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Board Minutes 01032011 Final

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Board Minutes 01032011 Final Powered By Docstoc
					                             CHILDREN'S TRUST BOARD

                                    MINUTES
     1 March 2011, 2pm in the Council Chamber, Rutland County Council (RCC)

Those Present were:
Carol Chambers           Director of People, RCC                                    CC
Janet Bilby              Head of Business Support- people, RCC                      JB
Sarah Bysouth            Head of Lifelong Learning, RCC                             SB
Jane Clayton Jones       Citizens Advice Bureau                                     JCJ
Tina Clegg               NHS Trust                                                  TC
Vicky Crosher            Principal, Casterton Business & Enterprise College         VC
Joan Gibson              Headteacher, Oakham C of E Primary School                  JG
Vanessa Griffiths        Associate Director, Leics & Rutland PCT                    VG
Elaine Lilley            Local Education Business Partnership                       EL
Neil Mullinger           Parent Partnership                                         NM
Mark Naylor              Assistant Director for People, RCC                         MN
Wendy Poynton            Youth Offending Service (YOS)                              WP
Mark Roberts             NHS                                                        MR
Heather Sahman           Regional Change Agent, NHS East Midlands                   HS
John Woodhead            Peterborough Diocesan Board of Education                   JW
Katy Lynch               Local Strategic Partnership (LSP) Support                  KL

                                                                                   ACTION
1    CHAIRMAN’S INTRODUCTION
     CC chaired the meeting on behalf of Heather Wells. The chair recognised
     that the public sector as a whole has been caught up in change and
     thanked partners for continuing to do a good job for children, young people
     and families.

2    APOLOGIES FOR ABSENCE
     Steven Attwood (RCC), Jan Ellis (Job Centre Plus), Donna Gallagher
     (RCC), Jill Haigh (RCC), Lindsey Henshaw-Dann (Voluntary Action
     Rutland), Nigel Lashbrook (Oakham School), Mary Robertson (Local
     Safeguarding Children’s Board), Helen Thompson (NHS) and Cllr Heather
     Wells (RCC).

3    MINUTES OF THE MEETING OF 8 JUNE 2010
     The Minutes of the last meeting were agreed as a true record. There were
     no outstanding actions from the Minutes.

4    SAFEGUARDING REPORT (Standing Item)
        Social Care activity in Rutland remains high; there has been a
          sustained increase in numbers on the child protection register.
        The annual rate for looked after children has dropped although
          there are 18 cases on child protection plans which is high for
          Rutland; this reflects the national trend.
        There are ongoing staffing (recruitment and retention) issues; the
          intention is to have less agency staff in the future.
        The Rutland Register is a new scheme that offers a bespoke
          service for Rutland social care staff.

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          The Independent Reviewing contract with Leics has also ceased
           and is being delivered in-house.                              ACTION

5     LOCAL SAFEGUARDING CHILDREN’S BOARD (LSCB) TRAINING
5.1   The safeguarding training proposal presented by HB is also going to
      Leicestershire’s Children’s Trust for the board’s approval.

5.2   The paper recognises that the Children’s Trusts are at the centre of taking
      forward safeguarding training.

5.3   Local Safeguarding Adult’s board and the LSCB will amalgamate in terms
      of business support.

5.4   Partners recognised the significant cross over between safeguarding
      training for practitioners working with adults and/or children; this proposal
      therefore takes advantage of economies of scale.

5.5   It was AGREED to take this forward as the direction of travel.

6     INSPECTION OF CHILDREN’S SERVICES
6.1   HB presented 2 frameworks that will form the basis for responding to
      inspections. This information has been gathered from multiple agencies. It
      was noted that these documents are work in progress and therefore there
      are a number of gaps that will be completed shortly.

6.2   HB invited partners to feed back any thing they think is missing, this can be    All
      done electronically. It was recognised that the right people needed to be
      involved in focus groups (groups of key partners that can respond to             MR
      inspectors questions), in particular MR to speak with HB regarding               HB
      identifying public health staff that should be involved in the process.

6.3   The chair recognised that this is good work in progress, RCC will continue
      to prepare in advance of inspections.

7     THE FUTURE OF THE LSP
7.1   A paper was presented regarding the emerging health and wellbeing
      boards (H & W); these will be statutory in every upper tier local authority as
      of 2013.
7.2
      Partners AGREED that the introduction of a H & W board, as well as
      reduced resources & capacity across many organisations means it is
      necessary to rethink the current LSP structure.
7.3
      It was noted that the Safer Rutland Partnership (SRP) and H & W board
      are now the two statutory structures within the LSP. There is no place
      holder for safeguarding adults within the current structure.
7.4
      The chair invited views on the structure and how partners think it should
      proceed:
          Membership across LSP groups and wider stakeholder groups is
            similar, it is necessary to look at representation and see where
            there are common links.
          Concern was raised around the SRP taking on safeguarding unless
            this boards agenda changes to allow for a greater focus on
            safeguarding.
          SRP, Caring for All and Children’s Trust all have considerable links ACTION

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             with each other; partners are comfortable with reorganising the
             structure so that it is more practical in dealing with cross cutting
             areas e.g. public health, prevention & domestic violence.
           The role of commissioning and providers needs to be considered.
           Partners agreed that the Children’s Trust should continue in some
             format to ensure that a children’s focus remains.
           The question was raised as to whether the family is thought about
             enough within the current structure.
           If there wasn’t a children’s focused board it would be difficult to tie
             up the operational work to a strategic board without some
             discussion being irrelevant as the topic areas at a strategic level
             would be very broad.
           The adult agenda is huge and this is only set to increase e.g. as the
             ageing population continues to grow, partners agreed that children
             may not get the focus needed if this area was to join a broader
             agenda.
           The key priorities need looking at and how these might change,
             including any new key outcomes.
           Partners recommended that RCC takes the lead on coming up with
             a draft structure that partners can feed into (based on today’s
             discussion).                                                             CC
      The chair thanked everyone for their comments; these will be taken away         MN
      for consideration.

8     WORKFORCE DEVELOPMENT STRATEGY
8.1   Through looking at the central training budget, using the Think Family
      Approach and potential areas for joining up, the workforce steering group
      proposes a joint workforce strategy; this high level document requires
      development to include an implementation action plan.

8.2   The board AGREED to approve the draft Rutland Workforce Development
      Strategy at this stage and supported the development of an
      implementation plan coordinated on behalf of the Trust by Voluntary Action
      Rutland (VAL).
8.3
      The board AGREED to use VAL to host the training website and develop
      the hub data collection for the workforce in Rutland.

9     GREEN PAPER: BREAKING THE CYCLE
      There is a specific section around youth justice within the green paper
      (chapter 5), WP outlined the youth specific proposals within the document       All
      and requested that partners note the information:
          In future there will be no separate youth offending service
             inspection; this is to come under the Children’s Trust instead.
          One of the principle themes of the green paper is payment by
             results; there will be a number of small pilots to develop community
             and custodial payment by results projects, Leicestershire and
             Rutland did not qualify for the pilot due to the relatively low
             numbers in custody in these areas.
          The Ministry of Justice also aims to increase the number of
             volunteers.

10   LOCAL AUTHORITY UPDATE
10.1 CC explained the current situation at RCC, the planned deadline for
     completion of the staffing restructure is 1st April 2011.


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10.2 There have already been a number of voluntary redundancies and there is
     more to come. Social Care has been prioritised; this section will not lose        ACTION
     staff.

10.3 The local authority has recognised the advantages of bringing children’s
     and adults services together forming a People Directorate. There are 12
     teams (1-12) within this directorate, Team 12 will be the “front door” to the
     council, this includes:
          o Duty Desk
          o Registrars
          o Customer Services
     It is anticipated that this structure will ensure that customers will only have
     to provide information to the council once.

10.4 The chair invited questions:
         There is no specific link between Team 12 and extended services,
           this is because there is no single strategy across the schools for
           accessing services, schools will continue to deliver extended
           services but to a lesser extent.
         As services change, partners have been engaged at different levels
           depending on the service, e.g. RCC has engaged with schools                  All
           regarding school improvement. CC invited MR and others to get in             MR
           touch if there are any specific areas that they feel engagement is
           required.

11   CHILDREN’S TRUST Q3 PERFORMANCE REPORT
11.1 National Indicators have disappeared and discussions with CLG have
     taken place regarding future data collections, plans are yet to be finalised.

11.2 JB noted that there is a good amount of green targets (achieved) but there
     is still a number of targets where data is yet to be confirmed with agencies
     (e.g. Health). MR stated that Mike Sandys and Julian Mallinson are the key         JB
     contacts for outstanding NHS data.

11.3 Progress has been made with 1:1 tuition; this target still remains red due to
     small numbers. It was recognised that there is often an issue with small
     numbers in Rutland, a slight change in statistics can easily alter whether
     targets are achieved or not.

11.4 The PCT is the lead for the You’re Welcome quality criteria; this has been
     achieved in 3 schools, this principle has been streamlined but has not gone
     thus continues to be rolled out across other schools.

11.5 The NHS is quite advanced with the Hear by Right benchmarking; this
     provides an opportunity for information sharing.

      The chair thanked JB and the team for collating this performance
      information (N.B. Updated performance paper attached to these minutes).

12    ANY OTHER BUSINESS
      There was no other business to discuss.

13    DATE OF NEXT CHILDREN’S TRUST BOARD MEETING
      Tuesday 13 September at 2pm in the Council Chamber. All partners to put           All
      this date in their diaries.


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