Admn.I Section, BSNL Co., Bharat Sanchar Bhawan, Janpath, New Delhi-1 Tel No 23037189, Fax 23734260 No. BSNL/Admn-I/19-1/2010 Dated : 07-04-2010 To Sub: Limited Sealed Tender for Photocopying, spiral binding and book binding work of BSNL Corporate office, regarding. Sealed tenders are invited from agencies to undertake book binding, photocopying work & spiral binding work required in BSNL Corp Office initially for a period of one year from the date of signing of agreement as per the terms and conditions mentioned at Annexure-1. 2. The details of the annual requirement of photocopying, spiral binding and book binding are as under: a) Photocopying : Bulk works b) Spiral binding : -do- c) Book binding : -do- 3. The above work may be required by the unit/sections of BSNL Corporate Office situated at Statesman House, Chanderlok Building, Eastern Court and Bharat Sanchar Bhavan as requirement of work as and when required.. 4. The rate for Photocopying, book binding and spiral binding work may be submitted in the prescribed Performa enclosed at Annexure-II. 5. An EMD of Rs.7000/- (Rupees Seven thousand only) in the form of Draft from a Scheduled Bank drawn in favour of AO(Cash), BSNL is required to be enclosed with the Tender. The Tender without EMD is liable to be rejected. 6. The cost of this bid document shall be Rs. 500/- (Rupees five hundred only) which is required be deposited along with the bid in the form of draft from a scheduled bank in favour of A.O. (Cash), BSNL. 7. The bid will be rejected in case of not fulfilling the eligibility conditions. 8. The details of the firm may be given in the proforma at Annexure-III. 9. The last date for submission of completed sealed tender is up to 3.00 P.M. on 22.4.2010. The same will be opened at 3:30 P.M. on 22.4.2010 in the presence of the representative of bidder, if any. Yours faithfully, (J.P. Meena) Asstt. General Manager(Admn.I) Annexure-I Terms and Conditions 1. Scope of Work: a) Photocopying, Spiral binding and book binding as per requirement of BSNL Corporate office. b) The selected tenderer will undertake the above mentioned work in the BSNL Corporate Office. 2. Eligibility conditions: The bidder should have following eligibility conditions and enclosed the copy: a) The experience certificate of 1 year in 3 Govt. Offices/PSUs in the field of photocopying, spiral binding and book binding work may be enclosed. b) The firm should have the PAN registration and enclose the copy. c) The firm should be a Delhi based, having contact phone nos. etc. 3. Submission of tenders: Sealed tenders must be submitted in an envelope duly superscribing “Tender No., Description of item and date of opening “addressed to DGM(Admn), BSNL Bharat Sanchar Bhawan, Harish Chander Mathur Lane, New Delhi, in the Tender Box kept in the Office of the Admn.I Section, BSNL Bharat Sanchar Bhawan, Harish Chander Mathur Lane, New Delhi latest by 22.4.2010 upto 03:00 p.m. positively. Request for extension of submission of date of tender will not be considered. The EMD should be submitted in a separate cover along-with the tender envelop. 4. Late/Delayed quotations: Late/delayed quotations due to any reason whatsoever will not be accepted/considered at all under any circumstances. 5. Opening of quotations: The quotations received will be opened at 03:30p.m. on dated 22.4.2010 in the presence of the authorized representative, if any, of quoting firm (one member only) at this office. Request for extension of opening date of quotations will not be considered. Quotation will also be opened on scheduled date and time in case of non- presence of any representative of the firms. 6. Quantity: The quantity of photocopying, spiral binding and book binding work will depend on the requirement received from the various sections/units of BSNL Corporate Office. 7. Earnest Money Deposit: EMD amount will be accepted in the form of Demand Draft from a scheduled bank drawn in favour of A.O. (Cash), BSNL. The quotation without EMD is liable to be rejected. 8. Validity of Bid: Bid shall remain valid for 150 days from the date of opening of bid. 9. Forfeiture of EMD: (a) If a bidder withdraws his quotation during processing of quotations or (b) In the case of a successful bidder, if the bidder fails to comply the terms and conditions during contract period. 10. Refund of EMD: a) EMD will be refunded to the unsuccessful bidder within thirty days from the date of issue of award letter to the successful bidder and no interest would be paid thereon. b) EMD will be refunded to the successful bidder within thirty days from the date of submission of Performance Bank Guarantee and no interest would be paid thereon. 11. Performance Security Deposit: Successful bidder shall furnish performance security an amount equal to 5% of the total value of amount calculated on the basis of quoted rates and quantity. The performance security shall be in the form of Bank Guarantee issued by a scheduled bank. The said bank guarantee shall be valid for 18 month. 12. Refund of Performance Security Deposit: The performance security deposit will be refunded after the six month form the date of expiry of contract. 13. Downloading of Tender document: Interested agencies, having one year in relevant field, shall download the tender document from our website http://www.bsnl.co.in and participate in this tender. The bid cost of Rs.500/- (Rupees five hundred only) by way of Bank draft in favour of A.O.(Cash), BSNL, New Delhi should be enclosed with the bid. 14. Fall Clause: The photocopying, spiral binding and book binding rates charged under the rate contract should in no event exceed the lowest rates of identical description to any other organization during the period of the contract. If so, the successful contractor should pass the benefits to BSNL also. 15. Job satisfaction: In case of photocopying, spiral binding and book binding work is not found satisfactorily, agency shall have to do the fresh photocopy, spiral and book binding work without charging any cost within 48 hours after lodging a complaint. In case of, agency does not do the same work within the specified time, total amount of bad work is to deducted from their bill. 16. Payment: Payment shall be made on after completion of photocopying, book binding and spiral binding work as per order with supporting documents. 17. Penalty: a) In case the firm fails to do the work within 48 hours, a penalty of 10% of the cost of work shall be deducted from the total expenditure of work order. 18. Govt. Taxes: TDS and any other Govt. levies applicable on bill as per Govt. of India instructions issued from time to time shall be deducted. 19. Rate during contract: No enhancement of rates will be considered for any item of work during the currency of contract. 20. Validity of contract: The Contract shall be valid for one year and can be extended by a further period of two years by mutual agreement. 21. Termination of contract: BSNL reserves the right to terminate the contract by giving 15 days notice and without assigning any reason therefore. 22. Arbitration: a) In the event of any question, dispute or difference arising under this agreement or in connection there-with (except as to the matters, the decision to which is specially provided under this agreement), the same shall be referred to the sole arbitration of the CMD, BSNL or in case his designation is changed or his office abolished, then in such cases to the sole arbitration of the officer for the time being entrusted (whether in addition to his own duties or otherwise) with the functions of the CMD, BSNL or by whatever designation such an officer may be called (hereinafter referred to as the said officer), and if the CMD or the said officer is unable or unwilling to act as such, then to the sole arbitration of some other person appointed by the CMD or the said officer. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act 1996. There will be no objection to any such appointment on the ground that the arbitrator is a Government Servant or that he has to deal with the ground that the arbitrator is a Government Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as a Government Servant he has expressed his views on all or any of the matters in dispute. The award of the arbitrator shall be final and binding on both the parties to the agreement. In the event of such an arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reason whatsoever, the CMD, BSNL or the said officer shall appoint another person to act as an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors. b) The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and publishing the award. Subject to the aforesaid, Arbitration and Conciliation Act, 1996 and the rules made there under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause. c) The venue of the arbitration proceeding shall be the office of the CMD, BSNL, New Delhi or such other places as the arbitrator may decide. 23. Dispute: Disputes, if any, subjected to jurisdiction of the courts in Delhi only. 24. BSNL reserves the right to accept or reject in part or in full to any or all the quotations without assigning any reason thereof. 25. Contact Person: a) In case the bidders desire to have any clarification regarding the terms and conditions of the bid document or any interpretation thereof, they are advised to contact Deputy Manager (Admn.I), BSNL Corporate Office on telephone no. 011-23734159/23037189. b) You are requested to confirm your intention to quote or regret to quote on our Fax no.011-23734260. ANNEXURE-III AGENCY DETAILS NAME OF AGENCY WITH REGISTRATION NUMBER : OWNER’S NAME : REGISTRATION NO. ( IF APPLICABLE) : PAN/ INCOM TAX RETURN FOR LAST 2 YEARS. TELEPHONE NOS. : RESIDENTIAL ADDRESS : BANKER’S NAME & ADDRESS : EXPERIENCE (YEARS) : LIST OF MAJOR CLIENTS (ENCLOSE COPY : OF ORDERS/CONTRACTS ALONGWITH ITEMS, ITEM DETAILS, SATISFACTORY SERVICE CERTIFICATE FROM THE CLIENT) ANY OTHER INFORMATION/DOCUMENTS : WHICH MAY HELP BSNL IN ASSESSING TENDERER’S CAPABILITIES FOR AWARD DATED : SIGNATURE : STAMP/SEAL: ANNEXURE-1 S.No. Description of items Rates/page (one side) Rate/Pages ( back to back) Both side 1 Photocopying of A-4 size 2 Photocopying of A-3 size 3 Photocopying Full scape 4 Spiral binding upto 100 sheets A 4 size 5 Spiral binding upto 100 sheets A 3 size 6 Spiral bindig upto 100 sheets of full size 7 Spiral binding upto 200 of A-4 size 8 Spiral binding upto 200 of A 3 size 9 Spiral binding upto 200 sheets full scape 10 Aluminium spiral binding for 200-500 sheet of A-4 size 11 Aluminium spiral binding for 200-500 sheet of A-3 size Aluminium spiral binding for 200-500 sheet of full 12 scape 13 Coloured Photocopying of A-4 size 14 Coloured Photocopying of A-3 size 15 Coloured Photocopying of full size ANNEXURE-II S.No. Size Half Leather Binding (Rs.) Full cloth Rexin Binding (Rs) Ordinary Cloth Binding (Rs.) 1 7" X 5" 2 6 1/2 "X 9 1/2 " 3 7 1/2"X 10 1/2" 4 9" X 5" 5 11" X 8" 6 12" X 8" 7 13" X 81/2" 8 13" X 8" 9 17" X 13"
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