Monitoring of Capital Works Pack Oct-2009 School Name DCSF No. No of Completed Project Recorded 0 No of Planned Projects Recorded 0 Completed by: For Help, No of Areas of Concern Recorded 0 Click on Contact No: the red HELP Legal Duties tab Contact Email below SLA Once you have completed all the sections of the monitoring of Capital Works pack. Send it as an attachment to email@example.com LEGAL DUTIES Check for SLA with Where checks are not completed as part of agreed SLA Item No Item Frequency Direct Services Date of Last Check Company Used 1 Management of Asbestos Annual No SLA No SLA 2 Gas Soundness Testing Annual No SLA 3 Controls Annual No SLA 4 Oil & Gas Boilers 3 Times a year 5 No SLA Ventilation Six Monthly No SLA 6 Gas Appliances Annual 7 No SLA Gas Heating Appliances 3 Times a year No SLA 8 Chimney/Flues Annual 9 NO SLA Portable Appliance Testing Various No SLA 10 Water Quality Sampling Annual Water Hygience Sampling & Monthly, Six monthly No SLA 11 Risk Assessments & Annually No SLA 12 Gas Catering Equipment Annual 13 NO SLA Portable Fire Fighting Equipment Annual No SLA 14 Fixed Electrical Wiring Testing 5 year test Quarterly, Annually No SLA 15 Fire Alarms and 5 year test No SLA 16 Emergency Lighting Quarterly No SLA 17 Lightning Conductors Every 11 months Six monthly checks No SLA 18 Powered Pedestrian Doors and Annually No SLA 19 Passenger Lifts 3 monthly Checks No SLA 20 Powered Stair Lifts Annual Passenger Lift Insurance Six monthly checks NO SLA 21 Inspections and certification No SLA 22 Local Exhaust Ventilation Annual Compressors/Pressure Vessels NO SLA 23 & Compressed Air Annual Insurance No SLA 24 Display Energy Certificate Annual No SLA 25 DEC Advisory Report Every 7 years NO SLA 26 Tree Surveys Annually NO SLA 27 Biomass Boiler (if applicable) Annually If you do any other checks in your school that you would like to record, please complete the section below PROPERTY SERVICES - SERVICE LEVEL AGREEMENT SLA Ref SLA SLA Taken Up Company Details 1 Company Details 2 M&E SLA 1 MAINTENANCE B.M.S. CONTROLS SLA 2 MAINTENANCE ASBESTOS SLA 3 TOTAL COSTS WATER HYGIENE SLA 5 MONITORING DISPLAY ENERGY SLA 4 CERTIFICATES AUTO DOOR SLA 6 MAINTENANCE MONITORING OF CAPITAL WORKS - PLANNED AND COMPLETED PROJECTS Planned or Room/Block Ref - Flr Area If Funded is Other, please Description of Work Type of Work Month Year Survey Funded Cost Completed Centerline Survey Change state below: MONITORING OF CAPITAL WORKS - AREAS OF CONCERN Type of Concern Block Room No, Description of Concern Help File Completing the School Information - This section holds data on the school to which the pack relates including contact details for the member of staff completing the information. School Name Use the drop down menu to choose your school. Once chosen this will complete the DCSF Number automatically for you. Completed By Please enter the full name of the member of staff completing or co-coordinating the completion of this pack. Contact No. Please enter the contact number of the above staff member. Contact Email Please enter a contact email address. Once added this should turn into a link automatically. Completing the Legal Duties - This section contains a list of mandatory checks that need to be carried out at your school. If you are signed up to any of the property services Slaps, then it will be pre-populated with the relevant information. Date Last Completed Please enter the date, including the year the relevant check was last carried out. Company Used Please enter the name, address and contact number of company used to carry out the individual checks. If any are covered by Service Level Agreements with Torbay Direct Services - Please enter TADS - SLAV. Completing the SLAV Information - This section lists the current Service Level Agreements offered by Torbay Direct Services. The sheet should automatically indicate if you are signed up to a particular SLAV and any your school are not signed up to. Please complete the Name and Address of the Company or Companies you use in place of Torbay Direct Services. Company Details 1 & Company Please enter the name and address of all companies used to carry out the individual checks. Details 2 Completing the Planned and Completed Projects - This section is used to record any Capital Projects the school is planning to complete and any that you have completed since the last Monitoring of Capital Works sheet. This helps us to ensure that the information we hold on school floor areas is up to date and helps us to plan programmed works where required. Use the drop down box to indicate planned or completed works. Description of works Please give as much detail as possible of the planned / completed project. Room/Block Ref Please enter the room and block reference as per the centre line survey completed on your school. If this is still to be done, please enter details in the description of works Type of work Please choose from the drop down menu the type of work the project covered Change in floor area Please choose from the drop down menu. Survey Recommended Please indicate if the work was completed /is planned due to a survey recommendation. Funded by Please indicate, using the drop down menu, how the project was funded/will be funded. If it is a mixture of funds please pick one and enter the other source of funding in the 'If Other' box. Works Completed Please choose from the drop down menu's a month and year the works are either planned for commencement or completed. Cost Please enter the estimated cost of the project if a planned project or the actual cost of a completed project. Completing the Areas of Concern - This section can be completed to inform Policy and Planning of any Asset Management Concerns you have. For example a particular area of the school has deteriorated since the condition survey or you have particular access issues. Please note that any concerns raised will be looked at in light of the whole school estate and does not guarantee funding. We may also need to send out an engineer to survey the particular problem. Type of Concern Please select from the drop down menu. If it is not indicated here, please explain in the Description of Concern box. Block & Room Number Please use the block and room number referencing as per centre line surveys. Description of Concern Please give as much detail as possible about your area of concern. Print - The print options allow you to print individual sheets. Please note, if you need to print off the pack for approval, we still need the completed electronic copy sent back to us.
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