Validation Workshop by fdshsdhs

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									Workshop for Validation Chairs
        13 February 2008
   Workshop for Validation Chairs

           13 February 2008



      Process of Validation
Process of Review and Revalidation
Validation Process:



  For development and approval of new
                courses
Planning and Approval Elements



  University level

     • Academic Planning Committee

     • Validations Sub Committee
Validation Procedures Diagram – for New Courses

     OUTLINE APPROVAL
(College Academic Plan to APC)




 DEVELOPMENT APPROVAL
      (Form to VSC)
Academic Planning Committee


• Looks at 3 year College academic plans in June
• Considers fit with University mission and academic
  strategy
• Approves plans, giving outline approval for NEW
  courses
• New ideas not in College plan need APC approval,
  which can be given at later meetings
Validations Subcommittee (VSC)


• Gives Development Approval for ALL courses, both
  for validation and revalidation

• Considers academic purpose and focus, demand and
  resources; decisions made on basis of VSC form

• VSC approves course titles. Once agreed, any
  proposed title change needs further VSC approval.
Validation Procedures Diagram – for New Courses

     OUTLINE APPROVAL
(College Academic Plan to APC)




 DEVELOPMENT APPROVAL
      (Form to VSC)              COURSE DEVELOPMENT
Course Development

• Devolved to Colleges
• Course is developed by the Course Director and Team
• Normally done through two Stage meetings and development of
  documentation
• Input or guidance from:
       • Administrators;
       • Course Adviser and External Assessors;
       • Academic Affairs (and AA handbook)
       • Validation aide memoire (checklist)
       • Validation Meeting Chair
Diversity


• Evidence needed at validation that curriculum is
  informed by diversity agenda:

   • Internationalisation
   • Inclusivity
   • Meets statutory obligations/public duties
Validation Procedures Diagram – for New Courses

     OUTLINE APPROVAL
(College Academic Plan to APC)




 DEVELOPMENT APPROVAL
      (Form to VSC)              COURSE DEVELOPMENT




                                      STAGE I
                                      meeting




                                      STAGE II
                                      meeting
 Stage I Meeting
• Normally chaired by Dean of validating School/college
• Held when outline structure established and course aims and
  outcomes written
• Documents:
   • draft partial handbook, background paperwork: VSC form,
      note of any issues or conditions from VSC
• Attendance:
   • course team, adviser, external assessors, admin staff
• Notes should be taken and Validation Log updated
Stage II Meeting

• Chaired by HoC, Dean or senior academic from a
  different College (from Panel of Chairs on AA
  website)
• Chair should be briefed on developments and issues
• Attendance as for Stage I
• Stage II meeting is developmental; does not
  ‘approve’ course or Handbook.
• Notes should be taken and VL updated as for Stage I
Validation Log


• Records the actions needed and response at each
  stage of the validation process
• Should begin from VSC Development Approval
• Chair of Stage II meeting asked to sign it off
• Used by VSC as evidence that validation has been
  thorough
Role of Chair
  • Discourage ‘adversarial’ approach: seek open discussion
    and debate of issues
  • Ensure views of the External Assessor are brought forward
  • Clarify issues raised and work with administrators to see
    they are recorded
  • Keep in mind that course development will continue after
    Stage II
  • Sign off Stage II meeting notes
  • Sign Validation Log prior to submission to VSC
  • Be prepared to take action if course development seems to
    be going awry
Final Development
• After Stage II, Course development continues, Handbook is
  revised, taking advice from meetings and Academic Affairs into
  account

• When the course team considers the course is complete, goes
  to final approval

• Head of College recommends approval to VSC
      Validation Procedures Diagram – for New Courses
     OUTLINE APPROVAL
(College Academic Plan to APC)




 DEVELOPMENT APPROVAL
      (Form to VSC)                    COURSE DEVELOPMENT




                                               STAGE I
                                               meeting




                                               STAGE II
                                               meeting




                                 Head of College recommendation to VSC
Final Approval: VSC

• VSC gives University approval for a course to run

• Looks only at secondary evidence from: validation log, notes of
  stage meetings, programme specification

• VSC does not receive or ‘approve’ handbook: College
  responsibility

• VSC may send back a course or set conditions if they consider
  issues raised have not been addressed, or if other difficulties
  are identified.
   Validation Procedures Diagram – for New Courses


     OUTLINE APPROVAL
(College Academic Plan to APC)




 DEVELOPMENT APPROVAL
      (Form to VSC)                                           COURSE DEVELOPMENT



                          Documents                                                                Advice
                                                                     STAGE I
                          Course Handbook                            meeting                Validation Aide
                                                                                            Memoire
                          Validation Papers:
                               • validation log                                             External Assessors
                               • notes of meetings
                               • programme specification                                    Internal Advisers
                                                                     STAGE II
                                                                     meeting
                                                                                            Academic Affairs




                                                           Head of College Recommendation


      FINAL APPROVAL
  (Validation Papers to VSC)
Course Review and Revalidation


  Review: for further approval of existing
                   courses

Review and Revalidation: for redevelopment
       or revision of existing courses
Course Review and Revalidation: Overview


• At first Validation, a course is normally given
  approval for six years.
• After initial validation, all courses must now
  be reviewed every 4 – 6 years; exact timing
  decided by College
Review


• Review evaluates in detail (by course team and
  external peers) progress and current position of a
  course

• Review meeting acts as equivalent of Stage I
  Validation meeting

• If no changes are proposed, course may be given
  further approval for up to six years following Review
Revalidation

• All courses need to be reviewed; some will then
  proceed to revalidation

• Revalidation allows restructuring or rewriting of
  existing courses following Course Review

• Normally conducted in the same way as a Stage II
  validation meeting
University Level: VSC


• First step for Review or Revalidation of all courses:
  course submitted to VSC for approval via VSC form,
  as for validation

• All courses then proceed to Review
College Level: Course Review

Review meeting held; conducted by a Panel, attended by the
     Course Team.
Documents include:
    • external examiner and course monitoring reports
    • written appraisal of the course
    • Current course handbook
    • For courses continuing to Revalidation: a summary of
        proposed changes and partial draft of revised handbook
As in validation, the Review should examine how diversity informs
     the course
Course Review Meeting

The Review panel comprises six or seven people:
•    A Chair, from the panel of validation chairs
•    2 external assessors: must be independent of the course; eg
     no external examiners
•    1 College representative
•    1 University representative, from another College
•    1 or 2 graduates of the course
•    Director of Academic Affairs or nominee may also attend

A written record of the meeting to be made; to include any Panel
      recommendations.
Course Review: Conclusion

For courses undergoing Review only, following Review meeting:
    •   Course handbook is updated, sent to Academic Affairs, for checking
        against University requirements
    •   AA advises Head of College: College responsibility to ensure that all
        Handbooks meet Academic Board requirements
    •   HoC decides either further amendments are required or to put report of
        Review and formal response from Course Team to CAC for approval
    •   Possible for CAC to decide further Stage revalidation required
    •   After approval from CAC, VSC is notified of Review outcome;
        Academic Affairs advises registry.
Revalidation Stage

For Courses where changes are proposed to structure
    or curriculum.
• Revalidation stage follows format of Stage II
    validation meeting:
   •   Course and documentation revised by Course Team
   •   Revalidation Log kept as for Validation process
   •   Input from:
           • Course Adviser
           • External Assessors
           • Validation Chair
           • Academic Affairs
Final Development


• After Revalidation meeting, course development
  continues with amendments to the Handbook and
  course as necessary

• When course team considers course is complete,
  Head of College recommends approval to VSC –
  supported by documentation:
   • Revalidation Log
   • Programme Specification
   • Notes of meetings
 VSC Final Approval: Revalidation
Process is as for Validation:
• VSC considers Revalidation log, notes of review and
  revalidation meetings, programme specification
• VSC may send back a course or set conditions if they
  consider issues raised have not been addressed, or if
  other difficulties are identified.
• Courses normally approved for six years; shorter
  approval can be given.
• Once approved, Academic Affairs notifies Registry.

								
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