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					                                REGULAR MEETING
                               BOARD OF ALDERMEN
                             CITY OF SALEM, MISSOURI
                                  MARCH 17, 2011
                                      3:30 P. M.
                          CITY HALL COUNCIL CHAMBERS
                                202 N. WASHINGTON

ITEM I: CALL TO ORDER

The Board of Aldermen of the City of Salem, Missouri met for their Regular Meeting
March 17, 2011, 3:30 P. M. in the City Hall Council Chambers, 202 N. Washington. The
regular scheduled time for the meeting was March 21, 2011, 7:00 P. M. but rescheduled
due to Mayor Brown being in Washington D. C. and working around everyone else’s
schedule. Mayor Brown presided and Called the Meeting to Order and led those present
in the Pledge of Allegiance and prayer.

ITEM II: ROLL CALL

Mayor Brown Called the Roll. Those present:

   ALDERMEN                   OTHER CITY OFFICIALS

 Brad Nash                    Mayor Gary Brown
 Kenneth Nash                 City Clerk Mary D. Happel
 Haydn Powell, Jr.            City Attorney Nanci Wisdom
 Gerald Randell               Chief of Police/Sergeant-at-Arms Keith Steelman
                              Street Supt. Ben Bryson
                              Electric Supt. Gary Cook
                              Animal Control/Nuisance Officer Jared Brown
                              Economic Development Director Sharon Tubbs

Others present: Brenda Jessen, Salem News; Stan Podorski, KSMO; Bernie English;
David Tune; John Rostron; Michael & Dianne Godi; Bob Jenkins; Ray Vidal; Chris
Raulston; Ray Walden; Harold & Nancy Tune; Tom Stringer; Genie Zakuzeauski; James
Foltz; Joyce Nash.

ITEM III: HEARING OF PERSONS

Billy Joe Parker-Pit Bull Ordinance
Mr. Parker requested to appear before the Board to discuss ORDINANCE NO. 3108,
pertaining to Pit Bulls. He thinks that the Ordinance is unfair, particularly the $ 100.00
registration fee.

Mr. Parker was not present at the meeting to speak so the Board of Aldermen did not
address the concern.

ITEM IV: BIDS

Sound System for Council Chambers
The City requested bids for a sound system for the Council Chamber. Bids were due
March 14th, 2011 at 3:00 P. M. The following bid was received:

Bid #1
Merle’s Music
 Rolla, MO             $ 4,644.80

This is not a budgeted item and requires a budget adjustment. In Capital Improvement
Sales Tax Fund, the money in line item Electric-Bio Mass Study, which is not going to be
used, can be moved from this item and an addition of a line item under
Non-Departmental Sound System will have to be made for this item.
                               REGULAR MEETING
                              BOARD OF ALDERMEN
                            CITY OF SALEM, MISSOURI
                                 MARCH 17, 2011
                                     3:30 P. M.
                         CITY HALL COUNCIL CHAMBERS
                               202 N. WASHINGTON
                                    PAGE TWO

Alderman Randell moved to approve the bid from Merle Music in Rolla, MO with the
budget adjustment. Seconded by Alderman K. Nash for sake of discussion.

Roll Call Vote:

 Ayes: Aldermen Randell, K. Nash, B. Nash, Powell
 Nays: None

Cover Over Sludge at Sewer Treatment Plant
The City requested sealed bids for a cover over the sludge area; the size is to be 110’ x
130’ and 18’ in height, at the sewer treatment plant. Bids were due March 14th, 2011 at
3:00 P. M. The following bids were received:

Bid #1
Complete Construction Co.-St. Louis, Mo.
       No Walls             $ 110,000.00
       With Walls           $ 125,000.00

Bid #2
Cahill Construction Co.-Salem, MO
       No Walls              $ 197,600.00
       With Walls            $ 227,500.00

Bid #3
Clear Span-South Windsor, CT
       No Walls            $ 105,665.00

Alderman K. Nash moved to discuss. Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen K. Nash, Powell, Randell, B. Nash
 Nays: None

Alderman Randell asked if this could be postponed until May during next year’s budget
preparations, because there is not enough in the budget and the City needs to figure out
where the money is going to come from?

Alderman Powell moved to postpone until budget time. Seconded by Alderman Randell.

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash, B. Nash
 Nays: None

Note: $ 35,000.00 has been budgeted for this project.

Sale of Equipment and Vehicles
The City requested sealed bids on the sale of equipment and vehicles. Bids were due
March 14, 2011 at 3:00 P. M. The following bids were received:
                               REGULAR MEETING
                              BOARD OF ALDERMEN
                            CITY OF SALEM, MISSOURI
                                 MARCH 17, 2011
                                     3:30 P. M.
                         CITY HALL COUNCIL CHAMBERS
                               202 N. WASHINGTON
                                   PAGE THREE

1990 Dodge ½ Ton 4 x 4 Pickup
Bid #1-Rick Land          $ 400.00
Bid #2-Schwartz Salvage   $ 676.75

Mayor Brown recommended the bid be awarded to Schwartz Salvage for $ 676.75.

Alderman Randell moved to approve the bid from Schwartz’s bid for $ 676.75.
Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash, B. Nash
 Nays: None

1992 Chevrolet Kodiak Dump Truck
Bid #1-Rick Luttrell     $2,801.00
Bid #2-Gary Raulston     $3,025.00
Bid #3-James Mitschele   $1,850.00
Bid #4-Schwartz Salvage  $2,001.75

Mayor Brown recommended the high bid of $ 3,025.00 from Gary Raulston.

Alderman Powell moved to accept the bid the high bid. Seconded by Alderman Randell.

Roll Call Vote:

 Ayes: Aldermen Powell, Randell, K. Nash, B. Nash
 Nays: None

1993 Elgin (Ford Chassis) Street Sweeper
Bid #1-Roger Mace           $1,010.00
Bid #2-Schwartz Salvage     $1,001.75
Bid #3-Scott Watkins        $ 903.00

Mayor Brown recommended the bid be awarded to Bid #1, high bid, Roger Mace,
$ 1,010.00.

Alderman Powell moved to accept Bid #1. Seconded by Alderman Randell.

Roll Call Vote:

 Ayes: Aldermen Powell, Randell, K. Nash, B. Nash
 Nays: None

Dump Truck Bed & Controls
Bid #1-Schwartz Salvage $         51.75

Street Supt. Bryson stated that he felt the salvage value would be more than the bid
presented from Schwartz Salvage.

Alderman K. Nash moved not to sell. Seconded by Alderman Powell.
                               REGULAR MEETING
                              BOARD OF ALDERMEN
                            CITY OF SALEM, MISSOURI
                                 MARCH 17, 2011
                                     3:30 P. M.
                         CITY HALL COUNCIL CHAMBERS
                               202 N. WASHINGTON
                                   PAGE FOUR

Roll Call Vote:

 Ayes: Aldermen K. Nash, Powell, Randell, B. Nash
 Nays: None

Tool Box for Big Truck or Trailer
Bid #1-Schwartz Salvage    $ 11.75

Alderman Randell moved not to sell. Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash, B. Nash
 Nays: None

2004 Ford Explorer w/106,000 miles
Bid #1-Schwartz Salvage   $1,751.75

Mayor Brown recommended to accept the bid from Swartz Salvage for $ 1,751.75.

After discussion, Alderman Randell moved not to sell until further investigation.
Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash, B. Nash
 Nays: None

2007 Chevy Impala w/65,000 miles
Bid #1-Schwartz Salvage  $2,251.75

2007 Chevy Impala w/75,000 miles
Bid #1-Schwartz Salvage  $2,251.75

Alderman K. Nash why we were getting rid of these cars with low mileage. Chief
Steelman said they had been having trouble with both cars from day one with front-end
alignment. They have not been good cars. Alderman Randell stated that the Sheriff’s
Dept. had the same problems with the same type cars.

Alderman K. Nash moved to sell. Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen K. Nash, Powell, Randell, B. Nash
 Nays: None

ITEM V: CONSENT AGENDA

Alderman Powell moved to accept the Consent Agenda:

       Minutes of Board of Aldermen Meeting March 3, 2011
       Mo. Dept. of Revenue Sales Tax Report for February, 2011-$ 69,581.76
                               REGULAR MEETING
                              BOARD OF ALDERMEN
                            CITY OF SALEM, MISSOURI
                                 MARCH 17, 2011
                                     3:30 P. M.
                         CITY HALL COUNCIL CHAMBERS
                               202 N. WASHINGTON
                                    PAGE FIVE

       Mo. Dept. of Revenue Capital Imp Sales Tax for February, 2011-$ 34,790.79
       Collector’s Report for February, 2011 - $ 71,142.48
       Dent County Animal Welfare Report for February, 2011
       Minutes of Park Board Meeting March 15, 2011
       Certificate of Analysis February, 2011
       Street/Garage/Airport Report 2/15/11-3/15/11
       Park & Recreation Report for 3/17/11
       Animal Control/Nuisance Report for 3/14/11

Seconded by Alderman K. Nash.

Roll Call Vote:

 Ayes: Aldermen Powell, K. Nash, B. Nash, Randell
 Nays: None

ITEM VI: UNFINISHED BUSINESS

Sledding on East Salem Hill
At the March 3, 2011, Michelle Fulton requested that the Board of Aldermen authorize
the use of East Salem Hill for sledding. The Board postponed any action until the City’s
Insurance Company could be contacted about the liability if someone gets hurt. Attached
is a copy of the letter from Town & Country Insurance. The Board will need to vote to
close the street.

The Letter states that there is no more liability exposure than many of the other Park
Activities the City is currently engaged in. The letter also suggested that the City
exercise proper prudence in discerning the existence of any hazards prior to the street
closure.

Alderman Randell moved to re-open East Salem Hill in the wintertime with proper
clearing and blocking of the streets and taking all safety precautions. Seconded by
Alderman B. Nash.

Alderman Powell asked how long it would be closed? Mayor Brown stated it would
depend on when it snowed, possibly just one night because of downtown businesses.

Roll Call Vote:

 Ayes: Aldermen Randell, B. Nash, K. Nash, Powell
 Nays: None

ITEM VII: REPORTS OF CITY OFFICIALS, BOARDS AND COMMITTEES

Greg Nash-Park & Rec Director
In place of Mr. Nash, Stan Podorski gave the report for the Park Board Meeting that was
held March 15, 2011 and the recommendation of the Park Board was to raise the user
fees for all park activities from $ 15.00 to $ 20.00; reported that Salem Wood Products
has agreed to sponsor the summer baseball/softball program with a donation of $
2,000.00 to the program; damages to men’s restroom in the park at a value of around $
1,000.00. A police report was made and it was discussed about putting cameras up in
that area.
                               REGULAR MEETING
                              BOARD OF ALDERMEN
                            CITY OF SALEM, MISSOURI
                                 MARCH 17, 2011
                                     3:30 P. M.
                         CITY HALL COUNCIL CHAMBERS
                               202 N. WASHINGTON
                                     PAGE SIX

Director Nash was requested to get figures on what kind of attendance was needed per
day to break even and he has reported that it would take 230 people a day. They are
looking at other ways to increase revenues at the pool. A committee has been formed to
look at what other cities are charging. They also discussed bringing the pool passes back
but at a different rate.

Youth basketball program had around 200 kids participating this year. Sign-ups for
baseball/softball is March 25th, March 26th, March 31st and April 1st from 4:00 to 6:00 in
the Freedom Activity Center lobby.

They discussed the soccer fields on Hwy 19th but had heard that other locations were
being discussed.

Park Board officers were elected, S. N. Ball President, Jodie Heavin, Vice-President and
Stacey Kirker, Secretary.

They also discussed the batting cages again and would like something to be started again.
The Park Activity Fund has $ 5,500.00 in their account with the understanding that
batting cages were going to be built.

Alderman Powell moved to increase those rates. Seconded by Alderman Randell.

Roll Call Vote:

 Ayes: Aldermen Powell, Randell, K. Nash, B. Nash
 Nays: None

Mary D. Happel, City Clerk
City Clerk Happel reported on the recent MoCCFOA Spring Institute Training that she
attended March 7-10 at the Lake of the Ozarks. She reported that her training consisted
of Prevailing Wage Law, ADA, Worker’s Comp and FMLA, Website Development,
Hancock Amendment, Sunshine Law, Public Work Contracts, Wage & Hour Law, Safety
in your City Halls, General Law that City Clerk’s are faced with every day, Robert’s
Rules of Order and how to become a Parliamentarian, and financial reporting for Bonds.

City Clerk Happel stated that her training and certification is like the electric dept
lineman training, water/sewer training and police dept. training. Clerk Happel received
her 300 Hour Certificate, MRCC Continuing Certification and was elected State
Secretary for the 2011-2012 year. She has served as the State Treasurer for the 2010-
2011 year and developed the Budget for the State Association, which was adopted last
week at the Conference. She thanked the Board for allowing her to attend and has been
attending since 2003 and hoped for their continued support.

When she came back she met with Mayor Brown and Economic Development Director
Tubbs about uploading Agendas, Board Minutes and Financials on our City’s Website.
Also, she checked into what it would take as far as security and equipment to go to
paperless packets.

Mayor Gary Brown’s Report and Comments:
1. Utility Policy on Detached Garages for Board Approval. At this time anyone who has
   a separate meter on their garage in a residential area is paying commercial rates. This
   change in the policy would be allowing the charge to be residential if it is not being
                                REGULAR MEETING
                               BOARD OF ALDERMEN
                             CITY OF SALEM, MISSOURI
                                  MARCH 17, 2011
                                      3:30 P. M.
                          CITY HALL COUNCIL CHAMBERS
                                202 N. WASHINGTON
                                    PAGE SEVEN

   used for commercial purposes.

Alderman Powell moved to accept the policy. Seconded by Alderman Randell.

Also, if the garage is on their property there will not be a trash charge on the garage
account.

Roll Call Vote:

 Ayes: Aldermen Powell, Randell, K. Nash, B. Nash
 Nays: None

2. Street Numbering notices that will be sent with the March 31st Utility Bills and also
   a notice will be put in the paper.
3. Economic Development Director Dates to remember: Ribbon cutting at the Salem
   Coin-Op Laundry April 1st, Business Expo April 9th, and the Missouri S & T report
   on the Community will be April 19th or 21st, City-Wide Yard Sale May 7.
4. Mayor Brown and Water/Supt. Jack Emory went to Poplar Bluff and met with Mo.
   Dept. Resources and checked on the Sewer Treatment Plant Permit that is coming up
   in 2012. They found out that the City now had to check for Ammonia, Chromium,
   Zinc, and Oil & Grease. There are new regulations coming down such as the sewer
   Treatment plant operator is going to have a Class A License and will be responsible
   for the outflow 1 that is going out in to the stream and possibly an ultra violet light
   will have to be done to make sure that it doesn’t go into the stream. Received the
   voluntary compliance agreement today which shows that we are working on it and
   after it is signed, they will give us after 2012, 5 years to get it completed. Because
   we are working on it they will extend another 5 years.
5. Stats for February:           T.C.R.C.                         874
                                 Cardiovascular Program         1,729
6. MoDot will be in town on March 25th at 7:30 to do a traffic survey to see if a left turn
   signal is needed at Hwy 32 and MacArthur/Hwy HH.
7. Looking at trying to get Agendas and Minutes on website and will be looking in to
   codifying code book to get it on the website also.
8. Dee Wampler, Springfield Attorney, requested that the City consider posting “In God
   We Trust” in our City Hall and Council Chambers. A Resolution will be on the next
   meeting’s agenda.
9. Storm Siren Test-The siren on Third & Grand had problems and a fuse was replaced.
   Will be looking in to adding more sirens and will look at putting money in next year’s
   Budget.
10.Mayor Brown has been contacted by several individuals about tearing down the house
   that is on the property the City purchased to extend the cemetery or just taking parts
   of it.
11.Will be advertising for RFQ’s for a consulting firm in helping to find a City Admini-
    strator.

Alderman Kenneth Nash
1. Apologized for the last meeting. He did not know that he had to handle the vote to
   override the Mayor’s Veto.
2. Asked about the Employee Handbook-The City Attorney stated that it should be on
   the next agenda. She will be meeting with Mayor Brown and City Clerk Mary Happel
   on the handbook before it is presented to go over some things.
3. Told Supt. Bryson that an Airport Board Meeting needs to be called.
4. Inquired as to why the electric was so high at the Airport. Mayor Brown & Supt.
                                REGULAR MEETING
                               BOARD OF ALDERMEN
                             CITY OF SALEM, MISSOURI
                                  MARCH 17, 2011
                                      3:30 P. M.
                          CITY HALL COUNCIL CHAMBERS
                                202 N. WASHINGTON
                                    PAGE EIGHT

  Bryson stated they felt that they had. Someone was using an extension cord and has
   been talked to about it. Alderman Nash would also like Alderman Powell on the
   Airport Board because he is a pilot and has a lot of input on what the Board could do,
   should do and can do.
5. Several of the Electric Dept. employees have talked to him about people not wanting
   them to cut their trees. Mayor Brown will look in to the Tree Ordinance and State
   Statute concerning this.
6. He contacted County Clerk about the cost of running the financial in the paper and she
   said it cost them around $ 1,800.00 to $ 1,900.00 for three to four pages.

Alderman Brad Nash
1. Has the City replaced the street lights with energy saving bulbs as was discussed in
   a previous meeting? Supt. Gary Cook stated Hyper Sodium bulbs is what the City
   is putting in now.

Alderman Gerald Randell
1. Dent County Memorial Chapel has contacted him and stated that they are going to
   tear out their sidewalk from the steps to the City sidewalk and want the City to
   replace theirs first before they replace theirs because the City’s sidewalk is broken up.
   Mr. Huffman has already talked to them about it.

Alderman Haydn Powell, Jr.
1. McGrath Addition-Had been contacted by some citizens that do not have street
   lights on their street.
2. Has been contacted by a restaurant in town that they have been approved by the State
   for a liquor license, where does that leave us? It was discussed how they were
   approved when they violated the distance from a church by state statute unless they
   had approval from the board of the church, but they have not received one from the
   City, so they cannot sell liquor.

ITEM VIII: INTRODUCTION AND READING OF BILLS AND RESOLUTIONS

BILL NO. 3220
BILL NO. 3220, AN ORDINANCE CREATING THE OFFICE OF CITY
ADMINISTRATOR, APPOINTMENT, TENURE, QUALIFICATIONS FOR OFFICE,
BOND, COMPENSATION, REMOVAL FROM OFFICE, DUTIES, POWERS,
INTERFERENCE BY THE MEMBERS OF THE BOARD OF ALDERMEN,
SEVERENCE CLAUSE, REPEAL OF CONFLICTING ORDINANCES, AND
EFFECTIVE DATE.

This BILL was presented at the March 3, 2011 Board of Aldermen Meeting for the first
reading. This is being presented for the second reading this evening.

Alderman Powell moved to postpone until next meeting or a special meeting beforehand,
because there are so many problems in it that has to be corrected. BILL NO. 3220 and
seconded by Alderman K. Nash.

Roll Call Vote:

 Ayes: Aldermen Powell, K. Nash, B. Nash, Randell
 Nays: None
                              REGULAR MEETING
                             BOARD OF ALDERMEN
                           CITY OF SALEM, MISSOURI
                                MARCH 17, 2011
                                    3:30 P. M.
                        CITY HALL COUNCIL CHAMBERS
                              202 N. WASHINGTON
                                   PAGE NINE

ITEM IX: NEW AND MISCELLANEOUS BUSINESS

Spring Clean-Up
Waste Management is requesting the weeks of April 18th-April 22 and April 25-April 29,
2011 as Spring Clean Up Weeks.

Alderman Randell moved to approve. Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash, B. Nash
 Nays: None

Petitions for Annexation
City Attorney Wisdom presented the following Petitions for Annexation:

      Joshua Rowe-1500 Beezley
      Perry E. & Verna L. Inman-1402 W. Franklin
      Mississippi Valley Forest Products, Inc.-Hwy 32 West

After some discussion, Alderman Randell moved to proceed with proper channels, which
includes a Public Hearing. Seconded by Alderman Powell .

Roll Call Vote:

 Ayes: Aldermen Randell, Powell, K. Nash. B. Nash
 Nays: None

Approval of Bills
City Clerk, Mary D. Happel, presented bills for payment drafted from the following
funds:

       General Revenue Fund                 $ 64,453.72
       Capital Improvement Sales Tax        $ 6,834.82
       Special Revenue Fund                 $ 4,080.16
       Enterprise Fund                      $ 62,537.09
       Trust & Agency Fund                  $ 2,301.21
              TOTAL                         $140,207.00

Alderman B. Nash moved to pay the bills. Seconded by Alderman Powell.

Roll Call Vote:

 Ayes: Aldermen B. Nash, Powell, Randell, with the exception of Mooney Auto
            Supply, K. Nash
 Nays: None

ITEM X: ADJOURNMENT

5:05 P. M., Alderman B. Nash moved for Adjournment. Seconded by Alderman Randall.
                             REGULAR MEETING
                            BOARD OF ALDERMEN
                          CITY OF SALEM, MISSOURI
                               MARCH 17, 2011
                                   3:30 P. M.
                       CITY HALL COUNCIL CHAMBERS
                             202 N. WASHINGTON
                                  PAGE TEN

Roll Call Vote:

 Ayes: Aldermen B. Nash, Randell, Powell, K. Nash
 Nays: None

Mayor Brown declared the Meeting Adjourned at 5:05 P. M.



___Mary D. Happel_________
Mary D. Happel, MRCC/CMC
City Clerk



APPROVED:                                       ATTEST:


__Gary Brown________________________            ____Mary D. Happel__________
Gary Brown                                      Mary D. Happel, MRCC/CMC
Mayor                                           City Clerk



April 4, 2011_______________________
Date Approved by the Board of Aldermen

				
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