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									File                                 File Composition                                                      File Maintenaance and Disposition
                                     Record the following on the CAPF38:
                                                                                                           Active from 1 January to 31 December.
                                     All incoming items listed on CAPF37E's,
Property File - Part 1                                                                                     Cutoff and store IAW CAPR 10-2:
                                     All incoming items listed on DODForm1348-1A's,
CAPF 38                                                                                                    Expendable property- Destroy after 3 years.
                                     All item types and quantity listed on CAPF111's,
This is a register of property                                                                             Nonexpendable property - other than
                                     All items donated,
movement.                                                                                                  aircraft and vehicles - Destroy after 3 years.
                                     All outgoing itens transferred on a CAPF37E,
                                     All outgoing items disposed of on a CAPF37E.

                                     CAPF37E's,
                                     Incoming Receipts on CAPF111's,
                                                                                                           Active from 1 January to 31 December.
                                     Bills of Sale,
                                                                                                           Cutoff and store IAW CAPR 10-2:
                                     DD Form 1348-1A,
                                                                                                           Expendable property- Destroy after 3 years.
Copies of documents                  Donation Receipts,
                                                                                                           Nonexpendable property - other than
                                     Completed Reports of Survey,
                                                                                                           aircraft and vehicles - Destroy after 3 years.
                                     Documentation of Transfer or Disposal,
                                     Receipts for items with price > $2000,
                                     Disposal records of expendable property


Property File Part II                Maintain completed CAPF 111's used for issue in this section.   Active from 1 January to 31 December.
Expendable Property Issuance         CAPF 111's in use may be maintained elsewhere but moved to this Cutoff and store IAW CAPR 10-2:
CAPF 111                             section when completed.                                         Expendable property- Destroy after 3 years.

                                                                                                           Active from 1 January to 31 December.
Cadet Uniform Report                 Most recent copy of the quarterly Cadet Uniform Report.               Cutoff and store IAW CAPR 10-2:
                                                                                                           Expendable property- Destroy after 3 years.

                                     All documents awaiting approval or updating in CATS such as:
                                     CAPF 37E's Issuing to your unit.
                                     CAPF 37E's Transfering between units.
                                     CAPF 37E's Update for local purchase.
Property File Part III               ==========================================                            Carry over from year-to-year to maintain accountability.
Suspense File for CATS               Copies of Reports of Survey.                                          (Until clarification do not remove documents from this file.)
                                     Letters of attempts to recover property.
                                     All items out for repair (CAPF 37 revalidated every 60days by unit
                                     commander). For items sent out for repair use the "shipping
                                     receipt" as your signed document until the item is returned.


Property File Part IV
                                                                                                           Carry over from year-to-year to maintain accountability.
State or Municipal Inventory Lists   List of inventory
                                                                                                           (Until clarification do not remove documents from this file.)
(optional)

                                                                                                           Active from 1 January to 31 December.
Property File Part V                 Signed S-3 from the CATS program.                                     Cutoff and store IAW CAPR 10-2:
S-3 Inventory                        Send signed copy to WILGS.                                            Nonexpendable property - other than
                                                                                                           aircraft and vehicles - Destroy after 3 years.

Property File Part VI                CAPF 37E's for issue and receipt of non-expendable items to CAP       Carry over from year-to-year to maintain accountability.
Temporary Issue File                 members, other CAP units, or non-CAP organizations                    (Until clarification do not remove documents from this file.)

                                     Cutoff parts I, II, and V at the end of the calendar year and store
Storage of Parts I, II and V                                                                               Cutoff Dec 31 and store in for 3 years
                                     IAW CAPR 10-2.

								
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