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Events Manager Job Description
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					Events Manager Job Description
Position Overview

Reporting to the Director of Marketing Communications, the Events Manager is responsible for planning and organizing events
and/or meetings for the organization. He or she will also be responsible for all operational, implementation and post-event activities.


Responsibilities

             Pre-event and onsite communication with delegates.

             Relationship-building with key stakeholders.

             Air and ground travel arrangements.

             Establish staff schedules, task assignments equipment allocation to ensure conformance with department objectives
              and goals.

             Represent and deliver service excellence that is in keeping with the organizations brand.

             Determine fiscal requirements and prepare budgetary recommendations.

             Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service.

             Work closely with internal and external event planning committees and client groups to define event goals, objectives
              and specific implementation plans that promote the organizations brand.

             Establish communication protocols and operating procedures with planning committees, subcontractors and program
              staff.

             Source venues, recommend and engage catering, acquire supporting technology and coordinate development of
              materials to execute a quality event.

             Maintain a calendar of events and implement a system that enables and anticipates long-term planning and effective
              event management for the organizations meetings, conferences and events.

             Work closely with programs managers, committees and communications staff to effectively promote events to target
              audiences and obtain accurate event specifications.
             Conduct research and develop feasibility studies to identify new events opportunities for the organization.
         Work closely with the organizations communications staff on sponsorship arrangements and identify potential revenue
          streams for all major events.

         Work closely with communications, administration and finance staff to oversee and facilitate event registration
          processes.

         Oversee procurement purchasing and client service needs with regard to catering, audiovisual, security and rental
          needs for events.

         Work with communications staff to develop brand, marketing labels and tools for events as required.

         Prepare event programs and confirm all necessary preparations are in order.

         Identify all aspects of event risk assessment and crisis management planning strategies. This includes, but is not
          limited to, security for the event.
         Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully
          execute all aspects of the event on the scheduled delivery day.

         Ensure speakers are briefed and prepared to provide effective presentations and materials.

         Trouble-shoot and smooth issues relating to the successful execution of the event program.

         Work with communications staff to ensure that council events receive optimal media coverage.

         Conduct post-event debriefing sessions.

         Develop and execute all necessary follow-up with sub-contractors, sponsors and client groups.

         Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.

         Develop event reports and distribute as required to sponsors, participants and others.


Job Requirements

         University degree or college diploma in business, marketing, or related field.

         7 years experience in Event Management or related field is required.

         Proven negotiating skills with hotels, entertainers and other event vendors.

         Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and
          courteous communication when dealing with other organizations.

         Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
         Excellent organizational, planning and project management skill.
   Proven ability to take direction and input and to develop effective and engaging branded events that will achieve the
    organizations goals.

   Ability to influence and coordinate the efforts of other team members in support of events.

   Demonstrated ability to prepare accurate budgets and effectively manage expenses.

   Ability to present and pitch ideas effectively to council management team.

   High level of verbal and written communications skills.

   Demonstrated ability for accuracy and thoroughness.

   Exceptional written and verbal communication skills.

   Solid business acumen, management, and problem-solving skills.
   Strong computer skills, especially Microsoft Office (Word, Excel, PowerPoint) event management technologies, and
    customer relationship management software (i.e., Salesforce).

   Effective time management, organizational, and leadership skills

   Ability to travel is required.

				
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