BOROUGH OF PITMAN

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					                            BOROUGH OF PITMAN
                          COUNCIL MEETING MINUTES
                                 April 26, 2010
                                  8:00 P.M.

Call to Order
Time: 8:08 PM

Salute to the Flag/Invocation
Councilman Razze

Open Public Meetings Act Statement - Pursuant to the Open Public Meetings Act, I
hereby announce that adequate notice of this meeting has been provided by adopting a
schedule of regular meetings for 2010, which was posted on the Borough Hall bulletin
board, sent to the "GLOUCESTER COUNTY TIMES" and "THE SENTINEL", and filed
with the Acting Municipal Clerk on January 2, 2010.
Roll Call
Councilwoman Higbee: Present                      Council President Johnson: Present
Councilwoman Kelley: Present                      Councilman Razze: Present
Councilman Sanders: Present                       Councilman Swindell: Present
Mayor Batten: Present                             Borough Solicitor Brian Duffield: Present
Acting Clerk O’Donnell: Present

Acceptance of Minutes
(Formal & Closed Formal Sessions of April 12, and Work & Closed Work Sessions of April 12, 2010)
Motion: Sanders                                   Second: Kelley
All vote to approve minutes.

Presentation of Proclamations
Pitman Police Sgt. Greg Owens
Pitman Police Patrolman Erik Beschen
Fire Chief Steve Smith
Assistant Fire Chief Ryan Pierson
Fire Captain Skeeter Mitten
Firefighter Jack DeAngelo
Firefighter Lyle Hamilton

Committee Reports

Councilman Swindell – No Report

Council President Johnson – Council President Johnson reported that on April 21, 2010,
sealed bids for the Commerce Avenue Reconstruction Project were opened. Eight bids
were submitted for the project. The bid prices ranged from the low bid of $129,962.81 to



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the highest bid of $175,538.00. Our Borough engineering firm has recommended
awarding the contract to South State Paving, the apparent low bidder. This award will be
contingent on certification of funds by our Chief Financial Officer, approval of the bid
documents by the Borough solicitor, and the granting of additional right of way by New
Jersey Transit. The Borough received a $200,000.00 grant from the New Jersey
Department of Transportation which will cover the construction and inspection costs, as
well as the material testing costs.

American Asphalt Company, awardees of the bid for the reconstruction of Washington
Avenue and portions of Highland Terrace, has been issued a notice to proceed for May
17. Superintendent of Pitman Public Schools, Tom Schulte, has met with Lieutenant
McAteer and Sgt. Ward, of the Pitman Police Department, to discuss the traffic patterns
around Kindle School during the length of the project.

Work is complete on the Cyrus Avenue Reconstruction Project, with the exception of a
final punch list of small items which will be addressed within the next two weeks.

For the last year and a half the Borough has been working with the USDA on a grant/loan
program for the Borough’s new water tower on Summit Avenue as well as the
replacement and/or retrofitting of over three hundred fire hydrants located throughout the
Borough. Last Friday it was announced that the Borough is the recipient of a $3.3
million grant and loan package from the USDA. This is broken down into two
components; $1 million was awarded in the form of a grant, and an additional $2.3
million was awarded in the form of a forty year loan at the interest rate of 3.25%, which
is lower than our current financing. Requests for proposals for the fire hydrant
replacement project will be solicited for very soon. These projects will not only improve
the water system, but will also have a positive effect on public safety by making the fire
hydrants compatible with fire trucks from neighboring communities, as well as increasing
the water pressure to homes within the Borough.

Councilman Johnson took a moment to thank everyone who was involved in the water
tank replacement project, as well as those who were involved in submitting the
application for the USDA grant. He then read the following quarterly report submitted
by the Pitman Economic Development Committee:

April 26, 2010

Honorable Michael Batten, Mayor
Borough of Pitman
110 S. Broadway
Pitman, N.J. 08071

Dear Mayor Batten,

  As Chairman of the Economic Development Committee I would like to provide
to you a quarterly report of our accomplishments for the first quarter of 2010.



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Our committee is comprised of hard working volunteers, who spend many hours
working towards the economic health of Pitman business.

As you know, closing out 2009 we published a Strategic Plan for Economic
Development in Pitman. This plan set into motion several tasks. It’s these tasks
I report to you.

      A business registry was completed and published
      The Uptown Action Support System was established
      A liaison was established with Public Works
      A punch list of Uptown areas needing attention was published and
       forwarded to Public Works
      A workforce of volunteers meets every week to keep our Uptown area
       clean
      A strategic team was established with members of the EDC, Construction
       Office, Planning/Zoning Board and Historic Commission to further the real
       estate packaging and development process with an aim to streamline the
       permit process
      We have established a liaison with the State and County Economic
       Development Office
      A business listing focusing on cluster development detailing locations and
       available space(s) was updated and published
      An application process and form letters for funding grants was written and
       published (our goal is to use the monies raised from the Music & Arts
       Festival for façade grants and the like)
      We have identified planned and current industrial properties throughout
       the Borough and published a map of the property locations.
      Our committee has identified and published a listing of key points of
       contact for retail development.

And finally we have received our “Discover Uptown Pitman” marketing video
which I have attached a copy of for each councilperson. It is our hope that this
video becomes a vital tool in attracting business to the Borough.

We foresee the Strategic Plan, which is available on the Borough website, as a
living document, constantly growing to meet the needs of Pitman’s economic
development.

I thank you for your time and support to this endeavor and look forward to more
successes and accomplishments of the Economic Development Committee.

James E. Pierpont
Chairman, Economic Development Committee

Councilman Razze – Councilman Razze reminded everyone that Youth Week begins on
May 2 with the convening of Youth Council at 7:00 PM.


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Football had sign-ups last week for the fall season and Soccer will have their registration
this week at Pitman High School on Tuesday and Thursday, April 27 & 29, from 6:00-
8:00 pm, and on Saturday, May 1, from 9:00-11:00 am.
T-ball and Micro-Mini Soccer will have registration Tuesday, May 11, from 6:00-
7:30 pm in Borough Hall.
Summer Tennis and Basketball will have registration on Tuesday, May 18, from 6:00-
7:30 pm in Borough Hall.
T-ball, Micro-Mini Soccer, Summer Tennis and Basketball will all begin their programs
the week of June 28th.

Councilman Razze thanked Borough resident Bruce Scott for his help in obtaining from
the county a load of ground asphalt for the walking path at Alcyon Park. There are a few
areas that wash out every time there is substantial rainfall, so it is nice to have
replacement materials donated and ready to use.

Councilman Sanders – Councilman Sanders announced that Sgt. Steve Ward and
Patrolman Tom Zander have completed recertification classes at the Gloucester County
Police Academy.

He also reminded everyone in attendance that on May 6, at 6:30 pm, there will be fire
truck rides for children as part of Youth Week activities. The fire trucks will leave from
Walls School on Grant Avenue.

Councilman Sanders also announced that some members of Council will meet with
members of the Pitman Board of Education and Superintendent of Schools, Thomas
Schulte, to discuss the school district budget which was rejected by the voters at the
annual school election on April 20, 2010. The final vote was: No: 774, Yes: 773.

Councilwoman Higbee – Councilwoman Higbee reminded members of Council that their
municipal budget packets for 2010 were due to be turned in by today. There was no
report from the Board of Health as they did not meet this month.

Councilwoman Higbee presented to Mr. Howard Hausmann, the Campbell Albums, a
collection of newspaper articles and other written documents compiled to record the
military careers of servicemen from Pitman. Mrs. Higbee felt that this collection would
be a tremendous asset to Mr. Hausmann in his appointment as the Mayor’s
Representative to Gloucester County to investigate the service and death of the forty war
time casualties from Pitman.

Councilwoman Kelley – Councilwoman Kelley announced that the next meeting for the
Historic Commission will be on May 13th at 7:00 pm. The Planning & Zoning Board met
on April 19, where an application for Clear Wire was approved Clark Pierpont was
elected Chairman to fill the unexpired term of Wilmer Kephart whose resignation was
announced at the Council meeting of April 26, 2010. The next meeting of the Planning &
Zoning Board is scheduled for May 17 at 7:00 pm.




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The Master Plan Committee continues to meet, and will be reviewing an ordinance
pertaining to PODS.

The Community Development Advisory Board has had their second meeting since being
formed this year. A rough draft of a cover letter for business owners has been written,
the website page is being prepared, and a submittal requirement form is under review.
The next meeting is scheduled for May 5 at 8:00 pm.

New Business

Resolution No. 72, 2010 – Resolution of the Mayor and Council of the Borough
of Pitman, County of Gloucester, State of New Jersey, Authorizing
Cancellation/Refund of Water & Sewer Charges (Johnson)
Motion: Johnson                           Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten ________

Resolution No. 73, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey, Authorizing
Cancellation/Refund of Water & Sewer Charges (Johnson)
Motion: Johnson                           Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten ________

Resolution No. 74, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey, Appointing Howard S.
Hausmann as the Mayor’s Appointee to Investigate the Service and Death of the
Forty War-time Casualties of the Borough of Pitman (Sanders)
Motion: Sanders                           Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten ________

Resolution No. 75, 2010 – Resolution Authorizing a Closed Meeting (Sanders)
Motion: Sanders                             Second: Higbee
Discussion followed on the need for a closed session, and it was decided that one was not
necessary. Councilman Sanders made a motion to remove Resolution No. 75, 2010
from the agenda.         Second: Higbee             All vote to remove from agenda.



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Resolution No. 76, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey, Adopting Personnel Policies and
Procedures (Razze)
Motion: Razze                             Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten ________

Resolution No. 77, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey, to Affirm the Borough’s Civil
Rights Policy With Respect to All Officials, Appointees, Employees, Prospective
Employees, Volunteers, Independent Contractors, and Members of the Public That
Come Into Contact With Municipal Employees, Officials, and Volunteers (Razze)
Motion: Razze                              Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                   Council President Johnson: Yes
Councilwoman Kelley: Yes                   Councilman Razze: Yes
Councilman Sanders: Yes                    Councilman Swindell: Yes
Mayor Batten ________

Resolution No. 78, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Awarding Contract to South
State Inc. For the Reconstruction of Commerce Avenue (Johnson)
Motion: Johnson                           Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten _______

Resolution No. 79, 2010 – Resolution of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Awarding Contract to Schaefer
Pyrotechnics for Fourth of July Fireworks Display (Razze)
Motion: Razze                             Second: Sanders
Roll Call:
Councilwoman Higbee: Yes                  Council President Johnson: Yes
Councilwoman Kelley: Yes                  Councilman Razze: Yes
Councilman Sanders: Yes                   Councilman Swindell: Yes
Mayor Batten _______

Payment of Bills (Higbee)
Motion: Higbee                           Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                 Council President Johnson: Yes



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Councilwoman Kelley: Yes                     Councilman Razze: Yes
Councilman Sanders: Yes                      Councilman Swindell: Yes
Mayor Batten _______

Event Permits

Event: Pitman Fire Patrol Open Bike Show
Contact Person: Michael Mead
Location: Alcyon Lake Park
Date: August 7, 2010 (10:00 AM – 4:00 PM)
Motion: Sanders                          Second: Johnson
Councilwoman Higbee: Yes                 Council President Johnson: Yes
Councilwoman Kelley: Yes                 Councilman Razze: Yes
Councilman Sanders: Yes                  Councilman Swindell: Yes
Mayor Batten _______

Event: Pitman Fire Patrol Car Show
Contact Person: Edward Ott
Location: Ballard Park, Ballard Avenue & Pitman Avenue
Date: Saturday, July 10, 2010 (8:00 am – 2:00 PM)
Motion: Sanders                             Second: Johnson
Roll Call:
Councilwoman Higbee: Yes                    Council President Johnson: Yes
Councilwoman Kelley: Yes                    Councilman Razze: Yes
Councilman Sanders: Yes                     Councilman Swindell: Yes
Mayor Batten _______

Miscellaneous
.
Councilman Sanders reminded Mayor and Council that there is still money due to fulfill
the Borough obligation of the 5% cash match for the air compressors to fill the air packs
recently purchased by the Pitman Fire Companies with grant money received. The
amount needed is $13,387.00. Councilman Sanders wondered from what line item in the
budget the money would be allocated, whether it would be part of the municipal budget,
or if it would come from the monies allocated to the individual fire companies as part of
their annual budgets. Councilman Sanders stated that he would get exact figures for
discussion at the next meeting of Mayor and Council.

Public Portion
Motion to Open to the Public: Razze          Second: Sanders
Time: 9:18 PM
No public comment.
Motion to Close Public Portion: Razze        Second: Sanders
Time: 9:18 PM
All vote in favor to close public portion.




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Miscellaneous

Councilman Razze wished to make the public aware that there will be a public hearing on
May 25, 2010, for the Waste Water Reclamation Project at the Pitman Golf Course.

Council President Johnson suggested that a public forum be held at the next regular
meeting of Mayor and Council to hear the concerns of the public regarding the Pitman
School Board Budget, and to also let the public know what Council can and cannot do as
far as changes to that budget.

Adjournment
Motion: Razze                                     Second: Johnson
All vote in favor to adjourn.
Time: 9:30 PM


Respectfully Submitted,


Judith O’Donnell
Acting Municipal Clerk




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