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The purpose of this tool is to provide a checklist for optimizing your Intranet. Improving the usability, quality, and ownership of intranet content will lead to increased user adoption & satisfaction, and result in reduced support costs.
Intranet Optimization Checklist Purpose The purpose of this tool is to provide a checklist for optimizing your Intranet. Improving the usability, quality, and ownership of intranet content will lead to increased user adoption & satisfaction, and result in reduced support costs. Intranet Optimization Checklist Done Description of Task Read our guide: Revitalizing Intranets Reduces Support Costs Conduct an Intranet Usage Survey to identify how the intranet is being used Develop Intranet Revitalization Project Charter to document goals & timelines Evaluate key mid-market vendors and build Intranet Business Case Work with your I/T department to select and configure your intranet system Audit intranet content to identify content owners or lack of content ownership Identify User Needs - use our Intranet FAQ Worksheet to interview each department and identify your top 10 most frequently asked questions. Assess intranet content to determine if up-to-date, accurate, relevant, etc. Document what needs to be updated, created, refined, or taken off intranet Assign content ownership and distribute Project Request Forms to all staff Organize intranet contents into a hierarchy with logical navigation paths Design a Homepage with FAQ section, links to each department and a Search Send out internal email communication to staff regarding re-launch of intranet Conduct intranet user-training sessions by department to reinforce adoption Deliver monthly intranet reminder email highlighting new content and resolutions to common support calls to communicate cost-savings of intranet Survey intranet usage 3 months after re-launch to monitor project success Conduct an Intranet Revitalization Post-Project Evaluation to assess results
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