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					Logic University
Stationery Management Web Portal



[February 2010]
[SA31Team10]
Zheng Linghui
Min Soe Han Win
Table of Contents
Introduction ....................................................................................................................................... 3
Department Head Role ...................................................................................................................... 4
   Login to the system ............................................................................................................... 4

   Approve/Reject Requisition List ............................................................................................ 4

   Delegate Employee to Department Head Position ............................................................... 5

   Delegate Representative ....................................................................................................... 6

   Select Collection Point ........................................................................................................... 8

   Go To Employee Panel........................................................................................................... 9
Employee Role ................................................................................................................................ 10
Representative Role ........................................................................................................................ 11
   Select Collection Point ......................................................................................................... 11

   Delegate Representative ..................................................................................................... 12
Introduction

In this department web portal for stationery request function, we can categorize them
into three roles.
    1. Department head
    2. Employee
    3. Representative

Each role has different functionality and permission. Department head has highest
permission level and can perform all the functionalities that all employee and
representative can perform. Detail explanations for each role’s permission and
functionalities are completely listed in the following section.
Department Head Role
Department head need to provide username and password to login to the system to
perform the following function
    (1) Approve/Reject requisition list
    (2) Delegate department head position to an employee
    (3) Delegate department representative
    (4) Select the collection point
    (5) Request for stationery from employee panel


                            Login to the system




Figure1
To login to the system
    (1) Fill in username and password and click login button[see Figure (1)]
    (2) It will then redirected to Approve/Reject Requisition List page[see
        Figure(2)]


                     Approve/Reject Requisition List
Figure2
After login “Approve/Reject Requisition List” menu is selected by default and it will
allow department head to approve/reject the pending stationery request from
employees in the department.

To approve/reject stationery request
(1) Select the pending request checkboxes [see Figure(2)].
(2) Optional steps: If you want to view detail of each request click Detail link
(3) Optional steps: You may also filter stationery request by their status by selecting
    the dropdownlist box.
(4) Fill in the remarks by typing in the remarks textbox.
(5) Click approve or reject button to approve or reject the stationery list.
NOTE: The notification email will be sent to the employee who made the request
when department head approve/reject the stationery request.



              Delegate Employee to Department Head Position
Firgure3
This function allows department head to delegate department head position to the selected
employee within certain period and to cancel the delegate. The delegated employee will then be
able to access the functions that can be performed by the department head.

To delegate employee
     (1) Select “Delegate Employee” from the top menu[see Figure(3)]
     (2) Select one employee from the tables you want to delegate
     (3) Select the start date and end date by clicking on the text box and choose the date from
         popup date picker
     (4) Click Delegate
NOTE: if it is successfully delegated, the current delegated information will be display at the top
of the page.

To cancel the delegate
   (1) Click “Cancel Delegate” button.


                                Delegate Representative
Figure4




This function allows department head to delegate the representative within certain period so that
he/she can collect the stationery from the selected collection point. It also allows department head
to cancel the delegate.
To delegate employee
     (5) Select “Delegate Employee” from the top menu[see Figure(4)]
     (6) Select one employee from the tables you want to delegate
     (7) Select the start date and end date by clicking on the text box and choose the date from
         popup date picker
     (8) Click Delegate
NOTE: if it is successfully delegated, the current delegated information will be display at the top
of the page.


To cancel the delegate
   (2) Click “Cancel Delegate” button.
                       Select Collection Point




The department head can also select the current collection point for the representative
to collect the stationery.
To select the collection point
    (1) Choose one collection point
    (2) Click Ok
NOTE: The short description of current collection location will be displayed on the
top of the page.
                                 Go To Employee Panel




Department head can also request the stationery by using the employee “Request Requisition”
functions.
    (1) To go to employee panel to request stationery click “Request Stationery List” menu and it
        will redirect to the Employee’s “Request Requisition List” page where you can request
Employee Role
Employee can only request stationery and the newly requested stationery request list
will be pending for the department head approval. Employee can still change and
delete the requested stationery until the department head is approved or rejected.
He/she can also check the requisition status from this employee panel that he/she
made.
Figure5
To request the stationery
    (1) Click “New Stationery Request” link [see Figure (5)] and it will display the
        new requisition form [see Figure (5)].
    (2) Click “Add New” to add a new item and the form will be displayed at the
        bottom [see Figure (5)].
    (3) Fill in the item information and click “Add” button to add a new item.
    (4) Repeat step 2 and 3 to add more items
NOTE: The Form No field will be blank until you add a new item to the form.

To edit the stationery request form items
   (1) Click “Edit” link from item table.
   (2) Change the quantity and remarks field
   (3) Click “Update” link
To delete the stationery request form items
   (1) Click “Delete” link for the items you want to delete


Representative Role
Representative can only select the collection point and he/she can delegate someone
else to collect the stationery.


                             Select Collection Point
To select the collection point
    (1) Choose one collection point
    (2) Click Ok
NOTE: The short description of current collection location will be displayed on the
top of the page.




                           Delegate Representative
Figure6
This function allows representative to delegate his/her position to other representative within
certain period so that he/she can collect the stationery from the selected collection point. It also
allows representative to cancel the delegate.
To delegate representative
     (9) Select “Delegate Representative” from the top menu[see Figure(6)]
     (10) Select one representative from the tables you want to delegate
     (11) Select the start date and end date by clicking on the text box and choose the date from
          popup date picker
     (12) Click Delegate
NOTE: if it is successfully delegated, the current delegated information will be display at the top
of the page.
To cancel the delegate
   (3) Click “Cancel Delegate” button.

				
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