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BOARD MEETING MINUTES The Coronado Cays Homeowners

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BOARD MEETING MINUTES The Coronado Cays Homeowners Powered By Docstoc
					C.C.H.O.A.                                                                      Voice 619.423.4353
505 Grand Caribe Isle                                                            Fax 619.424.3923
Coronado CA 92118                                                                   www.cchoa.org


                                           HOMEOWNERS ASSOCIATION


                                          BOARD MEETING MINUTES

The Coronado Cays Homeowners Association held its regular meeting on Thursday, September
24, 2009, in the Grand Caribe Room.

Board members that participated and constituting a quorum were:

          David Herring, President                            Jamaica Village
          Rudy Dew, Director                                  Green Turtle Cay
          Stuart Landersman, Director                         Antigua Village
          Kim Tolles, Vice President                          Bahama Village
          David Love, Director                                Trinidad Village
          John McLawhorn, Director                            Kingston Village
          Richard Eddy, Director                              Montego Village
          Bob Shugert, Treasurer (non-voting)                 Blue Anchor Cay
          Carla Bacon, Director                               Port Royale Village
          Fred Brown, Secretary                               Mardi Gras Village

Absent
          Jim Besikof, Director                               Blue Anchor Cay

Staff present:
        Larry Peterson, General Manager
        Clarence Freeman III, Director of Safety and Code Enforcement
        Kathie Kaiwi, Accounting Assistant

I.        REGULAR SESSION
          President Herring called the meeting to order at 2:00 p.m. and welcomed all members.

II.       Pledge of Allegiance

III.      Recognition of Guests
          President Herring briefed the Membership on topics covered in Executive Session: The
          judge is considering proposals from the City and CCHOA on the waterways litigation, his
          decision is required by November 11, 2009; an update on the termite litigation; and two
          hearings with homeowners to enforce rules and regulations.




Minutes of the CCHOA Board of Directors                                               Page 1 of 7
Meeting dated September 24, 2009
          President Herring recognized guests Fire Chief John Traylor and Councilmember Barbara
          Denney.

          Fire Chief John Traylor
          Director Dew asked about the amount of time there is a physical presence at the Cays
          Fire Station. – 66% of time staff is within their zone radius. 911 always dispatches the
          apparatus closest to the emergency. The Cays Fire Station has a staff of four - 24 hours
          per day. Truck 37 includes a paramedic.
          Director Landersman commended Fire Chief Traylor and his staff for such a prompt
          response to his emergency earlier this year.
          Directors asked about the viability of the fire truck having sufficient accessibility to
          certain areas of the Cays and there was discussion about enforcing parking issues and
          adding red curbs.
          Director Tolles – asked about whether there was a stocked CERT trailer here at the Cays
          – we do.

          Councilmember Barbara Denny
          President Herring thanked Councilmember Denny for her support of the Cays
          Community and her efforts on the recent beach cleanup. 340 lbs. of trash and 100 lbs. of
          recycle was collected by about 205 volunteers, from a three mile stretch of beach.

IV.       Board Minutes
          The proposed minutes of the regular Board meeting held September 3, 2009, was
          previously distributed. The reading of the minutes in its entirety was waived.

          Director Love moved and Director Bacon seconded the motion to approve the
          corrected minutes of the regular Board meeting of September 3, 2009. The motion
          carried unanimously.

V.        AECC Recommendations: There was no AECC meeting in September 2009.

VI.       Committee Reports
          A. Docks & Channels                                                         No meeting
          B. Insurance Committee                                                      No meeting
          C. Landscape Committee                                                      No meeting
          D. Safety Committee: September 10, 2009                              No action required

VII.      Correspondence:
          A. In-coming:
             1. Letter dated August 12, 2009 – Ted Hamm                                 No action
             2. Letter dated August 21, 2009 – Steve and Karen Korcheck                 No action
             3. Letter dated September 3, 2009 – Al Sorensen                            No action
             4. Email dated September 5, 2009 – Carol Warren
                 Director Landersman will draft a response
             5. Report received September 17, 2009                                      No action
                 “South Grand Caribe Isle Committee”

          B. Out-going:
            1. Letter dated August 26, 2009 – Dr. Flemming                              No action
            2. Letter dated August 26, 2009 – Jim Allen                                 No action
Minutes of the CCHOA Board of Directors                                               Page 2 of 7
Meeting dated September 24, 2009
              3.    Letter dated August 26, 2009 – Fred Lee                                 No action
              4.    Proposed Letter dated September 1, 2009 –
                    Anna Buzaitis, Asst. Redevelopment Planner
                    Director Landersman suggested that President Herring sign the letter to Ms.
                    Buzaitis and seek input from the Grand Caribe Task Force Committee.
                    Director Landersman moved and Director Bacon seconded the motion to
                    defer a decision on the mailing of this letter until more information is
                    presented to the Board. The motion carried with seven yeas and two nays
                    (KT, RD).

VIII. President’s Report: President David Herring
         1. It is the 40th Anniversary of Coronado Cays.
         2. Three Members have volunteered to write a history of the Cays, resultant from
             President Herring’s personal request at the Annual Board Meeting held August 6,
             2009. These members are: Arlene Gilbert, Thomas Felde, Ethel Kallsen and Dick
             Barck volunteered to be photographer.
         3. After complaints about the bicycle problem at the intersection of Hwy 75 and the
             entrance of the Cays, Councilmember Woiwode is heading a committee at the
             City level, to look into it.
         4. Our community is probably the best prepared for emergency, in San Diego
             County.
         5. Mayor Tanaka responded to President Herring’s concerns about waste back up in
             the event of a power outage. He assured President Herring that there is a six hour
             minimum for the holding tank and that there is a portable generator for all pump
             stations.

IX.       Treasurer’s Report: Treasurer Robert Shugert
             August 2009 Financial Report
             The combined financial statement for the month of August and the second month of
             our new fiscal year is below budget in the amount of $50,725 as compared to last
             year’s (August 2008) below budget amount of $65,144.

               Our combined Reserve Account balance is $3,424,691 as compared to last year’s
               balance (August 2008) of $3,064,147. Over the last year we have added $660,544 to
               the Reserve Account.

               For the month of August and year to date, the Common Administration financial
               statement is below budget in the amount of $27,660. Income is slightly below budget
               and expenses are below budget.

               The Common Administration reserve balance is $391,708 compared to the August
               2008 balance of $334,147.

               Treasurer Shugert reported that all villages except Trinidad and Mardi Gras are
               essentially under budge for the month of August and year to date. All villages are
               currently in compliance with Resolution 07-02 the Threshold Funding requirement.

               Investment Policy
               The CCHOA investment policy continues to concentrate investments in either CDs
               insured by FDIC or US Treasury notes or bills. Our money market funds at Wachovia
Minutes of the CCHOA Board of Directors                                                  Page 3 of 7
Meeting dated September 24, 2009
               are invested in their Evergreen fund which only invests in securities guaranteed by
               the US Government. Our operating funds that are invested in the Wells Fargo
               Corporation money market account, are backed by FDIC insurance, however it
               appears that next month FDIC will drop coverage on money market funds. Treasurer
               Shugert and the CCHOA office staff moved most of the operating funds into three
               and six month FDIC insured CDs. The reserve fund investments are laddered over a
               two year time frame and the indicated current annualized yield is about 3%.
               Unfortunately CD rates are around 1% to 2% which means that our reserve interest
               income will be coming down.

               The Finance Committee will meet next month to review the first quarter financial
               statements and at the next Board meeting Treasurer Shugert will provide a more in
               depth financial report.

               Director Love moved and Director Landersman seconded the motion to accept
               the Treasurer’s report as read by Treasurer Shugert. The motion carried
               unanimously.

X.        Manager’s Report: General Manager Larry Peterson
            A. August/September, 2009
            B. Concert on the Green expenses were $1073
            C. Attended the September 1, 2009, City Council meeting: three items discussed that
               impact the Cays:
                   1. Blue curb at Jamaica Village Clubhouse
                   2. Construction contract for the bike path
                   3. Consider lighting at the basketball court
            D. New Marine shop here in the Admin Office space
            E. Proposal for a deli in another office space that would replace the coffee cart
            Director Dew moved and Director Landersman seconded the motion to move
            forward with the proposal to rent space for a deli in the Association Building.
            The motion carried unanimously.

XI.       Old Business:
             A. Resolution 09-01, Members’ Handbook Mardi Gras Village
                Architectural Guidelines Section 9.18.4.2
                Mailed to Membership May 7, 2009
                Director Brown moved and Director Love seconded the motion to approve
                Resolution 09-01. The motion carried with one abstention. (CB)
                Ms. Ella Croshier objected stating that the membership had not been properly
                notified of the ‘new’ hearing date.
             B. Resolution 09-02, Members’ Handbook Section 3.17
                Prohibited Activity, Outdoor Lighting
                Mailed to Membership May 7, 2009
                Director Dew moved and Director Bacon seconded the motion to approve
                Resolution 09-02. The motion carried unanimously.
             C. Proposed Resolution 09-03, Members’ Handbook Section
                Bulkhead Preservation
                Director Dew moved and Director Bacon seconded the motion to distribute a
                copy of Resolution 09-03 to the Membership. The motion carried
                unanimously.
Minutes of the CCHOA Board of Directors                                                Page 4 of 7
Meeting dated September 24, 2009
               D. Proposed Resolution 09-04,
                  Members’ Handbook Section 13.7 (2) Tree Removal (amendment)
                  To be discussed at the Dec. 3 2009 Board meeting.
               E. Proposed Resolution 09-07, Members’ Handbook
                  Sections 12.2.12 and 12.2.15 (amendment), PR/CA water
                  On hold pending additional information.

XII.      New Business:
            A. Delinquent Assessment Report: September 16, 2009                       No action
            B. Committee Appointments
                 1. AECC:
                     Director Landersman moved and Director Bacon seconded the motion to
                     accept AECC Committee members: David Herring, Jamaica, Board Liaison;
                     Bud Webb, Green Turtle, Chair; Jim Schaller, Antigua; Frank Rickman,
                     Kingston; Kevin Brenden, Port Royale; Karen Miller, Port Royale; Larry
                     Peterson, Ex-Officio. The motion carried with 8 yeas and one abstention.
                     (RD)

                      2. Finance Committee
                         Director Love moved and Director Dew seconded the motion to accept
                         Finance Committee members: John Pippenger, Antigua; John McLawhorn,
                         Kingston; Bob Shugert, Blue Anchor, Chair; Fred Brown, Mardi Gras,
                         Board Liaison; Larry Peterson, Ex-Officio. The motion carried
                         unanimously.

                      3. Grand Caribe Task Force
                         Director Bacon moved and Director Dew seconded the motion to accept
                         Grand Caribe Task Force members: Dave Herring, Jamaica, Board Liaison;
                         Jerry Mitchell, Green Turtle; Al Sorensen, Kingston; Tony Orfila, Blue
                         Anchor, Chair; Bob Shurgert, Blue Anchor; Larry Peterson, Ex-Officio. The
                         motion carried unanimously.

                      4. Insurance Committee
                         Director Landersman moved and Director Eddy seconded the motion accept
                         Insurance Committee members: Committee Stuart Landersman, Antigua;
                         John McLawhorn, Kingston; Richard Eddy, Montego; Fred Brown, Mardi
                         Gras. The motion carried unanimously.

                      5. Landscape Committee
                         Director Dew moved and Director Bacon seconded the motion to accept
                         Landscape Committee members: Kathie Kaiwi, Jamaica; Gail Donahue,
                         Green Turtle; Bernice Hunt, Antigua; Bill Barsz, Bahama, Chair; Donna
                         Love, Trinidad; John McLawhorn, Kingston; Linda Rickman, Montego;
                         Sandy Shugert, Blue Anchor; Carla Bacon, Port Royale, Board Liaison;
                         Sylvia Brown, Mardi Gras. The motion carried unanimously.




Minutes of the CCHOA Board of Directors                                                Page 5 of 7
Meeting dated September 24, 2009
                      6. Safety Committee
                         Director Brown moved and Director Landersman seconded the motion to
                         accept Safety Committee members: Paul Grubb, Jamaica; Ed Evans, Green
                         Turtle; Laura Price, Antigua; Mary Jane Pizzato, Bahama; Erwin Kliger,
                         Trinidad; Harold Nevin, Kingston; Brian Bernados, Montego; Jim Besikof,
                         Blue Anchor, Chair, Board Liaison; Carol Warren, Port Royale; Fred
                         Brown, Mardi Gras; Clarence Freeman, Ex-Officio. The motion carried
                         unanimously.

               C. Committee Removal - Docks and Channels Committee
                  General Manager Peterson recommended the disbandment of the Docks and
                  Channels Committee as it is no longer needed.
                  Director Eddy moved and Director Love seconded the motion to disband the
                  Docks and Channels Committee. The motion passed with 7 yeas and two
                  abstentions. (SL, FB)

               D. Trinidad Village Docks (discussion item) – Dave Love
                  General Manager Peterson and Director Love to make recommendations. Cays
                  marina is exclusive to CCHOA.
                  TVDI has received a letter with questions about their application for a Coastal
                  Development Permit. Director Love briefed the Board of these questions and
                  solicited input for a response.

               E. Architectural and Environmental Control Comm. – GM Peterson
                  CC&Rs Article VII, Item 3 (b) Landscaping
                  Should landscaping of private property come before the AECC? Council for
                  CCHOA advised this discussion move the Executive Session.

XIII. Oral Communications (3 minute limit)
      1. Erwin Kliger, 73 Port of Spain – On November 12, 2009 the Medical Committee will
         hold a conference on the H1N1 virus. The presentation will be 30- 60 minutes and
         offer the opportunity to have your questions answered. Coronado Cays is part of the
         pilot program.
      2. Earl Smith, 6 St. Kitt’s Way – discussed his concerns about homeowners landscaping
         their backyards without CC&R required AECC approval.
      3. Ella Croshier, 258 Blue Anchor – read a prepared statement.

XIV. Announcements
     The next regular Board meeting will be held at 2:00 p.m. on Thursday, October 22, 2009,
     in the Grand Caribe Room.

XV.       Adjournment
          The Board adjourned at 4:09 p.m. and returned to Executive Session.




Minutes of the CCHOA Board of Directors                                                  Page 6 of 7
Meeting dated September 24, 2009
CERTIFICATION OF BOARD & APPROVAL OF MINUTES:
“This is to certify that the Coronado Cays Homeowners Association is a California Nonprofit
Mutual Benefit Corporation; that the Board is duly constituted; has made all decisions based on
reasonable investigation, in good faith and with regard for the best interests of the community
and its members; has exercised discretion with the scope of its authority under relevant statutes,
covenants and restrictions in discharging its obligations; and, hereby approved the authenticity of
actions reported in minutes of this meeting.”




      ____________________________                        ____________________________
         C. David Herring, President                            Fred Brown, Secretary




Minutes of the CCHOA Board of Directors                                                Page 7 of 7
Meeting dated September 24, 2009

				
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