Monitoring of Capital Works Pack Oct-2009
School Name DCSF No. No of Completed Project Recorded 0
No of Planned Projects Recorded 0
No of Areas of Concern Recorded 0
Contact No: the red
HELP Legal Duties
Once you have completed all the sections of the monitoring of Capital Works pack. Send it as an attachment to email@example.com
Check for SLA with Where checks are not completed as part of agreed SLA
Item No Item Frequency
Direct Services Date of Last Check Company Used
1 Management of Asbestos Annual No SLA
2 Gas Soundness Testing Annual
4 Oil & Gas Boilers 3 Times a year
5 No SLA
Ventilation Six Monthly
6 Gas Appliances Annual
7 No SLA
Gas Heating Appliances 3 Times a year
8 Chimney/Flues Annual
9 NO SLA
Portable Appliance Testing Various
10 Water Quality Sampling Annual
Water Hygience Sampling & Monthly, Six monthly No SLA
Risk Assessments & Annually
12 Gas Catering Equipment Annual
13 NO SLA
Portable Fire Fighting Equipment Annual
14 Fixed Electrical Wiring Testing 5 year test
Quarterly, Annually No SLA
Fire Alarms and 5 year test
16 Emergency Lighting Quarterly
Lightning Conductors Every 11 months
Six monthly checks No SLA
18 Powered Pedestrian Doors and Annually
Passenger Lifts 3 monthly Checks
20 Powered Stair Lifts Annual
Passenger Lift Insurance Six monthly checks NO SLA
Inspections and certification
22 Local Exhaust Ventilation Annual
Compressors/Pressure Vessels NO SLA
& Compressed Air Annual Insurance
24 Display Energy Certificate Annual
DEC Advisory Report Every 7 years
26 Tree Surveys Annually
27 Biomass Boiler (if applicable) Annually
If you do any other checks in your school that you would like to record, please complete the section below
PROPERTY SERVICES - SERVICE LEVEL AGREEMENT
SLA Ref SLA SLA Taken Up Company Details 1 Company Details 2
MONITORING OF CAPITAL WORKS - PLANNED AND COMPLETED PROJECTS
Planned or Room/Block Ref - Flr Area If Funded is Other, please
Description of Work Type of Work Month Year Survey Funded Cost
Completed Centerline Survey Change state below:
MONITORING OF CAPITAL WORKS - AREAS OF CONCERN
Type of Concern Block Room No, Description of Concern
Completing the School Information - This section holds data on the school to which the pack relates including contact details for the
member of staff completing the information.
School Name Use the drop down menu to choose your school. Once chosen this will complete the DCSF Number
automatically for you.
Completed By Please enter the full name of the member of staff completing or co-coordinating the completion of this
Contact No. Please enter the contact number of the above staff member.
Contact Email Please enter a contact email address. Once added this should turn into a link automatically.
Completing the Legal Duties - This section contains a list of mandatory checks that need to be carried out at your school. If you are
signed up to any of the property services Slaps, then it will be pre-populated with the relevant information.
Date Last Completed Please enter the date, including the year the relevant check was last carried out.
Company Used Please enter the name, address and contact number of company used to carry out the individual checks.
If any are covered by Service Level Agreements with Torbay Direct Services - Please enter TADS - SLAV.
Completing the SLAV Information - This section lists the current Service Level Agreements offered by Torbay Direct Services. The
sheet should automatically indicate if you are signed up to a particular SLAV and any your school are not signed up to. Please
complete the Name and Address of the Company or Companies you use in place of Torbay Direct Services.
Company Details 1 & Company Please enter the name and address of all companies used to carry out the individual checks.
Completing the Planned and Completed Projects - This section is used to record any Capital Projects the school is planning to
complete and any that you have completed since the last Monitoring of Capital Works sheet. This helps us to ensure that the
information we hold on school floor areas is up to date and helps us to plan programmed works where required. Use the drop down
box to indicate planned or completed works.
Description of works Please give as much detail as possible of the planned / completed project.
Room/Block Ref Please enter the room and block reference as per the centre line survey completed on your school. If this
is still to be done, please enter details in the description of works
Type of work Please choose from the drop down menu the type of work the project covered
Change in floor area Please choose from the drop down menu.
Survey Recommended Please indicate if the work was completed /is planned due to a survey recommendation.
Funded by Please indicate, using the drop down menu, how the project was funded/will be funded. If it is a mixture of
funds please pick one and enter the other source of funding in the 'If Other' box.
Works Completed Please choose from the drop down menu's a month and year the works are either planned for
commencement or completed.
Cost Please enter the estimated cost of the project if a planned project or the actual cost of a completed
Completing the Areas of Concern - This section can be completed to inform Policy and Planning of any Asset Management
Concerns you have. For example a particular area of the school has deteriorated since the condition survey or you have particular
access issues. Please note that any concerns raised will be looked at in light of the whole school estate and does not guarantee
funding. We may also need to send out an engineer to survey the particular problem.
Type of Concern Please select from the drop down menu. If it is not indicated here, please explain in the Description of
Block & Room Number Please use the block and room number referencing as per centre line surveys.
Description of Concern Please give as much detail as possible about your area of concern.
Print - The print options allow you to print individual sheets. Please note, if you need to print
off the pack for approval, we still need the completed electronic copy sent back to us.