Project Management Maturity Assessment Instructions Use this tool to help you measure your organization's level of Project Management Maturity. Process Maturity Levels 1. In the 'Self-Assessment' tab, review the 9 project management competencies and their 5 levels of process maturity. 1 - Initial/Ad Hoc 2. For each competency, determine which level best reflects your organization currently. 2 - Repeatable/Intuitive 3. In the 'Score' column, click on the number to get a drop-down list and select the appropriate level. 3 - Defined 4. Enter any reasoning or notes in the 'Justification' column to document ideas & issues as you go. 4 - Managed & Measured 5. Once you have completed the analysis exercise, view the 'Scorecard' tab to see your results. 5 - Optimized Project Management Maturity Assessment Scope Management Competency Level of Process Maturity Score Justification 1 Business requirements are in very general terms 2 Items in scope listed, items not in scope are poorly documented What level best describes your situation? 3 Project management processes used, stakeholders actively involved 4 4 Management processes & tools are used on all projects 5 Scope management is driven from effectiveness/efficiency metrics Time Management Competency Level of Process Maturity Score Justification 1 Scheduling and resource planning is not performed at all 2 An informal task/activity list is used. No formal scheduling/planning What level best describes your situation? 3 Time management processes used on almost all projects 4 4 Projects are systematically prioritized to ensure resource allocation 5 Improvement procedures are used for time management processes Cost Management Competency Level of Process Maturity Score Justification 1 No established costing practices, completely ad-hoc if done at all 2 Basic processes exist for project cost estimating, planning/scheduling What level best describes your situation? 3 Cost estimates and planning are tracked against a baseline 2 4 Cost planning & tracking is integrated in the project office system 5 Lessons learned improve documented cost management processes Quality Management Competency Level of Process Maturity Score Justification 1 Quality is largely undefined, no practices or standards exist 2 Quality is discussed but lacks any formal definition What level best describes your situation? 3 Quality processes are formalized and definitions are well defined 2 4 All projects are required to use quality management processes/tools 5 Post-project evaluations are used to improve quality management Human Resources Management Competency Level of Process Maturity Score Justification 1 No formal project teams are formed, HR cost/time is not measured 2 Repeatable processes are in place which define how to plan/schedule What level best describes your situation? 3 Most projects use formal HR management processes/tools 4 4 Resource forecasting used to schedule projects, teams are measured 5 Project team is engaged throughout post-project evaluation process Integration Management Competency Level of Process Maturity Score Justification 1 No established integration practices, all activities are independent 2 Activities are documented in basic format, little planning/reporting What level best describes your situation? 3 Some cross-project integration is done, standards are emerging 1 4 Integration processes exist for all projects, across systems/teams 5 Project integration is measured and managed for improvement Communications Management Competency Level of Process Maturity Score Justification 1 Communications are sporadic and mainly verbal 2 Basic processes are in place but still very informally implemented What level best describes your situation? 3 Management generally approves project Communication Plans 4 4 A formal Communication Plan is required for all projects 5 Communications processes/tools are improved on consistent basis Risk Management Competency Level of Process Maturity Score Justification 1 Risks are not documented, any risk response is reactive in nature 2 Basic risk management processes exist but only for large projects What level best describes your situation? 3 Risks management for most projects, metrics support risk decisions 2 4 Management involved in risk management using integrated system 5 Projects are measured/managed against risky performance metrics Procurement Management Competency Level of Process Maturity Score Justification 1 No standards or practices exist, contracts managed at delivery level 2 Basic processes are in place but still very informally implemented What level best describes your situation? 3 Processes exist to integrate efforts of independent projects 3 4 Build vs. Buy decisions are made at an organizational level 5 Procurement is measured by performance metrics for improvement Project Management Competencies Level Project Management Maturity Index Scope 4 Scope 5 Time 4 Procurement 4 Time 3 Cost 2 2 Quality 2 Risk 1 Cost Management 0 Human Resources 4 Integration 1 Communications Quality Communications 4 Risk Management 2 Integration Human Resources Procurement 3 Overall Project Management Maturity 2.9 turity Perspectives Maturity Level Scope Management 4 Time Management 4 Cost Management 2 Quality Management 2 Human Resources Management 4 Integration Management 1 Communications Management 1 Risk Management 3 Procurement Management 3 Overall Project Management Maturity Level 2.67 Analysis of your Score Score Optimized Project Management Office A formal project management system is in place. The organization is refining 4.50 - 5.00 best practices, improving processes and tools, and learning from all projects. Common reasons for project failure are eliminated. Measureable Project Management Methodology 4.00 - 4.49 Project management has been fully implemented across the enterprise. Advanced tools and techniques are used to plan, prioritize, schedule, and measure all projects. Projects clearly link to organizational strategy & goals. Defined Project Management Process & Toolset 3.00 - 3.99 Standard processes are emerging across the 5 PMBOK™ process groups: Initiation, Planning, Execution, Controlling, and Closure. A reference library of former project plans are available, and project templates/tools are used. Repeatable Project Management Procedures The organization is supportive of a disciplined approach to managing projects. 2.00 - 2.99 2.00 - 2.99 A project management policy and methodology have been documented and is in the process of being implemented. Processes are becoming established. No Formal Project Management Policy 1.00 - 1.99 Project management processes are not clearly defined or documented. Resources are not formally allocated for projects, metrics are not collected. This is the default state of project management maturity. There is a complete lack of structure for managing projects, activities are done ad-hoc.
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