Carver School Building Committee

							                                  Carver School Building Committee
                                         Minutes of Meeting
                                      Monday, January 24, 2011


Members Present:      Jack Angley, Paula Foley, Deb Gesualdo, Paula Kibbe, Richard Lafond.
                      Patrick Meagher, David Siedentopf, Elizabeth Sorrell, Al Spicer, Joe Sullivan,
                      Kevin Walsh, Candace Weiler.

Members Absent:       John Hildebrandt, Lance Kennedy.

Others Present:       Bob Vogel, Dave Finney, Dave Warner, Marie Adams, Shari Fedorowicz.


   I.      Kevin Walsh called the meeting to order at 4:40 pm.
   II.     Deb Gesualdo made a motion to approve the minutes of January 10, 2011. Candace
           Weiler seconded the motion. All in favor, unanimous.
   III.    Architect’s Update.
           a. Marie Adams showed a presentation regarding changes that have been made to the design
              since the last meeting. The loading area has been relocated. The custodial/storage areas
              have also been relocated. One of the music rooms backs up the stage area; the other has
              been moved to the opposite side. Two adult bathrooms have been added in this area.
              Changes have also been made to the entry area. The entry area is now facing the bus
              approach area. There will be a covered canopy. The shape of the media center was altered
              to open the space up and allow better views. The sequence of offices/rooms in the
              administration area was changed. An extra window space was added to one of the special
              education classrooms. The preschool play space now has a cover. On the second level,
              additional adult bathrooms have been added.
           b. Mary Ann Thompson Architects presented next. She discussed how brick will be the
              primary building materials and showed the committee slides of other project with brick.
              She noted that the addition will remain two stories. The roof will be raised and slanted.
              She discussed mullion, random shapes made out of brick that form interesting patterns.
              They are planning on using brick in more interesting ways. Kevin Walsh noted that he
              likes the artistic point of view.
           c. Bob Vogel noted that he has some issues to present to this committee. They would like to
              discuss drop off patterns, loading dock area, outdoor teaching space and play areas.
           d. Dave Warner presented an update on the site plan. There will be three driveway openings.
              The current GJC driveway will be for the preschool drop off area. The next space to the
              west serves as a bus loop to drop students off at front of school. There will be 45 degree
              parking spots for the buses to park. The new driveway area, which is further to the west,
              will be the primary drop off zone for students.
           e. The service area access will be a driveway around the back of the building to
              accommodate large trucks. The garage will need to be reconstructed. The tanks for the
              septic system are under the parking lot.
           f. There are two scenarios for the play areas. The first is to have the play areas up close to
              the building. The second scenario is to have the play areas further away from the building
         so as to bring nature closer to the building. There is a possibility of having an outdoor
         teaching area in the wooded area. Deb Gesualdo preferred this idea to that of a courtyard.
      g. Candy Weiler had questions regarding the drop off area for preschool students. She noted
         that this is only for preschool students, not kindergarten. Paula Foley was concerned with
         the distance that the students would have to walk from their classrooms to get to the play
         area. Dave Warner replied that the play areas are close to cafeteria, like the current set up.
         Candy Weiler noted that students go to recess from lunch and vice versa. Ruby Maestas
         was concerned with the pedestrian walkway between the two parking areas. She wanted to
         know if there are any barriers. Dave Warner noted that it is a direct route for the students
         to get to the front door. He also suggested having fencing there. Dave Siedentopf doesn’t
         think fencing would be a good idea there due to snow removal issues. Joe Sullivan
         believes that the students will adapt to the new traffic pattern. Kevin Walsh believes the
         drop off design will work well. Deb Gesualdo inquired about an area for the teachers to
         dine outside. Jack Angley asked how many feet were there between the building and the
         play area. Was there adequate space for planting of trees? Dave Warner replied that there
         is 45 feet and that does provide adequate space for planting of trees. Thanks were
         extended to Dave Warner for his presentation.
      h. We are still currently in the Schematic Design Phase. Drawings, specs and write ups need
         to be submitted to MSBA by 4/5/11. On 2/7/11, the cost estimating will begin. Kevin
         Walsh asked if there was anything Design Partnership needed from the committee. At this
         time, Mr. Vogel responded, no. Joe Sullivan will be setting up meetings with town
         officials soon. Kevin Walsh noted to Mr. Vogel that the teachers were quite excited that
         Design Partnership took their requests seriously. Joe Sullivan asked if the teachers would
         get to see the final results before submitting the plans. When Liz receives the final
         documents, she will share them with faculty via faculty meetings. This will be done
         probably mid-February. Joe Sullivan suggested the possibility of a 3-D template of the
         design and to have it located in various places around town. Kevin Walsh responded that
         that was a great idea. What would the cost be? Bob Vogel responded that with the
         technology there is today, this can be accomplished quite easily. He will get us cost
         information.
IV.   OPM Update – Joe Sullivan.
      a. Joe Sullivan gave a progress update. He is working diligently to get the submittal to
         MSBA by April 5, 2011. This submittal includes approximately 20 different documents.
      b. He discussed the CMatRisk. Daedulus is working on submitting the required paperwork
         and application for the CMatRisk to the Attorney General’s Office.
      c. Joe is also working on updating the time schedule for the committee. He is working on
         setting up a meeting with MSBA to let them know what we are currently working on. He
         is looking for feedback from them. He is trying to schedule it during the next couple of
         weeks. He will keep the committee informed of the date.
      d. Joe is also working on setting up an informal meeting with the Building Inspector and the
         Carver Fire Department to discuss the current status of the Schematic Design. He would
         like their input.
      e. The traffic study was then discussed. MSBA usually requires it. They highly recommend
         completing a traffic study. The committee really needs to think about this. Kevin Walsh
         suggested not spending the money now for it. Joe Sullivan reminded the committee once
              again that MSBA will more than likely require it. Joe recommends having it done even
              though there may be a cost implementation for it.
           f. Dave Siedentopf informed the committee that the geotechnical study was completed after 9
              hours on Saturday, 1/22/11. Soil samples were taken from the ground. When boring down
              through the land, it was found that there is sand to 30 feet. Boring down further resulted in
              discovering silt to 76 feet. Silt is a good base. The results of the study indicated that
              nothing shocking was found that would require additional steel or concrete in the design.
              The hard copy of the results should be arriving by 1/26 or 1/27.
   V.      MSBA Update.
           a. Liz noted that she has had no contact with MSBA. Joe Sullivan informed the committee
              that he has had no correspondence from them regarding who our contact person is
              currently.
   VI.     Old Business.
           a. Kevin Walsh noted that residents have been asking him about the televised building
              committee meetings. Liz replied that there have been some technical issues at CCAT
              involving these meetings but that the meetings will be aired soon.
           b. Kevin Walsh discussed the Informational Forum that was held last week. He thought it
              went well. The attendance of residents wasn’t considered a full house but it was a positive
              experience. No date has been set for the next forum. More than likely it will be held
              sometime in February. He will keep the committee informed.
   VII.    New Business.
           a. Joe Sullivan asked about the Public Information Group. Liz Sorrell replied that Lance
              Kennedy has offered to head up this group and that he is “raring to go”.
   VIII.   Next Meeting.
           a. The next meeting will be held on Monday, 2/7/11 at 4:30 pm in the IMC of the EKW
              Building.
           b. Candy Weiler made a motion to adjourn the meeting at 5:45 pm. Deb Gesualdo
              seconded the motion. All in favor, unanimous.

Respectfully submitted,

Kelly Yenulevich
Recording Secretary


Approved: 2/7/11