SAP Notes

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					                                                    SAP Notes

SAP Stands for Systems, Applications, and Products in data processing of business process.

FICO Stands for Financials & Controlling.

SAP is integrated with 28 modules.

End user is accountable. Once the entries are made no one can delete the entries, only by passing
modification entry only one can rectify the entries.

                                         HOW TO START SERVER

D/c on SAP R3 Management Console,
Select Server boot action,
Select all tasks then start (Server will be in gray field in the initial, later it turns to yellow color, then it
turns to green color)

Once the server turns to green color user can start the rest of procedure.

Select Expand server
D/c on WP (Work process) table
(Wait till all parameters turns into wait mode (refresh)) once all the parameters are in wait mode just
minimize the server

D/c on SAP Logon, Select Logon

There will be three servers

1.       Development Server will be called as Client 1
2.       Quality/Testing server will be called as Client 2
3.       Production Server will be called as Client 3

Always use client 800

User sapuser (your own id)
Password india
Use SPRO in command field. SPRO refers to SAP reference organization.
Click on SAP Reference IMG. IMG stands for implementation guide.
                                      ENTERPRISE STRUCTURE

There are 20 tasks in this chapter.

1.      Define Company
2.      Define Company Code
3.      Assign company code to company
4.      Define business area
5.      Define consolidation business area
6.      Assign business area to consolidation business area
7.      Define Financial Management area
8.      Assign company code to Fin. Mgmt area
9.      Define Chart of Accounts list
10.     Assign company code to chart of accounts
11.     Define account groups
12.     Define retained earnings account
13.     Define Fiscal Year variant
14.     Assign company code to fiscal year variant
15.     Posting periods
a.              Define variants for open posting periods
b.              Assign company code to posting variant
c.              Open & Close posting records

16.     Define Field status variant
17.     Assign company code to field status variant
18.     Define document type & number of ranges
19.     Define tolerance groups
a.              Tolerance group for GL Accounts
b.              Tolerance group for Employees
20.     Enter global parameters.
DEFINE COMPANY

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting > Define
Company >

Go to new entries on application bar.

Company:                         GILH
Company Name:                    Global Industries Limited Hyderabad
Country:                         India
Language:                        IN (Country & Language can be selected from library)

Save the screen. (Ctrl+S or Save icon)

Select create request.

Narration: SPRO define company then Save.

System will generate a unique number for reference.

DEFINE COMPANY CODE

Path > SPRO > IMG > Enterprise Structure> Definition > Financial Accounting > Edit, copy,
delete, check company code >

D/c on edit company code data.

Select New entries

Company Code:                    0506
Company Name:                    Global Industries Limited Hyderabad
Country:                         India
Currency:                        INR
Language:                        IN

Then Save screen.

       Edit address screen will be created in all 3 servers.

ASSIGN COMPANY CODE TO COMPANY

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting > Assign
company code to company

Go to position > type 0506 > type company GILH.
Save
DEFINE BUSINESS AREA

Business area is nothing but branches of the company.

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >
Define Business Area

Go to new entries

Business Area                                  Description

GILD                                           Delhi Bus. Area for GILH
GILM                                           Mumbai bus. Area for GILH

Save.

MAINTAIN CONSOLIDATION BUSINESS AREA

Consolidation business area is nothing but Regional wise Accounting

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >
Maintain Consolidation Business area.

Go to new entries

Cross Business area                    Description

GILN                                   North con. bus area for GILH
GILS                                   South con. bus area for GILH

Save
ASSIGN BUSINESS AREAS TO CONSOLIDATION BUSINESS AREA

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >
Assign Business Area to Consolidation Business area

Go to position

Use BA least alphabet. (When you select least alphabet you can see all the business areas already
existing. So that you can assign consolidation business area to required business area.)

Bus area                Description             Cons. Bus area Description
GILC             Chennai bus area       GILS           South bus area for GILH

Save.

MAINTAIN FINANCIAL MANAGEMENT AREA

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >
Maintain Financial Management area

Go to new entries

FM Area                 FM Area Text            FM Area Currency

0506                    FM Area for GILH        INR

(*Use a common number for various fields. It is easy to remember. Or else use a logical number)

Save.

ASSING COMPANY CODE TO FINANCIAL MANAGEMENT AREA

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >
Assign company code to fin. Mgmt. Area

Go to position

Company Code:           0506 enter
Assign FM Area                 0506 (which was given earlier)

Save
DEFINE CHART OF ACCOUNTS LIST

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >
Preparations > Edit Chart of Accounts list

Go to new entries

Chart of Accounts                0506 (you can select any logical number)
Description                      Chart of accounts for GILH

Main Language          English
Length of Accounts               6 * in SAP max length of GL Accounts is 10

Controlling integration: Manual creation of Cost elements / Automated cost elements. Select Manual
creation of cost elements

Save.

ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >
Preparations > Assign company code to chart of accounts

Go to position

Give company code                0506 enter
Give                             0506 in chart of accounts field.

Save
DEFINE ACCOUNT GROUPS

USE TRANSACTION CODE ‘OBD4’

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >
Preparations > Definition of Account group

Go to new entries

Chart of acc     Acc group        Name                     From acc No       to Acc no

0506             Sc               Share capital            100000 100099
0506             rspl             Reserves & Surplus       100100 100199
0506             cala             Current assets &
                                  Loans & Advances         200000 200099
0506             Sale             Sales                    300000 300099
0506             adex             Admin exp                400000 400099


Use different number for different group. So that entries can be done easily with out searching for
accounts. By using separate series one can identify easily the group of the accounts like assets, liabilities,
income & expenditure.

DEFINE RETAINED EARNINGS ACCOUNT

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records >
Preparations > Define retained earnings account

Give chart of accounts (0506) enter ( trasction – BIL )

System define P & L Statement type will be ‘X’

P&L St           Account
‘X’                     100100 * Number should be selected from rspl group only.

With out creating account system cannot allow you to enter the account except incase of retained earnings

Save
DEFINE FISCAL YEAR VARIANT

Fiscal year refers to the calendar year or the financial year/

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year
> Maintain Fiscal Year Variant.

Note: System defined fiscal year variants are K1, K2, K3 & K4 are meant for calendar year fiscal year.

K1 to K4 relates to extension of the fiscal year, that means K1 allows one month after the fiscal year to
close the books, K2 allows two months and the like.

Fiscal Year Variants

V3 for April to March
V6 for July to June
V9 for October to September

Go to position
Give Fiscal year variant V3 enter.
Select V3
Double click on periods
Go to new entries

            Month Day Period Year Shift

                  1      31        10               -1
                  2      28        11               -1
                  3      31        12               -1
                  4      30         1                0
                  5      31         2                0
                  6      30         3                0
                  7      31         4                0
                  8      31         5                0
                  9      30         6                0
                 10      31         7                0
                 11      30         8                0
                 12      31         9                0

Save.




Note: We are using two calendar years for a financial year in Indian scenario (we use financial year as 1st
April to 31st March) and defining one calendar year as fiscal year.
In SAP only one calendar year is defined. To meet our financial year requirements we define fiscal year
as calendar year + 1 or – 1 depending on the situation. In general we go with higher side and April to
December 9 months falling in one calendar year we usually prefer year shift is -1 from the financial year.

Example:

2005                             2006
April to December                        January to March

Balance sheet year 2005 – 06

Calendar year is 2005 for Apr – Dec and 2006 -1 (Year shift) for January to March.

Double click on period text
Go to new entries

                            Language     Period txt Text

                            En                 1    4   April
                            En                 2    5   May
                            En                 3    6   June
                            En                 4    7   July
                            En                 5    8   August
                            En                 6    9   September
                            En                 7   10   October
                            En                 8   11   November
                            En                 9   12   December
                            En                10    1   January
                            En                11    2   February
                            En                12    3   March

Note: Shortened fiscal year will be used when fiscal year is less than one year. Usually in case company
commences / amalgamated / closed in the middle of the financial year shortened fiscal year will be raised.
ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year
> Assign company code to fiscal year.

Go to position
Give company code 0506
Enter
Give fiscal year variant V3
Save.

Posting periods

a)      Define variants for open posting periods

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Posting periods > Define variants for open posting period.

Go the new entries
Give variant   0506
Name posting variant for GILH
Save

b)      Assign variants to company code

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Posting periods > Assign variants to company code.

Go to position
Give company code 0506
Enter
Company        Variant
0506 0506
Save
Open and Close posting period

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Posting periods > Open and close posting periods.

Go to new entries

                    From To         From              To          From                      to
 Variant A          Acct Acct       period 1     Year period Year period 2             Year period year

            +
 0506       (F4) ---         ---             1   2005         12   2005           13    2005        16   2005

In case if you select from period 1 to period 1, 2 to 2, 3 to 3 and the like you can’t edit or enter once the
period (month) expires. In order to have better control it is recommended to give from period 1 to 1, 2 to
2 and the like other wise use 1 to 12.

A refers to Applicability.

Maintain field status variant.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Line item > Controls > Maintain field status variant.

Select 0001, Select copy button
Give field status variant 0506, Name field status for GILH & Enter

Select copy all (System gives message number of dependant entries copied 41)
Enter & Save

Then select 0506
Double click on field status group
Double click on G001
Double click on general data
Make text as reqd. entry
Double click on additional account assignment
Make business area as reqd. entry & Save

Double click on G005
Double click on general data,
Make text as reqd entry,
Click go back.

Double click on additional account assignment
Make business area as required entry
Save.

Assign company code to field status variant.
Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Line item > Controls > Assign company code to field status variant.

Go to position
Give company code 0506
Enter
Give field status variant 0506
Save

Define document type & Number ranges.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document >
Document header > Define document types

Note: System defined number range for GL Account document is 01.

Go to position
Give document type SA
Enter
Select SA
Select details button (magnifier icon)
Click on number range information
Give company code 0506
Select change intervals
Select interval (insert)

No      Year    From No          To No
01      2005     1               1000

Save
DEFINE TOLERANCE GROUPS

a.      Define tolerance groups for GL accounts

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >
Open item theory > Closing differences > Define tolerance group for GL Accounts.

Go to new entries

Give company code (0506)
Keep tolerance account as blank
Name of the tolerance group: Tolerance group for GILH

Save

b.      Define tolerance groups for employees

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >
Open item theory > Closing differences > Define tolerance group for employees.

Go to new entries

Group blank
Give company code (0506)
Upper limit amount per document 9999999999999 (Max. digit 13)
Amount per open item account 99999999999 (Max. digit 11)
Open item means outstanding of sales / purchases
Cash discount per line item 5% (maximum allowed)

Save

ENTER GLOBAL PARAMETERS

Path > SPRO > IMG > Financial Accounting > GL Settings > Company code > Enter global
parameters.

Select company code (0506)
Select details icon or F2

Processing parameters The following are the minimum requirements for each company.

Select Business area financial statements
Propose fiscal year
Negative postings allowed (negative means reversal entries)
Cash management activated.
Apart from the above as per the client requirements processing parameters should be selected.
CREATING GL MASTERS

Accounting > Financial Accounting > GL > Master records > Individual processing centrally

Transaction code FS00

GL A/c No                          100005
Com. Code                          0506

Go to GL Account menu bar

Select create or select create button

Type/Description

Give Account group             Share capital
Select P&L account / Balance sheet Account             Balance sheet account.

Short Text       Eq. Sh. Capital
GL A/c Text      Equity Share capital account

Control data tab:

Give currency INR
Select only balances in local currency
Select line item display
Sort key (F4) select 002

Select create/bank/interest tab:
Field status group G001 (mandatory fields)

Like wise create other accounts.

Save

To open a new session
How to open a new session
Go to system on menu bar
Select create session or use * icon for creating new session or use \o followed by transaction code
obd4 to get a new screen retaining existing screen

Use \n followed by transaction code to get a new screen without retaining existing screen.
Working with W. template

Give GL A/c No 100010
Select W.template
GL A/c 100005
Com code 0506

Just change the text to Preference share capital

Give GL A/c 100100
Com code 0506

Select create button

Account group Reserves & surplus

Balance sheet account

Text Profit & Loss account

Control data: All will be carried forward with the selected template. Check for accuracy.

Save.
Posting of a Transaction

Transaction code for posting is F-04

Path > Accounting > Financial Accounting > GL > Document entry general posting

Give document date      (F4 is to select the date menu, F2 is for current date)

Posting Key     Posting key 40 is debit for GL Account
                Posting key 50 is credit for GL Account

Select posting key 40 for debit entry

Give GL Account as Bank Account number (select F4 for selection) enter

Fill Amount, Business Area, Date, & Text (all other required fields) enter

Select posting key 50 for credit entry

Give GL Account as Share capital number (select F4 for selection) enter

Fill Amount, Business Area, Date, & Text (all other required fields) enter

Use * to copy the amount, and + for text from previous screen

To view the entry before posting to check correctness / accuracy

Go to document menu bar
Select simulate or shift9

How to view the document

Transaction code is FB03
Path Accounting > Financial Accounting > GL > Document display

Give company code 0506
Give Fiscal year 2005

To know the documents available in the database select document list on application bar.

Company code 0506
Give Fiscal year 2005 then select execute (clock icon is for execution)
How to view GL Balances

Transaction code is FS10N

Path > Accounting > Financial Accounting > GL > Account > Display balance

Give GL A/c no (F4 to select)
Company code 0506
Fiscal year 2005
Then execute.

GL Master Change

Transaction code FS00

Give GL Account which is to be changed.
Go to GL Account on menu bar
Select change or use icon (pencil)

Note: Except the text column no other fields can be changed.

How to Block / Unblock GL Account

Transaction code FS00

Give GL account no which is to be blocked or un blocked.
Go to GL Account on menu bar select block or use Lock icon (for blocking) / un blocking

Click on Blocked for posing in company code, for block
Click on Blocked for posing in company code, for unblock.

Save
                                          HELD DOCUMENT

Held document is for a shorter period, when things are not sure about debit / credit of transaction. This
document is used for external purpose only.

Go to transaction code F-04

Give document date
Give GL Account number (Bank account) enter
Fill amount field, business area GILC, value date & text

Save.

Go to document on menu bar
Select hold
System gives message held documents must be converted
Trouble shoot: for conversion of held documents

Go to transaction code se38 enter
Give program rftmpblu select execute (it is program code)

Select no termination for read error and execute

System gives message held documents successfully converted.

Give temporary document number G1 enter

How to post / delete held documents

Go to transaction code F-02
Give document date
Select held document on application bar
Give document number G1
(to know the documents available select document list)

For deletion select delete
For posting select edit button

Give 50
Give relevant GL Account number enter.

Fill the required fields
Enter
Save.
                                         PARK DOCUMENT

Creation of Park Document

Path > Accounting > Financial Accounting > General Ledger > Document entry > general
document parking.

Transaction code f-65

Give document date F4 F2
Company code 0506
Currency INR
Pst Key 40
Give relevant GL A/c No
Amount 25000/-
Text Advance for purchases
Pst Key 50
Account number 200005
Enter

Amount *
Business area GILC
Text +
Go to document
Select park document.

How to delete/complete/park document

Transaction code FBV0

Path > Accounting > Financial Accounting > General Ledger > Document > Parked Documents >
Post / Delete

Enter

Give Company code    0506
Give Document number 4
Fiscal year   2005

For deletion just click on document on menu bar and select delete.

To post the document go to document on menu bar select post.

(System gives message make an entry in all required fields)

Fill all the required fields and save.
                                    RECURRING DOCUMENT

Recurring document is a document where it is as a template. When the amount & date is fixed recurring
document is used. Ex. Rent, Hire purchase installments, salaries etc.

Recurring document should not be deleted / modified.

Define Number ranges. System defined number range for recurring document is X1.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global settings > Document >
Document Number ranges > Define Document number ranges.

Transaction code is FBN1

Give company code 0506
Select change intervals
Select insert interval
No       Year From No.         To No.
X1       2005 10001            11000
Enter & Save
Creation of Recurring document

Before creating recurring document ensure that relevant GL A/c’s created.

For creation of Rent, Rent Payable Account.

Go to transaction code FS00
Enter

For Rent Account

Give GL Account 400005 (Administrative expenses)
Select create button
Account group Administrative Expenses
Select P&L statement account
Short text Rent, Long text Rent A/c

Select control data tab
Currency INR
Select only balances in local currency
Select line item display
Sort key 002
Select create/bank/interest tab
Field status group G001
Save.

For Rent Payable Account

Give GL Account 100205 (Current Liabilities)
Select create button
Account group Current Liabilities
Select Balance Sheet account
Short text Rent Payable, Long text Rent Payable A/c
Select control data tab
Currency INR
Select only balances in local currency
Select Open item Management
Select line item display
Sort key 002
Select create/bank/interest tab
Field status group G001

Save.



Creation of Recurring Entry Document

Transaction code FBD1
Path > Financial Accounting > General Ledger > Document entry > Reference documents >
Recurring entry document.

Give company code 0506
Recurring entry range run
First run on 1.4.2005
Last run on 31.3.2005
Interval months 01 (F4)
Run date 01 (F4)

Document type SA (GL Document)

Posting key 40 give rent GL Account number 400005 (Rent Account)
Enter
Amount 50000 INR
Business area GILC
Text Rent

Posting key 50 Give Rent payable account 100205
Enter

Amount *
Business area GILC
Text +,
System gives message Document 10001 was created.

Posting of a recurring document to batch.

Transaction code is F.14

Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring
entries

Execute / enter

Company code 0506
Give document number 10001
Fiscal year 2005

Settlement period 1.4.2005 (settlement period is the run date)

Execute or F8 (System gives message that session SAPF 120 was created)
How to process the batch.

Go to system on menu bar select services select batch input select sessions

Select SAPF120
Select display errors only
Again select process button on screen
System gives message batch input session completed.
To check entry

Transaction code is FS10N (to check balances)

Give rent payable account 100250
Give company code 0506
Fiscal year 2005
Business area GILC

Save
Creation of Sample Document

Sample document is nothing but an template.

Steps for creating sample document

1.      Define number ranges
2.      Creation of Sample document
3.      Posting of an entry by taking sample document as reference
4.      Display of sample document
5.      Creation of GL A/c if necessary.

1. Define number ranges

Go to transaction code FBN1

Give company code 0506
Select change intervals (pencil icon)
Select insert interval

Give number X2 (System defined number range for sample document is X2)
Year 2005
From number 11001 to To number 12000
Enter
Save


2. Creation of sample document

Transaction code is F-01

Path > Accounting > Financial Accounting > General Ledger > Document Entry > Reference
document > Sample document

Give document date F4 F2
Company code 0506
Currency INR

Debit Rent Account
Credit Rent Payable Account
Save.

3. Posting of a document


Posting of a document by taking sample document as reference.

Go to transaction code f-02 (posting of document)
Give document date
Go to document on menu bar
Select post with reference
Give document number 11001 (from the same series which was created)
Company code 0506
Fiscal year 2005
Enter

(Note: One can enter a new document by simply quoting the number of the document that was saved
earlier)

4. Display of sample document

Transaction code FBM3

Change of sample document

Transaction code FBM2

Delete sample document

Transaction code F.57
                                           Reversal document

1.      Individual reversal
2.      Mass reversal
3.      Accrual / deferral reversal
4.      Reversal of reversal (Reversal of reversal is not possible in SAP)

1. Individual Reversal

Transaction code FB08

Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual
reversal

Give document number 2
Give company code 0506
Enter reversal reason 01 (use dictionary (F4))

To view the document before reversal select display before reversal (google icon)

Go to document on menu bar
Select reverse

Or

Select go back using arrow icon

Save.

2. Mass reversal

Transaction code F.80

Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass
reversal

(Note: Mass reversal is not advisable in real time scenario)

Give company code 0506
Fiscal year 2005
Give document number range you want to delete (or select various identities)
Give reverse reason
Select test run
Execute
Select reverse documents.
3. Accrual of deferral document

Transaction code FBS1

Path > Accounting > Financial Accounting > General Ledger > Periodic processing > Closing >
Valuate > Enter Accrual / deferral document

Ex: On 30th April Salaries payable entry will be made in the books of accounts.

Salaries A/c Dr
        To Salaries Payable

On 1st May the payable entry has to be reversed in the books of accounts

Salaries payable A/c Dr
        To Salaries

On making payment

Salaries A/c Dr
        To Bank

Give document date
Select document type SA

Reversal reason
Reversal date

Debit Rent account
Credit Rent payable account

Save

How to create reversal reason code

Path > SPRO > IMG > Financial Accounting > General Ledger Accounting > Business transaction >
Adjustment posting / reversal > Define reasons for reversal

Go to new entries
Give reason
Select negative posting.
Trouble shooting for when the data locked

If two end users are working of the same screen data will be locked.

To release the lock

Go to transaction code SM12
Enter
Go to lock entry on menu bar
Select list
Go to lock entry again and select delete all
Select refresh.
                                       Foreign Currency Postings

System defined bank buying variant is ‘G’
System defined bank selling variant is ‘B’
System defined bank Average Price variant is ‘M’

Check exchange rate types

Path > SPRO > IMG > General settings > Currencies > Check exchange rate types.

Transaction code OB07

If you want to create a new variant go to new entries and create or
Copy from the existing variant.

Define translation ratios for currency transactions

Transaction code OBBS

Path > SPRO > IMG > General settings > currencies > Define translation ratios for currency translation

(System gives message read and say yes)

Go to new entries

                        Exch                             Valid        Ratio
                        rate
                        type       From        To        From         From        To

                      G          INR        USD        1.4.2005               1        1
                      B          INR        USD        1.4.2005               1        1
                      M          INR        USD        1.4.2005               1        1
                      G          USD        INR        1.4.2005               1        1
                      B          USD        INR        1.4.2005               1        1
                      M          USD        INR        1.4.2005               1        1

Save
Enter Exchange rates

Pate > SPRO > IMG > Currencies > Enter exchange rates

Transaction code OB08

Go to new entries

               Exch          Valid                     Direct
             rate type       From         From         quote           To

            G             1.4.2005       INR                    44   USD
            B             1.4.2005       INR                    42   USD
            M             1.4.2005       INR                    43   USD
            G             1.4.2005       USD                    42   INR
            B             1.4.2005       USD                    44   INR
            M             1.4.2005       USD                    43   INR

Save

Assign exchange rate in document type

Go to transaction code OBA7

Go to position
Give document type SA
Select details button (Magnifier icon)

Exchange rate type for foreign currency document ‘M’

Save
Posting of a transaction without giving rate

Go to transaction code F-02
Give document date
Company code 0506
Give currency USD * operating
Debit Bank Account
Credit Share capital account
(Amount will be converted to local currency)
Save.

Posting of a transaction with giving rate

Transaction code is F-02
Give date
Currency USD
Next to currency box enter the exchange rate
Debit Bank Account
Enter
System message read and enter
Credit Share capital Account
Enter
Save
                                       ACCOUNTS PAYABLE

Accounts payable is related to MM module

1.      Create vendor account groups
2.      Creation of number ranges for vendor groups
3.      Assign number ranges for vendor groups
4.      Define tolerance groups
5.      Create General Ledger Account
a)              Sundry Creditors b) Inventory Account
6.      Creation of Vendor master (permanent)
7.      Define number ranges for posting
8.      Purchase invoice posting
9.      How to view party account
10.     How to make payment entry.

Creation of Vendor Account groups

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)
> Vendor accounts > Master data > Preparations for creation of Vendor master data > Define
account groups with screen layout (Vendor)

Transaction code is OBD3

Go to new entries
Account group GILM (for materials)
Name Material Management (MM) vendors for GILH
Double click on company code data
Double click on account management
Make reconciliation account as required entry
Save.

Go to next entry or F8

Give GILF
Name F1 vendors for GIL
Double click on company code data
Double click on account management
Make reconciliation account as required entry
Save.
Create number ranges for vendor groups

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)
> Vendor accounts > Master data > Preparations for creation of Vendor master data > Create
number ranges for Vendor accounts

Transaction code is XKNI

Select change intervals
Go to insert interval
Give number range 4
From 300000 to 300100
Enter

Again go to insert interval
Give number range 4
From 300101 to 300200
Enter

Assign number ranges to vendor groups

Transaction code is OBAS

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP)
> Vendor accounts > Master data > Preparations for creation of Vendor master data > Assign
number ranges to vendor account groups

Go to position
Give account group GILF
Assign number range for GILF 04
Assign number range for GILM 05
Enter
Save
Define tolerance groups

Path > SPRO > IMG > Financial accounting > Account receivables and Account payables >
Business transactions > Open item clearing > Clearing differences > Define tolerances for
Customers / Vendors

Note: As we are creating tolerance groups for customers & vendors there is no need to create tolerance
group for customers as we are creating Vendors > Customers master data.

Transaction code OBA3

Go to new entries
Give company code 0506
Keep tolerance group as blank
Text tolerance group for GILH
Save
Enter

Creation of GL accounts Transaction code FS00

Give company code 0506
Give GL account number 200020
Select create button
Account group Current assets & Loans and Advances
Select Balance sheet
Short text Inventory account

Select control data tab
Give currency INR
Select only balances in local currency
Select line item display
Sort key 012
Field status group G001
Save

Give GL account number 100220
*Create sundry creditors account (exercise)

Select reconciliation account type vendor
Field status group G067
Save.

Note: For all reconciliation accounts field status group is G067
Reconciliation account is parallel account to normal GL account. You can’t post directly to reconciliation
account.

Creation of Vendor master

Transaction code XK01
Path > Accounting > Financial Accounting > Accounts payable > Master records > Maintain
centrally > Create

Note: Transaction code XK02 is for change vendor master.
      Transaction code XK03 is to view vendor master.
      Transaction code XK04 is to view change made to existing vendor.
      Transaction code XK05 is to block / un block vendor master.

Give company code 0506
Account group GILM
Enter

Enter Title Company
Name: Bhaskar Industries limited
Search item BIL
Fill all required fields
Enter
(Give customer details)
Enter
Give bank details of the vendor
Enter

Give reconciliation account (i.e. Sundry Creditors)
Give sort key 012
Cash management A1 (F4)
Enter
Pmt terms 001
Select check double inventory
Save
Define number ranges for posting

Note
Doc Type       No. Range       Description
KR             19              Vendor Invoice
KZ             15              Vendor Payment
AA             17              Vendor Document
KG             17              Vendor Credit Memo

Transaction code FBN1

Number ranges for accounting documents
Give company code 0506
Select change intervals
Select insert intervals
Give number range 19
Year 2005
Range 12001 to 13000
Create in same manner
For number 15 number range 13001 to 14000
For number 17 number range 14001 to 15000

Purchase invoice posting

Path > Accounting > Financial accounting > Accounts payable > Document entry > Invoice general

Transaction code F-43

Give document date
Currency INR

Note:   Posting Key 25 is debit for vendor
        Posting key 31 is credit for vendor

Give vendor account number
Enter
Give amount

Give posting key 40
Give inventory A/c
Save

Entry   Inventory A/c Dr
                To Vendor
How to view party account (Vendor)

Transaction code FBL1N

Path > Accounting > Financial Accounting > Accounts payable > Display change line items

Give vendor account
Select open items
Execute

How to make payment entry

Transaction code F-53

Path > Accounting > Financial Accounting > Accounts payable > Document entry > Outgoing
payment > Post

Give document date
Give bank General ledger account
Give business area
Give amount 1500000
Value date F4F2
Text payment

Give vendor account number
Select process open items
Save

Note: Relevant Invoice amount should be in blue color all other item should be made into gray color by
double click on them.

Vendor A/c Dr
       To Bank

For part payment

Give document date
Give bank account
Give business area
Value date
Text part payment
Give vendor account number
Select process open items
Select partial payment tab
Double click on payment amount
Save.

How to view transaction codes

Go to transaction code SA16
Give table name TSTC
Enter
Remove max. hits
Execute

Down payment is nothing but advance payment to vendors

Note:   In SAP down payment GL account is called as special GL account.
        System defined special GL indicator for down payment is ‘A’

Creation of GL Accounts

Go to transaction code FS00
Give GL number 200025
Give company code 0506
Select create button
Select account group CA&CL
Balance sheet account
Sh. Text Advances to parties
Select control data tab
Select reconciliation account type vendors
Line item display
Sort key 01
Select create/bank/interest tab
Field status group G067
Save.

Link between reconciliation account and special GL account

Transaction code OBYR

Path > SPRO >IMG > Financial Accounting > AR & AP > Business transactions > Down payment
made > Define alternative reconciliation account for down payment.

Double click on special GL indicator ‘A’
Give chart of account 0506
Enter
Give reconciliation account. Sundry creditors
Special GL account Advances to creditors
Save.


Down payment entry

Transaction code F-48

Path > Accounting > Financial accounting > Accounts Payable > Document entry > Down payment
> Down payment.

Give document date
Give special GL Account indicator ‘A’
Fill required columns
Enter
Save.

Entry: Advances to Bhaskar Industries Ltd
To Bank

Note: Posting key 29 is debit for special GL account

Purchase invoice posting.

Transaction code F-43
Entry: Inventory Account Dr
               To Vendor

Transfer of amount from special GL account to normal GL account

Transaction code F-54

Path > Accounting > Financial Accounting > AP > Document entry > Down payment > Clearing.

Give document date
Give Vendor account number
Text transfer of accounts
Select process down payments
Give 5000000
Enter
Save.

Entry: Vendor Account
              To Advances to parties

To check open item transaction code FBLN1
Clearing of normal items

Transaction code F-44

Accounting > Financial Accounting > Accounts payable > Accounts > Clear

Give Vendor account
Select process open items
Keep the relevance amounts in blue color
Save

Statement of Account

Transaction code OB78

Assign programs for correspondent type

Path > SPRO > IMG > Financial Accounting > AR & AP > Vendor account > Line item >
Correspondence > Carryout and check setting for correspondence > Assign programs for
correspondence types.

Select SAP06 Account Statement
Select copy as button
Give company code 0506
Enter
Save

Request for correspondence

Transaction code FB12

Path > Accounting > Financial Accounting > AP > Account > Correspondence > Request

Give company code 0506
Enter
Double click on SAP06
Select vendor account
Give range (date from to)
System gives message account statement was requested.
Maintain Statement.

Transaction code F.64

Path > Accounting > Financial Accounting > AP & AR > Account > Correspondence > Maintain

Give correspondence SAP06
Give company code 0506
Execute
Double click on postings from
Read message and enter
                                              House Banks

House bank is nothing but operating banks of the client.

Creation of House Bank

Transaction cod FI12

Path > SPRO > IMG > Financial accounting > Bank accounting > Bank accounts > Define house
banks

Give company code 0506
Enter
Go to new entries

Give house bank ICICI
Enter bank country IN
Bank key 12345
Select create button

Fill all the require fields
Enter

Double click on bank accounts
Go to new entries
Give a unique account ID for each account
Description current account of ICICI
Fill all the required fields
Give GL account 200005
Save.
Creation of Check (Check) Lots

Transaction code FCHI

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
payments > Automatic outgoing payments > Payment Media > Check Management > Define
number ranges for checks.

Give company code 0506
Give house bank      ICICI
Give account ID curr

Select change status button
Select change <>display button
Again select change<>display button
Select create button

Give lot number 1
Check range from 1000001 to 100100

Short information 1st lot of 10 check books
Enter Purchase date
Enter
Save.

Purchase invoice posting

Transaction code F-43

Give document date
Give vendor account.
Save
Entry Inventory Account Dr
               To Vendor

Payment voucher

Transaction code F-53

Entry: Vendor Account Dr
              To Bank
Manual check update

Transaction code FCH5

Path > Accounting > Financial Accounting > AP > Environment > Check information > Create >
Manual Checks

Give document number 13004
Give company code 0506
Give Fiscal year 2005
Give house bank
Give account ID
Give Check number 100001
Save

Display check register

Transaction code FCHN

Path > Accounting > Financial Accounting > AP > Environment > Check information > Display >
Check register

Give company code 0506
Give house bank
Give account ID
Execute

Check encashment

Transaction code FCH6

Path > Accounting > Financial Accounting > AP > Environment > Check information > Change >
Additional information / Cash

Give company code
Give house bank
Give account ID
give check number (Issued check)
Enter
Enter date
Save

Check register Transaction code FCHN
Cancellation of checks

Unused checks

Transaction code FCH3

Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >
Unused checks

Give company code 0506
Give house bank
Give account ID
Give number range of checks to be avoided
Give void reason 05
Select Void

Issued check cancellation

Transaction code FCH9

Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >
Issued Checks

Give company code
Give house bank
Give account ID
Give check number
Give Void code
Select Void

Cancel Payment

Transaction Code FCH8

Path > Accounting > Financial Accounting > AP > Environment > Check information > Void >
Cancel Payment

Give company code 0506
Give house bank
Give account ID
Give Check number 100007
Give void reason
Select reversal reason
Select cancel payment
How to create Void reason code

Transaction code FCHV

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payment > Automatic outgoing payment > Payment media > Check management > Define Void
reason code

Go to new entries
Reason text
Give new number
Enter description
Save.
                         WITHHOLDING TAX (CIN Country Version India)

Check withholding Tax countries:

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Basic Settings > Check withholding tax countries

Go to new entries
Country IN
Withholding country IN
Description : India
Save & Enter

Define withholding tax type for invoice posting

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define
withholding tax type for invoice posting

Give country key IN & Enter
Go to new entries
Enter withholding tax type G1
Description:     2% IT on Invoice posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Go to next entry (F8)
Enter withholding tax type G2
Description:     2% Surcharge on IT on Invoice posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Go to next entry (F8)
Enter withholding tax type G3
Description:    2% ED Cess on IT on Invoice posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Define withholding tax type for payment posting

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define
withholding tax type for payment posting

Give country key IN & Enter
Go to new entries
Give G4
Description : 2% IT on payment posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Go to next entry (F8)
Enter withholding tax type G2
Description:     2% Surcharge on IT on payment posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Go to next entry (F8)
Enter withholding tax type G3
Description:     2% ED Cess on IT on payment posting
Select gross Amount
Select withholding tax common round
Select post with tax amount
Select no accumulation
Select control data tab
Select withhold tax base manual
Select manual with hold tax amount
Select no cert. Numbering
Save

Define Tax withholding codes

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define
withholding tax codes

Give country key IN
Go to new entries
Withholding tax type G1
Withholding tax code G (can be anything but should be logical)
Description 2% IT on invoice posting
Base amount
Percentage subject to tax        100
Post indicator 1 (F4)
Calculation
Withholding tax rate 2 (don’t enter %)
Save

Go to next entry
Withholding tax type G2
Withholding tax code G (can be anything but should be logical)
Description 2% surcharge IT on invoice posting
Percentage subject to tax        2 (2%on 100)
Post indicator 1 (F4)
Calculation
Withholding tax rate 2 (don’t enter %)
Save




Go to next entry
Withholding tax type G3
Withholding tax code G (can be anything but should be logical)
Description 2% ED Cess on IT on invoice posting
Percentage subject to tax        2.04 (2%on 2 + 2)
Post indicator 1 (F4)
Calculation
Withholding tax rate 2 (don’t enter %)
Save

Go to next entry
Create G4 as like G1 above
               G5 as like G2 above
               G6 as like G3 above
Define formulas for calculating withholding tax

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define
formulas for calculating withholding tax.

Give country key IN & Enter
Go to new entries

                                   WH
                     WT            Tax        WH      Valid
            Currency Type          code       Country from

            INR         G1         G          IN            1.4.2005
            INR         G2         G          IN            1.4.2005
            INR         G3         G          IN            1.4.2005
            INR         G4         G          IN            1.4.2005
            INR         G5         G          IN            1.4.2005
            INR         G6         G          IN            1.4.2005

Save

Select G1
Double click on formulas for calculation withholding tax
Read system message enter
Go to new entries
To base amount (give max) 9999999999
Withholding tax        2

Go back
Again go back using arrow icon
Create like wise for G2 to G6

Assign withholding tax types to company code

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Company code > Assign withholding tax types to
company code

Go to new entries
Give company code 0506
Withholding tax type G1
Select withholding tax agent
Select validity period
Select withholding obligated number from                   to
Like wise repeat for rest of G2 to G6

Activate withholding tax
Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Company code > Activate extended withholding tax

Go to position
Give company code 0506 & Enter
Select extended withholding tax
Save & Enter

Creation of GL accounts

IT recovered Payable A/c

Transaction code FS00
Give number 100225
Give company code 0506
Select create button
Account group Current Liabilities
Account group Balance sheet item
Short text IT recovered payable
Select control data tab
Select only balances in local currency
Select open item
Select line item display
Sort key 002
Select create /bank / interest tab
Field status group G001
Create ED Cess payable A/c (100230) by using the above as template
Save
Define automatic postings

Transaction code OBWW

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings >
Withholding Tax > Extended withholding tax > Postings > Accounts for withholding tax > Define
accounts for withholding tax to be paid over

Give chart of accounts 0506
Select Debit & Credit
Select withholding tax code
Select withholding tax type
Save
 WT        WHTax
 Type      code           Debit    Credit

 G1        G              100225   100225
 G2        G              100225   100225
 G3        G              100230   100230
 G4        G              100225   100225
 G5        G              100225   100225
 G6        G              100230   100230
Assigning withholding tax type to vendor master

Go to transaction code XK02 (Change vendor master)

Give vendor number      300001
Select withholding tax & Enter
Give country key IN
WTax Type       Code Liable
G1              G       Select
G2              G       Select
G3              G       Select

Read system message and enter
Purchase invoice posting

Go to transaction code F-43
Give document date
Give vendor account 300001 & Enter
Amount 100000
Business area GILC
Text Purchases
Pst key 40 GL A/c Inventory
Enter
Amount *
Business area GILC
Text +
Save
System gives message TDS certificate number rage

Trouble shooting for TDS certificate number

Path > SPRO > IMG > Logistic general > Tax on goods movement > India > Basic settings >
Maintain company code settings

Go to new entries
Give company code 0506
Cenvat document type KR
Financial document type SA
First month April
Save
                                    ACCOUNTS RECEIVABLES

1.      Define Account groups
2.      Create number ranges for customer account groups
3.      assign number ranges for customer account groups
4.      Creation of GL account
5.      Creation of Customer master
6.      Define number ranges for postings
7.      Sales invoice posting
8.      How to view customer account
9.      Receipt entry

Define account groups

Transaction code OBD2

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer Accounts > Master data >
Preparations for creating customer master data > Define account groups with screen layout
(Customer)

Go to new entries
Account group GILS
Name SD Customers for GILH
Double click on company code date
Double click on account management
Make reconciliation as required entry
Save

Go to next entry
GIVE GL account group GILF
Name F1 customers
Double click on company code data
Double click on account management
Make reconciliation account as required entry
Save
Create number ranges for customer accounts

Transaction cod XDN1

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data >
Preparations for creating customer master data > Create number ranges for customer account

Select intervals
Go to insert intervals
Give number 09 (available number)
Enter range from 500000 to 500100
Enter
Again go to insert interval
Give number 10
Enter range from 500100 to 500200
Enter

Assign number ranges for customer account groups

Transaction code OBAR

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data >
Preparations for creating customer master data > Assign number ranges for customer account
groups

Go to position
Give account group GILF enter (enter the least alphabet to get all the entries)
Assign 09 for GILF
Assign 10 for GILS
Save

Creation of necessary GL Accounts Transaction cod FS00
Creation of Customer account
Give GL Account number from sundry creditors range
Company code 0506
Group Current Assets, & Balance sheet item
Text sundry debtors account
Select control data tab
Give reconciliation account
Line item display
Sort key 031 (F4)
Select create bank interest tab
Field status group G067


Creation of Sales domestic GL account
Select create button
Enter GL account number from the relevant number range
Group Sales, P&L statement
Select control data tab
Only balances in local currency
Select line item display
Sort key 031
Select create bank interest tab
Field status group G029 (Revenue account)
Save

Creation of Customer master

Transaction code XD01

Path > SPRO > IMG > Financial accounting > Account receivables > Master records > Maintain
centrally > Create

Note: Transaction code XD03 is to view customer master
      Transaction code XD04 is to change/edit customer master
      Transaction code XD05 is to block/unblock customer master

Select account group SD Customers for GILH
Company code 0506
Title company
Name Hari Industries Ltd
Search item Hari
Fill reqd. details

Select company code data on application bar
Give reconciliation account Sundry debtors 200050
Sort key 031
Select payment transaction tab
Select terms of payment
Save
Define number ranges for postings

Transaction code FBN1

Doc Type      Number range Description
 Doc.       No.
 Type       Range     Description

 DR                   18 Customer Invoice
 DZ                   14 Customer Payment
 DA                   16 Customer document
                         Customer credit
 DG                   16 memo
Give company code 0506
Select change intervals
Select insert intervals
Give number range 18 (available one)
Year 2005
Range from 15001 to 16000 enter

Again insert interval
Number 16
Year 2005
Range from 17000 to 18000 enter
Save

Sales invoice posting

Transaction code F-22

Path > Accounting > Financial Accounting > AR > Document Entry > Invoice general
Give document date
Note: Posting key 01 is for customer Debit
        Posting key 15 is for customer Credit
Give customer number 500001
Amount 1500000
Bus area GILC
Pst Key 50 GL Account Sales Domestic
How to view customer account

Transaction code FBL5N
Path > Accounting > Financial Accounting > AR > Account > Display > Change line items

Give customer number
Give company code
Execute

Receipt entry

Transaction code F-28
Path > Accounting > Financial Accounting > AR > Document entry > Incoming Payment

Give document date
Give bank account number
Give business area
Amount (partial)
Value date
Select account number
Select process open items
Select part amount
Double click on payment amount save

Advances from customers It is a special GL Account

Creation of GL Account Advance from customer
Go to transaction code FS00
Give 100265
Company code 0506
Select create button
Account group Current Liabilities
Balance sheet item
Select control data tab
Select line item display
Sort key 031
Select create bank interest tab
Field status group G067 (Reconciliation type)

Link between reconciliation account and special GL account Advances from customers

Transaction code OBXR

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Down payment
received > Define reconciliation account for customer down payment

Note: System defined special GL indicator for customer down payment is ‘A’
Double click on special GL indicator ‘A’
Give chart of accounts 0506 & enter
Give reconciliation account sundry debtors
Give special GL A/c Advance from customers
Save.
Advance Receipt Transaction code F-29

Path > SPRO > IMG > Financial Accounting > AR > Document entry > Down Payment > Down
payment

Give document date
Give customer account number
Give special GL Indicator ‘A’
Give bank account number
Give business area                                      Entry: Bank A/c Dr 50 L
Amount 50 L                                                    To Customer   50 L
Value date
Text Advance from party
Enter
Amoutn * , Bus Area GILC, Text + Save

Sales Invoice Posting Go to transaction code F-22
Give document date
Give customer number
Pst key 1, Account cutomer
Amount 30 L
Bus area GILC
Text Sales
Pst Key 50 GL A/c Sales
Enter
Amount *, Bus area GILC, Text +, Save

Transfer of Advance from special GL to normal GL A/c Transaction code F-39

Path > Accounting > Financial Accounting > AR > Document entry > Down payment > Clearing

Give document date
Give customer account
Text transfer of advance from special GL to normal GL
Select process down payment
Enter the value here partial 30 L
Save
Clearing of normal account
Transaction code F-32
Path > Accounting > Financial Accounting > AR > Account > Clear
Give customer account number
Select process open items
Reference item should be in blue color and others should be turned to gray color by clicking on them &
Save
Tax on Sales / Purchases

Define Procedure
Transaction code OBQ3
Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales
/ purchases > Basic Settings > Check calculation procedure

Double click on define procedures
Go to new entries
Give procedure taxinj, Description: Sales Tax India
Save

Select taxinj
Double click on control date
Go to new entries
 Step Cond.Type Desc.               From To           AckKey Desc
                      Base
  100 BASB            Amount        ---      ---
                                                             Output
 200 MWAS             Output Tax       100 100 MWS           Tax
                                                             Input
 300 MWVS             Input Tax        100 100 VST           Tax

Save

Assign tax procedure to country

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales
/ purchases > Basic Settings > Assign Country calculation procedure

Go to position
Give country key IN
Assign Taxinj
Save
Define tax codes for sales / purchase

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales
/ purchases > Basic Settings > Define tax codes for sales / purchases

Transaction code FTXD
Give country key IN
Give tax code G1 & Enter
Tax code 4% output tax
Tax type ‘A’ & Enter
Note: System defined output tax type is ‘A’
        System defined input tax type is ‘V’
Give 4 in output tax field
Put curson on input tax field
Select deactivate line
System gives message tax type input tax is not active
Save

Give tax code G2
Enter
Tax code 4% input tax
Tax type ‘V’ & enter
Give 4 input tax
Deactivate output line
Save

Creation and Edit of GL Accounts Transaction code is FS00
Edit of customer account
Give GL A/c number 300005
Select change button
Select control data tab
Give tax category [only output tax allowed] (F4)
Select posting without tax allowed
Ignore message
Enter
Creation of Sales tax payable account
Give GL account number 100270
Account group Current liabilities
Balance sheet item
Control data
Only balances in local currency
Open item display
Line item display
Sort key 031
Select create bank interest tab
Field status group G001& Save
Assignment of Tax accounts

Transaction code OB40
Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales
/ purchases > Postings > Define tax accounts

Double click on MWS (output Tax)
Give chart of accounts 0506
Select tax code
Save

Tax code        G1, Account 100270 (Sales tax payable)
Go back using arrow icon
Double click on VST Input tax
Select tax code G2
Account Inventory
Save

Assign tax codes to customer master Transaction code XD02
Give customer account number & enter
Select control data tab
Tax No G1
Select Sales / Purchase tax
Save

Sales Invoice posting Go to transaction code F-22
Give customer account number
Document date
Amount 10L
Business area GILC
Text sales
Pst key 50 Give sales GL account
Enter
Amount *, Bus Area GILC, Text +
Save
Double click on blue color line item
Give business area GILC
Text Sales tax & Enter
Save
                                                 Dunning

Dunning means reminder. In SAP max dunning levels are 8 + 1
In general 4 + 1 levels are used

Define dunning area

Path > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning >
Basic settings for dunning > Define dunning area

Go to new entries
Give company code 0506
Text: Dunning Area for GILH
Save
Read the message and enter

Define dunning procedure
Transaction code FBMP
Path > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning >
Basic settings for dunning > Define dunning procedures

Go to new entries
Give dunning procedure name GILD
Dunning procedure for GILH
Give dunning intervals in 7 (days of interval as per client requirement)
Number of dunning levels 4
Select standard transaction dunning
Select dunning levels on application bar
Read message and enter

Days in arrears 7        14      21      28
Calc interest            --      Y       Y        Y

(From 2nd reminder onwards interest will be calculated)

Select always dunning in legal dunning procedure
Select changes on application bar
Give currency INR

 Dunn.      From Dunn         Dunn          Dunn Chg
 Lvl        Amt               Charge        %
         1        ---                 500       ---
         2        ---                 500       ---
         3        ---                 500       ---
         4        ---                 500       ---
(Charges for reminder. Either amount or % should be selected. In case % is selected amount to be
entered)

Select minimum amount on application bar
Currency INR & enter
Dunn.       Min     Min Min. Amt for
Lvl         Amt     %    Trns
        1    ---      12      1000
        2    ---      12      1000
        3    ---      12      1000
        4    ---      12      1000

(system will pick maximum amount)

Select dunning text on application bar
Give company code 0506
Select customer & Enter
Go to new company code on application bar
Give company code 0506 & Enter
Select dunning by dunning area
Select separate notice per dunning area
Save
Go back
Select dunning text
Give company code 0506
Select customer & enter
Go to new session
Go to transaction code FBMP & enter
Double click on 0001
Double click on dunning text
Give company code 0001
Select customer & Enter
Copy the forms by selecting (manually)
And paste in our dunning procedures
Give dunning levels 1, 2, 3, 4
Go back & Save.

Assign Dunning procedure to customer master
Go to transaction code XD02
Give company code 0506
Give customer number & enter
Select company code data on application bar
Select correspondence tab
Give dunning procedure GILD
Save
                                           Bills of Exchange

Bills of exchange are of two types
One is Bills Receivable and the other is Bills Payable
Bill is created under Negotiable Instrument Act
Creation of GL Account
1.       Sundry Debtors for Bills receivable (same as sundry Debtors)
2.       Bank Bills discounting A/c (Liability)
3.       Bank Bills discounting expenses A/c

Go to transaction code FS00
Give GL account 200055
Select w. template
Give GL account number 200050 (sundry Debtors)
Give company code 0506 & Enter
Change text to S. Dr. Bills receivable
Save

Give GL Account 100255
Select create button
Account group Current Liabilities, Balance sheet item
Text ICICI Bill discounting account
Select control data tab
Select only balances in local currency
Select open item display
Select line item display
Sort key 031
Select create bank interest tab
Field status group G005
Select post automatically only
Select relevant to cash flow
Save

Give 400055
Select create button
Group Admn. Exp
P&L statement
Text Bank Bill discounting Exp A/c
Select control data tab
Only balances in local currency
Line item display
Sort key 031
Select create bank interest tab
Field status group G001
Save


Link between reconciliation account and special GL a/c
Transaction code OBYN
Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of
Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define
alternative reconciliation account for bills of exchange receivable

Note: System defined special GL indicator for Bills of exchange receivable is ‘W’

Double click on special GL indicator ‘W’
Give chart of accounts 0506 & enter
Give reconciliation account 200052 (Sunday Debtors)
Special GL A/c 200055 (Sunday Dr. Bills Receivable A/c)

Save

Define accounts for Bills of Exchange transactions
Transaction code OBYH

Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of
Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define
accounts for bills of exchange transactions

Double click on bank discounting charges
Give chart of accounts 0506
Give account 400055 (Bank Bill Discounting Exp A/c)
Save

Link between Bank account reconciliation account and Bank Bill Discounting account

Transaction code OBYK

Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of
Exchange transactions > Bills of exchange receivables > Present Bills of Exchange receivable at
bank > Define bank sub accounts

Go to new entries
Give chart of accounts 0506 & enter
Give Bank A/c
Usage discounting
Special GL indicator ‘W’
Customer reconciliation account Sundry Dr. 200050
Bank sub a/c for liability 100255 (Bills discounting account)
Save Enter

Sales invoice posting
Go to transaction code F-22
Give document date
Give customer number
Pstkey 01, Customer GL A/c
Amount 1L
Business area GILC
Pstkey 50, Sales GL Account
Amount *, Bus area GILC, Text +
Save

Entry: Customer A/c Dr (S .Dr)          100000
          To Sales                               100000

Bills of Exchange receipt
Transaction code F-36

Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Payment

Give document date
Give customer account number
Select incoming payment 100000
Business area GILC
Text Bills of Exchange
Due on (min 1 month )
Select process open item
Relevant item should be in blue color the other should be in gray color
Save
Note the document number as it is used as reference number in the next step

Entry: Customer A/c Dr (S .Dr Bills receivable)           100000
             To Customer A/c Dr (S .Dr)                            100000
Bank Bill discounting
Transaction code F-33
Path > Accounting > Financial Accounting > AR > Document entry > Bills of exchange >
Discounting

Give document date
Give bank account
Give value date
Give business area
Amount           97000
Bank charges       3000
Text Bills discounting
Give document number (earlier one)
Give fiscal year
Select [Select bills of exchange]
Save

Reversal of contingent liability
Transaction code F-20
Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Reverse
contingent Liability

Give document date
Give GL A/c S. Dr. Bills Recevable
Select Usage discounting & Enter
Save
                                           Interest calculation

System defined interest calculation is of two types
1.     Balance interest calculation (System defined Int. calc. Type is ‘S’)
2.     Item interest calculation (System defined Item int. calc type is ‘P’)

Note: Balance interest calculation is for GL accounts (outstanding balance of the account)
Item interest calculation for Customers / Vendors

Define interest calculation type
Transaction code OB46

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest calculation global settings > Define interest calculation types

Go to new entries
Int. Indicator Name                              Int Calc. Type
G1              Balance interest calculation     ‘S’
G2              Item interest calculation ‘P’

Save

Prepare account balance interest calculation
Transaction code is OBAA

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest calculation global settings > Prepare account balance interest
calculation

Interest indicator                       G1
Interest calculation reference           01
Calendar type                            G
Number range                             03
Select balance plus interest
Save

Go to next entries
Interest indicator                       G2
Interest calculation reference           01
Calendar type                            G
Number range                             03
Select balance plus interest
Save


Define reference interest rates
Transaction code OBAC

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest calculation > Define reference interest rates
Go to new entries
Give reference interest rate G1
Text: 12% Balance interest
Date from 1.4.05
Currency        INR
Save

Go to next entry
Give reference interest rate G2
Text: 15% Item interest
Date from 1.4.05
Currency         INR
Save

Define time dependant terms
Transaction code OB81

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest calculation > Define time dependant terms

Go to new entries
Interest calculation indicator G1
Currency INR
Effective from 1.4.2005
Sequential number 1
Term Debit interest balance interest calculation (F4)
Reference interest rate G1
Save

Go to next entry
Interest calculation indicator G1
Currency INR
Effective from 1.4.2005
Sequential number 2
Term credit interest balance interest calculation (F4)
Reference interest rate G1
Save
Go to next entry
Interest calculation indicator G2
Currency INR
Effective from 1.4.2005
Sequential number 1
Term Debit interest balance interest calculation (F4)
Reference interest rate G2
Save

Go to next entry
Interest calculation indicator G2
Currency INR
Effective from 1.4.2005
Sequential number 2
Term credit interest balance interest calculation (F4)
Reference interest rate G2
Save

Enter interest Values
Transaction code OB83

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest calculation > Enter interest values

Go to new entries

Reference                Effective from Interest rate
G1                       1.4.2005               12
G2                       1.4.2005               15

Save

Define number ranges

Go to transaction code FBN1
Give company code 0506
Select change intervals
Select insert intervals
Give number range 03 (available one)
Year 2005
Range from 18001 to 19000
Save




Creation of Account group
Transaction code OBD4
Go to new entries
Company code 0506
Create secured loans GL Account      100400 100499
Create Interest Account       400100 400199
Save

Creation of Interest on Bank loan a/c
Go to transaction code FS00
GL a/c number 400105
Give company code
Select create button
Account group Interest
P&L Account
Text Interest on Bank loan A/c
Select control tab
Select only balances in local currency
Field status group G001
Save

Create of ICICI Bill discounting A/c under secured loans group
Only balances in local currency
Select open item
Select line item display
Sort key 002
Field status group G007
Select relevant to cash flow
Interest indicator G1
Save

Define automatic posting
Transaction code OBV2

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c
interest calculation > Interest posting > prepare GL a/c balance interest calculation

Go to accounts
Give chart of accounts 0506 & enter
Give 0002 (Interest Pay), Currency INR
GL A/c 400105
Give 2000 (GL a/c Paid), Currency INR, GL A/c 100405
Save
Entry for loan receipt

Transaction code F-02
Give document date 1.4.05
Entry:          Bank A/c Dr 15L
                       To ICICI Loan A/c       15L

Interest calculation run
Transaction code F.52

Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest
Calculation > Balances

Give chart of account 0506
GL A/c 100405
Company code 0506
Calculation period 1.4.05 to 30.04.05
Select standard interest calculation
Select leap year
Post also if value date in past
Update master records
Execute
                                           AUTOMATIC PAYMENT

Setup all company codes for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payments > Automatic outgoing payment > payment method / Bank selection for payment
programme > Setup all company codes for payment transactions

Go to new entries
Give company code 0506
Sending company code 0506
Paying company code 0506 (incase if you allot any code for branch select that code)

Vendor special GL transaction to be paid (F4) FIP
Give the alphabets what ever required according to the definition (F4)

Customer special GL transaction to be paid (F4) FJP
Give the alphabets what ever required according to the definition (F4)
Save

Note: In real time all will be selected.

Setup paying company codes for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payments > Automatic outgoing payment > payment method / Bank selection for payment
programme > Setup paying company codes for payment transactions

Go to new entries
Paying company code 0506 (incase if you allot any code for branch select that code)
Minimum amount for incoming 1000
Minimum amount for outgoing 1000

Text ID ADRS (F4)

Letter header F_0001_Header (copy from system defined by just typing)
Letter Footer F_0001_Footer (copy from system defined by just typing)
Signature Text       Keep as Blank
Sender Text    F_0001_Sender (copy from system defined by just typing)

Save




Setup payment methods for country for payment transactions
Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payments > Automatic outgoing payment > payment method / Bank selection for payment
programme > Setup payment methods for country for payment transactions

Go to new entries
Country IN
Payment method ‘C’
Description Check Payment
Payment method for outgoing
Select Check
Select allowed for personnel payment
Doc type for payment KZ (ZP in real time scenario)
Clearing document type KZ (ZV in real time scenario)
Fill the required & Save


Setup payment methods for company code for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payments > Automatic outgoing payment > payment method / Bank selection for payment
programme > Setup payment methods for company code for payment transactions

Go to new entries
Paying company code 0506 (incase if you allot any code for branch select that code)
Payment method ‘C’
Minimum amount         1000
Maximum amount         999999999999 (Max)
Select no optimization
Save
Setup bank determination for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing
Payments > Automatic outgoing payment > payment method / Bank selection for payment
programme > Setup bank determination for payment transactions

Select company code 0506
Double click on ranking order
Go to new entries
Payment method ‘C’
Currency INR
Rank order 01
House Bank ICICI

Go back
Double click on bank accounts
Go to new entries
Give house bank ICICI
Give payment method ‘C’
Give currency INR
Account ID Current **
Bank ICICI
Double click on available amount
House bank ICICI
Account ID ________
Currency INR
Available for outgoing payment 75L
Scheduled incoming payment 25L

Double click on value date
Go to new entries
Payment method ‘C’
House bank ICICI
Account ID ______
Amount limit 50 L
Save

Transaction code for all the above is FBZP
Payment with print

Transaction code F-58

Path > Accounting > Financial Accounting > AP > Document entry > Outgoing payment > Post +
Print forms

Give company code 0506
Payment method ‘C’
House bank ICICI
Check lot 1
Enter printer name
Select print immediately
Select enter payments
Amount 25K
Business area GILC
Value date
Text payment
Vendor GL A/c 300101
Select process open items
Keep relevant items in blue color
In case of partial amount select part payment enter the value
Save
System gives message that document was posted
                                      ASSET MANAGEMENT

   Account                                                            Asset
 Determination                      Description                       Class

                                      Freehold
     10000              Land                                          1000
                                      Lease hold
                                      Factory Buildings
     11000            Buildings       Admin. Buildings                1100
                                      Residential Buildings
                                      Plant 1
                      Plant &
     20000                            Admin. Buildings                1100
                     Machinery
                                      Residential Buildings
                    Furniture &
     30000                            Furniture & Fixtures            3000
                     Fixtures
                                      Factory Vehicles
     31000            Vehicles        Admin. Vehicles                 3100
                                      Other Vehicles
                      Work In
     40000                            WIP Capital                     4000
                      Progress

Rules for Asset Management

    1. Sub asset is to be created with reference to main asset
    2. Main asset to be created with reference to asset class
    3. In asset class we assign account determination screen layout, number range, and depreciation
       areas.
    4. For account determination we assign the account based upon the transactions like purchases,
       sales, loss, profit, depreciation, accumulated depreciation and scrap.

Note: Copy chart of depreciation from ‘ODE’ chart of depreciation (i.e. German company)

Always suggested not to use transaction codes.
Copy Chart of Depreciation

Transaction code EC08

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization Structure > Copy
reference chart of depreciation / depreciation areas

Double click on copy reference chart of depreciation
Go to organization object on menu bar
Select copy organization object
From chart of depreciation ‘ODE’
To Chart of Depreciation 0506 & Enter
Read system message and Enter

Go back

Double click on specify description of chart of depreciation
Enter / edit to chart of depreciation for GILH
Save

Go back

Double click on copy del__ depreciation areas
Give chart of depreciation 0506 & Enter
Go to edit on menu bar
Select selections
Select all
Deselect 01 Book depreciation
Go to edit on menu bar
Select delete
Save
System gives message 02 can’t be deleted
Enter & Save
System gives message 30 can’t be deleted
Enter & Save
Go on entering till you get data saved message
Assign Chart of Depreciation to company code

Note: Un less we create 0% tax code and assign to company code system will not accept assignment of
chart of depreciation to company code.

Go to transaction code FTXP
Give country key IN & Enter
Give tax code GO & Enter
0% input tax
Input tax type ‘V’ Enter
Save
Give G4 0% output tax
Tax type ‘A’ & Enter & Save

Assignment of tax codes for non taxable transactions

Transaction code OBCL

Path > SPRO > IMG > Financial Accounting > FAG Global settings > Tax on Sales / Purchases >
Posting > Assign Tax codes for non taxable transactions

Go to position 0506 & Enter
Enter input tax ‘G0’
Output tax ‘G4’ & Save

Assign chart of depreciation to company code

Transaction code OAOB

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assign
chart of depreciation to company code

Go to position 0506 Enter
Assign Chart of depreciation 0506 & Save
Specify account determination

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset
classes > Specify account determination

Select 10000 and 30000
Select copy as button
Change account determination to 11000 Name Buildings
31000 to Vehicles Enter & Save

Select 10000, 11000, 20000, 30000, 31000 and 40000

Select copy as button

Change a/c determination               Name for a/c determination

G10000                          Land
G11000                          Buildings
G20000                          Plant & Machinery
G30000                          Furniture & Fixtures
G31000                          Vehicles
G40000                          WIP Capita

Enter & Save

Create Screen layout rules

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset
classes > Create Screen layout rules

Select 1000, 1100, 2000, 3000, 3100 & 4000.

Select copy as button

Screen Layout           Name of screen layout rule

G100                            Land
G110                            Buildings
G200                            Plant & Machinery
G300                            Furniture & Fixtures
G310                            Vehicles
G400                            WIP Capital

Enter & Save
Define Asset Classes

Transaction code OAOA

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset
classes > Define Asset Class

Go to new entries
Give                         G1000 Land
Account determination G10000
Screen layout                G100
Number range                 01
Select include asset
Select no AUC or summary management of AUC (Asset under capitalization)
Save

Go to next entry
Give                         G1100 Buildings
Account determination G11000
Screen layout                G110
Number range                 02
Select include asset
Select no AUC or summary management of AUC (Asset under capitalization)
Save

Go to next entry
Give                         G2000 Plant & Machinery
Account determination G20000
Screen layout                G200
Number range                 03
Select include asset
Select no AUC or summary management of AUC (Asset under capitalization)
Save

Create like wise for all the assets (G3000 Furniture &Fixtures, G3100 Vehicles)

Go to next entry
Give                         G4000
Account determination G40000
Screen layout                G400
Number range                 02
Select include asset
Select Line item settlement
Save


Define number ranges Transaction code AS08

Note: Transaction code SNRO meant for all the number ranges in SAP
Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset
classes > Define number range intervals

Give Company code 0506
Select change intervals
Select insert intervals

   Number           From No                     To No
                                                                  Enter & again insert
            01                   1                           1000 interval
                                                                  Enter & again insert
            02               1001                            2000 interval
                                                                  Enter & again insert
            03               2001                            3000 interval
                                                                  Enter & again insert
            04               3001                            4000 interval
                                                                  Enter & again insert
            05               4001                            5000 interval
                                                                  Enter & again insert
            06               5001                            6000 interval

Save

Creation of account groups

Go to transaction code OBD4
Select new entries
Give chart of accounts 0506

                                                                   From
 Chart of Acc    Acc. Grp                  Name                     A/c    To A/c
         0506    FAST        Fixed Assets                         200600   200699
         0506    ACDP        Accumulated Depreciation             100600   100699
         0506    DEP         Depreciation                         400600   400699
         0506    OINC        Other Income (Gain on sale of FA)    300600   300699
                             Other Expenditure (loss on sale of
         0506 OEXP           FA)                                  400700   400799

Save
Creation of necessary GL accounts

Creation of Land Account
Transaction code FS00
GL A/c Number            200605
Company code 0506
Group Fixed Assets
Balance sheet item
Control data tab
Reconciliation for Assets
Select line item display
Sort key 018 (F4)
Tax category only input tax allowed
Select Posting without tax allowed
Create bank interest tab
Field status group G067

Creation of Building account
GL A/c Number 200610
Select with template GL A/c No. 200605 company code 0506
Change text to Buildings account

Creation of Plant & Machinery Account
GL A/c Number 200615
Select with template GL A/c No. 200605 company code 0506
Change text to Plant & Machinery

Creation of Furniture & Fixtures Account
GL A/c Number 200620
Select with template GL A/c No. 200605 company code 0506
Change text to Furniture & Fixtures

Creation of Vehicles Account
GL A/c Number 200625
Select with template GL A/c No. 200605 company code 0506
Change text to Vehicles

Creation of Work-In-Progress
GL A/c Number 200630
Select with template GL A/c No. 200605 company code 0506
Change text to WIP Capital
Creation of Accumulated Depreciation Buildings Account

GL Account number 100610
Group Accumulated Depreciation
Balance sheet item
Select control data tab
Reconciliation for Assets
Select line item display
Sort key 018 (F4)
Tax category only input tax allowed
Select Posting without tax allowed
Create bank interest tab
Field status group G067
Save

Creation of accumulated depreciation Plant & Machinery
GL Account number 100615
Select with template GL A/c No. 100610 company code 0506
Change text to Acc. Dep. P & M

Creation of accumulated depreciation Furniture & Fixtures
GL Account number 100620
Select with template GL A/c No. 100610 company code 0506
Change text to Acc. Dep. F & F

Creation of accumulated depreciation Vehicles
GL Account number 100625
Select with template GL A/c No. 100610 company code 0506
Change text to Acc. Dep. Vehicles

Creation of Depreciation account

GL A/c number 400610
Account group Depreciation
Profit & Loss account
Control data tab
Only balances in local currency
Line item display
Sort key 018
Select create bank interest tab
Field status group G001
Creation of other income account

GL account number 300610 Sale of asset account
Profit & Loss account
Control data tab
Only balances in local currency
Line item display
Sort key 018
Create bank interest tab
Field status group G052

Creation of profit on sale of asset
GL account number 300615
Profit & Loss account
Profit on sale of asset account
Control data tab
Only balances in local currency
Line item display
Sort key 018
Create bank interest tab
Field status group G001

Creation of loss due to scrapping
GL account number 400705
Profit & Loss account
Loss due to scrapping of asset account
Control data tab
Only balances in local currency
Line item display
Sort key 018
Create bank interest tab
Field status group G001

Creation of loss on sale of asset
GL account number 400710
Profit & Loss account
Loss on sale of asset account
Control data tab
Only balances in local currency
Line item display
Sort key 018
Create bank interest tab
Field status group G001



Integration with GL

Transaction code AO90

Path > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Assign GL A/c’s
Give chart of depreciation 0506 & Enter

Select 0506
Double click on account determination
Go to position
Give account determination G10000 & Enter

Select G10000 Land
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200605
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Save

Go back 2 times

Select G11000 Buildings
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200610
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Double click on depreciation
Accumulated depreciation                           GL A/c No 100610
Expenses account for ordinary depreciation         GL A/c No 400610
Save

Go back 2 times

Select G20000 Plant & Machinery
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200615
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Double click on depreciation
Accumulated depreciation                           GL A/c No 100615
Expenses account for ordinary depreciation         GL A/c No 400610
Save
Go back 2 times

Select G30000 Furniture & Fixtures
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200620
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Double click on depreciation
Accumulated depreciation                           GL A/c No 100620
Expenses account for ordinary depreciation         GL A/c No 400610
Save

Go back 2 times

Select G31000 Vehicles
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200625
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Double click on depreciation
Accumulated depreciation                           GL A/c No 100625
Expenses account for ordinary depreciation         GL A/c No 400610
Save

Go back 2 times

Select G40000 WIP Capital
Double click on Balance sheet accounts
Acquisition:    Acquisition & Prod__ cost           GL A/c No 200630
Loss made on asset retirement                GL A/c No 400705
Closing account revenue account from sale           GL A/c No 300610
Gain from asset sale                                GL A/c No 400710
Save
Determination depreciation areas in asset class

Transaction code OAYZ

Path > SPRO > IMG > FAG > Asset Accounting > Valuation > Determine Dep. Areas in asset class

Give chart of depreciation 0506 & Enter
Go to position
Give asset class G1000 (give minimum either alpha or numeric to get all in ascending order)

Select asset class G1100 Buildings
Double click on depreciation areas
Select 01 book depreciation
Go to details button
Give screen layout 2000 (F4)
De-select area deactivation
Go back 2 times

Select G2000 Plant & Machinery
Double click on depreciation areas
Select 01 book depreciation
Go to details button
Give screen layout 2000 (F4)
De-select area deactivation
Go back 2 times

Select G3000 Furniture & Fixtures
Double click on depreciation areas
Select 01 book depreciation
Go to details button
Give screen layout 2000 (F4)
De-select area deactivation
Go back 2 times

Select G3100 Vehicles
Double click on depreciation areas
Select 01 book depreciation
Go to details button
Give screen layout 2000 (F4)
De-select area deactivation

Save
Define screen layout for asset master data (Imp)

Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen
layout for asset master data

Double click on define screen layout for asset master data
Select G100 Land
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)

Go back
Double click on define screen layout for asset master data
Select G110 Buildings
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)
Go back

Double click on define screen layout for asset master data
Select G200 Plant & Machinery
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)
Go back
Double click on define screen layout for asset master data
Select G300 Furniture
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)
Go back

Double click on define screen layout for asset master data
Select G310 Vehicles
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)
Go back

Double click on define screen layout for asset master data
Select G400 WIP Capital
Double click on logical field groups
Select 2 Posting information
Double click on field group rules
Make capitalization date as required entry
Select main number & sub number
Go back
Select 3 Time dependant data
Double click on field group rules
Make business area as required entry
(Select the fields as per client requirement)
Go back
Define screen layout for asset depreciation areas

Transaction code AO21

Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen
layout for asset depreciation areas

Select 2000 depreciation on asset sub number level

Double click on field group rules
Make depreciation key as required entry
Make useful life as required entry
Make ordinary depreciation start date as required entry

Define number ranges for depreciation posting

Transaction code FBN1

Note: System defined number range for depreciation posting is 04

Give company code 0506
Select change intervals
Select insert intervals
Give number range 04
Year 2005
Range 19001 to 20000
Select ext check box

Specify intervals & posting groups

Transaction code OAYR

Path > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Post depreciation to GL >
Specify intervals and posting groups

Select 0506
Double click on posting rules
Select 01 book depreciation
Go to details button
Select monthly posting
Save
Specify rounding off net book value and depreciation

Transaction code OAYO

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Amount specifications > Specify
rounding of net book value and or Depreciation

Select 0506

Double click on rounding specifications
Select 01 book depreciation
Go to details button
Select automatically calculate depreciation
Select round to nearest value
Save

Define base method

Transaction code AFAMR

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >
Depreciation Key > Calculation methods > Define base methods

Select 0014 ordinary explicit percentage
Save

Define declining balance method

Transaction code AFAMD

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >
Depreciation Key > Calculation methods > Define declining balance method

Go to new entries
Give multi level method           GA 12 % SLM
Validity start from ordinary depreciation start date F4
Double click on levels
Go to new entries
Acquisition year          9999 (Enter maximum means depreciation will be calculated irrespective of
number of years usage)
Years                     999 (Depreciation will be calculated for maximum years)
Periods           12 (F4)
Base                      01 (F4)
Percentage %              12

Save
Go back, select next entry

Give multi level method          GB 15 % WDV
Validity start from ordinary depreciation start date F4
Double click on levels
Go to new entries
Acquisition year        9999 (Enter maximum means depreciation will be calculated irrespective of
number of years usage)
Years                   999 (Depreciation will be calculated for maximum years)
Periods         12 (F4)
Base                    24 (F4)
Percentage %            15

Save

Define period control methods

Transaction code AFAMP

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods >
Depreciation Key > Calculation methods > Maintain period control method

Go to new entries

Period control method           Desc.          Acq. Add. Retirement            Transfer
006                             01/01/08/06    01(F4) 01(F4) 08(F4)            06(F4)

Save
Define Depreciation Keys Transaction code AFAMA

Path > SPRO > IMG > Financial Accounting > Depreciation > Valuation method > Depreciation
Key > Maintain Depreciation Key

Go to new entries
Give Depreciation key GA 12% Straight-line method
Select period control accounting to fiscal year
Select depreciation to the day
Acquisition allowed in capitalization year NO

Double click on assignment of methods
Go to new entries
Depreciation types             Ordinary Depreciation
Phase                          From the start of the depreciation
Base method                    0014
Decline balance method 001
Product                        006
Multilevel method              GA
Class                          Straight-line Depreciation

Go back 3 times

Give Depreciation key GB 15% Written down value method
Select period control accounting to fiscal year
Select depreciation to the day
Acquisition allowed in capitalization year NO

Double click on assignment of methods
Go to new entries
Depreciation types             Ordinary Depreciation
Phase                          From the start of the depreciation
Base method                    0014
Decline balance method 001
Product                        006
Multilevel method              GB
Class                          Written down value method (Decline balance) Depreciation

Save

Go back 5 times

Select GA, GB
Select Activate button.
Asset Master Creation          Transaction code AS01

Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Asset

Asset class                     G1100
Company code             0506
Number of similar assets        1
Click on master data
Give description                Factory Buildings
Click on time dependant data tab
Capitalization date             1.4.05
Business area                   GILC
Select depreciation areas tab
Give Depreciation key GA
Give Useful life                8 years
Save

Go back

Asset class                     G2000
Company code             0506
Number of similar assets        1
Click on master data
Give description                Plant & Machinery
Click on time dependant data tab
Capitalization date             1.4.05
Business area                   GILC
Select depreciation areas tab
Give Depreciation key GB
Give Useful life                10 years
Save

Sub Asset master creation              Transaction code AS11

Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Sub number > Asset

Give main asset GL A/c Number                  1001   (Buildings)
Company code                           0506
Number of similar asset sub No         1
Select Master data
Give description                               Generator Shed
Capitalization                                 1.5.2005
Save
Asset purchase posting          Transaction code F-90

Path > Accounting > Financial Accounting > Fixed Asset > Posting > Acquisition > External
Acquisition > With Vendor

Give document date             1.4.05
Posting date                   1.4.05
Pst key 31     GL A/c Vendor account & enter
Amount 50 cr
Business area GILC
Text Factory Buildings
Pst key 70 GL A/c 1001-0 (Factory Buildings a/c) Transaction type 100 & Enter
Select Remove w/tax from table
Amount *, Bus. Area GILC, Text + (calculation tax select/de select) & Save

Note:   Posting key 70 is for Debit Asset
        Posting key 75 is for Debit Asset
        Transaction type 100 is with vendors

Depreciation Run                Transaction code AFAB

Pat > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation >
Execute

Give Company code                0506
Give Fiscal Year                 2005
Give Posting period              1 (i.e. for the first month)
Give Reason for posting run      Planned posting run
Select test run under parameters for test run & Execute (Say yes to system message)
Go back
Remove test run
Go to program on menu bar
Select execute in back ground
Output device (select printer) & enter
Select immediate
Select check & Save
System gives message back ground job was scheduled for program RAPOST2000
Go to system on menu bar Select services,
Select Jobs, Select Job overview and Execute
Select RAPOST2000
Select spool button and select spool number
Select display (F6)

How to view sub asset balances                  Transaction code AW01

How to view asset balances                      Transaction code S_ALR_87011965
Sales of Asset                                        Transaction code F-92

Path > Accounting > Financial Accounting > Fixed assets > Posting > Retirement > Retirement
with revenue > With customer
Give document date F4 F2
Give customer number 500001
Amount 50 crores
Business area GILC
Pst key 50 GL A/c No 300610 Sale of asset Account
Amount *, Bus. Area GILC, Text +
Select asset retirement & Enter
Give Asset Number
Select transaction type 210
Asset value date 1.6.05
Select complete retirement
Select continue

Note: Transaction type 210 is with revenue
      Transaction type 200 is without revenue

Transfer of Asset               Transaction code ABUMN

Path > Accounting > Financial Accounting > Fixed Assets > Posting > Transfer > Transfer within
company code

Give document date        1.6.2005, Posting date 1.6.2005, Asset value date     1.6.2005
Text                      transfer to plant
Select existing asset     Plant & Machinery (F4) (to which actual move is making)
Select additional details tab
Give document type AA
Save

Scrapping of Asset              Transaction code ABAVN

Path > Accounting > Financial Accounting > Fixed Assets > Posting > Retirement > Asset
retirement by scrapping

Give Asset Number 1001
Give document date        1.6.2005, Posting date 1.6.2005, Asset value date    1.6.2005
Text                      Scrapping
Select additional details tab,
Give document type AA
Save
                                           CONTROLLING

Creation of Plant

Path > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy,
Delete, Check Plant

Double click on define plant

Go to new entries
Give plant 0506
Save

Give Title company
Name Global Industries limited Hyderabad
Country IN & Save

Assign company code to plant

Path > SPRO > IMG > Enterprise Structure > Assignment > Logistics General > Assign plant to
company code

Select 0506
Select assign
Select 0506, Enter & Save

Copy plant 1000 (SAP standard one) to Plant 0506

Path > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy,
Delete, Check Plant

Double Copy, Delete, Check Plant
Go to Organization object on menu bar
Select copy organization object
From Plant 1000
To Plant 0506, Enter
Say yes to system message
Save
Define controlling area                  Transaction code OKKP

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Controlling
Area

Double click on maintain controlling area
Go to new entries
Controlling area0506
Name:                    Controlling area for GILH
Person responsible       Accountant
Assignment control       Controlling area same as company code
Give currency type       10
System picks up all the required parameters like currency, Fiscal year etc.
Cost center standard hierarchy GIL_Hier
Say yes to system message

Double click on Activate components / control indicators
Go to new entries
Give fiscal year 2005
Cost centers     make component active
Select Account assignment activity type
Select order management active
Select commitment management active
Select Activiry based costing component active for parallel calculation
Select profit center
Select all currencies
Save

Assignment of company code

Double click on assignment of company code
Go to new entries
Give company code 0506, & Save
Maintain number ranges for controlling document     Transaction code KANK

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Number
ranges for Controlling document

Give controlling area 0506
Select maintain groups
Select group on menu bar
Select insert
Text controlling area for GILH
No Range from 1 to 1000, Enter
Select COIN Controlling through postings from FI
Go to edit on menu bar, Select Select element
Select RKIU Actual Overhead assessment
Go to edit on menu bar, Select Select element
Select RKP1
Go to edit on menu bar, Select Select element
Select RKP2
Go to edit on menu bar, Select Select element
Select RKP3
Go to edit on menu bar, Select Select element
Select RKU1
Go to edit on menu bar, Select Select element
Select RKU3
Go to edit on menu bar, Select Select element

Select controlling area for GILH
Go to edit, select assign element group
Save

Maintain Versions                Transaction code OKEQ

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Versions

Select O Plant/Actual Version
Double click on settings fro each fiscal year
Give controlling area 0506, Enter
Go to new entries
Give Fiscal year 2005
Select integrated planning
Select copying allowed
Select exchange rate type M (AVG)
Creation of cost elements

Cost elements are of two types
   1. Primary cost elements
   2. Secondary cost elements

Primary cost elements can be created at FI Level as well as at Controlling Level.
Secondary cost elements can be created at controlling level only.

For primary cost element creation GL A/c’s are must.
All expenditure GL A/c’s should be created as cost elements.

				
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posted:3/29/2012
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