Standard Terms of Reference for
GIZ HIV Focal Points
Version of 8 June 2011, proposed by HIV task force, GIZ head office
I. Roles and lines of responsibility
1. All GIZ offices world-wide are required to set up and implement HIV workplace
programmes (WPP) according to the GIZ HIV workplace policy posted at
https://intranet.gtz.de/de/personal/dni19186.html As part of this, they should appoint
an HIV Focal Point, whose tasks are detailed under II. In addition to these tasks, only
Focal Points in Sub-Sahara Africa are charged with the tasks outlined under III.
2. Whilst the Country Director is the overall responsible person for the GIZ workplace
programme, the Administrative Director or, by delegation, the human resource officer
is in charge of its development, implementation, monitoring and evaluation.
3. The HIV Focal Point supports the Administrative Director/Human Resource Officer in
developing, implementing, monitoring and evaluating the workplace programme as
detailed below (see II.)
4. In countries with generalized HIV epidemics (HIV prevalence above 1%) in Sub-
Saharan Africa, all GIZ programmes are also required to mainstream HIV externally,
according to the guidance given at http://ms-hiv-gdc.org/description/. Whilst the
Country Director is the overall responsible, each principal advisor
(Auftragsverantwortlicher = AV) is responsible for mainstreaming HIV in his/her
programme (the so-called external mainstreaming). The Focal Point is responsible for
supporting the AV by providing the HIV-related technical expertise as well as
expertise regarding the HIV mainstreaming process.
5. GIZ offices in Asia, Latin America, Eastern Europe and the MENA region usually
appoint one of their existing staff members as Focal Point who has the necessary
qualifications (see IV.). In some cases, the task is commissioned to consultants with
the required qualifications. The Focal Point tasks would then be carried out in addition
to the staff member’s usual work and should be acknowledged in his or her annual
staff assessment and development talk.
6. For GIZ offices in Sub-Saharan African countries with generalized HIV epidemics, it is
recommended that a Focal Point position is established, covering advice and support
to both the workplace programme and external HIV mainstreaming. The workload of
the Focal Point (full-time or part-time) will depend on the number and size of GIZ
programmes in the country, and on the national HIV prevalence. Generally, only
countries with high – very high HIV prevalences (5% - 10% and above) and several
large programmes are likely to require a full-time HIV Focal Point.
7. All GIZ HIV Focal Points report directly to their GIZ Country Directors.
II. Tasks regarding GIZ workplace programme
1. Supports the Administrative Director/Human Resource Officer in developing the WPP
at country level in accordance with the policy paper "HIV-AIDS Workplace
Programme for GTZ-Personnel" (https://intranet.gtz.de/de/personal/dni19186.html) in
such a way that all GIZ staff, their core families, and consulting personnel have
access – in a strictly confidential manner – to VCT and to medical treatment of HIV
and related diseases (ART, treatment of opportunistic diseases, Prevention of mother
to child transmission/PMTCT, Post-exposure prophylaxis/PEP). These can be
a. Health care providers (private or NGO)
b. Resource directory for public health services
c. Inclusion in GIZ’ medical benefit scheme
2. Supports the Administrative Director in analysing and periodically reanalysing,
through a needs assessment, the provision of HIV services (prevention, testing and
counselling, treatment) through the country’s national health care system in order to
identify gaps that need to be filled by the GIZ WPP.
3. Supports the Administrative Director in establishing a baseline for the GIZ WPP (e.g.
through situational analysis, KAPB survey etc.).
4. Based on the needs assessment – supports the Administrative Director in organising
activities and services aimed at educating and training GIZ staff, their core families,
and consulting personnel on HIV, HIV prevention and other relevant health issues.
5. Serves as confidant on all HIV-related questions and concerns to all interested GIZ
staff members – keeping strict confidentiality.
6. Supports the Administrative Director in making sure that every GIZ staff member is
fully informed about the GIZ HIV WPP, including their rights (labour law) and the
provision or financing of health services offered by GIZ.
7. Supports the Administrative Director in ensuring that all GIZ staff members have
access to condoms.
8. Together with the Administrative Director, continuously monitors WPP-related
activities, services and costs, e.g. with the WPP-monitoring tool developed by the HIV
task force, mailto:firstname.lastname@example.org.
9. Assists the Country Director in filling in the bi-annual WPP monitoring questionnaire.
III. Tasks regarding external HIV mainstreaming (only applies to
Focal Points in GIZ offices in Sub-Saharan Africa)
1. In consultation with responsible programme managers (AV), prepares systematic
reviews of mainstreaming questions for GIZ programmes according to review
2. Supports and advises programme managers on suitable measures to address HIV
risks and impacts identified in the reviews.
3. Provides advice on how to adapt programmes’ M&E systems accordingly.
4. Provides advice to Priority Area Coordinators and Programme Managers regarding
inclusion of sector-specific AIDS responses in priority area strategies and, where
appropriate, partner strategies.
5. Reports regularly to Country Director on planned or completed programme reviews,
their outcomes and the steps that should be undertaken as consequence.
6. Assists the Country Director in filling in the bi-annual HIV mainstreaming inventory.
7. In high prevalence countries (HIV prevalence of 4% and above), assists Country
Director in organising periodic evaluations of HIV mainstreaming (min. every four
8. Is responsible for keeping the respective country pages of the network’s internet
platform at http://ms-hiv-gdc.org/ up to date.
9. For Focal Points of countries with an HIV prevalence above 4%: Takes part in and
contributes to the meetings of the Focal Point network. Focal Points in countries with
medium or low HIV prevalence can join the MLPC working group at
10. In consultation with the Country Director, represents GDC’s HIV Mainstreaming at the
relevant fora at national level.
IV. Qualifications required
a. For Focal Points worldwide:
1. Personal motivation to contribute to the AIDS response
2. Strong interpersonal communication skills: ability to empathize and to serve as
confidant for staff members with HIV-related questions or concerns
3. Good knowledge of HIV epidemiology, modes of transmission and protection, HIV-
related stigma as well as HIV-related services and support systems in the given
4. Experience of working in a development cooperation environment
5. Knowledge of BMZ policy regarding HIV, both regionally and in the given country.
6. Validity of the working contract for at least one year from the point of appointment as
Focal Point onwards.
b. Additional qualifications required for Focal Points in Sub-Saharan
7. Expertise and several years of working experience in the fields of public health and
multisectoral HIV responses
8. Ability to communicate in English
9. Expertise or good experience in monitoring and evaluation methods, including ideally
M&E of behaviour change communication
V. Contacts for questions and feedback
1. In cases where Focal Points have questions, concerns or feedback regarding the GIZ
workplace programme, they can contact the GIZ HIV task force at email@example.com
2. In cases where Focal Points have questions about external HIV mainstreaming, they
can consult the GDC HIV mainstreaming website and platform at http://ms-hiv-
gdc.org/. On the platform, they can join the Focal Point working groups and exchange
on relevant issues and questions. In addition, they can contact the HIV Focal Point of
the GIZ Africa Department, Annemarie Köneke, at Annemarie.firstname.lastname@example.org