OFFICE LAYOUT by fjzhangxiaoquan


									Office Layouts
   Unit 2a
More space for work
activities compared to
individual rooms

Easier to share/access

Often a more up-to-date

May be less cluttered due
to more space
Easier for people to see and
communicate with each other

Work area can be shared
which may lead to better
use of space

Management/Supervisors may
work in the same area -
reduces ‘them and us’ scenario

Team spirit and working
together are encouraged
Lack of privacy for meetings

Easier for unauthorised
people to access files

Theft may be more of
a problem

Difficult to concentrate due
to noise and distractions
Layout consists of smaller
individual rooms for offices

Due to the reduced size of
the office, fewer people work
in each

Offices may become cluttered
as less room is available
Easier to have privacy if needed

In an individual office, staff can
organise furniture as they wish

Less chance of unauthorized
staff accessing confidential files
Staff may not feel they are
part of a team

Staff may feel isolated

Less space available for
storage and movement
Office Furniture
What features of Office Furniture are important?
                       The size and shape must suit the work being done
                       Mobile Pedestal Units may be placed beneath the work
Desk                    surface
                       Must consider height, depth, width, mobility etc

                       L-shaped desk so that staff can carry out computer tasks on
                                one part and turn to the other to do paperwork
Workstations           Desks of different shapes and sizes can be bought and
                        joined together

                       Bookcases – for storing reference books
                       Filing cabinets – for holding correspondence and other
Storage Units           business documents
                       Mobile pedestal – for storing stationery and small items

                       Should be adjustable – back and height
                       Swivel action to allow the operator to turn easily
Chairs                 cushioned for comfort

                       There should be a large table suitable for meetings
                       Access to audio/visual equipment
Large Tables           Tea/coffee making facilities
Often large, modern
businesses operate flexitime

Allows employees to start
early or work late to build
up hours which they can
take at a later date
All employees must work
between certain time(s)
each day

This is known as Core Time

Most staff appreciate the
advantages of flexitime
  May be a cost saving as overtime
  may not be needed
  Business premises may need to be
  open longer therefore costs, such
  as electricity, may be higher

  Specific staff may not always be
  able to deal with tasks
  Controls, such as timesheets must
  be carefully monitored
Employees feel trusted resulting in high staff morale

As employees choose what hours they work they may
work more efficiently

Employees working longer hours must take longer
breaks and be aware of guidelines if using ICT equipment
To allow flexibility, companies
may have computers and
desks available
These are not allocated to
any specific employee
Allows staff to use these
when needed
Must be booked in advance
  Initial cost of equipment
  and furnishing
  Savings may be made as
  equipment is shared
  Employees must be trained to use
  new equipment
  Equipment must be maintained
  and technical support provided

  Access to shared equipment
  may cause time delays
Employees must be willing to share equipment

All ICT equipment must meet health and safety guidelines
Involves using ICT to carry
out tasks

Workers need a computer
connected to a modem

Allows files to be sent

Allows workers to live
further away
  Employees need equipment
  Equipment must be maintained
  Employees must be trained to use
  the equipment and software

  Employees need time to be
  trained and gain new skills
  Employees need to be able
  to do the work within the
  required timescale
Staff must be willing to homework

Employees may need technical assistance

Employees may feel isolated

Any ICT equipment must meet health and
safety requirements

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