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2008 05 27 - board minutes

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2008 05 27 - board minutes Powered By Docstoc
					CROW CANYON COUNTRY CLUB ESTATES                                                                Approved
BOARD OF DIRECTORS BUSINESS MEETING                                                           June 12, 2008
Crow Canyon Country Club
711 Silver Lake Drive
Danville, CA 94526
JULY 10, 2008

M I N U T E S of the B O A R D of D I R E C T O R S B U S I N E S S M E E T I N G

Quorum was Established by the Presence of:
                                                           Jamie Hargrave           (JH)    Vice-President
                                             X              Ron Murphy               (RM)    Secretary
                                             X              Jerry Papagni            (JP)    Treasurer
                                             X              Kathy Randle             (KR)    President
                                             X              Mike Sample              (MS)    Director


Management Present:                          X              Patricia Arnold          (GM)



ESTABLISHMENT OF A QUORUM AND CALL TO ORDER:
The Meeting was called to order at 6:28 p.m. by Board President Kathy Randle.

CONFIRMATION OF AGENDA POSTING IN A PUBLIC LOCATION (SB 528): The GM confirmed that
the Agenda for the Board Meeting had been duly posted Friday, June 20 at 1:11 p.m.

ACTIONS TAKEN WITHOUT A BOARD MEETING:
None noted.

I.      HOMEOWNERS FORUM & COMMITTEE / COMMITTEE CHAIR PRESENTATIONS:
        A. Bill Hoelsken, representing the Special Committee on Townhome Roof Replacement addressed the
           Board updating the Committee’s activities including negotiations with Axis Construction and with the
           prospective Construction Project Manager for the Roofing Replacement Project. Mr. Hoelsken advised
           the Board that the Committee has met individually with Axis Construction, with the General Manager
           and with the Finance Committee. He added that the target date for starting the 2008 project may have
           to be moved further out from the projected July 7 commencement.

II.     CONSENT CALENDAR:
        A. Board Meeting Minutes:
           June 12, 2008 Board Business Meeting Minutes
           On the matter of the Board Meeting Minutes from its June 12, 2008 regular Business Meeting, and
           upon a motion duly made and seconded, (RM/VS) the Board voted unanimously to accept the Minutes
           as presented.
        B. Committee Meeting Minutes
           1. ACC:                      (06/04/08)
           2. Citation Review           (05/12/08)
           3. Community Services        (06/17/08)
           4. Disaster Preparedness     (06/16/08)

III.    BOARD ACTION ON COMMITTEE REPORTS & RECOMMENDATIONS:
        A. Committee Reports:
             1. Finance Committee
                a. INVESTMENTS-GENERAL FUND: On the matter of the Finance Committee
                   recommendation to invest General Reserve Funds in the amount of $956,000
                   maturing on July 3, 2008 into a 26-wk Treasury Bill, and upon a motion duly made
                   and seconded (JP/KR), the Board voted unanimously to approve the action.
              b.   INVESTMENTS-TOWNHOME FUND: On the matter of the Finance Committee
                   recommendation to invest Townhome Reserve Funds in the amount of $200,000
                   maturing on July 3, 2008 into a 13-wk Treasury Bill, and upon a motion duly made
                   and seconded (JP/RM), the Board voted unanimously to approve the action.
              c.   INVESTMENTS-TOWNHOME FUND: On the matter of the Finance Committee
                   recommendation to invest Townhome Reserve Funds in the amount of $1,000,000
                   into a 13-wk Treasury Bill, and upon a motion duly made and seconded (JP/VS), the
                   Board voted unanimously to approve the action.
              d.   2008 TOWNHOME ROOF REPLACEMENT: On the matter of the Finance
                   Committee recommendation that the Board of Directors contract for nine (9)
                   buildings as presented by the Special Townhome Roofing Committee with an option
                   for an additional one to three buildings based on final construction costs, and upon a
                   motion duly made and seconded (RM/VS) the Board voted unanimously to approve
                   the action.
              e.   INSURANCE RENEWAL:                  On the matter of the Finance Committee
                   recommendation that the Board of Directors accept the John L. Brady Insurance
                   Proposal dated June 18, 2008 in the amount of $188,635 for the period July 1, 2008
                   through July 1, 2009, a package that renews insurance coverage for Property &
                   Casualty, Automobile, Fidelity Bond, Workers’ Compensation, Directors’ and
                   Officers Liability and Umbrella Liability, and upon a motion duly made and
                   seconded (JP/RM) the Board voted unanimously to approve the action.
      B. Manager’s Report (also under separate cover)
         1. EBMUD Street Damage Claim: Doral Drive; Glen Eagle Court – Status/ Update/ Correspondence
         2. Office Reception Area Modification – Updated plan/Discussion
         3. PG&E Costs [Pools] – Status update
         4. Renovation Work at Driving Range Road/Corporate Yard Area – Status update
         5. Pools Negotiation with Club – Status Update/Discussion
         6. Cambrian Way Paint Project
         7. Rolling Hills Lane Paint Project (2009)
         8. Association Requirement to Provide a Near- and Long- Term Funding Plan Relative to the Reserve
             Study
         9. Replacement / Additional Bench at Silver Lake Pool Park area
         10. Pro Forma Budget 2009-Draft process started
         11. Landscape Committee Project to Restore Common Area Planting in Townhome Area
         12. Street Sign Replacement Project
         13. Annual Meeting Schedule – Update - Cut off date for Nominations is 4 p.m., July 16, 2008.

IV.   NEW BUSINESS:
      A. No new business addressed

      NEW BUSINESS ITEMS CARRIED FORWARD FROM JUNE 12 BOARD MEETING:
      A. None noted

V.    OLD BUSINESS:
      A. Reformation of Pool Committee: Director Sample will contact H. Kastrup and B. Watters.
      B. Document Shredding Policy: The document/resolution will be addressed at a later Board:
      C. Establishment of Inspector(s) of Election: Discussion/Action: Director Murphy will address this with
         the CVC and report to the Board at the June 24 meeting.
      D. Office Reception Area Modification: GM will seek bids.

                                      Crow Canyon Country Club Estates
                                      Board of Directors Business Meeting
                                           June 24, 2008     Page 2
            E. Doral Drive – Glen Eagle Court GM requesting proposals from qualified Consulting/Engineering
               firms
            F. Negotiations with Club re shared use/heating of a pool: The GM reported that the Club’s GM has had
               no reply yet from the Club’s Corporate Office.

VI.         BOARD ACTIONS RE OLD OR NEW BUSINESS:
              1. On the matter of the request by the Landscape Committee that the side yards at the end Lots of
                 Broadmoor-built buildings be re-landscaped following Lot owner modifications, and that the costs
                 for the landscape repairs be billed back to the respective Lot owners: The Board deferred
                 discussion pending Association Counsel’s review of an option of ‘licensing’ or reverting
                 responsibility back to the individual Lot owners for those planter strips between the building wall
                 and the entry sidewalk. The Board will consider the matter further at the July 10 Business
                 Meeting.
              2. On the matter of the Reserves Funding Plan and Narrative, the Board instructed the General
                 Manager to commence work on the project and also to contact Avelar and Associates to learn if the
                 firm is offering a support role for compliance with the new law.

VII.        SUGGESTIONS FOR WHISPER ARTICLES – Copy for July Edition due by June 15.
               1. Noting specific noted

VIII.       MEETING REQUESTS FROM HOMEOWNERS

IX.         ADJOURNMENT PROCEDURE:
               Task List Review:
               Agenda Re-Confirmation (SB528)
               Items for Next Meeting Agenda (SB528)

            The Regular Business Meeting of the Board Adjourned at 7:35 p.m.

            Next scheduled Board Meeting: Thursday, July 10, 2008

            Executive Session: No Executive Session


       X.       FYI AND HOMEOWNER CORRESPONDENCE


ATTEST:

_____________________________________________                      ____________
       Kathy Randle, President                                     Date

SECRETARY CERTIFICATION
I, Ron Murphy, the Secretary of Crow Canyon Country Club Estates Community Association do hereby certify that
the foregoing is a true and correct copy of the Minutes of the CCCCECA Board of Directors Regular Business
Meeting held on June 24, 2008, as approved by the Board Members in attendance of the meeting.

_____________________________________________                      ____________
       Ron Murphy, Secretary                                       Date




                                             Crow Canyon Country Club Estates
                                             Board of Directors Business Meeting
                                                  June 24, 2008     Page 3

				
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