Slide 1 - Department of Microbiology and Immunology - University

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Slide 1 - Department of Microbiology and Immunology - University Powered By Docstoc
					              Staff and Student Induction
             Microbiology & Immunology

Presenter:     Kim Huett
               Departmental Safety Coordinator
Departmental Induction
   National Audit Tool (NAT)
        budgetary disincentives

   WorkSafe Universities Intervention Program

   OGTR accreditation

. . . . plus other enforcement bodies who
  monitor our compliance to EHS legislation
  and standards

                         Department of Microbiology and
                                 Immunology Induction     3
   Mandatory Departmental Induction Program - Six
    Units (this is the first one).
   Information specific to the Department of
    Microbiology and Immunology.
   Must be completed within six months of your
    commencement date.
   Certificates will be issued at the completion of each
   Results will be posted of the Department’s public
    If not completed within six months, review by
    Department EHS Committee.

                                Department of Microbiology and
                                        Immunology Induction     4
Microbiology Induction Units
               Unit                   Assessment
   EHS in the Department & - Fill out TR2
   Risk Management –           - WGRR
                               - Department EHS Quiz
   General Department          - Facilities and
   Procedures                  Orientation Quiz
   Department Facilities
   Emergency Information       - Fire Quiz
   Laboratory Safety           - Lab Safety Quiz
   Waste Management            - Waste Disposal Quiz
   Communal Facilities         - Communal Facilities
   (Including Animal Facility) Quiz
Mandatory Faculty Run Courses
Personal Protective Equipment, Manual
 Handling, Chemical Management etc…
EHS Structure in the Department
                   MANAGEMENT                                          WORKPLACE

                   HEAD and Deputy
                      Head OF                               Staff and Research Students of the Department


Department          Department         Work Group          HEALTH AND SAFETY                    Student
 Manager*          Safety Officer*     Supervisors          REPRESENTATIVE*                  Representative

                                     Work Group EHS
                                     Sub Committee

   Co-ordinator*                                 EHS
  Radiation Safety Officer

  Biological Safety Officer

  Practical Class Officer
                                                      *Members of the EHS

  Building Emergency Controller

  Fire Wardens
 Head of Department
 Professor Roy
Message from Head of Department
   Our aim in the Department of Microbiology and
    Immunology is to provide safe and healthy working
    conditions for all staff and students.
   Complete safety requires all staff and students to
    observe correct procedures and practices, and to
    accept their part of the responsibility to protect
    themselves, their fellow workers and University
   I would like to encourage all staff and students to
    observe the procedures and rules outlined in the
    Departmental Induction Program and on the
    Departmental website .
   If any person has any doubts or concerns about the
    information on this website, they should seek advice
    from their supervisor, the Departmental Safety Officer
    or the Department Manager.
Deputy Head of Department

Departmental Manager

  Mrs Alida
 EHS Groups in Department
Departmental EH&S Committee
  Weekly Meetings
 Reviews Incident Reports, Policies and Procedures
 Receives reports from Safety Officers and sub
           Work Group EH&S Sub Committee

              Monthly meetings

              Coordinates EHS activities in lab

              All lab members should be contributing to
               EHS activities
EH&S Information

     Weekly EHS bulletin for the Department

     Circulated by e-mail

     Must read
  EHS Information

             EHS Website
 Departmental

 Departmental   Shared Drive
Connecting to the SAN
Microbiology - PC
 Mapping the Network Drive.
  Open My Computer
  From the top menu, select Tools->Map Network Drive
  The Map Network Drive dialogue box will open.
  In the Drive box, select “S:” (or any free letter).
  In the Folder box, enter \\med-admin\Micro-Shared
  Ensure the Reconnect at logon box is checked.
  Click Finish.
  The network drive will now appear in My Computer.
 Note: If you are using a local account on your machine (i.e. you logon to “This
   Computer”), you will be asked for a username and password when you try to
   access the network drive. Enter:
  Username: unimelb\email username
  Password: email password
  Users who logon to the Unimelb domain (i.e. logon to the computer using
   their email username and password) will not be asked for a username and
   password when connecting to the server
 Getting Help
  If you have any questions or problems using the server, please contact the
   MDHS IT helpdesk on x49888 or by email at
Connecting to the SAN
Microbiology - Mac
   Connecting to the Server.
   Open Finder
   From the top menu, select Go->Connect to Server
   The Connect to Server dialogue box will open.
   In the Server Address box, enter smb://
   Click on the plus icon to save this server address in your Favorite
   Click Connect.
   The Authentication dialogue box will open.
   Enter:
   Workgroup or Domain: UNIMELB (Users using a student email
    account should use STUDENT)
   Name:         your email username
   Password:     your email password
   Ensure that Remember this password in my keychain is checked.
   Click OK.
   The Share dialogue box will open.
Department EHS Policy
       Department EHS Policy
The Department of Microbiology and Immunology Safety
  Policy is:
 to provide safe working conditions and a healthy
  working environment.
 to provide materials and equipment needed to work
 to provide training in safety issues and emergency
 to encourage a culture of safe working practices
 to make everyone aware that safety requires all staff
  and students to observe the safety rules and procedures
  as outlined in the Departmental Induction.

This policy is mandatory on all Management and Staff of
 the Department of Microbiology and Immunology.
     Departmental EHS Policy
The department is committed to ensuring the
 workplace is safe for staff, students and visitors. The
 department operates within the framework of NAT
 (Management Accreditation Program) that is managed
 through the University's Risk Management Office. The
 Department also operates within the EHS guidelines
 set by the Faculty of Medicine, Dentistry and Health
 Sciences and by the University of Melbourne, but will
 interpret these to meet specific local requirements.
 The aim is to ensure a safe and productive working
 and learning environment.
EHS Responsibilities
  EHS Responsibilities

Management Responsibilities

As an overall principle under OHS laws in Australia, the
 employer is responsible for ensuring that the workplace
 is safe and free from risks to health.

In the microbiology and immunology laboratory, meeting
  this responsibility requires that no research, teaching or
  operational work with biohazards be undertaken until a
  risk assessment of the work is conducted and it is
  demonstrated that any hazards are controlled.

                               Department of Microbiology and
                                       Immunology Induction     24
   EHS Responsibilities

Laboratory Supervisor Responsibilities

The laboratory supervisor shall ensure that safe
 procedures are documented and put into practice, shall
 implement initial and continuing training programs,
 ensure laboratory staff are supervised, ensure that
 casual visitors do not have unrestricted access to the
 laboratory and ensure maintenance is carried out in
 accordance with safe procedures.

                             Department of Microbiology and
                                     Immunology Induction     25
 EHS Responsibilities

Personal Responsibilities

All laboratory work shall be carried out with regard to the
  safety of laboratory occupants.
 Familiarize yourself with the recommendations and
  requirements in the laboratory safety manual.
 Be familiar with and use the appropriate safety
  equipment provided.
 Ensure that equipment/apparatus (useable or broken) is
  decontaminated before maintenance or disposal, and
  that materials are processed in accordance with
  laboratory (Departmental) policy before disposing.

                               Department of Microbiology and
                                       Immunology Induction     26
EHS Documents
Training Records
   University Training Needs Analysis - 1 for each Work

   Departmental Training Records - 1 for each person
       Training Record 1 – First week
       Training Record 2 – Six Units of Departmental
       Training Record 3 – University/ Faculty Training
       Training Record 4 – Laboratory Specific Training
                           (Standard Operating Procedures)

    Do not have to be re-written with a change of versions.

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                                         Immunology Induction     29
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Standard Operating Procedures
Standard Operating Procedures

   Guidelines for developing SOPs

 Centralized Departmental database of
 SOPs on Shared Drive

    Work Group SOPs
   Departmental Database of
Standard Operating Procedures

           found in

!All Folder on the Shared Drive
Risk Assessment
   Risk assessments of all activities

   3 Variable Risk Assessment Method

   http://www.microbiol.unimelb.e
3 VARIABLE RISK ASSESSMENT METHOD – Adapted from the EHSM Risk Management Section 3
Select a SCORE from each column in the table below (intermediate values can be used):
Consequence (how serious injury)       Score        Exposure (how often it is done)         Score           Likelihood (chance of occurring)       Score
Noticeable First aid needed            1            Very rarely yearly                      0.5             Almost Impossible 1 : 10,000           0.1
Important Medical attention            5            Rarely 6 monthly                        1               Conceivable 1 : 1,000                  0.5
Serious Hospital injury                15           Infrequently monthly                    2               Remotely possible 1 : 1:00             1
Very serious Lasting disability        25           Occasionally weekly to monthly          3               Unusual 1 : 10                         3
Disaster Fatality                      50           Frequently once a day                   6               Likely 50 : 50                         6
Catastrophe Multiple fatalities        100          Continuously many times a day           10              Almost certain                         10

Calculate the RISK SCORE by multiplying the Consequence by the Exposure by the Likelihood:
Consequence                       Multiplied by     Exposure                          Multiplied by         Likelihood                   TOTAL (=Risk Score)
                                       X                                                   X

Compare the score to the table below to determine a RISK LEVEL:
               0 – 90                               91 – 299                                    300 – 599                                  600 +
            LOW RISK                              MEDIUM RISK                               HIGH RISK                             VERY HIGH RISK
EHS Self Audits

       Three monthly for new Work Groups, thereafter six
        monthly if no significant issues identified.

     First Aid Kit Checklist
     Laboratory EH&S Self Audit Checklist

     Office/ Workstation Self Audit Checklist

    Where Applicable
     Radiation Self Audit Checklist

     Evacuation/ Mobile First Aid Kit Checklist
EHS Self Audits

Keyboard Workstation Assessment
Should be completed whenever you start at a
 new keyboard workstation

OGTR PC2 Laboratory Audit Form
   To report an incident, log in to Themis and
    select ‘Create new incident report’ from
    ‘Staff Self Service’ menu

   Staff, students, contractors, visitors and
    others without access to Themis may
    continue to use the revised hard copy
    Incident Report S3 form.

   For further advice and assistance, contact
    your EHS Coordinator.

                            Department of Microbiology and
                                    Immunology Induction     45

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