Writing the Project Proposals for UNICEF Grants by 5vx06o8


									                Content of the Project Proposal for the seed grands
1.     Executive Summary

Environmental issues are becoming a priority in the day to day experiences and also to the
government program. Unless we address these issues immediately we will fail to achieve our
goal of sustainable development and will make the process of EU accession yet more difficult.
The most important national environmental problems are waste management in all respects,
physical and urban development control, water and air pollution, soil erosion due to deforestation
and gravel extraction, biodiversity and cultural heritage protection, etc.

Environmental education to the young generation, particularly to the elementary school, should
start in as soon as possible, being the best way of starting a new approach in addressing
environmental problems in Albania. The current school curriculum does not properly include the
environmental education, and there is a clear need to align the content and processes in school
with the emerging needs and aspirations of students and parents.

For this reason a project started in 2008 for introducing environmental education in the
elementary schools in five regions (named CLEEN project). A training program has been
developed and will include 1994 teachers and 330 Principals and RED authorities, from a 5
regions. Another component is the realization of a communication campaign for impacting the
children and community behaviour is implementing under the statement “My Beautiful and
Clean Albania”, emphasizing participation and community involvement in the environmental
issues in the schools. The training and the communication process are implemented successfully
by two NGOs with a long experience in the respective field.
The missing components of the project are the actions that children and community undertake
once they have been aware of the need to protect the environment. The next step is actions and
acting. To this end the CLEEN project document foresees small grants which on competitive
basis will be delivered to schools.
Through this proposal about 80 seed grants will be implemented in the framework of CLEEN
project with the objective of linking the information that children get at the school with the
actions they need to carrying out by involving parents and the community. In order to carry out
the implementation of the seed grants, 6.537.000 Leke will be needed over the course of 7

On the basis of their previous experience and the knowledge obtain during the last two years
regarding the CLEEN project, the activities related to the school seed grants project will be
implemented by the Institute of Nature Conservation in Albania (INCA).

The Institute of Nature Conservation in Albania–INCA is a Non-Governmental and non-
profitable organization (NGO), registered as a charity by the District Court of Tirana in 2004.
INCA’s main goal is to facilitate and help the professional capacity building through training and
participatory approach, safeguard of environment, conservation of the natural environment
treasures and rural development in the country, protection and assessment of biodiversity, raising
awareness of the public and policy and decision makers. INCA has been involved in CLEEN
project and has as major goal the training of the teachers, DOE, and headmasters in child-to-
child methodology for primary school.

The implemented NGO which have by now acquired experience in conducting activities aiming
at raising the awareness of children on preserving the environment and have set up networks for
cooperation with the representatives of education and environmental institutions, will use the
experience gathered and networks in fulfilling the new objective of the CLEEN project, namely
that of the seed grants implementation. In this project they will continue to benefit also from the
support of two important institutions, the Institute of Curriculum and Training, the main
governmental institution specialized in curricula development, training procedures and didactic
approaches, and the Ministry of Environment, Forest and Water Administration (MEFWA)
responsible for developing environmental protection policies. This will ensure that all the main
actors are included in the process. The achievement of this NGO is a guaranty for the success
implementation of the planned activities, having both a functional network in the schools of the
regions that should support each other.

On the other hand there is a difficult process and timely consuming in finding a company that
have enough knowledge on the project and have experiences in managing grants for public
education institutions.

4.     The goal and primary objectives of the programme

Project Goal:
Promoting positive environmental attitudes among the students, teachers and community,
through assisting financially with seed grants concrete actions in the school and surrounding

Main Objectives:

The main objectives of the project are:

1. Organize the structure and functioning of the small grants program.

2. Facilitate the dissemination of the program in the schools, working with the teachers and
Regional Education Directorates.

3. Monitoring the implementation of the activities.

5. The main strategies for the project implementation

In order to achieve the above objectives, the project will rely on four main strategies:

The project will be open to receive application and fund through the mini grants projects from all
schools in 5 districts. Active participation of children in designing, giving ideas and
implementation of the project will be encouraged. A whole school approach will be encouraged
in order to get the mini-grant as a mechanism assisting in sharing of the environmental education
awareness and actions not just to the teachers trained and students of those teachers but also to
the whole schools. In order to incentivize the links of the environmental education to the larger
community, parent and community participation will be encouraged.

2-Capacity building
The schools will have to apply for the mini-grants by compiling an application form and writing
a simple project proposal. A person from UNICEF and the NGO will be assigned to assist the
teachers/schools that request assistance in filling the forms and writing a project. This exercise

helps the teachers and the schools in designing and writing the projects, and prepares them for
the school autonomy reform.

The monitoring component will be an important component of this project. The assigned project
coordinator will be closely following all the activities of the seed grants. The seed grant
information will be documented in order to be evaluated by the end- point evaluation in the
framework of the CLEEN project.

6. Beneficiaries

The project activities will target three main groups, being the direct beneficiaries.
1. First are the teachers of the preliminary school that will apply for the grants. The total
   number of persons that will submit an application in this program cannot be calculated at the
   time being moment but at least 80 of them will be directly involved in the implementation of
   the program coming from 5 regions (Tirana, Durrës, Korça, Shkodra and Lezha). The
   teachers will benefit more skills in the development of proposals as well as will be able to
   demonstrate to the children what they have learned in classroom.
2. The second beneficiary group is the community that will be part of the application process
   through the School Boards and the implementation of the project itself. The involvement of
   the School Boards will depend also from their readiness of participation, related to the
   willingness of filling the application.
3. The third and the main group of beneficiaries will be the children that will be involved in the
   realization of the project but also in the project ideas at the application phase.

On the other hand, the number of persons benefitting will be much higher considering the
expected results and concrete actions from the grants project, to the other member of the schools
that will not be directly include in such exercise. Furthermore, conveying the capacities to other
students automatically increases the beneficiary group.

7. Project implementation with the corresponding time-frame

The project will be implemented in 5 regions (Tirana, Durrës, Korça, Shkodra and Lezha) and
will last about 7 months. There will be organized two calls for proposals; the first deadline will
be on January and the second in March, respectively with 40% of the amount in the first call and
the remaining 60% of the financial contribution in the second phase. The reason is the possibility
to disseminate the information and the preparation of the teachers for the applications.
Considering the total budget allocation and the amount for one mini-project (between 60.000-
80.000 Leke) more or less 80 applications will be selected.

The project is designated to build a program with grants for the teacher in the primary school that
will facilitate the implementation of the environmental education into the school. Key to project
success will be their readiness to apply for the grants, the diverse ideas and knowledge for
environmental and the possibility of implementing the activities that will be described in the
application. The spirit of innovation will be promoted among the applicants. Understanding the
actual condition of environment, the causes of the damages and pollution, the way of
conservation and mitigation of environment, will help the students and the teachers on the to
digest better the activities explained. The fund will sometime provide grants to schools and their
communities to carry out environmental actions that go beyond the school boundaries.
The project will have a preparation phase of 10 days, related to the preparation of the
documentation and start the information of the RED and schools for each of the regions. This
phase will be handled in close cooperation with the UNICEF and the respective RED authorities.
The implementing NGOs will use the already structured network established for their previous
project inside the CLEEN activities. For this reason direct contact and meeting will be held with
the mention actors for fulfilling this task. As mentioned before the fund will be managed by the
joint NGOs through a Secretariat. They will be responsible for contacting schools and RED
authorities about the program, and informing them about the nature of its operation.

Teachers and School Boards will be encouraged to apply to the seed fund, in those cases where
the support of school is given to ensure the success of the students’ environmental action.
Preference will be given to those applications which demonstrate cost sharing by beneficiary
community groups/institutions. Examples of activities that could be funded from the seed fund
might include supplies for schools and communities’ clean-ups, awareness-raising materials,
child-sized waste bins, environmental field trips, planting trees or creating green areas, school
exhibition with environmental thematic, etc.

For the implementation of the project, a very simple structure will be established. The proposals
will be selected by an Evaluation Group (EG) that will be established by a decision of the
CLEEN project Steering Committee. For all the project procedures like the elaboration of the
necessary documents (format of application, grant regulation, etc), preparation of the proposal
primary assessment, organization of explanatory group meetings with the teachers (if necessary
short training session), a Secretariat with two persons will be established (only one will be paid
by UNICEF the other will be supported by INCA). In this process INCA will manage the
Secretariat role, dealing also with the project evaluation process and the monitoring of the
implementation. The RED contact persons will continue their work during the whole duration of
the project, including monitoring of the project activities and results.

The grants project proposals will be prepared in a requested simple format and will be presented
to the Secretariat in order to be firstly assessed if they fulfilled the request format and have the
necessary documentation for being present in the Evaluation Group (Project draft format is

The scheme of the seed grant procedures is presented below and the description of the each of
the new structure is found below in Annex 2.

                           CLEEN Project
                         Steering Committee

     Secretariat                               Evaluation Group
                                         6 members (MoES, MoEFWA,
      (two persons)                       UNICEF, ICT, M&E, EDEN,

                             Teachers and                                   5 Regional
                             School Board                                    Education
                              Application                                     (REDs)

The SC will approve the criteria for the project proposal and the members of Evaluation Group.
The criteria should be taken into consideration by the EG and will be based on the following
    Have adopted a whole school approach,
    Show participation of children in design and project implementation,
    Show possible parents community involvement,
    Be creative idea,
    Have a balance between activities and purchasing ,
    Etc.

The list of the winning project will be approved and communicated by the Evaluation Group and
from this moment start the implementation phase. The money will be forwarded in two payments
in a check format or by bank transfer to the applicant teacher by INCA that will receive the
respective budget from UNICEF. In the cases there is the School Board application the money
will be forwarded by bank transfer to their account.

All the implementation process will be followed by the Secretariat staff but in the same time by
the INCA and UNICEF that are implementing their project activities.

Below is found the table of work divided per months of the working period (from the starting
period on May 2010).

Objective 1: Organize the structure and functioning of the small grants program.

Activity 1: Establishment of the grants program Secretariat.
Activity 2: Approval of the Evaluation Committee by the Steering Committee.
Activity 3: Approval of the project criteria and areas for application by the Steering Committee.
Activity 4: Preparation of the project application.
Activity 5: Preparation and approval of the project regulation by the Steering Committee.

Objective 2: Facilitate the dissemination of the program in the schools and the application,
working with the teachers and Regional Education Directorates.

Activity 1: Preparation and distribution of an information paper (1 page)
Activity 2: Distribution of the project format application.
Activity 3: In cooperation with Regional Facilitators organize explanatory meeting with group
of teachers.
Activity 4: Assist in the development of model of application for the interested schools

Objective 3: Monitoring the implementation of the activities.

Activity 1: Organize the work for following every project financed.
Activity 2: Preparation of the evaluation report for each project.
Activity 3: In cooperation with UNICEF, organize school visit for assessing the work done.
Activity 4: Meeting with school principles for getting feedback.

Objective 4: Management of the project activities and the entire grant program.

Activity 1: In collaboration with the central state institutions propose a list of persons to be part
of the Evaluation committee
Activity 2: Preparation of the grants program materials for all the activities.
Activity 3: Organization of all application folders for the meeting of the EC.

8. Expected results

At the end of the project, the implementation of the grants will ensure that:
     A group of teachers/ schools has improved skills in project design and implementation
        and monitoring. A complete documentation (application format, regulation, etc) for
        procedures regarding small grant program will be developed, and can be used for future
        reference and other similar projects;
     The RED in the five regions, the Principles in at least 80 schools and the communities
        will participate in concrete environmental activities;
     More teachers will learn how to apply for donors grants even they will not have the
        possibility to implement their activities.

The project expects that as a result of the above outcomes, it will be able to address and remedy
the underlying problems of the primary school inefficiency to transmit the environmental
education, such as:
     To build teacher capacities to use active learning methods in which children have an
       opportunity to focus on topics of interest, to apply knowledge and develop skills, and to
       take action.
           To increase the willingness of Principals and RED authorities to accept active learning
            methods as well as their capacities to promote these methods in school.
           To organize curricular objectives pertaining to the environment into an integrated series
            of competencies.
           Maximize the involvement of the community in the environmental education process in
            the school.

     The seed grants will have an added value to the existing positive impact achieved during the
     CLEEN projects. The results could be replicated by the Ministry of Education and REDs in the
     implementation of the school grant under EEE-P project funded by the WB. .

     9. Monitoring and Evaluation

     The project will be monitored according to the objectives framework. Each objective and result
     has an indicator and will be monitored by the project on ongoing basis. The Secretariat and the
     Regional Education Directorates in each region will continue working on the evaluation of the
     implementation results. Principals and RED authorities will also be involved at every stage of
     monitoring and evaluation process. At the end also the teachers implementing the grants, will be
     involved in the evaluation process at the end of their activity. Possible suggestions during the
     first part call can be taken into account for improving the work and pass over the founded

No. Objective                  Expected results                   Indicators
1.  Organize the structure and A group of teachers is gaining % of teachers who master the
    functioning of the small knowledge         for  the   project environmental competencies
    grants program.            application format and procedures for developing the curriculum
                                         (at least 80 teachers will implement
                                         a project) that can be used for
                                         similar process with other donors
2.     Facilitate the dissemination      A       complete       documentation    Number of application that
       of the program in the             (application format, regulation, etc)   will fit with the request and
       schools and the application,      for procedures regarding small          the ratio between different
       working with the teachers         grant program will be developed,        thematic
       and Regional Education            and can be used for future reference
       Directorates.                     and other similar projects
3.     Monitoring               the      The RED in the five regions, the        % Principals and RED
       implementation      of   the      Principles in at least 80 schools and   authorities who master
       activities.                       the communities will participate in     environmental competencies
                                         concrete environmental activities       of the curriculum
4.     Management of the project         The process is managed in a smooth      The finalization of activities
       activities and the entire grant   and timely manner and a detailed        and the number of persons
       program.                          report is prepared                      participating in the activities
                                         Coordinating              institutional Number of persons from
                                         arrangements and communication          government      institutions
                                         Financial accountability and Budget Distribute the amount of
                                         voice expenditures                      money,    based   on     the
                                                                                 approved budget


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