CROW CANYON COUNTRY CLUB ESTATES Approved
BOARD OF DIRECTORS BUSINESS MEETING June 12, 2008
Crow Canyon Country Club
711 Silver Lake Drive
Danville, CA 94526
JULY 10, 2008
M I N U T E S of the B O A R D of D I R E C T O R S B U S I N E S S M E E T I N G
Quorum was Established by the Presence of:
Jamie Hargrave (JH) Vice-President
X Ron Murphy (RM) Secretary
X Jerry Papagni (JP) Treasurer
X Kathy Randle (KR) President
X Mike Sample (MS) Director
Management Present: X Patricia Arnold (GM)
ESTABLISHMENT OF A QUORUM AND CALL TO ORDER:
The Meeting was called to order at 6:28 p.m. by Board President Kathy Randle.
CONFIRMATION OF AGENDA POSTING IN A PUBLIC LOCATION (SB 528): The GM confirmed that
the Agenda for the Board Meeting had been duly posted Friday, June 20 at 1:11 p.m.
ACTIONS TAKEN WITHOUT A BOARD MEETING:
I. HOMEOWNERS FORUM & COMMITTEE / COMMITTEE CHAIR PRESENTATIONS:
A. Bill Hoelsken, representing the Special Committee on Townhome Roof Replacement addressed the
Board updating the Committee’s activities including negotiations with Axis Construction and with the
prospective Construction Project Manager for the Roofing Replacement Project. Mr. Hoelsken advised
the Board that the Committee has met individually with Axis Construction, with the General Manager
and with the Finance Committee. He added that the target date for starting the 2008 project may have
to be moved further out from the projected July 7 commencement.
II. CONSENT CALENDAR:
A. Board Meeting Minutes:
June 12, 2008 Board Business Meeting Minutes
On the matter of the Board Meeting Minutes from its June 12, 2008 regular Business Meeting, and
upon a motion duly made and seconded, (RM/VS) the Board voted unanimously to accept the Minutes
B. Committee Meeting Minutes
1. ACC: (06/04/08)
2. Citation Review (05/12/08)
3. Community Services (06/17/08)
4. Disaster Preparedness (06/16/08)
III. BOARD ACTION ON COMMITTEE REPORTS & RECOMMENDATIONS:
A. Committee Reports:
1. Finance Committee
a. INVESTMENTS-GENERAL FUND: On the matter of the Finance Committee
recommendation to invest General Reserve Funds in the amount of $956,000
maturing on July 3, 2008 into a 26-wk Treasury Bill, and upon a motion duly made
and seconded (JP/KR), the Board voted unanimously to approve the action.
b. INVESTMENTS-TOWNHOME FUND: On the matter of the Finance Committee
recommendation to invest Townhome Reserve Funds in the amount of $200,000
maturing on July 3, 2008 into a 13-wk Treasury Bill, and upon a motion duly made
and seconded (JP/RM), the Board voted unanimously to approve the action.
c. INVESTMENTS-TOWNHOME FUND: On the matter of the Finance Committee
recommendation to invest Townhome Reserve Funds in the amount of $1,000,000
into a 13-wk Treasury Bill, and upon a motion duly made and seconded (JP/VS), the
Board voted unanimously to approve the action.
d. 2008 TOWNHOME ROOF REPLACEMENT: On the matter of the Finance
Committee recommendation that the Board of Directors contract for nine (9)
buildings as presented by the Special Townhome Roofing Committee with an option
for an additional one to three buildings based on final construction costs, and upon a
motion duly made and seconded (RM/VS) the Board voted unanimously to approve
e. INSURANCE RENEWAL: On the matter of the Finance Committee
recommendation that the Board of Directors accept the John L. Brady Insurance
Proposal dated June 18, 2008 in the amount of $188,635 for the period July 1, 2008
through July 1, 2009, a package that renews insurance coverage for Property &
Casualty, Automobile, Fidelity Bond, Workers’ Compensation, Directors’ and
Officers Liability and Umbrella Liability, and upon a motion duly made and
seconded (JP/RM) the Board voted unanimously to approve the action.
B. Manager’s Report (also under separate cover)
1. EBMUD Street Damage Claim: Doral Drive; Glen Eagle Court – Status/ Update/ Correspondence
2. Office Reception Area Modification – Updated plan/Discussion
3. PG&E Costs [Pools] – Status update
4. Renovation Work at Driving Range Road/Corporate Yard Area – Status update
5. Pools Negotiation with Club – Status Update/Discussion
6. Cambrian Way Paint Project
7. Rolling Hills Lane Paint Project (2009)
8. Association Requirement to Provide a Near- and Long- Term Funding Plan Relative to the Reserve
9. Replacement / Additional Bench at Silver Lake Pool Park area
10. Pro Forma Budget 2009-Draft process started
11. Landscape Committee Project to Restore Common Area Planting in Townhome Area
12. Street Sign Replacement Project
13. Annual Meeting Schedule – Update - Cut off date for Nominations is 4 p.m., July 16, 2008.
IV. NEW BUSINESS:
A. No new business addressed
NEW BUSINESS ITEMS CARRIED FORWARD FROM JUNE 12 BOARD MEETING:
A. None noted
V. OLD BUSINESS:
A. Reformation of Pool Committee: Director Sample will contact H. Kastrup and B. Watters.
B. Document Shredding Policy: The document/resolution will be addressed at a later Board:
C. Establishment of Inspector(s) of Election: Discussion/Action: Director Murphy will address this with
the CVC and report to the Board at the June 24 meeting.
D. Office Reception Area Modification: GM will seek bids.
Crow Canyon Country Club Estates
Board of Directors Business Meeting
June 24, 2008 Page 2
E. Doral Drive – Glen Eagle Court GM requesting proposals from qualified Consulting/Engineering
F. Negotiations with Club re shared use/heating of a pool: The GM reported that the Club’s GM has had
no reply yet from the Club’s Corporate Office.
VI. BOARD ACTIONS RE OLD OR NEW BUSINESS:
1. On the matter of the request by the Landscape Committee that the side yards at the end Lots of
Broadmoor-built buildings be re-landscaped following Lot owner modifications, and that the costs
for the landscape repairs be billed back to the respective Lot owners: The Board deferred
discussion pending Association Counsel’s review of an option of ‘licensing’ or reverting
responsibility back to the individual Lot owners for those planter strips between the building wall
and the entry sidewalk. The Board will consider the matter further at the July 10 Business
2. On the matter of the Reserves Funding Plan and Narrative, the Board instructed the General
Manager to commence work on the project and also to contact Avelar and Associates to learn if the
firm is offering a support role for compliance with the new law.
VII. SUGGESTIONS FOR WHISPER ARTICLES – Copy for July Edition due by June 15.
1. Noting specific noted
VIII. MEETING REQUESTS FROM HOMEOWNERS
IX. ADJOURNMENT PROCEDURE:
Task List Review:
Agenda Re-Confirmation (SB528)
Items for Next Meeting Agenda (SB528)
The Regular Business Meeting of the Board Adjourned at 7:35 p.m.
Next scheduled Board Meeting: Thursday, July 10, 2008
Executive Session: No Executive Session
X. FYI AND HOMEOWNER CORRESPONDENCE
Kathy Randle, President Date
I, Ron Murphy, the Secretary of Crow Canyon Country Club Estates Community Association do hereby certify that
the foregoing is a true and correct copy of the Minutes of the CCCCECA Board of Directors Regular Business
Meeting held on June 24, 2008, as approved by the Board Members in attendance of the meeting.
Ron Murphy, Secretary Date
Crow Canyon Country Club Estates
Board of Directors Business Meeting
June 24, 2008 Page 3