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					  Environmental Management
    System Implementation
The Draft Navy EMS Implementation Guide




                        25 July 2002 Workshop
Practices, Aspects, Impacts-
          Concepts
                    Mission


                  Activities/
                  Operations


                    Practices

               Aspect Aspect Aspect


      Impact         Impact     Impact

         Resource          Resource      Resource
    Practices, Aspects, Impacts-
             Inventory
• Installations have an EQA inventory in place:
   – Practices
   – Practice Owners and Locations
   – Compliance Inspection and Oversight Evaluation
     Frequencies and Responsibilities
• Need to make comprehensive and add:
   – Aspects
   – Impacts
    Practices, Aspects, Impacts-
           Relationships
  Inventory                                     Monitoring and
                                                Measurement

  Risk-Based           Objectives    Actions,
   Priorities          and Targets   Projects


                Plan                               Check

• Inventory is basis for risk evaluation and objectives
  and targets
• Inventory is basis for EQA Internal Assessment
     Practices, Aspects, Impacts-
              First Steps
• Update existing EQA inventory with aspects and
  impacts information
• Initially may not be comprehensive
• Goal to get EMS implementation underway
• Follow implementation strategy
       established in Pre-Planning phase
Risk to Mission
              Mission


            Activities/
            Operations


              Practices

         Aspect Aspect Aspect


Impact         Impact     Impact

   Resource          Resource      Resource
                  Impacts and Risk
    Impacts                       Potential Risks to Mission
Degrade natural      Diminished utility for training operations
areas                Adverse public perception or noncompliance
                     Potential mission shutdown.
Noncompliance/       Fines
regulatory           Mission stoppage
action               Lose access to critical resources
                     Distraction and ine fficient use of personnel resources
Adverse public       Lawsuits
perception           Mission stoppage
                     Lose access to critical training areas
                     Distraction and ine fficient use of personnel resources
Human health         Increased sick time
and safety           Personnel injury and death
effects              Decreased individu al performance
   Practices, Aspects, Impacts -
           Risk Ranking
• Evaluate relative risk to mission to
  prioritize practices/aspects
• Process should be: repeatable, documented,
  defensible, and periodic
• May apply qualitative approach
      initially and apply quantitative
  method later
        Pollution Prevention
           Opportunities
• Navy installations have mature P2 Programs
  in place
• The practice inventory may suggest P2
  opportunities not considered within the
  traditional HW/industrial process focus of
  P2
      Pollution Prevention
    Opportunities- First Steps
• Review practice inventory for P2
  opportunities
• Apply P2 approach to identify and develop
  solutions for:
  – Industrial practices not previously identified
  – Non-industrial practices
  – Environmental aspects
       Objectives and Targets
• Objectives define an end-state supportive of
  the installation’s environmental policy goals
• Targets are detailed performance standards
  that quantify each objective
• Should be achievable and
      measurable
• Periodically review and revise
    Objectives and Targets-Types
 Objective Type                            Examples
Emphasizing           40% reduction in pounds of hazardous wastes
CNO and DoD            disposed by the end of FY05, based on an FY02
metrics                baseline.
                      Zero spills of oil product to U.S. waters.
Improving             Develop and distribute SOPs for high risk
management of          practices by first quarter FY03.
environmental         Revise P2 Plan to incorporate new practices
programs or EMS        identified during EMS practice inven tory
elements               development by May 02.
Driving               Reduce VOC air releases installation wide by
implementation         10% per year through FY07, from FY02 baseline
of risk-mitigation     levels.
projects              Eliminate oil discharges to Muddy Creek.
          Objectives and Targets-
              Relationships
Environmental
 Policy Goals

Requirements
                 Objectives                Media
 Risk-Based      and Targets              Programs
  Priorities                   Actions,
                               Projects
Mission, Local
 Conditions

                   Plan                      Do
             Actions and Projects
• Actions - behavioral/administrative initiatives or
  outside support within the CO’s means
   – Realign existing R/R
   – Develop and provide training or procedures
   – Secure NAVFAC support
• Projects - initiatives requiring external funding,
  requested and justified through PPBS
   – P2 investments
   – Studies
   – Plan development
              Actions and Projects-
                 Relationships
Risk-Based
 Priorities

                       Actions               Monitoring and
Objectives
and Targets                                  Measurement
                POM    Projects


                                  Programs

                Plan                  Do         Check
                                                    POLICY

                                           Environmental Policy Statement




                                                                                     PLANNING
                 MANAGEME NT RE VIEW                                                Lega l Requirements
                                                                                Practices, Aspects, Impacts
                    Manage ment Review                                      Pollution Prevention Opportunities
                                                                                  Objectives and Targe ts
                                                                                            PPBS




               CHECKINGA ND CO RRECTIVE/
                                                                                IMPLEMENTATION
                     PREVEN TIVE A CTION
                 Monitoring and Measurement                          Structure, Responsibilities, and Progra ms


Policy         Problem/Cause Identification and
                 Corrective/Preventive Action
                         EMS Review
                                                                                     Training
                                                                 EMS Documentation, Document Control, & Records
                                                                                  Communication
                                                                          Standard Operating Procedures
                                                                      Emerge ncy Preparedness & Response



Planning
Implementation
Checking/Corrective Action
Management Review
    Structure: The EMS Team
• Designated by Installation/Regional
  Commander
• Includes Senior Management (EQB)
  – CO/XO’s of installation and tenants
  – Department/Division managers
  – Environmental office manager
• Includes Technical Support and EMS
  Implementation
  – Media managers and other environmental office staff
  – Environmental POCs
EMS Team may include personnel from

•   Tenants       •   Quality
•   Production    •   Human Resources
•   Maintenance   •   Environmental
•   ROICC         •   Safety and Health
•   Supply        •   Public Affairs
                  •   Comptroller
                  •   BOS Contractors
Structure: Environmental Office
• Media programs
  – Mature
  – Already in place
• EMS elements in place
  –   P2
  –   Legal requirements
  –   Emergency response
  –   PPBS
  –   Training
    Structure: Practice Owners
• “Command, unit, or office that uses a
  practice to accomplish its mission”
• Authority to accomplish their mission using
  a practice     responsibility to control its
  aspects
• Accountability = Responsibilities +Authority

                         4
     Accountability = Responsibilities +Authority

                EMS       Environmental   Practice
                Team         Office       Owners
  EMS
Elements
                              4
 Media
Programs

 Practices
                             4
          Training -Current
• Required by Regulation
  – Media related: HW worker, WWTP operation,
    asbestos worker, emergency response
• Job Related
  – Generally for environmental staff: NEPA,
    ERMS, computer skills
 Training for EMS Implementation
• Initial EMS Team Training
  – Senior Management
  – Environmental Support Staff


• Practice Owners Training
  –   Environmental SOPs
  –   Video
  –   Interactive
  –   Web
      EMS Description Document
• Include installation EMS Policy
• Demonstrates & communicates implementation
  –   Objectives and targets
  –   Organizational structure and key responsibilities
  –   EMS elements
  –   Incorporate or provide a roadmap to information
      supporting each EMS element
             Communication
• Internal
  – Senior management’s role
  – Environmental staff translate requirements into
    procedures and distribute to practice owners
  – Mechanism for practice owners to
    communicate with Environmental Office
• External
  – Public Affairs Office
         Environmental SOPs
• Document for each practice
  – Location, owner, POC
  – Aspects and potential impacts
           Environmental SOPs
• Document for each practice
  – Location, owner, POC
  – Aspects and potential impacts
  – Requirements, Procedures, Responsibilities for
     •   Operational control
     •   Communications
     •   Emergency preparedness and response
     •   Inspection
     •   Training
           Environmental SOPs
• Document for each practice
  – Location, owner, POC
  – Aspects and potential impacts
  – Requirements, Procedures, Responsibilities for
     •   Operational control
     •   Communications
     •   Emergency preparedness and response
     •   Inspection
     •   Training
  – Design, capacity, inputs
  – Physical controls, P2 options, and BMPs in place
  Tailored Environmental SOPs
• Practice owners need to know or provide
  – Location, owner, POC
  –
  –             Procedures, Responsibilities for
     •   Operational control
     •   Communications
     •   Emergency preparedness and response
     •   Inspection
     •   Training
 Emergency Preparedness & Response

• Plans prepared, not distributed
• Training up to date ??
• Distribute procedures in Environmental
  SOPs
                                                   POLICY

                                          Environmental Policy Statement




                                                                                    PLANNING
                MANAGEME NT RE VIEW                                                Lega l Requirements
                                                                               Practices, Aspects, Impacts
                   Manage ment Review                                      Pollution Prevention Opportunities
                                                                                 Objectives and Targe ts
                                                                                           PPBS




              CHECKINGA ND CO RRECTIVE/
                                                                               IMPLEMENTATION
                    PREVEN TIVE A CTION
                Monitoring and Measurement                          Structure, Responsibilities, and Progra ms


Policy        Problem/Cause Identification and
                Corrective/Preventive Action
                        EMS Review
                                                                                    Training
                                                                EMS Documentation, Document Control, & Records
                                                                                 Communication
                                                                         Standard Operating Procedures
                                                                     Emerge ncy Preparedness & Response



Planning
Implementation
Checking/Corrective Action
Management Review
  Monitoring and Measurement
• Sampling and analysis

• Internal assessment efforts

• Tracking progress in meeting objectives and
  targets
        Problem/Cause Identification
        Corrective/Preventive Action

• Review results of internal assessment
  efforts
• Conduct “problem solving”
          Problem/Cause Identification
          Corrective/Preventive Action
• Suggested “problem solving” approach
  –   Define problem
  –   Analyze root causes
  –   Develop alternatives
  –   Select corrective action
  –   Develop corrective action
  –   Implement corrective action
  –   Follow-up
              EMS Review
• Answer two questions
  – Does the EMS, as described in the EMS
    Description Document, meet current Navy
    criteria?


  – Does the EMS, as implemented, effectively do
    what the EMS Description Document says it
    will do?
                                                    POLICY

                                           Environmental Policy Statement




                                                                                     PLANNING
                 MANAGEME NT RE VIEW                                                Lega l Requirements
                                                                                Practices, Aspects, Impacts
                    Manage ment Review                                      Pollution Prevention Opportunities
                                                                                  Objectives and Targe ts
                                                                                            PPBS




               CHECKINGA ND CO RRECTIVE/
                                                                                IMPLEMENTATION
                     PREVEN TIVE A CTION
                 Monitoring and Measurement                          Structure, Responsibilities, and Progra ms


Policy         Problem/Cause Identification and
                 Corrective/Preventive Action
                         EMS Review
                                                                                     Training
                                                                 EMS Documentation, Document Control, & Records
                                                                                  Communication
                                                                          Standard Operating Procedures
                                                                      Emerge ncy Preparedness & Response



Planning
Implementation
Checking/Corrective Action
Management Review
            Management Review
• Analyze results of following
   –   EMS review
   –   Internal assessments
   –   Status of corrective/preventive actions
   –   Progress in meeting objectives and targets
• Implement improvements to EMS
   –   Revise policy
   –   Revise objectives and targets
   –   Revise EMS procedures
   –   Document results
                Conclusions
• You already have a lot elements in place
  –   Requirements
  –   P2
  –   Programs
  –   PPBS
  –   Emergency Response
  –   Checking and Corrective Action (EQA
      Program)
               Conclusions
• Initial EMS improvements you can do
  – Designate EMS Team
  – Obtain/provide initial EMS training
  – Develop/distribute Policy
  – Add aspects and impacts to practice
    inventory
  – Conduct risk evaluation
  – Develop objective and targets
  – Complete EQA implementation
Questions?
    Discussion

				
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posted:4/5/2012
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