Workshop for Validation Chairs 13 February 2008 Workshop for Validation Chairs 13 February 2008 Process of Validation Process of Review and Revalidation Validation Process: For development and approval of new courses Planning and Approval Elements University level • Academic Planning Committee • Validations Sub Committee Validation Procedures Diagram – for New Courses OUTLINE APPROVAL (College Academic Plan to APC) DEVELOPMENT APPROVAL (Form to VSC) Academic Planning Committee • Looks at 3 year College academic plans in June • Considers fit with University mission and academic strategy • Approves plans, giving outline approval for NEW courses • New ideas not in College plan need APC approval, which can be given at later meetings Validations Subcommittee (VSC) • Gives Development Approval for ALL courses, both for validation and revalidation • Considers academic purpose and focus, demand and resources; decisions made on basis of VSC form • VSC approves course titles. Once agreed, any proposed title change needs further VSC approval. Validation Procedures Diagram – for New Courses OUTLINE APPROVAL (College Academic Plan to APC) DEVELOPMENT APPROVAL (Form to VSC) COURSE DEVELOPMENT Course Development • Devolved to Colleges • Course is developed by the Course Director and Team • Normally done through two Stage meetings and development of documentation • Input or guidance from: • Administrators; • Course Adviser and External Assessors; • Academic Affairs (and AA handbook) • Validation aide memoire (checklist) • Validation Meeting Chair Diversity • Evidence needed at validation that curriculum is informed by diversity agenda: • Internationalisation • Inclusivity • Meets statutory obligations/public duties Validation Procedures Diagram – for New Courses OUTLINE APPROVAL (College Academic Plan to APC) DEVELOPMENT APPROVAL (Form to VSC) COURSE DEVELOPMENT STAGE I meeting STAGE II meeting Stage I Meeting • Normally chaired by Dean of validating School/college • Held when outline structure established and course aims and outcomes written • Documents: • draft partial handbook, background paperwork: VSC form, note of any issues or conditions from VSC • Attendance: • course team, adviser, external assessors, admin staff • Notes should be taken and Validation Log updated Stage II Meeting • Chaired by HoC, Dean or senior academic from a different College (from Panel of Chairs on AA website) • Chair should be briefed on developments and issues • Attendance as for Stage I • Stage II meeting is developmental; does not ‘approve’ course or Handbook. • Notes should be taken and VL updated as for Stage I Validation Log • Records the actions needed and response at each stage of the validation process • Should begin from VSC Development Approval • Chair of Stage II meeting asked to sign it off • Used by VSC as evidence that validation has been thorough Role of Chair • Discourage ‘adversarial’ approach: seek open discussion and debate of issues • Ensure views of the External Assessor are brought forward • Clarify issues raised and work with administrators to see they are recorded • Keep in mind that course development will continue after Stage II • Sign off Stage II meeting notes • Sign Validation Log prior to submission to VSC • Be prepared to take action if course development seems to be going awry Final Development • After Stage II, Course development continues, Handbook is revised, taking advice from meetings and Academic Affairs into account • When the course team considers the course is complete, goes to final approval • Head of College recommends approval to VSC Validation Procedures Diagram – for New Courses OUTLINE APPROVAL (College Academic Plan to APC) DEVELOPMENT APPROVAL (Form to VSC) COURSE DEVELOPMENT STAGE I meeting STAGE II meeting Head of College recommendation to VSC Final Approval: VSC • VSC gives University approval for a course to run • Looks only at secondary evidence from: validation log, notes of stage meetings, programme specification • VSC does not receive or ‘approve’ handbook: College responsibility • VSC may send back a course or set conditions if they consider issues raised have not been addressed, or if other difficulties are identified. Validation Procedures Diagram – for New Courses OUTLINE APPROVAL (College Academic Plan to APC) DEVELOPMENT APPROVAL (Form to VSC) COURSE DEVELOPMENT Documents Advice STAGE I Course Handbook meeting Validation Aide Memoire Validation Papers: • validation log External Assessors • notes of meetings • programme specification Internal Advisers STAGE II meeting Academic Affairs Head of College Recommendation FINAL APPROVAL (Validation Papers to VSC) Course Review and Revalidation Review: for further approval of existing courses Review and Revalidation: for redevelopment or revision of existing courses Course Review and Revalidation: Overview • At first Validation, a course is normally given approval for six years. • After initial validation, all courses must now be reviewed every 4 – 6 years; exact timing decided by College Review • Review evaluates in detail (by course team and external peers) progress and current position of a course • Review meeting acts as equivalent of Stage I Validation meeting • If no changes are proposed, course may be given further approval for up to six years following Review Revalidation • All courses need to be reviewed; some will then proceed to revalidation • Revalidation allows restructuring or rewriting of existing courses following Course Review • Normally conducted in the same way as a Stage II validation meeting University Level: VSC • First step for Review or Revalidation of all courses: course submitted to VSC for approval via VSC form, as for validation • All courses then proceed to Review College Level: Course Review Review meeting held; conducted by a Panel, attended by the Course Team. Documents include: • external examiner and course monitoring reports • written appraisal of the course • Current course handbook • For courses continuing to Revalidation: a summary of proposed changes and partial draft of revised handbook As in validation, the Review should examine how diversity informs the course Course Review Meeting The Review panel comprises six or seven people: • A Chair, from the panel of validation chairs • 2 external assessors: must be independent of the course; eg no external examiners • 1 College representative • 1 University representative, from another College • 1 or 2 graduates of the course • Director of Academic Affairs or nominee may also attend A written record of the meeting to be made; to include any Panel recommendations. Course Review: Conclusion For courses undergoing Review only, following Review meeting: • Course handbook is updated, sent to Academic Affairs, for checking against University requirements • AA advises Head of College: College responsibility to ensure that all Handbooks meet Academic Board requirements • HoC decides either further amendments are required or to put report of Review and formal response from Course Team to CAC for approval • Possible for CAC to decide further Stage revalidation required • After approval from CAC, VSC is notified of Review outcome; Academic Affairs advises registry. Revalidation Stage For Courses where changes are proposed to structure or curriculum. • Revalidation stage follows format of Stage II validation meeting: • Course and documentation revised by Course Team • Revalidation Log kept as for Validation process • Input from: • Course Adviser • External Assessors • Validation Chair • Academic Affairs Final Development • After Revalidation meeting, course development continues with amendments to the Handbook and course as necessary • When course team considers course is complete, Head of College recommends approval to VSC – supported by documentation: • Revalidation Log • Programme Specification • Notes of meetings VSC Final Approval: Revalidation Process is as for Validation: • VSC considers Revalidation log, notes of review and revalidation meetings, programme specification • VSC may send back a course or set conditions if they consider issues raised have not been addressed, or if other difficulties are identified. • Courses normally approved for six years; shorter approval can be given. • Once approved, Academic Affairs notifies Registry.
Pages to are hidden for
"Validation Workshop"Please download to view full document