeting rather than postponing the action to
      the November 18 meeting, so that the project work can be completed as soon as possible before it
      gets darker in the evenings. Funding Source: Measure A, as approved by the voters in Peralta’s
      constituency and authorized under Resolution 05/06-45, Exhibit A-1, Laney College "Campus security
      and safety." The Chancellor recommends approval.
Background Materials

16.   Consider Approval of Resolution 08/09-69, Acceptance and Retention, Ratification of Change Order
      No. 2, District Administrative Center Renovations, Phase 3 - Part 2, Hung Construction Presenter:
      Vice Chancellor Ikharo On September 18, 2007, this Board awarded a contract to Hung Construction
      for the District Administrative Center Renovations, Phase 3 - Part 2. The work has now been
      completed, and acceptance is recommended. This resolution accepts the work as complete and
      provides for a retention payment of $71,512.81, which is 10% of the contract price. Ratification is also
      requested for the final change order to the contract, in the amount of $26,173.54. Including the
      previous Board approved Change Order No. 1, the cumulative change order total is $65,128.08, which
      is 10.0% of the original contract amount ($650,000). Approval to accept the project as complete and
      ratification of Change Order No. 2 are recommended. Funding Source: Measure A, as approved by
      the voters in Peralta’s constituency and authorized under Resolution 05/06-45, Exhibit A-1, District-
      Wide Projects, "Project costs for the acquisition, construction, repair, refurbishment, equipping,
      upgrading, and modernization of classrooms, campuses, buildings, facilities, and grounds throughout
      the District." The Chancellor recommends approval.
Background Materials

17.    Consider Approval of Resolution 08/09-70, Acceptance and Retention and Ratification of Change
       Orders 001 and 002, Chemistry and Biology Department: Tenant Improvement at Laney College,
       Hung Construction Presenter: Vice Chancellor Ikharo On May 22, 2007, this Board awarded a
       contract to Hung Construction for the Chemistry and Biology Department: Tenant Improvement at
       Laney College. The work has now been completed, and acceptance is recommended. This is one of
       the previously Board approved Laney short-term projects. This resolution accepts the work as
       complete and provides for a retention payment of $107,602.03, which is 10% of the contract price.
       Ratification is also requested for Change Orders 001 and 002 to the contract, in the amount of


                                                 Page 8 of 15
Minutes: Board of Trustees – October 28, 2008


      $90,020.27, which is 9.1% of the original contract amount ($986,000). Approval to accept the project
      as complete and ratification of Change Orders 001 and 002 are recommended. Funding Source:
      Measure A, as approved by the voters in Peralta’s constituency and authorized under Resolution
      05/06-45, Exhibit A-1, Laney College, "Equipment, technology upgrades, and facility and classroom
      improvements for the college’s following programs: Biology, Business, Chemistry, CIS, Culinary Arts,
      Dance, Environmental Control Technology, Foreign Languages, Geography, Math, Theater Arts, and
      Welding." All Board recommended contracts are subject to negotiation and execution by the
      Chancellor. The Chancellor recommends approval.
Background Materials

7.     Consider Approval of Contract with The Evans Consulting Group Presenter: Vice Chancellor Smith
       Scope of Work 1: At the October 14, 2008 Board meeting, a contract with Evans Consulting was
       approved to provide leadership and maintain a plan to expedite the disbursement of funds to a
       significant backlog of students whose financial aid applications have not been fully processed for the
       current fiscal award year (2008-09). The total contract amount was approved for $35,756.40. This
       amount is a weekly rate. Evans consulting has been very helpful and it is critical that the District have
       them continue at least for an additional week. At this time, the District would like to request an
       additional $50,000.00 to complete this contract. Scope of Work 2: The goal of the review is to assess
       how to streamline processes, while increasing the automation capabilities housed within Regent
       Diamond (software). Perform an analysis of the organizational structure and staffing for the financial
       aid operations at Peralta. Emphasis will be placed on assessing the strengths and weaknesses of having
       coordinated versus decentralized control for the processing functions, and evaluating ways to improve
       internal controls and service to students. Review the current approach for administering federal and
       state financial aid policies and procedures; complete a general review of compliance requirements in
       the financial aid programs. The total contract amount shall not exceed $64,665.30. The total amount
       requested for scope of work one and two shall not exceed $115,000. All Board recommended
       contracts are subject to negotiation and execution by the Chancellor. The Chancellor recommends
       approval.
Trustee Guillen asked for clarification on this issue. Vice Chancellor Smith clarified the contract amount.
The additional week was approved at the last Board meeting. Now, additional help is needed, so the amount
of time has been extended, with a performance review to get SOPs, and to pay out the proper amount to
students. Trustee Guillen feels that this is a high priority issue for the Board, and he wants to see the
Chancellor expedite the project. This is $35,000/week contract for 5 people in a war-like situation room.
Evans has set-up a process to help expedite the process. General fund money is being taken to quickly cut
checks for the students. It was asked if more staff is needed. Staff is not the issue, but we need the experts
looking at the system.

21.   Consider Approval of Extended Move Management Services, College of Alameda Renovations to
      Building A, IPA Planning Solutions, Inc. Presenter: Vice Chancellor Ikharo (This item is being
      brought back to the Board, after being pulled from the consent calendar at the October 14, 2008
      Board meeting.) Approval is requested for an amendment to the contract with IPA Planning
      Solutions, Inc. for Move Management Services related to the College of Alameda Renovations to
      Building A project, at a fee of $32,472. The additional scope will provide services to: * Keep the move
      related portions of the project on schedule with minimal impact to end users despite overall project
      scheduling and construction delays. * Compensate for increase in scope services as requested by the
      College. This will increase the current not-to-exceed contract amount from $130,466 to $162,938.
      Funding Source: Measure E and Measure A, as approved by the voters in Peralta’s constituency and
      authorized under Resolution 05/06-45, Exhibit A-1, College of Alameda "Equipment, technology
      upgrades, and facility and classroom improvements and expansions for the college’s following
      programs and proposed programs: … Student Services …" All Board recommended contracts are
      subject to negotiation and execution by the Chancellor. The Chancellor recommends approval.
Background Materials


                                                 Page 9 of 15
Minutes: Board of Trustees – October 28, 2008



Trustee Gonzalez Yuen wanted to use this item as an example. General Services was asked to give a report
on how much we’ve spent on move consultations, which has been $1M in moving coordination. As we look
forward on bond spending, this could reach $3M. Thus, this position will be brought in-house for the bond
spending period, saving consideration monies for the District. He thanks the GS staff for being very
responsive. This is just for move coordination services, not movers. Trustee Handy feels the numbers need
to be compared to scope of all of the projects that are being done, and that the amount of money being spent
should include what projects are associated with it. The prior Board agenda item about Bovis had
been referred back to General Services.

22.  Consider Approval to Enter into Agreement for Architectural Services with Byrens Associates for
     Merritt College Modernization and Short-Term Projects Presenter: Vice Chancellor Ikharo (This
     item is being brought back to the Board, after being pulled from the consent calendar at the October
     14, 2008 Board meeting.) Approval is requested for the Chancellor to enter into an agreement for
     architectural services with Byrens Associates for architectural services related to the Merritt College
     Modernization and Short-Term Projects, in the amount of $57,175. Architectural services will be
     provided for the following approved projects: Scope Fee Horticulture (HVAC and HVAC controls,
     plumbing repairs to existing leaking sinks, upgrades to power outlets) $38,100 Child Care (replace
     carpeting, upgrades to restrooms, replace sinks in classroom and kitchen) $ 9,000 Building Q (increase
     from prior contract of $72,400 to adjust to 10% of contract value of $824,750) $10,075
                      TOTAL: $57,175 Byrens Associates was selected from the previously Board approved
     short list of architects. They are currently under contract for the Building Q Improvements, a Merritt
     Short-Term Project (approved at the Board meeting of May 20, 2008). Funding Source: Measure A,
     as approved by the voters in Peralta’s constituency and authorized under Resolution 05/06-45, Exhibit
     A-1, Merritt College "Plumbing, electrical, mechanical system upgrades and improvements." All Board
     recommended contracts are subject to negotiation and execution by the Chancellor. The Chancellor
     recommends approval.
Background Materials

23.  Consider Approval of Agreement with Bovis Lend Lease for Construction Management Services for
     the Berkeley City College Build-Out and Multimedia Center Presenter: Vice Chancellor Ikharo (This
     item was passed with a limited scope at the October 14, 2008 Board meeting, to allow the Berkeley
     City College multi-media lab program management work to be enabled, with the item returning to the
     Board at the October 28, 2008 meeting.) Approval is requested for an agreement with Bovis Lend
     Lease to provide construction management services for the Berkeley City College Build-Out and
     Multimedia Center, in the not-to-exceed amount of $357,924. The scope of services is: * Project
     management support. * Attend design meetings. * Attend District meetings as required. * Provide
     constructability review. * Construction management service for atrium glazing. * Construction
     management service for multi-media room. * Construction management service closeout. * Review
     estimates for content. * Additional services as required by the District. Bovis Lend Lease was selected
     from the previously Board approved short list of project management firms. Bovis Lend Lease is
     currently providing construction management services Berkeley City College modernization and short-
     term projects under a separate contract. Funding Source: Measure A, as approved by the voters in
     Peralta’s constituency and authorized under Resolution 05/06-45, Berkeley City College, "Remodeling
     of classroom space," "Science Lab upgrades," and "Equipment, technology upgrades, and facility and
     classroom improvements for the college’s following programs and proposed programs: … Multimedia
     Arts…" All Board recommended contracts are subject to negotiation and execution by the
     Chancellor. The Chancellor recommends approval.
Background Materials

24.   Consider Approval of Amendment No. 1 to the Agreement with Bovis Lend Lease for Construction
      Management Services for the Berkeley City College Modernization and Short-Term Projects


                                                Page 10 of 15
Minutes: Board of Trustees – October 28, 2008


     Presenter: Vice Chancellor Ikharo (This item is being brought back to the Board, after being pulled
     from the consent calendar at the October 14, 2008 Board meeting.) Approval is requested for
     Amendment No. 1 to the agreement with Bovis Lend Lease for construction management services
     related to the Berkeley City Short-Term Projects, in the amount of $ 134,040. The original contract
     start date was November 2007 for the amount of $106,100. This request for an amendment will
     provide services from July 2008 to June 2009. The total contract will be a not-to-exceed amount of $
     240,140. Funding Source: Measure A, as approved by the voters in Peralta’s constituency and
     authorized under Resolution 05/06-45, Exhibit A-1, Berkeley City College "Classroom and facilities
     repairs and grounds improvements." All Board recommended contracts are subject to negotiation and
     execution by the Chancellor. The Chancellor recommends approval.
Background Materials

25.  Consider Approval of Agreement for Program Support Services District-Wide with B-G Consulting
     Company Presenter: Vice Chancellor Ikharo (This item is being brought back to the Board, after
     being pulled from the consent calendar at the October 14, 2008 Board meeting.) Approval is
     requested for an agreement with B-G Consulting Company to provide program management support
     services District-Wide, in the not-to-exceed amount of $139,200. The scope of services includes but is
     not limited to: * Assist with contract negotiations with contractors and vendors. * Assist with the
     proper scoping and planning for projects. * Detailed budgeting. * Review and implement District
     contract templates. * Assist with the creation of procedure manual. * Assist with creating standards
     and guidelines. * Implement bidding protocol guidelines. Approval will allow B-G Consulting
     Company to continue the executive program support that the firm is currently providing under an
     independent contract. Funding Source: Measure A, as approved by the voters in Peralta’s
     constituency and authorized under Resolution 05/06-45, Exhibit A-1, District-Wide, support services
     for the "acquisition, construction, repair, refurbishment, equipping, upgrading, and modernization of
     classrooms, campuses, buildings, facilities, and grounds throughout the District." All Board
     recommended contracts are subject to negotiation and execution by the Chancellor. The Chancellor
     recommends approval.
Background Materials

26.  Consider Approval to Augment the Project Budget for Laney College Modernization and Short-Term
     Projects Presenter: Vice Chancellor Ikharo (This item is being brought back to the Board, after being
     pulled from the consent calendar at the October 14, 2008 Board meeting.) Approval is requested for
     an augmentation to the project budget for the Laney College Modernization and Short-Term Projects,
     in the amount of $9,431,125. This amount reflects the anticipated cost that will be required for
     completion of the remaining 15 (of the 23) modernization and short-term projects for Laney College,
     minus the remaining unallocated budget balance. It has been determined by the current project
     managers, Consolidated CM, that many of the projects were severely under scoped with minimal
     allocation to complete the design and construction of the projects. For example, the Tower
     Renovation Project was initially scoped to include only cosmetic refurbishments, with an initial budget
     of $1.4 million. The current estimate adds fire, life safety and accessibility compliance (ADA) systems
     to meet code, with an estimated budget of $4.5 million. Included in Board members’ materials is a
     spreadsheet detailing the specific approved projects and current cost projections. Funding Source:
     Measure A, as approved by the voters in Peralta’s constituency and authorized under Resolution
     05/06-45, Exhibit A-1, Laney College "Classroom and facilities repairs and grounds improvements."
     All Board recommended contracts are subject to negotiation and execution by the Chancellor. The
     Chancellor recommends approval.
Background Materials

27.   Consider Approval of Short-Term Assignments - Hiring of Non-Academic Classified Short-Term
      Employees on an Emergency Basis Presenter: Director of Human Resources Fong Pursuant to
      AB500, attached is a report that contains the name, classification, and date of hire, assignment end


                                                Page 11 of 15
Minutes: Board of Trustees – October 28, 2008


       date, hourly rate, classification, position title, location, background and experience department, and
       fund source of candidates recommended for short-term assignments in non-academic classified
       positions. Below are the names and classifications of these candidates. Each candidate’s assignment
       will not exceed the District’s established fiscal-year limit of 184 days.
       Instructional Assistant/ Multi Media BCC Deetz Nanette 10/29/08 06/30/08
       Instructional Assistant III/DSPS Laney

VOTE TO
APPROVE
THE
CONSENT
CALENDAR
        AYES:                Gonzalez Yuen, Handy, Guillen, Hodge, Gulassa, Riley, and Withrow.
        NOES:                None
        ABSTAIN:             None
        ABSENT:              None

5.   Consider Approval of Resolution No. 08/09-10 authorizing the issuance and sale of refunding bonds
     for refinancing Presenter: Vice Chancellor Smith (This item is being brought back to the Board, after
     being pulled from the consent calendar at the October 14, 2008 Board meeting.) Consider Approval
     of Resolution No. 08/09-10 authorizing the issuance and sale of refunding bonds to refinance a
     portion of the outstanding 2005 OPED bonds, approving final form of financing documents and
     approving official action. This item proceeds with unanimous recommended approval from the
     Board’s Audit and Finance Committee. All Board recommended contracts are subject to negotiation
     and execution by the Chancellor. The Chancellor recommends approval.
Background Materials

There are two recommendations, one submitted by the Chancellor and one submitted by Trustee Withrow.
This involves a lot of action in a turbulent market. Original resolution was approved by the Finance
committee, which was received at the time of the meeting. At the last Board meeting, the item was removed.
He feels it’s imperative that the actions approved by this Board be specifically by the Board in open session.
He feels that sections 1-6 in the resolution should be approved by the Board, rather than authorized to the
Chancellor. He submits $35 M instead of $55 amount, that should require Board approval of the definitive
Board actions.
Vice Chancellor Smith requests that the initial OPED debt resolution be considered. Mark Harris advisor at
the Pineapple Group was asked to give an update. There is a refinancing issue, as well as an investment
issue.
Trustee Withrow shared that he does have confidence in the Chancellor and our advisors. He wants to know
how much underwriting they do/year. Bruce Kearns from Stone and Youngburg reported that they sell more
CA public agency and municipal bonds than any other agency.
Trustee Guillen reports that this firm has a very good reputation and will serve the district well. VC Smith
feels that this is a perfect opportunity to refinance these bonds, and that turmoil in the market may continue.
If we wait, if we can’t refund them, then we will default on them. If the market doesn’t look good, then they
won’t proceed, but they’d like to start the work on the process.

MOTION: Motion by Trustee Riley, second by Trustee Withrow extend the meeting time by 15 minutes.

            AYES:           Guillen, Gonzalez Yuen, Withrow, Handy, Riley, Hodge, and Gulassa.
            NOES:           None
            ABSTAIN:        None
            ABSENT:         None



                                                Page 12 of 15
Minutes: Board of Trustees – October 28, 2008



Trustee Withrow asked for an explanation of how they arrived at the $55 M amount. Dale Scott financial
advisor spoke to this. Main portion is used as a reserve, that will remove the requirement that funds be
posted one year earlier. The funds will be refunded back to the District at the end. This extra $10M is fully
invested, with all of the interest accrued to the District. There may be some loss, but not extraordinary, with
some carrying cost. This is the most efficient process to use. There will be full disclosure of the interest that
has to paid in advance. Because of the large size of the OPED bond, a reserve fund wasn’t an option. It was
disclosed, but probably not highlighted in the past. This is a common feature in such bonds. If information
is available, then it can be read into the record at that time. There has to be a definitive naming of an
underwriter. The Board can then decide not to proceed with the deal later down the line. Official
appointment of the firms need to be designated. Trustee Guillen asks if this can be done, and General
Counsel advises that it doesn’t have to be explicitly. The actual terms of the bond sale doesn’t have to come
back to the Board, and action is requested immediately. General Counsel advises that it not return for Board
ratification for all actions, but that it be reported back to the Board on actions taken. Trustee Withrow feels
it needs to be reported to the Board and entered into the record. Trustee Guillen asks why OS doesn’t come
back to the Board for approval. It will come back to the Board to approve in the future. Trustee Yuen
doesn’t fully understand this, and he’d like to ask the other committee members to speak on the issue to
assure him. Trustee Guillen feels his questions have been answered, and he has faith in our advisors. He
asks for comparable data to see if other institutions are doing similar transactions, to see that the District is
better off doing this than not. Trustee Withrow endorses this action.

MOTION: Motion by Trustee Withrow, second by Trustee Riley move Trustee Withrow’s version of the resolution
        for $55M. Sections 1 - 6 of the resolution will be reported back to the Board in open session and
        documented in the Board minutes, to sunset in the performed sections. The firm of Stone and
        Youngberg will be designated as the project underwriters.

                             AYES: Guillen, Gulassa, Gonzalez Yuen, Handy, Hodge, Riley, and Withrow

                             NOES: None
                             ABSTAIN: None
                             ABSENT: None

Present:   Trustee Gonzalez Yuen, Trustee Guillen, Trustee Gulassa, Trustee Handy, Trustee Hodge, Trustee Riley, Student Tr
           Student Trustee Tobor, and Trustee Withrow.
Absent:    None.

6.     Consider Approval of Contract Extension for RWD Technologies Presenter: Vice Chancellor Smith
       (This item is being brought back to the Board, after being pulled from the consent calendar at the
       October 14, 2008 Board meeting.) Consider approval for extended contract consulting with RWD
       Technologies for change management. Peralta’s administration has identified a need for change
       management support for concluding the implementation of PeopleSoft student administration. The
       contract and statement of work includes two components: 1) a sustainment strategy for the student
       administration system. This strategy and plan outlines the current state of the Passport system
       implementation and defines a strategy and timeline for ongoing process, staff and technology
       improvements to continue project success. 2) Change management for communications and training
       assistance for Peralta staff using the Business Intelligence solution, a project now underway. The total
       contract amount shall not exceed $172,000. Services will conclude no later than February 28, 2009.
       (The background material includes one item for an IT Strategic Plan, which is not being considered at
       this time as part of this Board item.) All Board recommended contracts are subject to negotiation and
       execution by the Chancellor. The Chancellor recommends approval.

Background Materials


                                                 Page 13 of 15
Minutes: Board of Trustees – October 28, 2008



MOTION:Motion by Trustee Gonzalez Yuen, second by Trustee Withrow Ten minute

           AYES:           Trustee Gonzalez Yuen, Trustee Guillen, Trustee Gulassa, Trustee Handy,
                           Trustee Hodge, Trustee Riley, and Trustee Withrow.
           NOES:           None
           ABSTAIN:        None
           ABSENT:         None


Trustee Hodge is concerned about hiring this company, and feels we should hire a CIO first. She feels that
their deliverables are unclear since they’ve been here so long. She feels the Board doesn’t have this
information at this time. She feels they’ve been here over one year spending $1M, and that we’re throwing
money after more money. The Chancellor reported that the work that RWD has done is very important.
The amount and scope of the contract have been reduced to vital services. There are a maximum number of
hours before the contract finishes, to clean-up what they have done, and we think there is an end date in
sight. VC Smith feels that we’re not finished with the system, and that support is still needed. He feels
without RWD we would have had huge problems, and that their work has been very valuable, and they just
need to finish their work. They will also assist with the BI installation's new module. The Chancellor reports
that this needs constant updating and tinkering to get to a fundamental level. Trustee Guillen can’t support
this proposal, and he feels that the Passport implementation change management was done poorly.

MOTION:Motion by Trustee Guillen, second by Trustee Handy not approve Item 6.

           AYES:           and Trustee Guillen.
           NOES:           Trustee Gulassa, Trustee Hodge, and Trustee Withrow.
           ABSTAIN:        Trustee Gonzalez Yuen, and Trustee Handy.
           ABSENT:         and Trustee Riley.


MOTION:Motion by Trustee Gonzalez Yuen Item 6 The motion failed for lack of a second.


18.   Consider Ratification of Change Order Nos. 3 and 4, Beginner’s Inn Culinary Kitchen at Laney
      College, NBC General Contractors Corporation Presenter: Vice Chancellor Ikharo The Beginner’s
      Inn Culinary Kitchen project is substantially complete, and the punch list has been completed. The
      District will take occupancy of the culinary kitchen by January 2009. Ratification is requested for
      Change Order Nos. 3 and 4 to the contract with NBC General Contractors Corporation. The amount
      of the change orders is $269,291. Including previous Board approved change orders, the cumulative
      amount is $411,240, which is 7.2% of the original contract amount ($5,680,000). Further information
      on the change orders is included in Board backup materials. The contractor was authorized to
      perform the work so that the schedule would not be delayed and sequencing of the work would not be
      affected. In accordance with Board Policy 6.83, approval was requested from the Chancellor for the
      change order work, and the items are now brought before the Board for ratification. Funding Source:
      Measure A, as approved by the voters in Peralta’s constituency and authorized under Resolution
      05/06-45, Exhibit A-1, Laney College "Equipment, technology upgrades, and facility and classroom
      improvements for the college’s following programs: Biology, Business, Chemistry, CIS, Culinary Arts,
      Dance, Environmental Control Technology, Foreign Languages, Geography, Math, Theater Arts, and
      Welding." All Board recommended contracts are subject to negotiation and execution by the
      Chancellor. The Chancellor recommends approval.
Background Materials



                                                Page 14 of 15
Minutes: Board of Trustees – October 28, 2008


MOTION:Motion by Trustee Gonzalez Yuen with no second required work with our compliance manager,
       Jake Sloan, to ensure that NBC workers and overtime are validated at a high level of scrutiny.
       Trustee Gulassa feels that the letters are disturbing.

            AYES:            Gonzalez Yuen, Handy, Guillen, Hodge, Gulassa, Riley, and Withrow.
            NOES:            None
            ABSTAIN:         None
            ABSENT:          None

19.   Consider Approval of Extended Project Management/Construction Management Services for Miller
      & Associates, Merritt College Modernization Projects Presenter: Vice Chancellor Ikharo (This item
      was passed with a limited scope at the October 14, 2008 Board meeting, to allow the Merritt College
      microscopy program management work to be enabled, with the item returning to the Board at the
      October 28, 2008 meeting.) Approval is requested for an extension of Project Management Services
      provided by Miller & Associates at a not-to-exceed fee of $545,586. Miller & Associates will provide
      project/construction management services to complete modernization projects and approved Short-
      Term Projects at Merritt College. Specific projects are identified in the proposal included in Board
      members’ materials. The service period is August 31, 2008 to June 30, 2009. Funding Source:
      Measure A, as approved by the voters in Peralta’s constituency and authorized under Resolution
      05/06-45, Exhibit A-1, Merritt College "Classroom and facilities repairs and grounds improvements."
      All Board recommended contracts are subject to negotiation and execution by the Chancellor. The
      Chancellor recommends approval.
Background Materials

20.    Consider Approval of Extended Construction Management Services for Olive Construction
       Management, Renovations to Building A and Sidewalk Rehabilitation Project, College of Alameda
       Presenter: Vice Chancellor Ikharo (This item is being brought back to the Board, after being pulled
       from the consent calendar at the October 14, 2008 Board meeting.) Approval is requested for an
       extension of services with Olive Construction Management, the project manager for the Renovation
       to Building A and Sidewalk Rehabilitation Project at College of Alameda, for a fee of $418,826. The
       time extension is from March 2008 through August 2009, and will provide services through project
       completion. Funding Source: Measure E and Measure A, as approved by the voters in Peralta’s
       constituency and authorized under Resolution 05/06-45, Exhibit A-1, District-Wide Projects
       "Walkways, parking lots, landscaping, and handicap accessibility improvements." All Board
       recommended contracts are subject to negotiation and execution by the Chancellor. The Chancellor
       recommends approval.
Background Materials
 Trustee Handy prefers more meetings rather than more agenda items. She asks for more scrutiny during
agenda setting.

ADJOURNMENT OF THE REGULAR BOARD MEETING
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with
Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting
by contacting the Board Clerk at (510) 466-7203.



                                                           Elihu M. Harris, Chancellor
                                                           Secretary to the Board of Trustees
                                                           PERALTA COMMUNITY COLLEGE DISTRICT




                                                    Page 15 of 15

				
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