MINUTES OF MEETING OF THE TOWN AND COMMUNITY

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					TOWN AND COMMUNITY COUNCIL FORUM - 28 JANUARY 2008



MINUTES OF A MEETING OF THE TOWN AND COMMUNITY COUNCIL FORUM
MINUTES HELD IN THE COUNCIL CHAMBER, CIVIC OFFICES, BRIDGEND, ANGEL
STREET, BRIDGEND ON MONDAY 28 JANUARY 2007 AT 4.00PM

                                        Present:

                          Councillor C A Green - Chairperson

Councillors                    Councillors                 Councillors

R D L Burns                    P A Hacking                 M C Voisey
H J David                      K S Hunt                    K Watkins
G Davies                       W May                       M Winter
                                                           W H C Teesdale

Town and Community Councillors

Bridgend             -         D Burns
Cornelly             -         M Marke
Coychurch Higher     -         K Russell
Llangynwyd Middle    -         D Clarke
Maesteg              -         P W Jenkins
Newcastle Higher     -         A Y Morgan
Ogmore Valley        -         W G Lewis
Pencoed              -         R Williams
Porthcawl            -         P Chapman

Officers

J Duddridge    -     Head of Transportation
M Toozer       -     Traffic and Town Centre Manager
T Taylor       -     Traffic Management Officer
T Swarbrick    -     Road Safety Strategy Officer
H Jenkins      -     Head of Technical Services
Y Witchell     -     Licensing and Registration Manager
J Denley       -     Principal Youth Officer
M Davies       -     Youth Information Manager
L O’Brien      -     Cabinet and Committee Officer

79     APOLOGIES FOR ABSENCE

       Apologies for absence were received from the following:-

       Town and Community Councillors

       Councillor A Marshall    -     Newcastle Higher Community Council
       Councillor B McLeer      -     Laleston Community Council


80     DECLARATIONS OF INTEREST

       None.




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TOWN AND COMMUNITY COUNCIL FORUM - 28 JANUARY 2008




81    MINUTES OF THE PREVIOUS MEETING

      RESOLVED:              That the minutes of the meeting of 29 October 2007 be
                             approved as a true and accurate record subject to the
                             alteration in the attendance list of Councillor C Davies to
                             read as Councillor G Davies.

82    TRAFFIC MANAGEMENT AND ROAD SAFETY

      The Head of Transportation, the Traffic and Town Centre Manager, the Traffic
      Management Officer and the Road Safety Strategy Officer all participated in
      delivering the presentation on Safe and Efficient Roads:

      Safe and Efficient Roads: Partnership working with Town and Community
      Councils

         Where we fit in – flow diagram of different elements
         Why should we promote Traffic Management and Road Safety?
         What are we doing to reduce road traffic collisions and address traffic
          management issues?
         The Three Es: Engineering, Enforcement and Education
         Engineering - Photographs of various engineering projects throughout the
          County Borough
         Enforcement – Double white line system; waiting restrictions; school keep
          clear markings; weight limits; speed limits; safety camera signs; the role of the
          Police; obstructive parking; parking on double yellow lines and footway
          outside schools; vehicles parked on school keep clear markings; safety
          cameras; partnership working
         Education – training and publicity; early years resources (Teddy takes a
          tumble, street feet, early years box and children’s traffic club); Key Stages 1
          and 2 (road safety game, be right be seen, activity books and school keep
          clear campaigns); Key Stage 2 (crashed vehicle project, egg head, speed
          project, junior road safety officers); Key Stages 1 – 4 anti-drink drive poster
          campaign; partnership with the Police; car seat checks; cycle training; walk to
          school wee; theatre in education; Key Stages 3 and 4 – fire service
          demonstration
         Kerbcraft – number of children trained in kerbcraft
         Kerbcraft – child pedestrian casualties 5 years before and after
          commencement of kerbcraft
         Pass Plus Cymru
         School crossing patrol service – Welsh school crossing patrol of the year
          runner up for 2005
         Road casualties in BCB in 2006
         The scale of the problem in Bridgend in relation to Hatfield rail crash
         Attitudes to transport death and injury
         Casualty reduction targets
         Progress towards casualty reduction targets
         Current BCBC policy
         How do we know where to target resources?
         Our budgets
         Finance available to spend on Road Safety Engineering Schemes 2007.08
         Cost of various measures



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         Current partnership working
         Partnership between BCB and Cefn Cribwr Community Council
         Partnership between BCB and Pyle Community Council
         Partnership between BCB and Pyle Community Council
         Proposed partnerships with Town and Community Councils
         Engineering measures

      Members raised the issue of the traffic concerns along Heol Eglwys and Pen y
      Fai and the need for traffic calming measures. The Head of Transportation
      explained that traffic calming is a difficult issue to resolve due to the combination
      of legislation, time and cost. He pointed out that the growth of traffic in Bridgend
      exceeds the national average and that there was a need to find a delicate
      balance between traffic calming and the free flowing movement of traffic
      throughout the County Borough.

      Members queried the criteria that existed for the provision of zig zag signage
      outside schools. The Traffic and Town Centre Manager explained that the Traffic
      Signs Manual offers the criteria for the Authority, but that most, if not all, school s
      already had them. He concluded that the main issue was more in relation to the
      level of criminality associated with those that park illegally on the zig zag
      markings outside schools.

      Members raised concern that the Nantyfyllon traffic calming measures had been
      incorrectly placed and that 12 months would elapse before they are corrected.
      The Head of Transportation explained that 12 months was the time scale for the
      resolution of a minor issue, but that the Nantyfyllon matter was a fundamental
      concern that will be dealt with imminently by the contractor who will also meet all
      the costs.

      Members indicated that Pontycymmer Nursery would like access to the cycle
      training available to older children. The Road Safety Strategy Officer explained
      that cycle training was available to children over the age of 10 and was not
      permitted for children below that age threshold as the training related to on road
      cycling. The Head of Transportation supported this by explaining that the training
      was for highways and had been agreed nationally as being for children over 10
      years of age. As such, the Authority had no wish to mislead or give the wrong
      impression to parents that younger children should have access to highways on
      cycles.

      Members requested clarification on the figures given for fatalities and whether or
      not they included the M4. The Head of Transportation explained that the figures
      were inclusive of the M4 casualties, even though the motorway safety aspects
      are beyond the control of the Authority.

      Members raised the issue that the Safe Routes for Schools initiative is not fully
      functional and had the effect of not discouraging parents using cars to drop off
      their children. The Head of Transportation explained that the initiative had come
      out of funding to help develop small schemes, but that it has now developed to
      require a more holistic approach to school schemes and transport plans.
      Targeting a range of schools is no longer possible as the Welsh Assembly
      government has confirmed how funding should be utilised in this area.

      Members suggested that the Police are not doing an effective job in tackling
      enforcement issues. They pointed out that they would prefer to see



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      decriminalisation and brought into the realm of the Authority’s responsibility. They
      concluded that £2000 was set aside by Maesteg town and Community Council to
      help fund local road markings, but implementation had been delayed by the
      procedural involvement of the Authority. The Head of Transportation commended
      Maesteg TCC in taking the initiative to provide road signage and explained that
      decriminalisation was an issue for the future. He outlined the Authority’s
      involvement with the South East Wales Transport Alliance (Sewta) and stated
      that Sewta was undertaking a review of decriminalisation which, subject to a
      positive outcome, may be applied within 5 – 7 years.

      Members requested detailed information on the roads that are accident
      blackspots and what levels of funding would remedy the situation. The Head of
      Transportation explained that several years ago he had carried out an exercise
      which indicated that a figure of at least £7M would be needed to remedy the
      current situation, but the randomness of accidents beyond the indicated
      blackspots would make it difficult to target fully. Members queried as to whether
      or not money would be used to target the blackspots. The Head of Transportation
      explained that the listings of accidents would be available on the website shortly
      and that the targeting of blackspots with resources was the current practice
      undertaken by the Authority. It was also pointed out by Councillor Burns that,
      currently, within the proposed Capital Budget there was an allocation of £100,000
      to match fund Town and Community Councils in projects which could include
      road safety schemes.

      Members requested if the presentation could be repeated to all Town and
      Community Councils. The Head of Transportation commented that the
      presentation would be available in hard copy format and that he was happy to
      take the presentation to TCCs depending on time and resources. Members
      concluded that TCCs would be able to group together rather than expect it to be
      given to every single TCC.

      Members requested clarification of the position of the A4063 route in that the
      police had informed the Community Council that the markings were not
      enforceable as they did not follow the correct guidelines. The Traffic Management
      Officer explained that the red chevron zone on the A4063 should be kept clear
      and only entered at a drivers’ risk. He also stated that the Police had been
      consulted and agreed the scheme before it was instigated. He explained that no
      Police Officer had informed the Authority of any enforcement concerns. It was
      agreed that the Member raising the issue would ask the police officer who had
      claimed that the markings were not enforceable to get in touch with the Traffic
      Management Officer to detail any concerns.

      RESOLVED :             Members noted the report.

83    REVIEW OF PUBLIC CONVENIENCES WITHIN THE COUNTY BOROUGH

      The Head of Technical Services presented the report on the review of public
      conveniences that had been carried out and dealt with by Cabinet. He outlined
      the current position, the key issues and options for the future.

      Members explained that Maesteg TCC were completely opposed to any
      reduction and that there was a necessity to provide for everyone and encourage
      the public to frequent areas that offer appropriate toilet facilities. They suggested
      that lobbying should be undertaken to make it a statutory duty for all Councils in
      Wales to provide adequate finance and facilities. The Head of Technical Services


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      explained this was a difficult area and that funding was the central issue. He
      pointed out that it was a sad indictment of modern society that facilities are
      regularly vandalised. He explained that new private developments were now
      being considered in terms of public convenience provision at the planning
      application stage.

      Members suggested that the Regeneration strategies should include toilet
      facilities and urged consideration of this for the future as it would enhance any
      plans.

      Members queried whether or not bus shelters would be redeveloped if adjoining
      toilet facilities were to be removed. The Head of Technical Services explained
      that consultation would take place with relevant TCCs and that no decision on
      this issue had been finalised.

      Members suggested that TCCs should undertake a costing of disabled toilet
      facilities to provide themselves with a realistic appreciation of the scale of the
      cost of such provision before committing to any part funding.

      Members strongly opposed the closure of any facilities in the Ogmore Valley and
      lamented the lack of investment in the past. The Head of Technical Services
      explained that those facilities highlighted in the Ogmore Valley had DDA
      compliance issues and were subject to repeated vandalism. Members responded
      that the Blackmill facility had been labelled with wording that focused on
      prospective closure rather than renovation. The Head of Technical Services
      confirmed that to be the case, but repeated that no final decision had been made.
      He added that the members’ comments would be noted and added to the
      responses to the consultation.

      Members pointed out that the number of facilities in Bridgend Town Centre were
      adequate for its needs, but that there was a need for refurbishment. They
      indicated that Bridged Town Council resolved to support the proposals in the
      report and would request that preliminary details be made available to them when
      practicable.

      Members suggested that there was a need for common sense and to look at the
      issue from a strategic perspective in partnership to develop and refurbish
      facilities. They also raised the need for derelict facilities to be demolished. The
      Head of Technical Services explained that where there was sufficient funding to
      provided attendance, toilets could be kept in a good condition and the Authority
      had won a number of national awards for their public toilet facilities. he added
      that it was necessary to identify different means of providing access to toilet
      facilities and that owners of licensed premises were being consulted as to
      whether they would allow non-patrons use of their toilets.

      RESOLVED:              Members noted the report.

84    SHEDULE OF AGENDA ITEMS

      The Leader introduced the report to Members.

      RESOLVED:              Members noted the report.

85    ALCOHOL FREE ZONES



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      The Licensing and Registration Officer presented the report which highlighted the
      process related to the application of Designated Public Places Orders (DPPO).
      She outlined the current situation and the application of DPPOs in the Maesteg
      and Garth Welfare Parks. She further explained to the Committee that DPPOs
      would target areas that have experienced alcohol related disorder, rather than a
      disproportionate blanket use of the DPPOs throughout the County Borough.

      The South Wales Police have already responded to the Authority and the
      Licensing and Registration Officer explained that they supported the use of
      DPPOs to tackle alcohol related anti-social behaviour in play areas and parks
      throughout the County Borough.

      In response to Members queries relating to the use of children using toilet
      facilities on licensed premises, the Licensing and Registration Officer explained
      that each premises had a tailored set of guidelines relating to children being
      granted access to toilet facilities. If Members had any specific queries, then the
      she advised them to contact the Licensing Department.

      RESOLVED:             Members noted the report.

86    YOUTH SERVICE INFORMATION

      The Principal Youth Officer and Youth Information Manager jointly presented the
      report on Youth Service Information, relating to young people’s issues and the
      community learning provided through Detached Youth Work and Mobile Provision
      (Information Bus).

      The Youth Information Manager explained that the Youth Information Shop in
      Bridgend was still yielding positive results and that the loss of some community
      based funding had resulted in resources being pooled into a mobile project – the
      Information Bus. She explained that they had 4000 contacts with young people
      per year and monitors the concerns of young people. She further commented that
      a great deal of partnership working with health services in order to target sexual
      health concerns, especially in relation to the distribution of condoms. As a result,
      50 – 60 organisations are partners, but that Bro Morgannwg NHS Trust are a
      major partner for the service.

      She explained to the Forum that the information team aim to work from the
      Information bus in order to conduct outreach work with locations risk assessed,
      whilst using the facilities of Community Centres where possible.

      The Youth Information Manager explained that the report brought before the
      Forum was the 6 monthly report of Info Direct. She explained that future efforts to
      gather and deliver information will link with the Youth Counselling service and
      working closely with the text messaging facility offered by the Youth Service. She
      concluded that they had won the Most Developed Youth Information Service
      Award for 2007 and that a new marketing strategy would focus on re-branding
      the service in the near future.

      Members raised the issue of the Garw Valley youth concerns that had been the
      focus of media attention in recent weeks. They were concerned that the Youth
      Service had not visited the Garw Valley in the last 12 months, due to the lack of
      funding for Outreach workers to use a community based facility. The Principal
      Youth Officer explained that the Youth Service in the Garw Valley had been the
      subject of change and that relations with the Community Safety Partnership had


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TOWN AND COMMUNITY COUNCIL FORUM - 28 JANUARY 2008



      been targeting Pontycymmer in the gathering of very useful information. She
      informed the Forum that the Youth Service had secured a new youth centre in
      Porthcawl to target drug awareness and that it was hoped to replicate this
      development in Pontycymmer very soon.

      Members raised the issue that health was a major concern in the report and that
      it indicated that the major source of information for youth in the County Borough
      was the Youth Worker. The Youth Information Manager explained that health
      issues also included sexual health concerns, which has resulted in the perception
      by the youth that the Youth Service is a health service. She further explained that
      Youth Workers have strong relationships with local police, resident associations
      and Community Councils and that it would be misleading to think that they are
      the sole source of information as they do indeed link with Youth Centres.

      Members explained that every community needs the benefit of the Information
      Service and its efforts need to be supported by all concerned in the provision of
      youth services. They also indicated that progress in Griffin Park had been
      admirable. The Youth Information Manager explained that the main barrier to
      young people attending youth centres was based on transport. As such, it is
      hoped that another mobile facility will be available soon through convergence
      funding.

      Members raised the point that the need for the Youth Service is even greater
      given the recent media focus. It is essential that the service continues its good
      work to highlight the positive aspects of youth in Bridgend in order to avoid future
      distortions that focus on the negative. This was highlighted by the fact that the
      Youth Singer of the Year event was recently held in Maesteg and provided a
      positive image of youth in the area.

      Members raised the concern that youth annoyance was a key issue at PACT
      meetings. There was also the concern that more funding was needed in order to
      prevent the development of a Cinderella service. There were also concerns
      raised over LEA provision of sex education given that sexual health issues
      featured so prominently amongst the thoughts of the youth. They concluded that
      effective partnership working should be a key focus.

      RESOLVED:              Members noted the report.


      The meeting closed at 6.25pm.


      .




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