Vendor Consolidation Checklist

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					Vendor Consolidation Checklist
Purpose

The purpose of this tool is to provide a checklist for vendor consolidations. Key areas to
consolidate vendor contracts include printing, and software applications.


Remember that your purchasing power is directly related to your annual spending, and the
amount and size of vendors who are competing to earn your business. Implementing a
strategic purchasing process will reduce administrative expenses, process, help you
negotiate the best possible pricing, and increase service levels.


Vendor Consolidation Checklist


Done     Description of Task                                              Completed


         Determine Vendor/Supplier Requirements by Department             Enter Date



         Create a List of All Vendors/Suppliers used in last 12 months



         Evaluate Overlap between Vendors to Reduce Vendor List



         Identify Specialty Service Vendors – cut if possible



         Conduct a Comprehensive Cost Analysis for the Vendor-type
Assess Purchasing Power based on Cost Analysis & Spending


Research potential “one-stop-shop” vendors who can deliver on
your Quality, Service, and Price criteria. Create Short-list


Discuss Vendor Consolidation Strategy with Vendor Short-list



Develop RFP for your Needs and invite Vendors to Compete



Evaluate Pricing, Quality, and Service-Level Agreements



Negotiate Best Possible Pricing based on Purchasing Power



Hand-off to Procurement for Contract Administration



Re-negotiate Contracts at end of term for better rates

				
DOCUMENT INFO
Description: The purpose of this tool is to provide a checklist for vendor consolidations. Key areas to consolidate vendor contracts include printing, and software applications.
This document is also part of a package General Management 44 Documents Included