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					    HR Star - Session 1

HRS, Time Input, HR Webpages
E~Print, and Web For Employees


                       bob schreiber



       Oklahoma State University Human
          Resources 106 Whitehurst
The HRStar Program is Looking for a
        Few Good Employees
This is the First in a Series of 4 Sessions That
        Leads to a HRStar Certificate.




                Oklahoma State University Human
                   Resources 106 Whitehurst
                Four Sessions Are:


I. HRS and Time Input System
II. Employment Action Forms and Payroll Sign-up
III. Payroll Processing
IV. Payroll Accounting




                  Oklahoma State University Human
                     Resources 106 Whitehurst
                                  $$$




Oklahoma State University Human
   Resources 106 Whitehurst
Contacts for HRS
    System

Sam Bhattarai 744-5759
Jeff Barker   744-3351




     Oklahoma State University Human
        Resources 106 Whitehurst
            Topics
•   Software Requirements/Setup
•   Logging On
•   Help Features
•   Data Screens Available
•   Time Input And Confirmation
•   Logging Off
•   E~print

Primarily Added For New Employees

• Human Resources Webpages
• *** Web For Employees ***

           Oklahoma State University Human
              Resources 106 Whitehurst
            HRS
     Human Resource System

Information On All Aspects Of An Employee

       ** OSU Added Time Input **



              Oklahoma State University Human
                 Resources 106 Whitehurst
      How To Get Access To HRS
Complete the HRS Access Request Form
  Human Resources HomePage / Administrative Helps / Download
    Guides and Forms under the heading e~Print & HRS Access


Deliver the completed form to Human
 Resources, 106M Whitehurst

Load QWS3270 Software


                     Oklahoma State University Human
                        Resources 106 Whitehurst
 Access the Mainframe Using
    QWS3270 Software
         Version 4.2

OSU Software Distribution Site:
https://app.it.okstate.edu/sdc/


       Oklahoma State University Human
          Resources 106 Whitehurst
This Icon Should Be On Computer Desktop
   It is used to access the University’s
          Mainframe Computer




               Oklahoma State University Human
                  Resources 106 Whitehurst
      CONFIGURING THE SOFTWARE FOR USE

                   Find The Mainframe Computer
 1. Select “New”

 2. Give The Session a Name
Listed below are the 4 common
     sessions used by OSU
             FRS
             HRS
              SIS
             TSO
 3. Click on “Connect”

 Therefore you would select “New” 4 different times to setup all profiles.

                             Oklahoma State University Human
                                Resources 106 Whitehurst
      1. Select “Connection”
      2. Type in “MVS.OKSTATE.EDU or
          IP Address: 139.78.100.9




3. Each Session (HRS, FRS, SIS, TSO) Must Have
           A Session ID…….A, B, C, D, etc
                    Oklahoma State University Human
                       Resources 106 Whitehurst
1. Select “Security”
2. Remove the Check Mark in the Block
           “Enable Secure Connection”




             Oklahoma State University Human
                Resources 106 Whitehurst
 Jolly Giant QWS3270 PLUS Software




        After setup is complete
Select a session from the dropdown menu
        then click on “Connect”
           Oklahoma State University Human
              Resources 106 Whitehurst
Type: SCTP then the <Enter> Key

 OKLAHOMA STATE UNIVERSITY - CIS
 ENTER APPLICATION NAME
 SCTP




 001         SIS              “SCTPOSU”
 002         FRS              “SCTP”
 003         HRS              “SCTP”


                       Oklahoma State University Human
                          Resources 106 Whitehurst
  At the Following Screen
Press the <Enter> Key Again


     WELCOME TO THE ANNOUNCEMENT PAGE FOR CICS REGION SCTP
                       SYSTEM MESSAGES:


   Any new messages that affects the system will be displayed here.




                               REGION MESSAGES:
                                  WHAT IS MY CWID?
     Employees can find their CWID number on Web For Employees. The Web
      For Employees Payroll Advice has an option to display the CWID and is
         the default ID display. Also, the View Personal Information page,
       which is an option under the Personal Info menu, includes an entry to
                        display the Campus-Wide ID (CWID).
                                     *** END ***



PF 7 = FIRST PAGE      PF 8 = NEXT PAGE      ENTER = CONTINUE TO SCT START


                    Oklahoma State University Human
                       Resources 106 Whitehurst
         Press the <Enter> Key Again
       The Following Screen Will Appear
OKLAHOMA STATE UNIVERSITY - CIS
ENTER APPLICATION NAME
ZCTL




                      Oklahoma State University Human
                         Resources 106 Whitehurst
                                             Login Screen

             ZSS Version 1.14 - OKLAHOMA A&M BOARD OF REGENTS PRODUCTION SYSTEM
                             ************************************************************************
                               *                                       >                              *
                                *    SYSTEMS &                         >>>                               *
Type in                          *     COMPUTER                        >>>>> Plus2000                      *
Numbers                          *   TECHNOLOGY                        >>>>> Online System                  *
or Letters                     *                                       >>>                               *
                             *                                         >                               *
1 or SIS                    **************************************************************************
2 or FRS
                                                       System Number? HRS or 003 or 3
3 or HRS                                         Your Operator Number? 1234
                                                        Your Password? 7 or 8 Character Password
                                                                         (Not Case Sensitive)

             Copyright (C) 1991,1992,1993,1994,1997 Systems & Computer Technology. All Rights
             Reserved. This is unpublished material and contains trade secrets and other confidential
             information and is subject to a
             confidentiality agreement. The unauthorized possession, use, reproduction, distribution, display
             or disclosure of this material or the information contained herein is prohibited.

             Sign Off:

                                               Oklahoma State University Human
                                                  Resources 106 Whitehurst
                HRS MAIN MENU       RELEASE VERSION 4.12

                SCREEN: PWC ID: __________ JOB: __ CODE:___ USER: 001 FY: 08 POS: _____
Command Line
                           HUMAN RESOURCE SYSTEM
                SUPPLEMENTARY MENUS                         SYSTEM MAINTENANCE

                APP Applicant Tracking                      T01 Table/Parameter Maint
                EMP Employee Data                           W01 Program Control Maint
                PAY Payroll Data                            PWC Password Change
                BEN Benefits                                SYS System Control
                POS Position Control                        099 Delete Segment
                DAT Data Collect                            N02 Name Search Mode Change
                C01 On-Line Check
                UM1 HRS Department Input

                 LIST MENUS                                 OTHER SYSTEM MENUS

                LE1 List Employee                           ADS Alumni/Development System
                LC1 List Payroll                            FRS Financial Records System
                LD1 Labor Distribution                      LMS Loan Management System
                LP1 List Position                           SIS Student Information System
                I01 Table Inquiry                           ZEM Event Processing Menu


        To change your password enter “PWC” (PassWord Change) at the SCREEN: prompt.
 PWC - Password Change Screen
       Password Change




                               Old Password:

                             New Password:
                            Verify Password:




      To RETURN to the application without changing the password,
      ENTER any character here: _____

      Sign Off: __


Make sure cursor is not in this block when changing password
   Must be 7 or 8 characters in length – not case sensitive
        Can use any character on the keyboard * &% ^
                          Oklahoma State University Human
                             Resources 106 Whitehurst
              Help Keys

F1to access the Help Screen.
  Features available are GL & HT
  GL is Glossary HT is How To

F2   to get a definition of a data fields.

F4   to exit help.

              Oklahoma State University Human
                 Resources 106 Whitehurst
       F1 Key - Help Screen
                  On-Line Reference System Menu

      REFERENCE SYSTEM:
      enter the ID, type or                           Topic ID
      name of your topic.          ============>      Topic Type _GL_
      For an INDEX of all topics                      Topic Name _
      by category, enter *.

      WORD SEARCH: enter one or                       Word(s) ____________________
      more words, separated with ============>        Match All _ (Y/N)
      commas.                                         Time Limit _ (minutes)



      SCREEN OR DIAGNOSTIC                            Screen ID ___
      MESSAGE HELP: enter the      ============>      Message ID _____
      screen or message ID.

                 For INSTRUCTIONS, enter ? here _
                 To EXIT the reference system, press PF4

Type HT for How to                                    Type GL for Glossary
                           Oklahoma State University Human
                              Resources 106 Whitehurst
       Glossary Screen
HRS GLOSSARY
                    MAIN MENU

A General Description              :::::::::::::::::::::::::::::::::::::::::::
B A                                    Tab to the letter(s) you
C B                                     would like to see and press
D C                                    ENTER.
E D                                 <=============
F E-F                                   OR, to view the entire file,
G G-H                                   tab to "General Description"
H I-K                                   and press ENTER.
I L                               ::::::::::::::::::::::::::::::::::::::::::::::
J M
K N
L O-Q
M R
N S
O T
P U-Z
===================================================================
 Page 001 of 040 Next page: 002 Menu choice: _ Change topic to: ________
 PF4=exit

                Oklahoma State University Human
                   Resources 106 Whitehurst
         Glossary Screen
HRS GLOSSARY
        A

Accumulator         A dollar or hour total maintained automatically
              by the system for a specific time frame. For
               example, accumulators may be maintained for the
               pay period-to-date, month-to-date, quarter-to-date,
               fiscal-year-to-date and calendar-year-to-date.

Action Codes        Three separate one-position fields that define the
               rules for determining the actual dollar amounts or
               percentages for calculation of deductions and benefits,
               the presence or absence of dollar limits, and how
              the system should handle arrears.



===========================================================================
Page 003 of 040 Next page: 004       Change topic to: ________
PF4=exit         F4 - Exit Help


                        Oklahoma State University Human
                           Resources 106 Whitehurst
                    F1 - Again
                             On-Line Reference System Menu

REFERENCE SYSTEM:
enter the ID, type or                            Topic ID
name of your topic.            ============>     Topic Type _HT_
For an INDEX of all topics                       Topic Name
by category, enter *.

WORD SEARCH: enter one or                        Word(s) ___________________
more words, separated with ============>         Match All _ (Y/N)
commas.                                          Time Limit _ (minutes)


SCREEN OR DIAGNOSTIC                            Screen ID ___
MESSAGE HELP: enter the      ============>      Message ID _____
screen or message ID.

          For INSTRUCTIONS, enter ? here _
    To EXIT the reference system, press PF4




                    Oklahoma State University Human
                       Resources 106 Whitehurst
                    How To Screen
 I-Z0287 PRESS ENTER FOR MORE TOPICS
Topic Search     Search by: (enter one)   Search for:
             ID: ________          Word(s): ____________________
 List HRS Topics: Y Type: HT            Match All: N (Y/N)
 List ZSS Topics: N Name: ____________________ Time Limit: 1 (minutes)

Ln Topic Topic Name                                       Topic Type            Pages       Number Of Pages
-------------------------------------------------------------------------------
01 ACT010 ADDING A DISTRIBUTION-UNCONTROLLED PO HT HOW-TO                                          6
02 ACT020 CHANGING A DISTRIBUTION-UNCONTROLLED HT HOW-TO                                           5
03 ACT030 STOPPING A DISTRIBUTION-UNCONTROLLED HT HOW-TO                                           3
04 ACT040 OVERRIDING A DISTRIBUTION                                                HT HOW-TO       4
05 ACT050 RECONCILING CARRIER BILLS (PAY PERIOD                                    HT HOW-TO       3
06 ACT060 RECONCILING CARRIER BILLS (MONTHLY)                                      HT HOW-TO       5
07 ACT070 RECONCILING CARRIER BILLS (OTHER)                                        HT HOW-TO       5
08 ACT090 DISTRIBUTING PAYROLL DOLLARS TO ACCOU HT HOW-TO                                         7
09 ACT110 PROCESSING YEAR-END ACCRUALS                                             HT HOW-TO       6
10 ACT120 CHANGING A FUNDING SOURCE-POSITION CO HT HOW-TO                                          6

PF4=exit    Press ENTER for NEXT PAGE of topics.          Select topic on line: __


           Press F4 to Return to an HRS Screen
                            Oklahoma State University Human
                               Resources 106 Whitehurst
3 Search Options

    by           SSN
    by           CWID
    by           Name




   Oklahoma State University Human
      Resources 106 Whitehurst
               Name Search Help

• Can Use SSN or CWID (Digits Only – No Dashes)
   Note: SSN can be entered but it will not be displayed
          …Converts SSN to CWID.. Immediately…

                Using Name Search
• You are permitted to use wild cards when searching for
  names

• SMITH*JOH        (Accepts Only 9 Characters)


                     Oklahoma State University Human
                        Resources 106 Whitehurst
                   Name Search Option
Command Line
         W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
         011 EMPL/APPL ADD/MAINT                                  PETE, PAULA
         SCREEN: ___ ID: SMITH*JOH JOB: E CODE: 213         USER: 001       FY: 08 POS: ______
         First Name       Middle           Last            Prefix    Suffix
         ROBERTA         RENEE             ROBERTS
         Marital                   Birth     Handi     Milit    Actual       Educ
         Status Gender Ethnic        Date     cap  Vet Res      Depend       Level   Security
            M       M      1     01-21-1944                      00                   A

                    Last Phys  ----Tuition---     ---Directory--- ---Residence Codes---
                     Exam     Ind Amt            Priority Print    City/State/Co/Country
                    09-2003           0.00            9      N                     US
         HOME ADDRESS
         Line 1: 100 BRENT PARK DR             Line 2:
         City/St: STILLWATER,OK            Zip/Postal: 74075-0000         Delivery Pt:




      Type a ‘Name’ in the ID field on any screen
                                   Oklahoma State University Human
                                      Resources 106 Whitehurst
                Name Search Option
Can Search with “SMITH*JOH” to narrow search criteria.


SCREEN: ___ ID: SMITH*JOH JOB:_______     CODE: ___        USER: 001     FY: 08    POS: ________

Line   Name                   Id Number       Birth Date     Sex        User
1 SMITH,JOHN A               100-00-000       08/11/1973      M         001
2 SMITH,JOHN EDWARD          111-11-222       08/24/1973      M         001
3 SMITH,JOHN HENRY           222-33-444       01/23/1945      F         001
4 SMITH,JOHN W               100-00-000       03/25/1966      M         001



        Line Number: ___   Previous Screen:           011              Search Key: SMITH*JOH




                  Lists all persons with that name.

             Select Line number of specific person.
                             Oklahoma State University Human
                                Resources 106 Whitehurst
          Red Lines & Red Text
1.   A red line in the command line indicates
     data is required in that field before the
     screen will be populated.

2.   Red data in a field indicates incorrect
     data has been entered into that field.
     The data must be cleared before you
     can proceed.
                  Oklahoma State University Human
                     Resources 106 Whitehurst
   Errors Shown on Screen
*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES
063 POSITION FUND SOURCE INFO                                  TECH/PRO SVCS SPECIALIST


SCREEN: ___ ID: 111223HOMl      JOB: E CODE: 213    USER: 001 FY: 08     POS:________

Acct Number:                                                  EBA520 Processed: Y
   Original Funding: .00                                     Begin Date: 00-00-0000
  Revised Funding: .00                                         End Date: 00-00-0000
   Acct Fiscal Year: 07                                      Acct Campus: AA
============================ DISTRIBUTION ====================================
  Amount/Pct Code: P                                 Amount/Pct: 1.00000
   A21 Effort Code:                               Earnings Code: 000
============================ ROLL & LAPSE ====================================
      Roll Indicator: R                              Roll Amount: 0.00
     Lapse Indicator: N                               Lapse Acct: 0-00000-0000
                                                   Lapse Override: 0.00
=========================== ACCOUNTING FEED ==================================
Feed Summary Flag: P                           Fund Feed Year:

         User Flags:                                Date of Last Activity: 01-13-2006

                           Oklahoma State University Human
                              Resources 106 Whitehurst
                      Available Screens
011   Empl/Appl Add/Maint                    BBC        Current Employer Contribution List (Benefits)
012   Corporation Root Add/Maint             IU1        Valid Division/Department List Inquiry
A16   Employee Assignments                   LDA        Expenses By Account
L16   Assignment List                        LDE        Expenses By Employee
016   Assignment Add/Maintain                LDT        Expenses By Employee/Pay Period
017   International Information              LTT        List Time Transactions
020   Emergency Contact Add/Maintain         PWC        Password Change
L23   Education History
023   Education
026   Faculty/EEO/Union
L40   Security Certificate
046   Accrual Maint (Leave Accrual)
L52   Time Input List
052   Time Input (Current)
053   Time Input (Adjust)
L61   Position/Employee List
061   Position Add/Maint
062   Position Budget Summary
L63   Position Fund Accounting
M63   Position Funding Information
063   Position Fund Source Info
064   Position Funding – Fed to Accounting
083   Employer (Benefits)

                              Oklahoma State University Human
                                 Resources 106 Whitehurst
     Questions on Screens


Screens 11, 12, 16, 17, 20, 23, 26, 46

          52, 53, 61, & L**
    Karen McCombs 744-6380

   Screens BBC, 62, 63, 64 & 83
     Sherry Warden 744-6574
            Oklahoma State University Human
               Resources 106 Whitehurst
       Screen 011
    Empl/Appl Add/Maint

Name                           Address
Marital status                 Phone
Gender                         Birth Date
Dependents                     Residence
Email Address



        Oklahoma State University Human
           Resources 106 Whitehurst
               Screen 011
            Empl/Appl Add/Maint
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
011 EMPL/APPL ADD/MAINT                                  PETE,PAULA
SCREEN: ___ ID: 10000000 JOB: E CODE: 213      USER: 001        FY: 08 POS: ______
First Name       Middle           Last            Prefix    Suffix
ROBERTA         RENEE             ROBERTS
Marital                   Birth     Handi     Milit    Actual       Educ
Status Gender Ethnic        Date     cap  Vet Res      Depend       Level  Security
   M       M      1     01-23-1948                      00                  A

         Last Phys    ----Tuition---    ---Directory---    ---Residence Codes---
          Exam       Ind Amt            Priority Print      City/State/Co/Country
                            0.00           9      N                        US
HOME ADDRESS
Line 1: 100 BRENT PARK DR             Line 2:
City/St: STILLWATER,OK            Zip/Postal: 74075-0000         Delivery Pt:

Bus Email: ROBERT. ROBERTS@OKSTATE.EDU                          Home Phone: 405-123-3633
Per Email:                                                    Fax:
Empl Corp Affiliations: 001 000 000                          Pager:
Empl/Appl: E


                         Oklahoma State University Human
                            Resources 106 Whitehurst
              Screen 012
       Corporation Root Add/Maint

Current Hire Date                    Service Date
Original Hire Date                   Primary Div/Dept
Tax Status                           W2/1099 Address
Benefits Eligibility                 EEO Information




               Oklahoma State University Human
                  Resources 106 Whitehurst
                           Screen 012
                    Corporation Root Add/Maint
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
012 CORPORATION ROOT ADD/MAINT                       PETE,PAULA


SCREEN: ___ ID: 00000000 JOB: E                CODE: 213         USER: 001     FY: 08 POS: ______

Corp    Current    Service                 Primary -----------      Campus Locators -------------
Status Hire Date    Date                   Div Dept Unit            Phone   Ext Bldg Flr Rm
 A     08-31-1998 8-31-1998                AA D0420

Empl        Subject-to-Taxes          Chk Dist Time Cert Retire               Sep     Sep            Original
FICA        Fed State EIC             Code     Include     Date              Code    Date           Hire Date
  N          Y    1     N             PKU       N      00-00-0000            000 00-00-0000        08-31-1998

APPT PERIOD - 12
--------------------------------EEO INFO -------------------------------------------  FLAG STATUS --------------------
Occup Establ Contr                   Soft      Offic          Emplmnt           EEO-4      W2/     Pen NPA
                          Class    Money Exempt Status                        Funct     PEF PASS 1099 Plan             Flg
 H30           001          12                                 1                        Y    Y      C          Y        Y

Benefits Eligibility -------------------------------
Curr      Grndfthr       Next            Next          Employee's
Group Flag               Group          Date          Job Affiliations                  Last
  01       N                      00-00-0000         E                               Update: 03-08-2008
                                        Oklahoma State University Human
                                             Resources 106 Whitehurst
Al6 - Employee Assignments - All of OSU
L16 - Assignments List
016 - Assignment Add/Maintain

  – Assignment Begin and End Dates
  – Assignment Numbers (Code)
  – Position Number
  – Division/Department
  – FTE
  – Payrate

           Oklahoma State University Human
              Resources 106 Whitehurst
              Screen – A16 Employee
                   Assignments
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
A16   EMPLOYEE ASSIGNMENTS                                                     PETE,PAULA

SCREEN: ___   ID: 12345678    JOB: _    CODE: ___   USER: 001   FY: 08       POS: ______

LN J ASN PR   LK    POS P    START       END        EV    FTE   BEN    REG      DIV    DEPT
  B NO. LK    FL    NO C     DATE        DATE       SS          FLG    HRS

01 E 510      N 331055 Y     07012007   06302008    BA   1.00   Y     173.33   AA     D0401




  You have access to all OSU employees on this screen


                              Oklahoma State University Human
                                 Resources 106 Whitehurst
               Screen L16 - Assignments List
                 Amplified Information On Line Number

       W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
       L16 ASSIGNMENTS LIST                                PETE,PISTOL P


       SCREEN: ___ ID: 11122333      JOB: _    CODE: 200     USER: 001   FY: 08    POS: ______
                 Line: __
       Ln J Asn Pr Lk Pos        P Start       End      Ev FTE Ben    Reg    Payrate Annual Pr
          B No. Lk Fl No         C Date        Date     Ss     Flg    Hrs            Salary As


      01 E 316        N 331055 Y 07012007 08312007 GA 1.00      Y    173.33 1965.00 16580.00 Y
      02 E 310        N 332145 Y 09012007 06302008 BA 1.00      Y    173.33 2065.00 17980.00 Y
      03               TOTALS                                                       34560.00




           Total Pages: 001   This Page: 001   Next Page: ___


                                                      Default Values
Note Position Number for
Viewing Later Screens                                 Leaving FY blank will displays all years
                                           Oklahoma State University Human
                                              Resources 106 Whitehurst
                    Screen 016
              Assignment Add/Maintain
     W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
     016 ASSIGNMENT ADD/MAINTAIN                                                PETE,PISTOL P

Let’s F2                                                    TECH/PRO SVCS SPECIALIST
     SCREEN: ___       ID:11122333       JOB: E         CODE: 213      USER: 001   FY: 08 POS: ______


     Assignmt     Assignmt   Event                Prior     Link     Position       Assigned
      Begin        End     Start/Stop             Link      Flg     Number Flg     FTE     Hrs
     10-01-2007 06-30-2008 G A                               N      331055    Y 1.00000 173.33


     Student --------- S A L A R Y ------------------        Out of Red Circle         Camp   Dif Dif
          Sched        Rate     Flg      Annual              Cls Amt Rate              Code    1 2
          E050B 3,965.00 1             17,580.00                                               A N


     Class Earn        Payrate       Pay   Timekeep           Calndr     Roll   NPA        Assignment
     Code Code         Type         Periods Location         ID F         lg     Flg    Div Dept Unit
     3152  010         P             12      000              E                  Y      AA D0420 00000


                                        Primary Benefit Assign Assign
     Labor      Extended        Primary Benefit     Begin      Elig   Local
     Object      Pay Date       Assign Assign       Date      Group Tax Code
                                    Oklahoma State University Human
                00-00-0000        Y        Y
                                       Resources 00-00-0000
                                                  106 Whitehurst01     000
F2 – Help Screen
                           EVENT_START
  A - APPOINTMENT
  B - REAPPOINTMENT
  C - PROMOTION
  D - LEAVE OF ABSENCE
  E - DEMOTION
  F - TRANSFER
  G - SALARY RATE CHANGE
  H - SALARY FTE REALLOCATION
  J - TITLE CHANGE
  K - SALARY PLACEMENT ADJUSTMENT
  L - LTD LEAVE
  M - WORKER'S COMP LEAVE
  N - ADD/DELETE OUT OF CLASS ASSIGN
  P - ADD/DELETE SHIFT PAY
  Q - LTD LEAVE
  R - RED CIRCLE RATE SALARY
  S - SABBATICAL
                                         F4 to exit Help
  T - APPLICANT TRACKING
  U - MILITARY
  V - WORKER'S COMP LEAVE
  Y - WORK CLEARANCE
  2 - RETURN FROM LEAVE
  3 - RECALL FROM LAYOFF
  9 - LAYOFF
  + - BDS ROLLED ASSIGNMENT
  - - BDS ASSIGNMENT TO BE DELETED
       Oklahoma State University Human
          Resources 106 Whitehurst
                 Screen 017
          International Information
Visa Type                   Expire Date
Entry Date                  I-9 Date of Record
Work Eligibility            Authorization Expire Date


  You have access to all OSU employees on this screen




                   Oklahoma State University Human
                      Resources 106 Whitehurst
                 Screen 017
           International Information
   W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
   017 INTERNATIONAL INFORMATION              PETE,PISTOL P


   SCREEN: ___ ID: 11122333 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______
   Current Visa Type: H1B         SPECIALITY OCCUPATION                  Expire Date: 00-00-0000
    Spouse Indicator: N                      Number of Dependents: 00
       Alien Reg No: 1.0                        Non-Resident Alien: N
       Passport No:     SUBSTANTIAL PRESENCE     Original Visa Date: 00-00-0000
     Entry Visa Type:     NOT SPECIFIED
       Port Of Entry:      NOT SPECIFIED
          Entry Date: 08-13-1995

       Nationality At Birth:
   Citizenship Nationality:       CE     SRI LANKA
        Native Language:          NOT SPECIFIED
Foreign Insurance Number:
 Intl. Taxpayer ID Number:         - -
     ************************************** I9 ****************************************
                    Flag: Y                                Date of Record: 08-25-2001
       Work Eligibility: 3                     Authorization Expire Date: 10-02-2008


     You have access to all employees of OSU on this screen
                           Oklahoma State University Human
                              Resources 106 Whitehurst
          Screen 020
 Emergency Contact Add/Maintain

•Name
•Phone Number
•Relationship of Emergency Contact
•Physician Information.



            Oklahoma State University Human
               Resources 106 Whitehurst
         Screen 020
      Emergency Contact
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
020 EMERGENCY CONTACT ADD/MAINTAIN             PETE,PISTOL P
SCREEN: ___ ID: 01234568 JOB: ___ CODE: ___ USER: 001 FY: 08 POS: ______
            Emergency Contact Name : Paula P. Pete
                    Emergency Addr Line 1: 1234 OSU LANE
                      Emergency City/State: STILLWATER/OK
                              Relation: SP
                                Phone: 405-123-4567 Extension:
                      Physician Name: DR DAREN BLACK
                         Office Phone: 405-234-5678
                    Emergency Phone: 405-987-1234




   Can Be Updated Through “Web For Employees”



                    Oklahoma State University Human
                       Resources 106 Whitehurst
      Screen L23
   Education History

Lists Education Certification Or
        Degrees Earned.




   Oklahoma State University Human Resources   106 Whitehurst
Screen L23 – Education History

W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
L23 EDUCATION HISTORY               PETE,PISTOL P
SCREEN: ___ ID: 01234568 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______
      Line: __
Ln J Occr Seg         Work Degree Degree         Institution          Degree
    B          Type   Level  Year  Major                              Country
01      997     HD      51    1961  4099    NORTHWESTERN OSU
02      998     FD     25    1963   4001    NORTHWESTERN OSU




                            L= List Screen

                      Oklahoma State University Human
                         Resources 106 Whitehurst
     Screen 023 - Education


Details Of Each Certifications Or Degree.




              Oklahoma State University Human
                 Resources 106 Whitehurst
Screen 023 - Education

W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
023 EDUCATION                               PETE,PISTOL P
SCREEN: ___ ID: 01234568 JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______

Education Segment Type:                  FD
        Institution:                     NORTHWESTERN OSU
        Degree Year:                     1985
        Major Field:                     1987
        Degree Work:                     51
        Degree Country:

Number Of Hours Completed:   000
Years Attended:
Planned Graduation Date:                 00-00-0000




                 Oklahoma State University Human
                    Resources 106 Whitehurst
  Screen 026 - Faculty/EEO/Union



   Provides Faculty Tenure And
Academic Appointment Information.



           Oklahoma State University Human
              Resources 106 Whitehurst
                   Screen 026
                Faculty/EEO/Union
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
026 FACULTY/EEO/UNION                    PETE,PISTOL P

SCREEN: ___ ID: 01234568   JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______

    *** FACULTY ***             * TENURE *             *** SABBATICAL ***
 RANK TENURE DATE               TRACK DATE        SERVICE DATE ELIGIBLE
 20        07-01-1998            01-01-1996       01-14-1990

 EEO Tenure Status   EEO Rank        EEO Rank Date       EEO Rank At Hire
       T               20             07- 01-1998              30

       HEGIS Report Inclusion       HEGIS Contributory / Military
                 Y
                                         * * * * * * Seniority * * * * * * *
Bargaining Unit       Union Officer      Last Job      Spec Date               Date
 Entry Date     Position Chg Date                        RTS A                  B
 00-00-0000             00-00-0000        00-00-0000           00-00-0000

FC GRP: 35 FC VOTE FLG:    TENRD DEPT: C1234 LEN ACAD APT: C GRAD FAC: F




                      Oklahoma State University Human
                         Resources 106 Whitehurst
   Screen 046 Accrual Maint

•Available Leave Balances
•Current Period Accrual
•Fiscal Year-To-Date Hours Used
•Current Pay Period Leave Used
•Pay type
•Pay Periods

               Oklahoma State University Human
                  Resources 106 Whitehurst
    Screen 046 - Accrual Maint
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
046 ACCRUAL MAINT                                             PETE,PISTOL P
SCREEN: ___ ID: 11122333 JOB: _ CODE: ___ USER: 001 FY: 08 POS: ______

                                     Current         Fiscal-Year-        Current
  Leave                Balance        Period           To-Date           Period
Description           Available       Accrual        Used Hours         Used Hours

Vacation:              266.96         14.67           88.00                      .00
Personal:                 .00                           .00                      .00

Full Salary Sick:      340.46         14.67           33.50                   16.00
Half Salary Sick:      .00                             .00                       .00
                      (**,***.**-)   (***.**-)        (***.**-)              (***.**-)

                                                 Benefits     Employee's
                                                 Qualifying       Job
                                                  Hours       Affiliations
                                                  999.99           E



                       Oklahoma State University Human
                          Resources 106 Whitehurst
           Payroll ID’s

• Monthly Employees ……..1R01 – 1R12
         1 payroll each month

• Biweekly Employees …… 4R01 – 4R26
         2 payrolls each month



            Oklahoma State University Human
               Resources 106 Whitehurst
  Screen - L52 - Time Input List
T2 = Time and Leave reported for both
    monthly and biweekly employees.
    Refers to current payroll input on
    the payroll input screens - UT1/UC1

T3 = Special Payments reported for both
    monthly and biweekly employees
    Refers to prior period adjustment
    e.g. paper special or online special
    on the US3 or US4 Screens.
            Oklahoma State University Human
               Resources 106 Whitehurst
     Screen - L52 - Time Input List


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
L52 TIME INPUT LIST                                  PETE,PISTOL P
SCREEN: ___ ID: 01234568 JOB: E CODE: 001 USER: 001 FY: 08 POS: ______
       Line: __
Ln J Cde               T2 Asg Ern                    *Prd Dates*            Pay Id Sal Account Hours Amount
      B                T3 No. Cde                Start           End        Period Sch Number
01 Q 001               2      310 180 10072007 10212007 4R 04                            03 0000000000 3.00                     0.00+
02 Q 002               2      310 180 09082007 10062007 4R 03                            03 0000000000 45.00                    0.00+
03 Q 003               3      030 120 07152007 09282007 4R 02                            03 0000000000 120.00 0.00+
04 Q 004               3      310 170 07152007 08282007 4R 01                            03 0000000000                1.00 0.00+
05 -------------------------------------------------------------------------------------------------------------------------------
06      TOTALS:                                                                                                     80.00       .00
   Total Pages: 001 This Page: 001 Next Page: ___




                                         L= List Screen

                                     Oklahoma State University Human
                                        Resources 106 Whitehurst
   Screen - 052 - Time Input -Current

W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
052 TIME INPUT (CURRENT)            PETE,PISTOL P
SCREEN: ___ ID: 01234568   JOB: Q  CODE: 001 USER: 001 FY: 08 POS: ______
 Pay    Pay     Assign    Earnings   Hours     Salary    Rate     Amount                             Sign
 Id      No      Code      Code    Worked    Schedule
 R       07      030        120       3.00             15.00      45.00                               +
(R/X)                               (***.**)          (***.**) (**,***.**)                           (+/-)

 Payroll Begin Date: 10-09-2007                               Payroll End Date: 10-23-2007
 Actual Begin Date: 00-00-0000                                Actual End Date: 00-00-0000

    ******** Labor Account **********                Effort        ******* Benefit Account *******
    Number           FY   Campus            Type                   Number       FY Campus
  0-00000-0000       08                                        0-00000-0000
 (L AAAAA 0000)                                               (L AAAAA 0000) 08

 ??? System Calc ???            Process            Payroll          Create         Earnings
       Override                 Fiscal Yr          Status           Code            Type
                                   08               A                2




                                        Oklahoma State University Human
                                           Resources 106 Whitehurst
     Screen 053 - Time Input Adjust
*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGE
 053 TIME INPUT (ADJUST)                     PETE,PISTOL

SCREEN: ___ ID: 01234568      JOB: Q       CODE: 005     USER: 001   FY: 08   POS: ______

*** Period Dates *****    Assign       Earnings   *** Assignment Adjustment ***      Pay Per
 Start       End           Code         Code           Hours       Amount    Sign       Id
01-09-2008 01-23-2008       030          120           10.00        120.00            R
                                                        (***.**) (**,***.**) (+/-)     (R/X)

Type of        Leave         *************** Expense Distribution Override **************
 Effort       Accruable      Labor Account         FY Campus / Benefit Account FY Campus
                             1-22222-2301          08               1-22222-2303
                             (L AAAAA OOOO)                        (L AAAAA OOOO)

                              <<< Leave Balances >>>           Employee's Job
 ?? System Calc ??             Vacation:         53.15            Affiliations
     Override                 Personal:             .00              Q
                              Full Salary Sick: 420.79
                              Half Salary Sick:      .00         Create Code:
                                                (**,***.**-)




                                   Oklahoma State University Human
                                      Resources 106 Whitehurst
          Explain Labor Distribution
Athletics Dept.- Annual budget for Pistol Pete is $12,000.00
Pete’s Account # AA-1-22222-3333. ($1,000.00 per month)

Between sporting the Alumni Dept. wants Pete to conduct tours.
Alumni Dept- will pay $200.00 from their acct # AA–1-33333-2222

The months he conducts tours:
Pistol Pete gets: $800.00 from acct # AA-1-22222-3333 - Athletics
                  $200.00 from acct # AA-1-33333-2222 - Alumni

Total pay remains $1,000.00, but paid from 2 separate accts.

                        Oklahoma State University Human
                           Resources 106 Whitehurst
  Screen LDT – Expenses
  By Employee/Pay Period



 This Screen List Detail Pay
Period Expenses By Employee.



        Oklahoma State University Human
           Resources 106 Whitehurst
         Screen LDT - Expenses By
             Employee/Pay Period
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN                  Enter Payroll ID here
LDT EXPENSES BY EMPLOYEE/PAY PERIOD         PETE,PISTOL

SCREEN: ___ ID: 12345678 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______
    STARTING WITH PAYROLL: ____
  Pay                             L Ef ------ Labor ----- ----- Overtime ---
  ID Position FY CC Account No. B Cd Percent Amount Percent Amount

01 1R01 331055 06 AA 1-28510-2220 L 00 100.00 1,165.00          .00   .00
02 1R01 331055 06 AA 1-28510-2700 B 00 106.65 1,029.05          .00    00
03 1R01 331055 06 AA 1-29800-2700 B 00 106.65- 1,029.05-        .00   .00
04 1R01 331055 06 AA 1-29800-2701 B 00 35.00       436.15      .00    .00
05 1R01 331055 06 AA 1-29800-2704 B 00 21.47       267.50      .00    .00
06 1R01 331055 06 AA 1-29800-2706 B 00 2.08          25.92     .00    .00
07 1R01 331055 06 AA 1-29800-2708 B 00 18.71       233.14      .00    .00
08 1R01 331055 06 AA 1-29800-2709 B 00 22.74         83.42     .00    .00
09           Tot Period Labor           100.00 4 ,165.00       .00    .00
10           Tot Period Benefit         100.00 1,246.13        .00    .00
11 1R02 331055 06 AA 1-28510-2220 L 00 100.00    3,965.00     .00     .00
12 1R02 331055 06 AA 1-28510-2700 B 00 106.65     1,029.05    .00     .00
13 1R02 331055 05 AA 1-29800-2700 B 00 106.65- 1,029.05-      .00     .00
14 1R02 331055 05 AA 1-29800-2701 B 00 35.00        436.15    .00     .00
15 1R02 331055 05 AA 1-29800-2704 B 00 21.47        267.50   . 00     .00
   Total Pages: 006 This Page: 001 Next Page: ___


                                  Oklahoma State University Human
                                     Resources 106 Whitehurst
  Screen LTT –LIST TIME
 TRANSACTIONS (Leave)


 This Screen List Detail Pay
Period Expenses By Employee.



        Oklahoma State University Human
           Resources 106 Whitehurst
                        LTT Screen
LTT LIST TIME TRANSACTIONS               PETE,PISTOL

SCREEN: ___ ID: 12345678 JOB: E CODE: 610 USER: 001 FY: 08 POS: ______
 START LISTING WITH PAYROLL: ____
Ln J Asg Pay T2 ** Earnings ** *** Effective Dates *** Hours Amount
   B No. ID T3 Cde Desc            Start      End

01 Q 610 1R04T2 150 HOLIDAY 10/01/2007 10/30/2007         8.00     74.88
02 Q 610 1R04 T2 170 ANNUAL     10/01/2007 10/30/2007 72.00       673.92
03       1R04 DATE: 10/01/2006 VACATION SICK LEAVE PERSONAL              HSSL
04       1R04    ACCRUED        4.31    6.77
05       1R04    BALANCE       171.81 394.41       .00     .00
06 Q 610 1R05 T2 170 ANNUAL     11/01/2007 11/31/2007     4.50    42.12
07       1R05 DATE: 11/01/2006 VACATION SICK LEAVE PERSONAL              HSSL
08       1R05    ACCRUED        4.31    6.77
09       1R05    BALANCE       171.62 401.18       .00     .00
10 Q 610 1R06T2 180 SICK     12/01/2007 12/31/2007     0.75     7.02
11       1R06 DATE: 12/01/2006 VACATION SICK LEAVE PERSONAL              HSSL
12       1R06    ACCRUED        4.31    6.77
13       1R06    BALANCE       175.93 407.20      1.13      .00




                              Oklahoma State University Human
                                 Resources 106 Whitehurst
Screen LDE - EXPENSES BY
        EMPLOYEE


  Lists Employee Position
Information For Fiscal Year.



        Oklahoma State University Human
           Resources 106 Whitehurst
                                LDE Screen                                    Fiscal Year To Date
LDE EXPENSES BY EMPLOYEE                      PETE, PISTOL

SCREEN: ___ ID: 12345678 JOB: O CODE: 608 USER: 001 FY: 08 POS: ______


LN Position CC Account        Account Title      FYTD Actuals Reallocations

01 635042   AA 1-28550-2400                    6,340.00       .00
02 635042   AA 1-28550-2700                   1,869.50        .00
03 635042   AA 1-29800-2700                   1,869.50 -      .00
04 635042   AA 1-29800-2702                   1,390.34        .00
05 635042   AA 1-29800-2704                   1, 235.40       .00
06 635042   AA 1-29800-2706                       8.40        .00
07 635042   AA 1-29800-2707                      14.05        .00
08 635042   AA 1-29800-2708                       6.56        .00
09 635042   AA 1-29800-2709                     178.99        .00
10 635042   AA 2-10400-2700                     289.83       .00
11 635042   AA 2-10400-2702                     130.10        .00
12 635042   AA 2-10400-2704                      78.46        .00
13 635042   AA 2-10400-2706                       2.80        .00
14 635042   AA 2-10400-2707                       4.67        .00
15 635042   AA 2-10400-2708                       2.16        .00




                                      Oklahoma State University Human
                                         Resources 106 Whitehurst
               Screen L61
         Position Employee List
Lists employee position information
for fiscal year.
If you do not know who is assigned
to a particular position in FRS,
enter the position on L61 for a list
of employees.

            Oklahoma State University Human
               Resources 106 Whitehurst
Screen L61 - Position Add/Maint

W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
L61 POSITION/EMPLOYEE LIST


SCREEN: ___ ID:11122333   JOB: E CODE: 213   USER: 001 FY: 08 POS: 331055
         Line: ____
Employee    Employee Name         Job Asg    Begin      End     Cal    Encumb
  ID                                 No      Date       Date    ID     Amount


01 11122333 PETE,PAULA        E 210     07/01/2007   09/31/2007 E     22,643.00
02 11122333 PETE,PAULA        E 211     10/01/2007   06/30/2008 E     27,763.00




                      Oklahoma State University Human
                         Resources 106 Whitehurst
      Screen 062 - Position Budget
               Summary
    Benefit Rate – Only Information Pertinent

•   Number Of Pay Periods
•   Last Pay Period
•   Total Liquidated Fiscal Year-to-date
•   Total Funded.



                     Oklahoma State University Human
                        Resources 106 Whitehurst
  Screen 062 - Position Budget
           Summary
062 POSITION BUDGET SUMMARY                  TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: 11133444 JOB: E CODE: 213 USER: 001 FY: 08 POS: 331055

        Cat/Barg Unit: CCME                             EBA520 Processed: Y
 Override Object Code:                                   Begin Date:   10-01-2007
Number of Pay Periods: 12                                End Date:     05-31-2008
  Last Leq/Lap Period: 08                                Benefit Rate: 33.490

   Feed Budget to FRS: Y                          Feed Encumb. to FRS: Y
    Budgeted Position: Y                            Bypass FTE Check: N

           Total     F.T.E.       Units of Work             Amount

  Original Budget:   1.00000                                 13,716.00
  Revised Budget:    1.00000                                 13,716.00
        Assigned:                     1.00000                16,978.30
          Lapsed:                     0.00000                     0.00
        Available:                    0.00000                 3,262.30-
       Liquidated:                                            5,258.30
  Funded Budget:                                             13,716.00
                                             Date of Last Activity: 11-13-2007
                      Oklahoma State University Human
                         Resources 106 Whitehurst
  Screen L63 - Position Fund Accounting
  Screen M63 - Position Funding Info
•Account Number
•Original Funding Position
•Revised Funding Account
•Funding Begin and End Dates
•Amount/Percentage Information
•Alternate Benefit Account
             Oklahoma State University Human
                Resources 106 Whitehurst
      Encumberances - Defined
The identification of funds committed by
 the institution, prior to the actual
 spending of money.

Encumbrances reduce the amount of
available budget and allow the
organization to better analyze the use
and current status of budgeted funds.

             Oklahoma State University Human
                Resources 106 Whitehurst
      Screen L63 – Position Fund
             Accounting

• Lists account information, Begin and End
  Dates, and Encumbered Amounts for each
  position listed. Note the Line Number on the
  left side.

• When using the 063 screen copying this line
  number into the CODE field will show
  amplified information on that specific line
  number.

                Oklahoma State University Human
                   Resources 106 Whitehurst
               Screen L63 - Position Fund
                      Accounting
W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
L63 POSITION FUND ACCOUNTING                ADV ADMIN SUPP STAFF

SCREEN: ___ ID:12345678     JOB: E CODE: 008 USER: 001 FY: 08 POS: 631058


Occ ==== Account ===== Beg/End Distribution    Funded        Lapsed
No. Number        FY CC    Date        Code Amt/Pct     Encumbered    Available
004 1-28511-2400 07 AA    02-01-2008   P 0.66000       11,369.16         0.00
  STAFF DEVELOPMENT       06-30-2008                   12,249.55      880.39-
008 2-11900-2400 07 AA    05-01-2008   P   0.34000       5,856.84           0.00
  STAFF TRAINING          06-30-2008                     6,310.37      453.53-




 Revised Budget Amount: 17,226.00        EBA520        Date of
   Total Funded Amount: 17,226.00       Processed     Last Activity
Position Budget Available: 1,333.92-      Y           10-24-2007


                                   Oklahoma State University Human
                                      Resources 106 Whitehurst
    Screen 063 - Position
      Fund Source Info

• View amplified data on a
  specific line, as shown on L63.

• Same as information on UL2.

          Oklahoma State University Human
             Resources 106 Whitehurst
      Screen 063 - Position Fund
             Source Info
   W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
   063 POSITION FUND SOURCE INFO            ADV ADMIN SUPP STAFF
   SCREEN: ___ ID: 12345678 JOB: U CODE: 008 USER: 001 FY: 08 POS: 631058
    Acct Number: 2-11900-2400 STAFF TRAINING               EBA520 Processed:
                 Original Funding: 5,856.84             Begin Date: 07-01-2007
                  Revised Funding: 5,856.84               End Date: 06-30-2008
                       Acct Fiscal Year: 05              Acct Campus: AA
 ============================ DISTRIBUTION ===================================
                  Amount/Pct Code: P                    Amount/Pct: 0.34000
                     A21 Effort Code:                  Earnings Code: 000
 ============================ ROLL & LAPSE ===================================
                        Roll Indicator: R               Roll Amount: 0.00
                 Lapse Indicator: N                  Lapse Acct: 0-00000-0000
                                                   Lapse Override: 0.00
 ============================== BENEFITS =====================================
                  Benefit Calc Flag: P              Benefit Percent: 0.00000
                    Alt. Benefit Acct: 0-00000-0000           Benefit FY: 08
                                                     Benefit Campus:
=========================== ACCOUNTING FEED =================================
                    Feed Summary Flag: P                  Fund Feed Year:

                  User Flags:         Date of Last Activity: 11-24-2007


                        Oklahoma State University Human
                           Resources 106 Whitehurst
          Screen M63
  Position Funding Information
Use this screen to view information on an
employee’s position such as, Account
Number, Original Funding Position, Revised
Funding Account, Funding Begin and End
Dates, Amount/Percentage Information, and
Alternate Benefit Account. Payroll department
uses this screen to key funding information
from the EA.

Same as information found on UL2.
              Oklahoma State University Human
                 Resources 106 Whitehurst
Screen M63 - Position Funding
            Info
 W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
 M63 POSITION FUNDING INFORMATION               TECH/PRO SVCS SPECIALIST

 SCREEN: ___ ID: 11122333   JOB: E    CODE: 004 USER: 001 FY: 08   POS: 331055

 OCC ACCOUNT ACCT FUNDED              BEGIN    END        DISTRIBUTION         EFF   ERN
 NO. NUMBER FY CC AMOUNT              DATE     DATE       CODE AMT/PCT        TYP    CDE

 004 1-28511-2400 06 AA 11,369.16    07-01-2007 06-30-2008 P   0.66000               000
 008 2-11900-2400 06 AA 5,856.84     07-01-2007 06-30-2008 P   0.34000               000



 Revised Budget Amount      : 17,716.00                        Date of Last
 Total Funded Amount       : 17,716.00                          Activity
 POSITION BUDGET AVAILABLE : 1,333.30-                          11-24-2007




                     Oklahoma State University Human
                        Resources 106 Whitehurst
                  Screen 064
Position Funding – Fed To Accounting

•Account Number              •Begin/End Dates
•Distribution Code           •Revised Budget Account
•Dist. Amt/Percent           •Total Funded Amount
•EBA520 Processed            •Position Budget Available.


Note: Information from HRS Screen 064 is
      reflected in FRS on Screen 021

               Oklahoma State University Human
                  Resources 106 Whitehurst
                                        Screen 064
   Position Funding – Fed To Accounting
*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES
 064 POSITION FUNDING - FED TO ACCOUNTING         TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: 11122333       JOB: E   CODE: 004    USER: 001    FY: 08 POS: 331055

     Acct Number: 1-28510-2220 Acct Fiscal Yr:            Acct Campus: AA
                                                             Begin Date: 07-01-2007
 Distribution Code: P                                          End Date: 06-30-2008
Distribution Amt/Pct: 1.00000                                   EBA520 Processed: Y
                   (**,***.*****)                     FUNDING      FED TO ACCOUNTING

                                           Original:         23,716.00         23,716.00
                                           Revised:          23,716.00         23,716.00
                                       Encumbered:           26.432.00         26.432.00
                                            Lapsed:                                  .00
                                          Available:          2,716.00-
                                         Liquidated:                           17,322.00
                                 Revised Budget Amount:      23,716.00
                                   Total Funded Amount:      23,716.00
                                Position Budget Available:    2,716.00-


                                                                          Date of Last Activity: 10-13-2007
                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
      Screen BBC - Employer
         Contribution List
Use this screen to view information on an
employees benefits. Each of the
Employer's Contributions as of the selected
date are listed. Selecting the line number
will take you to the 083 screen and display
detailed information on the selection.



               Oklahoma State University Human
                  Resources 106 Whitehurst
Remember
           Screen BBC - Employer
the - F 2 key Contribution List
           W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
            BBC Employer Contribution List        BUSHES,ROBERT D
                                      SCTP
SCREEN: ___ ID: 33333333 PLAN TYPE: ___ COVERED ON/AFTER: 07012007 USER: 001
    LINE: __                                                 MMDDYYYY
          Job Plan Plan Cov Coverage Payroll Calc Goal Arr Goal   Rate
   Ln Cde Type Code Code Begin/End Begin/End Shl Apv Mth Changed YTD Amt

        01   105 PRM CNV      01/01/2007 01/01/2007 1 0 2         182.120
                              12/31/2007 12/31/2007 N Y PAY 12/11/2007       .00
       02    106 HCA BEN      01/01/2008 01/01/2008 1 0 2         364.240
                              12/31/2099 12/31/2099 N Y PAY 05/19/2008       .00
       03    110 HLC W00      01/01/2008 01/01/2008 2 0 0           .000
                              12/31/2099 12/31/2099 N Y PAY 05/19/2008       .00
       04    200 LIF B00      01/01/2004 01/01/2004 2 0 2            .280
                              12/31/2099 12/31/2099 N Y PAY 05/19/2008      99.40
       05    210              09/01/1998 09/01/1998 1 0 2  71.00        .000
                              12/31/2099 12/31/2099 Y Y PAY 05/19/2008 216.30
        06   299 FSA BEN      01/01/2008 01/01/2008 1 0 0 4370.88      364.240
                              12/31/2099 12/31/2099 N Y PAY 05/19/2008 821.20
       07    320 TCR 711      09/01/1999 09/01/1999 2 0 2          11.500
                              12/31/2099 12/31/2099 N Y PAY 05/19/2008 2613.40

                           Total Pages: 002 This Page: 001 Next Page: ___
                           Oklahoma State University Human
                              Resources 106 Whitehurst
         Plan Codes Using “F2” Key


111 - HEALTH CARE PLAN-REDUCT
115 - CANCER - DEDUCT
116 - CANCER - REDUCT
117 - CRITICAL ILLNESS - DEDUCT
118 - CRITICAL ILLNESS - REDUCT
131 - HEALTH CARE PLAN/SPOUSE
132 - HEALTH CARE PLAN/CHILDREN
135 - HEALTH CARE PLAN/SURV CHILD
137 - HEALTH CARE PLAN/SURV SPOUSE
140 - VISION - DEDUCT
141 - VISION - REDUCT
150 - DENTAL INSURANCE
200 - LIFE INSURANCE
201 - LIFE INSURANCE-SUPPLEMENTAL EMPLOYEE
311 - OKLA TEACHERS RETIRE-REDUCT
316 - OKLA TEACH RETIRE/FED-REDUCT
318 - OKLA TEACH RETIRE BUYBACK - REDUCT
320 - TIAA-CREF
329 - OKLA TEACHERS RETIRE AGENCY REQUIRED
330 - OKLA TEACHERS RETIREMENT PRE V4.1
331 - TIAA/CREF RETIREMENT PRE V4.1
400 - SALARY DEFERRAL
420 - TAX DEFERRED ANNUITY-R
421 - 457(B) DEFERRED COMP PLAN-R
430 - AFTER-TAX ANNUITY
540 - SOCIAL SECURITY EMPLOYER
541 - MEDICARE EMPLOYER
700 - HEALTH CARE REIMBURSEMENT
930 - UNEMPLOYMENT INSURANCE


                          Oklahoma State University Human
                             Resources 106 Whitehurst
Deduct
An expense paid by the employee and subtracted
  from gross pay. Usually deductions are subtracted
  after taxes. Deductions may be voluntary or
  involuntary, and are collected as payment to a third
  party. Examples include, personal life insurance
  and savings bonds.

Reduct
A type of deduction that reduces taxable gross. This
  type of deduction is subtracted before taxes.
   Examples include IRAs and tax shelter annuities.




                Oklahoma State University Human
                   Resources 106 Whitehurst
          Screen 083
Employer-Health Care Plan-Reduc

•Plan Type        • Plan CodeCoverage
•Coverage Code • Plan Type Codes
•Tax Shelter Flag • Period Amount/Pct
•Goal Amount      • Goal Paid
•Calendar Quarter • Fiscal Year to Date
•Coverage Begin and End Dates
           Oklahoma State University Human
              Resources 106 Whitehurst
          Screen 083
Employer-Health Care Plan-Reduc
         083 EMPLOYER - HEALTH CARE PLAN-REDUCT                   FORR,DAGER R

   SCREEN: ___ ID: 01234567 COVERAGE START DATE: 01012007 USER: 001
          PLAN TYPE: 111 PLAN CODE: CCL COVERAGE CODE: R10 JOB: _

        Coverage Reference        Action Code Payroll Payroll Approval
           End Date    ID         Amt/Goal/Arrs Start  End    Flag
            12-31-2099             1 0 2 01-01-2008 12-31-2099 Y

                                     (***,***.***-)      (**,***.**-)
          Shelter Flag: N Period Amt/Pct:      364.240   Goal Amt:         0.00
                                     (**,***.**-) Goal Paid:     0.00
           Current Ind: Y Amt Not Taken:         0.00 Arrears Amt:        0.00

      PAID AMOUNT ACCUMULATORS ----------------------------------------------------
                      (*,***,***.**-)                    (*,***,***.**-)
             Current Period:          346.24                Prior Month:      346.24
    Calendar Month-To-Date:             0.00               Prior Quarter:      00.00
           Quarter-To-Date:         1250.84           Prior Fiscal Year:       00.00
        Fiscal Year-To-Date:        1250.84        Prior Calendar Year:        00.00
     Calendar Year-To-Date:         2483.68
             Report-To-Date:          692.48 Last Update: 01-21-2008



                      Oklahoma State University Human
                         Resources 106 Whitehurst
                   IU1 - List Of Valid
                 Division/Departments
List Active and Inactive Division/Departments for each “Corporation”


001 - OSU - Faculty & Staff
002 - OSU - Retirees & Long Term Disability
003 - OSU - International Scholarships
004 - PAID BY OTHER THAN OSU – (Military, etc)
042 - LANGSTON UNIVERSITY
043 - LANGSTON UNIVERSITY-RETIREES
048 - NEO A&M COLLEGE
049 - NEO A&M COLLEGE-RETIREES
053 - PANHANDLE STATE UNIVERSITY
054 - PANHANDLE STATE UNIVERSITY-RETIREES
165 - CONNORS STATE COLLEGE
166 - CONNORS STATE COLLEGE-RETIREES
                       Oklahoma State University Human
                          Resources 106 Whitehurst
                       IU1 - LIST OF VALID
                    DIVISION/DEPARTMENTS
•W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN
 IU1 LIST OF VALID DIVISION/DEPARTMENTS                                                             Type in # For A&M Here
SCREEN: ___             DISPLAY: A (A-ACTIVE, I-INACTIVE)                        USER: 001
DIV/DEPT DEPARTMENT NAME                                              | DIV/DEPT DEPARTMENT NAME
-----------------------------------------------------------------     | ---------------------------------------------------------------
AA A0101 OSU/A&M BOARD OF REGENTS                                     | AA C0502 ACADEMIC SERVICES FOR STU
AA A0201 BOARD OF REGENTS INTERNAL                                    | AA C0504 HONORS PROGRAM
AA A0301 BOARD OF REGENTS LEGAL CO                                    | AA C0506 SCHOLAR DEVELOPMENT AND R
AA B0101 OFFICE OF PRESIDENT                                          | AA C0601 UNIV EXT, INTRNTL & ECONO
AA B0201 ATHLETICS                                                    | AA C0602 OFFICE OF INTERNATL PROGR
AA B0301 ALUMNI OFFICE                                                | AA C0603 CTR FOR INTERNATIONAL TRA
AA B0401 FEDERAL RELATIONS                                            | AA C0605 ENGLISH LANGUAGE INSTITUT
AA B0501 NCAA COMPLIANCE                                              | AA C0607 STUDY ABROAD
AA B1201 EREDF                                                        | AA C0608 INDEPENDENT & CORRESP STU
AA C0101 PROVOST AND SENIOR VICE P                                    | AA C0701 ASO VP MULTICULTURAL AFFA
AA C0110 ASST VICE PRES STUDENT AC                                    | AA C0702 AFFIRMATIVE ACTION PROGRA
AA C0201 HIGH SCHOOL & COLLEGE REL                                    | AA C0801 COMPUTING & INFORMATION S
AA C0301 REGISTRAR                                                    | AA C0802 TELEPHONE SERVICE
AA C0401 ADMISSIONS                                                   | AA C0808 ADMIN SYSTEMS DEVELOPMENT
AA C0501 ACADEMIC SERVICES                                            | AA C1001 LIBRARY

        TOTAL PAGES: 023               THIS PAGE: 001               NEXT PAGE: ___


                                               Oklahoma State University Human
                                                  Resources 106 Whitehurst
HRS Time Input and Confirmation

   Biweekly Time Input
   Monthly Confirmation
   Special Pay (ENP)
   Labor Distribution


         Oklahoma State University Human
            Resources 106 Whitehurst
       UM1 - HRS DEPT INPUT
UM1 HRS DEPT INPUT SCR
SCREEN: ___ ID:    JOB: CODE:              USER: 001 FY:        POS:

BIWEEKLY TIME ENTRY SCREENS                         MONTHLY CONFIRMATION SCREEENS

UT1   Multiple Time Input                            UC1 Leave Input/Time Confirmation
UT2   Individual Time Input                          UC2 Employee Confirmation Detail
UT3   Approve Time Entry                             UC3 Confirmation Approval
UT4   Wage Reporting

SPECIAL PAY SCREENS                                 LABOR DISTRIBUTION SCREENS

US1   Input or Apprv Spec Pay By Emp                 UL1 Labor Distribution Add/Maint
US2   Spec Pay Apprv By Dept                         UL2 Labor Distribution List
US3   Spec Pymts Listed By Dept                      UL3 Labor Distrib by Div/Dept
US4   Spec Pymts Listed By Emp ID
US5   Spec Pay Update/Approve Info

                              TIME MASTER FILE SCREEN

UX1 Displays Time Master File Cntl Data


                              Oklahoma State University Human
                                 Resources 106 Whitehurst
 UX1 - Master Update For Time Entry

Pay ID Pay Period Start and End Dates
Fiscal Year for Special Pay and Labor Distribution
System Status (Locked or Not Locked)




                  Oklahoma State University Human
                     Resources 106 Whitehurst
 UX1 – Master Update For Time
            Entry
UX1 MASTER UPDATE FOR TIME ENTRY

SCREEN: ___ ID: _________ JOB: _ CODE: 090 USER: 001 FY: __ POS: ______

       Time:   Pay            PRD Start     PRD End           System
               ID               Date         Date              Lock
               4R23           2008-05-17   2008-05-30          Y (Y/N)

Confirmation: Pay            PRD Start     PRD End            System
              ID               Date          Date              Lock
              1R11           2008-05-01    2008-05-31         N (Y/N)

     LABOR: FRS       HRS     PRD START PRD END               SYSTEM
            FY        FY         DATE       DATE               LOCK
            08        08      2007-07-01 2008-06-30            N (Y/N)

 Special Pay: FRS     HRS
              FY      FY
              08      08




                            Oklahoma State University Human
                               Resources 106 Whitehurst
         BiWeekly Time

UT1 - MULTIPLE TIME INPUT

UT2 - INDIVIDUAL TIME INPUT

UT3 - APPROVE TIME ENTRY

UT4 - WAGE REPORTING
            Oklahoma State University Human
               Resources 106 Whitehurst
           BiWeekly Time Table

• Opens on Friday (Can start Inputting Time)
• Open Monday and Tuesday
• Closes Tuesday at 3PM
• At 3 PM Payroll runs a program to check if all
  departments have been “Approved”
• Wednesday - Can check data on UT4 screen


                 Oklahoma State University Human
                    Resources 106 Whitehurst
                      UT1 - Multiple Time Input
                                      Input Fields are “GREEN”
                                     Protected Fields are “Blue”
W-Z0137 - INVALID DEPARTMENT
UT1 MULTIPLE TIME INPUT                         PERSONNEL SERVICES
SCREEN: UT1 ID:                     JOB:         CODE:            USER: 001 FY:       POS:
DIV: AA           DEPT: D1234     NAME: GORDON,FRED
     HOURS               HOURS       PAY                      COMP                              TOTAL
     WEEK1              WEEK2        OT?       VAC    SICK    TAKEN      OTHER       HOLIDAY    HOURS
GORDON,FRED L                         123-11-123      W108 07/01 06/30      700672       6.50
          20.00            0.00       N        0.00    0.00     0.00        0.00        0.00      20.00
LISH, TOBY L                          121-12-121      Q111 07/01 06/30      654775      10.53
          40.00           40.00       N        0.00    0.00     0.00        0.00        0.00      80.00
MEYERS,ALLEN L                        111-11-123      Q105 07/01 06/30      780886       8.50
           3.00            0.00       N        0.00    0.00     0.00        0.00        0.00       3.00



                  Input the data, then press <Enter> to save the data
    Pressing <Enter> again will advance you to the next individual
                                          Oklahoma State University Human
                                             Resources 106 Whitehurst
                   UT1 – Helpful Hints
1.   Enter UT1 at the Screen prompt then the DIV and DEPT then begin entering
     payroll information.
2.   The NAME:__ field is used for searching for additional individuals. You can type
     as few as one character in this field.
3.   There is no Page Up feature, only Page Down. When you get to the end of a
     department you will be returned to the first name in the department.
4.   Use the <Tab> or <Space Bar> keys to advance to the next input field.
     <Shift> & <Tab> keys backup the cursor.
5.   Pressing the <Enter> key will saves all information on the screen. If you make
     an error just retype the data and press <Enter > again.
6.   If an error is detected on the UT1 or UT2 screens after a department has been
     approved, the approver must change the “Y” to “ N” and press enter. The
     screens will become active and corrections can be made.
7.   Enter “Y” in PAY OT? if over 40 per week, depending on your departments
     overtime policy.
                             Oklahoma State University Human
                                Resources 106 Whitehurst
                      Overtime
An employee must work over 40 hour in a week to be paid
overtime. Each work week shall stand alone and may not
be averaged.
If an employee worked over 40 hours in a week the
overtime is calculated at time and a half and is either paid or
accumulated as comp time at time and a half depending on
what is entered in the PAY OT? block.
If “no overtime” is checked then overtime hours will
automatically be tracked by time input system. It will take
the hours and add them as comp time. Also, if sick leave is
taken and a person has no sick leave, then vacation time is
automatically deducted.
                      Oklahoma State University Human
                         Resources 106 Whitehurst
                       UT1 - Multiple Time Input
W-Z0137 - INVALID DEPARTMENT
UT1 MULTIPLE TIME INPUT                         PERSONNEL SERVICES
SCREEN: UT1 ID:                     JOB:         CODE:            USER: 001 FY:       POS:
DIV: AA           DEPT: D1234     NAME: GORDON,FRED
     HOURS               HOURS       PAY                      COMP                              TOTAL
     WEEK1              WEEK2        OT?       VAC    SICK    TAKEN       OTHER      HOLIDAY    HOURS
GORDON,FRED L                         123-11-123      W108 07/01 06/30      700672       6.50
          20.00            0.00       N        0.00    0.00     0.00        0.00        0.00      20.00
 LISH, TOBY L                         121-12-121      Q111 07/01 06/30      654775      10.53
          40.00           40.00       N        0.00    0.00     0.00        0.00        0.00      80.00
MEYERS,ALLEN L                        111-11-123      Q105 07/01 06/30      780886       8.50
           3.00            0.00       N        0.00    0.00     0.00        0.00        0.00       3.00




                                                                     Student – No Vacation/Sick Leave


                                          Oklahoma State University Human
                                             Resources 106 Whitehurst
             UT2 - Individual Time Input
R-H0290 END OF DISTRIBUTION DATA.
UT2 INDIVIDUAL TIME INPUT                                  HUMAN RESOURCES


SCREEN: UT2 ID:                JOB:       CODE: N         USE: 001        FY:            POS:
DIV: AA     DEPT: D0401     NAME: TOOMAN, LINDA
                                                JOB CD       BEG       END                      PAY
NAME                       EMP. ID              ASSN        DATE      DATE POS NO           RATE
MEYERS,LARRY K             121-14-123           Q105        07/01     06/30     700762          8.50
       HOURS      HOURS       PAY                          COMP                                    TOTAL
       WEEK1      WEEK2       OT?       VAC      SICK      TAKEN      OTHER     H OLIDAY          HOURS
          40.00    16.00       N        0.00      16.00       0.00      0.00             8.00          80.00


 DISTRIBUTION:     FRS ACCOUNT #               RATE        HOURS          PERCENT
                    AA-2-19100-2400             8.50          80.00             15.000
                    AA-1-28510-2400             8.50          80.00             85.000



                                         Oklahoma State University Human
                                            Resources 106 Whitehurst
               UT2 - Helpful Hints

1. Type UT2 at the Screen: prompt and then the DIV and DEPT codes.
2. Enter payroll information.
3. To advance to the next person, type an “N” (Next) in the Code field. To
   find a specific individual enter their name in the NAME field.
4. Name search also is available.
5. If “End of Distribution Data “message is shown all account information
   is displayed, otherwise press the <Enter> key to display the balance of
   accounts.
6. If an error is detected on the UT1 or UT2 screens after a department has
   been approved, the approver must change the “Y” to “ N” and press
   enter. The screens will become active and corrections can be made.

                          Oklahoma State University Human
                             Resources 106 Whitehurst
           UT2 - Individual Time Input
R-H0290 END OF DISTRIBUTION DATA.
UT2 INDIVIDUAL TIME INPUT                                  HUMAN RESOURCES


SCREEN: UT2 ID:                JOB:       CODE: N         USE: 001        FY:            POS:
DIV: AA     DEPT: D0401     NAME: TOOMAN, LINDA
                                                JOB CD       BEG       END                      PAY
NAME                       EMP. ID              ASSN        DATE      DATE POS NO           RATE
MEYERS,LARRY K             121-14-123           Q105        07/01     06/30     700762          8.50
       HOURS      HOURS       PAY                          COMP                                    TOTAL
       WEEK1      WEEK2       OT?       VAC      SICK      TAKEN      OTHER     H OLIDAY          HOURS
          40.00    16.00       N        0.00      16.00       0.00      0.00             8.00          80.00


 DISTRIBUTION:     FRS ACCOUNT #               RATE        HOURS          PERCENT
                    AA-2-19100-2400             8.50          80.00             15.000
                    AA-1-28510-2400             8.50          80.00             85.000



                                        Oklahoma State University Human
                                           Resources 106 Whitehurst
                      UT3 - Approve Time Entry
UT3 APPROVE TIME ENTRY
SCREEN: UT3 ID:            JOB:             CODE:       USER: 001          FY:          POS:
DIV: AA      DEPT: D0401
DEPARTMENT NAME: PERSONNEL SERVICES
                                                                                        TOTAL HOURS:   486.11
HRS/WK1               HRS/WK2        VACATION              SICK       COMP/TKN          OTHER    HOLIDAY
    231.00             147.00              56.00           20.00                31.00     1.00         0.00
     APPROVE: Y (Y/N)
 APPROVER NAME: MR PAYDAY
I have firsthand knowledge of the activity described above. I certify that it
is a reasonable estimate of the work performed as recorded on clock cards or
daily time and attendance reports maintained in this office.


Note: Once time input has been approved, it cannot be changed unless approval
       is canceled.



                                           Oklahoma State University Human
                                              Resources 106 Whitehurst
             UT3 - Helpful Hints

1. Type UT3 at the SCREEN:___ prompt then enter the DIV and
   DEPT.
2. Enter “Y” to approve and type in the approver’s name.
3. Press the <Return> key to save the data.
4. Once a department has been approved the UT1 and UT2
   screens cannot be updated. The text is blue indicating no
   data can be changed.
5. If an error is detected on the UT1 or UT2 screens after a
   department has been approved, the approver must change
   the “Y” to “ N” and press enter. The screens will become
   active and corrections can be made.
                      Oklahoma State University Human
                         Resources 106 Whitehurst
                      UT3 - Approve Time Entry
UT3 APPROVE TIME ENTRY
SCREEN: UT3 ID:            JOB:             CODE:       USER: 001          FY:          POS:
DIV: AA      DEPT: D0401
DEPARTMENT NAME: PERSONNEL SERVICES
                                                                                        TOTAL HOURS:   486.11
HRS/WK1               HRS/WK2        VACATION              SICK       COMP/TKN          OTHER    HOLIDAY
    231.00             147.00              56.00           20.00                31.00     1.00         0.00
     APPROVE: Y (Y/N)
 APPROVER NAME: MR PAYDAY
I have firsthand knowledge of the activity described above. I certify that it
is a reasonable estimate of the work performed as recorded on clock cards or
daily time and attendance reports maintained in this office.


Note: Once time input has been approved, it cannot be changed unless approval
       is canceled.



                                           Oklahoma State University Human
                                              Resources 106 Whitehurst
                UT4 - Wage Reporting
UT4 WAGE REPORTING
                                                PERSONNEL SERVICES
SCREEN: UT4       ID:          JOB:     CODE:      USER: 001   FY:          POS:
DIV: AA          DEPT: D0401          FRS ACCT: AA1156702410
              ACCT NAME: PERSONNEL SERVICES
     ACCOUNT NUMBER EMPLOYEE NAME                      HOURS   AMOUNT
01    AA-1-15670-2410   HAGGER,BETH                    53.00       530.00
02        SUBC TOTAL                                                    530.00
03    AA-1-15670-2460   MILTON,JUDY E                  24.00   144.00
04    AA-1-15670-2460   ANDERS,AMIL                    27.00   178.20
05      SUBC TOTAL                                                      322.20
06    AA-1-15670-2471   TRITT,TERRY R                  35.20   211.20
07        SUBC TOTAL                                                    211.20
08     ACCOUNT TOTAL                                                   1063.40




                                 Oklahoma State University Human
                                    Resources 106 Whitehurst
               UT4 - Helpful Hints
1. This is a “view only” screen.
2. Type UT4 at the SCREEN:___ prompt to access the Wage
   Reporting Screen.
3. Input data into the required fields (DIV, DEPT, and FRS
   ACCT). Can search by Acct.
4. Press the <Return> key to page through all of the
   distributions for the department.
5. This screen is populated Wednesday morning.



                       Oklahoma State University Human
                          Resources 106 Whitehurst
                UT4 - Wage Reporting
UT4 WAGE REPORTING
                                                PERSONNEL SERVICES
SCREEN: UT4       ID:          JOB:     CODE:      USER: 001   FY:          POS:
DIV: AA          DEPT: D0401          FRS ACCT: AA1156702410
              ACCT NAME: PERSONNEL SERVICES
     ACCOUNT NUMBER EMPLOYEE NAME                      HOURS   AMOUNT
01    AA-1-15670-2410   HAGGER,BETH                    53.00       530.00
02        SUBC TOTAL                                                    530.00
03    AA-1-15670-2460   MILTON,JUDY E                  24.00   144.00
04    AA-1-15670-2460   ANDERS,AMI L                   27.00   178.20
05      SUBC TOTAL                                                      322.20
06    AA-1-15670-2471   TRITT,TERRY R                  35.20   211.20
07        SUBC TOTAL                                                    211.20
08     ACCOUNT TOTAL                                                   1063.40




                                 Oklahoma State University Human
                                    Resources 106 Whitehurst
       Monthly Confirmation

UC1 - LEAVE INPUT/TIME CONFIRMATION

UC2 - EMPLOYEE CONFIRMATION DETAIL

UC3 - CONFIRMATION APPROVAL



             Oklahoma State University Human
                Resources 106 Whitehurst
    Confirmation Time Table

• Opens around the middle of the month

• Closes the evening of 5th working day
  of the next month


              Oklahoma State University Human
                 Resources 106 Whitehurst
                UC1 - Leave Input/Time
                     Confirmation
R-H0270 TOTAL HOURS EXCEED 184
UC1 LEAVE INPUT/TIME CONFIRMATION                              HUMAN RESOURCES
SCREEN: UC1      ID:             JOB:          CODE:          USER:001       FY:           POS:
DIV: AA    DEPT: D1234         NAME: DOORMAN ,JOHN B


                                                                --COMPENSATORY --                 TOTAL
                       CONF?            VAC        SICK         TAKEN         EARNED              HOURS
DOORMAN,JOHN B                  211-99-065 E121 07/01 06/30              331333      3,000.00
                         _           16.00             0.00       0.00             0.00            16.00
GAITER,WENDY D                  998-99-129 B234 07/01 06/30              441333      2,400.00
                         _           180.00        10.00          0.00             0.00           190.00
MATTON,HENRY J                 611-96-043      D351 07/01 06/30          351311     3,100.00
                         _           32.00             0.00       0.00              0.00           32.00
TETTER,DAVID P                 499-96-339      E233 07/01 06/30          343233      2,400.00
                         _              0.00       8.00           0.00             0.00             8.00
SIMON,ERNIE E                  411-99-040      F412 07/01 06/30          333463      3,000.00
                                     0.00      0.00       0.00                     0.00             0.00
                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
                   UC1 - Helpful Hints
1. Type UC1 at the SCREEN:___ prompt then enter the DIV and DEPT..
2. Input the hours and press the <Enter> key to saves all information on the
   screen.
3. A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is
   required, enter these characters by using the UC2 screen. A comment is
   required with these characters. The individual will still be paid.
4. The NAME:_____ field is used for searching for additional individuals.
5. There is no Page Up feature, just Page Down. When you get to the end of
   a department you will be returned to the first name in the department.
6. If an error is detected on the UC1 or UC2 screens after a department has
   been approved, the approver must change the “Y” to “ N” and press enter.
   The screens will become active and corrections can be made.

                            Oklahoma State University Human
                               Resources 106 Whitehurst
                UC1 - Leave Input/Time
                     Confirmation
R-H0270 TOTAL HOURS EXCEED 184
   UC1 LEAVE INPUT/TIME CONFIRMATION                             HUMAN RESOURCES
  SCREEN: UC1      ID:             JOB:          CODE:          USER:001       FY:          POS:
  DIV: AA    DEPT: D1234         NAME: DOORMAN ,JOHN B


                                                                  --COMPENSATORY --                TOTAL
                         CONF?            VAC        SICK         TAKEN         EARNED             HOURS
  DOORMAN,JOHN B                  111-99-000 E121 07/01 06/30              331333     3,000.00
                           Y           16.00             0.00       0.00             0.00            16.00
  GAITER,WENDY D                  998-99-999 B234 07/01 06/30              441333      2,400.00
                           Y           180.00        10.00          0.00             0.00           190.00
  MATTON,HENRY J                 111-98-000      D351 07/01 06/30          351311     3,100.00
                           Y           32.00             0.00       0.00             0.00            32.00
  TETTER,DAVID P                 999-96-999      E233 07/01 06/30          343233     2,400.00
                           Y              0.00        8.00          0.00             0.00            8.00
  SIMON,ERNIE E                  111-99-000      F412 07/01 06/30          333463     3,000.00
                                        0.00      0.00       0.00                    0.00             0.00
                                      Oklahoma State University Human
                                         Resources 106 Whitehurst
                UC2 - Employee Confirmation
                          Detail
R-H0290 END OF DISTRIBUTION DATA.
UC2 EMPLOYEE CONFIRMATION DETAIL                     HUMAN RESOURCES


SCREEN: UC2 ID:             JOB:         CODE: ___     USER: 001                  FY:       POS:
DIV: AA DEPT: D0500      NAME: SHADOW,RONALD EDWARD
                                             JOB CD BEG          END                        PAY
NAME                           EMP. ID       ASSN     DATE      DATE    POS NO      FTE    RATE
SHADOW,RONALD EDWARD         989-00-899      E111    07/01      06/30   331055     1.00   3,643.00


                CONF?      VACATION        SICK      COMP TAKEN         COMP EARNED       TOTAL HOURS
               N              16.00      0.00           32.00                 .00                48.00
 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS
COMMENT 2:


DISTRIBUTION:                      FRS ACCOUNT #         PAID            PERCENT
                 001               AA-1-28510-2220      3,741.00         85.000
                 002               AA-2-19110-2220       643.00          15.000
                                          TOTAL        4383.00
                                     Oklahoma State University Human
                                        Resources 106 Whitehurst
            UC2 - Helpful Hints
1. Type UC2 at the SCREEN:___ and then enter the DIV and DEPT.
2. Input the hours and press the <Enter> key to saves all information on the
   screen.
3. The NAME field is used for searching for additional individuals.
4. To advance to the next person, type an “N” (Next) in the CODE field. It
   must be entered as the first character in the CODE field
5. A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is
   entered, a comment is required. Use this screen to enter the comment.
   The individual will still be paid.
6. If an error is detected on the UC1 or UC2 screens after a department has
   been approved, the approver must change the “Y” to “ N” and press enter.
   The screens will become active and corrections can be made.
                            Oklahoma State University Human
                               Resources 106 Whitehurst
          Explanation of “C” and “N”
The earnings in the far right column of the UC1 screen reflect the amount (pay
rate x FTE) that the employee was paid in the previous month and this is the
amount being confirmed. The confirmation is an after the fact event. It will not
affect an individuals pay.

If the earnings amount is correct but the funding (either the account or labor
distribution) is incorrect, enter a ‘C’ for CONF? and enter an explanation of the
problem on the comment lines. Submit a recast transaction to Grants and
Contracts, 402 Whitehurst, (405) 744-5885, to correct the funding and/or labor
distribution.

If the earnings amount, pay rate, or FTE are incorrect (causing either an over
or under payment), enter a ‘N’ in the CONF?, enter an explanation of the
problem on the comment lines, and contact Payroll Services, (405) 744-6379
to determine corrective action.


                             Oklahoma State University Human
                                Resources 106 Whitehurst
                UC2 - Employee Confirmation
                          Detail
R-H0290 END OF DISTRIBUTION DATA.
UC2 EMPLOYEE CONFIRMATION DETAIL                     HUMAN RESOURCES


SCREEN: UC2 ID:             JOB:         CODE: ___     USER: 001                  FY:       POS:
DIV: AA DEPT: D0500      NAME: SHADOW,RONALD EDWARD
                                             JOB CD BEG          END                        PAY
NAME                           EMP. ID       ASSN     DATE      DATE    POS NO      FTE    RATE
SHADOW,RONALD EDWARD         989-00-899      E111    07/01      06/30   331055     1.00   3,784.00


                CONF?      VACATION        SICK      COMP TAKEN         COMP EARNED       TOTAL HOURS
               N              16.00      0.00            .00                 .00                 48.00
 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS
COMMENT 2:


DISTRIBUTION:                      FRS ACCOUNT #         PAID            PERCENT
                 001               AA-1-28510-2220      3,141.00         85.000
                 002               AA-2-19110-2220       643.00          15.000
                                          TOTAL        3784.00
                                     Oklahoma State University Human
                                        Resources 106 Whitehurst
             UC3 - Confirmation Approval
  UC3 CONFIRMATION APPROVAL
 SCREEN: UC3 ID:               JOB:           CODE:          USER: 001      FY:         POS:
 DIV: AA DEPT: D0500
 DEPARTMENT NAME:           HUMAN RESOURCES
                                                                             TOTAL HOURS:   38.00
                       VACATION       SICK     COMP/TKN        COMP/ERN
                            24.00     14.00           0.00           0.00
         APPROVE: Y (Y/N)
 APPROVER NAME: BOB PAYGUY
I have firsthand knowledge of the activity described above. I certify that it
is a reasonable estimate of the work performed as recorded on clock cards or
daily time and attendance reports maintained in this office.


NOTE: Once confirmation time input has been approved, it cannot be changed
        until approval is canceled.




                                      Oklahoma State University Human
                                         Resources 106 Whitehurst
               UC3 - Helpful Hints
1. Type UC3 at the Screen:___ prompt to access the
   Confirmation Approval Screen.
2. Input data into the required fields (DIV, DEPT, APPROVE,
   and APPROVER Name).
3. Press the <Return> key to save the data.
4. If any corrections are required on the UC1 or UC2 screens
   after a department has been approved, approval will have to
   be removed by typing “N” after APPROVE: and pressing the
   <ENTER> key. After correction are made re-approve the
   department.


                       Oklahoma State University Human
                          Resources 106 Whitehurst
             UC3 - Confirmation Approval
  UC3 CONFIRMATION APPROVAL
 SCREEN: UC3 ID:               JOB:           CODE:          USER: 001      FY:         POS:
 DIV: AA DEPT: D0500
 DEPARTMENT NAME:           HUMAN RESOURCES
                                                                             TOTAL HOURS:   38.00
                       VACATION       SICK     COMP/TKN        COMP/ERN
                            24.00     14.00           0.00           0.00
         APPROVE: Y (Y/N)
 APPROVER NAME: BOB PAYGUY
I have firsthand knowledge of the activity described above. I certify that it
is a reasonable estimate of the work performed as recorded on clock cards or
daily time and attendance reports maintained in this office.


NOTE: Once confirmation time input has been approved, it cannot be changed
        until approval is canceled.




                                      Oklahoma State University Human
                                         Resources 106 Whitehurst
       Exception To Normal Pay (ENP)
           (Formally) Special Pay


 US1 - INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE

 US2 - SPECIAL PAY APPROVE BY DEPARTMENT

 US3 - SPECIAL PAY LISTED BY DEPARTMENT

 US4 - SPECIAL PAY LISTED BY EMPLOYEE ID

 US5 - SPECIAL PAY UPDATE/APPROVE INFORMATION


                 Oklahoma State University Human
                    Resources 106 Whitehurst
                   US1 - Input Screen
         F2 the E/C Field

   *W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST
    US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE               FIRMA, TERRA
   SCREEN: US1     ID: 12345678   JOB:    CODE: 999 USER: 001 FY:     POS:
   DIV: AA      DEPT: D0201         (EMP DIV: AA  DEPT: D0201 JC/ASSN: E 210 )
             STATUS: __         P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

   E/C    HRS WRKD    RATE   AMOUNT    FRM DATE      TO DATE CC       FRS ACCT      EXT CD
   081     46.00      5.00    250.00   05-27-2008   05-27-2008 AA    1-28510-2260   _____

   ___     0.00       0.00             ________      ________   __    ____________ _____

   ___     0.00       0.00             ________      ________   __    ____________ _____
  TOT:     0.00       0.00

   COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________
   COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________


If the message shown at the top of the screen appears when saving a Special Pay, press
the <Enter> key again and the account/subcode information with be validated. If the
message persists, the account/subcode is invalid.
                                 Oklahoma State University Human
                                    Resources 106 Whitehurst
            F2 - Earnings Codes
Class: ALPHA-NUMERIC Length: 03

  GENERAL LIST OF AVAILABLE EARNINGS CODES. SEE LIST FOR
 Values:
         DEL*- DELETE SPECIAL PAY ENTRY
         014*- REGULAR SPECIAL PAY - MONTHLY EMPLOYEES
         020*- HOURLY PAY - BIWEEKLY EMPLOYEES
         030*- 1.5 OVERTIME - REGULAR/TEMPORARY BIWEEKLY JOB CODE
         031*- 1.5 OVERTIME - STUDENT BIWEEKLY JOB CODES
         032*- 1.5 OVERTIME - MONTHLY JOB CODES
         035*- 1.0 OVERTIME - REGULAR BIWEEKLY JOB CODES
         036*- 1.0 OVERTIME - STUDENT/TEMPORARY BIWEEKLY JOB CODE
         037*- 1.0 OVERTIME - REGULAR MONTHLY JOB CODES
         080*- AWARDS - ALL JOB CODES
         081*- APPROVED INCENTIVE PLANS
         086*- TIPS - FICA TAXABLE
         087*- TIPS - FICA EXCLUDED
         120*- RETRO PAY - BIWEEKLY PRIOR PERIOD ADJ
         130*- EXTRA TIME - FOR ALL MONTHLY JOB CODES
         131*- PROFESSIONAL PRACTICE PLAN - CNTR FOR HEALTH SCI O
         132*- PERSONAL SERVICES CONTRACTS - JOB CD E
         134*- EXTRA TIME - FOR ALL BIWEEKLY JOB CODES
         231*- MILITARY SUPPLEMENT PAYMENT
         300*- PAYMENT FOR COMPENSATORY LEAVE - CLASSIFIED EMPLOY
         425*- LEAVE WITHOUT PAY ADJUSTMENT - MONTHLY JOB CODES
         501*- CELL PHONE ALLOWANCE - JOB CODES P & Q

===============================================================================
Page 001 of 010 Next page: 002      Change topic to: ________


                           Oklahoma State University Human
                              Resources 106 Whitehurst
                 US1 - Helpful Hints

1. Type US1 at the SCREEN: ____ prompt and press <enter> to access the
   Input and Approval screen.
2. Enter the Employee’s ID, 999 in the Code field, and the DIV and DEPT
   code and press <Enter> to initiate an ENP.
3. Depressing the F2 key while in the E/C field, will display eligible earning
   codes.
4. Enter the E/C, HRS WRKD, RATE, DATES (MMDDYYYY) and FRS ACCT
   (no dashes) for each ENP. Notes: Use the <Tab>to advance to the next
   field. Earnings Codes will be validated against the Job Code.
5. All ENP‘s require at least one comment to justify the payment.


                            Oklahoma State University Human
                               Resources 106 Whitehurst
              US1 – Input Helpful Hints
6.   For LWOP entries, you must enter negative hours worked. The Acct field should be
     blank. It can only be entered on the first line.
7.   Type “Del” in the E/C field to delete an ENP entry.
       Note: If you delete the middle payment occurrence number, the following payment
     will move up one line.
8.   Type “N” (as the first character) in the CODE: ___ prompt and press <Enter> to
     access the next ENP for the selected individual. Note: When you come to the last
     entry for that individual the cursor will jump to the SCREEN:__ prompt..
9.   ENP‘s are displayed based on what character is entered in the STATUS: __ field.
     The following options are available.
     “P” for all Processed ENP‘s              “N” for all ENP‘s that are Not Processed
      “A” for all Approved ENP‘s              “U” for all Unapproved ENP‘s
      Leaving the field blank displays all ENP’s .


                                Oklahoma State University Human
                                   Resources 106 Whitehurst
                   US1 - Input Screen
         F2 the E/C Field

   *W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST
    US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE               FIRMA, TERRA
   SCREEN: US1     ID: 12345678   JOB:    CODE: 999 USER: 001 FY:     POS:
   DIV: AA      DEPT: D0201         (EMP DIV: AA  DEPT: D0201 JC/ASSN: E 210 )
             STATUS: __         P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

   E/C    HRS WRKD    RATE   AMOUNT    FRM DATE      TO DATE CC       FRS ACCT      EXT CD
   081     46.00      5.00    250.00   05-27-2008   05-27-2008 AA    1-28510-2260   _____

   ___     0.00       0.00             ________      ________   __    ____________ _____

   ___     0.00       0.00             ________      ________   __    ____________ _____
  TOT:     0.00       0.00

   COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________
   COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________


If the message shown at the top of the screen appears when saving a Special Pay, press
the <Enter> key again and the account/subcode information with be validated. If the
message persists, the account/subcode is invalid.
                                 Oklahoma State University Human
                                    Resources 106 Whitehurst
              US2 - Special Pay Approve By
                      Department
  US2 SPECIAL PAY APPROVE BY DEPARTMENT                                      COMPUTING & INFORMATION SERVICE
  SCREEN: US2             ID: _________           JOB:         CODE: 001          USER: 001           FY:        POS:
  DIV: AA           DEPT: D0421           APPROVER NAME: PAY PERSON

APPR          STATUS: __           P= PROC          N= NOT PROC A= APPR                    U=UNAPPR BLANK=DISPLAY ALL

  Y/N       EMP ID         OCCR EMPLOYEE NAME                                                                  TOTAL
   Y     111-33-444        001 TERRA,FIRMA A                                                                  250.00
            COMMENT: SPECIAL PROJECT 1
   Y     111-33-444        002 TERRA,FIRMA A                                                                  125.00
            COMMENT: SPECIAL PROJECT 2
   __ 111-33-444           003 TERRA,FIRMA A                                                                   100.00
            COMMENT: SPECIAL PROJECT 3


-----------------------------------------------------------------------------------------------------------------------------------------------



                                                 Oklahoma State University Human
                                                    Resources 106 Whitehurst
              US2 - Approve Helpful Hints
1.   Type US2 at the SCREEN: ____ prompt and press <enter>, then the DIV and
     DEPT.
2.   Enter your name in the APPROVER NAME field, then “Y” in the APPR COLUMN to
     approve each ENP.
3.   Pressing <enter> will save the the approval data. Press <enter> again, to advance
     to the next approval screen, if further approvals are required.  Note: You are
     only required to enter your name once as the APPROVER NAME. The APPROVER
     NAME will remain in the field when approving additional pages.
4.   ENP information is displayed based on what character is entered in the STATUS:
     __ field. The following options are available. The highest status is displayed with
     these options.
5.   “P” for all Processed ENP’s     “N” for all ENP’s that are Not Processed
     “A” for all Approved ENP’s      “U” for all Unapproved ENP’s
      Leaving the field blank displays all ENP’s
6.   To unapprove an ENP, type a “N” or a “space” in the APPR field. Then press
     <Enter>.                 Oklahoma State University Human
                                 Resources 106 Whitehurst
                                     US2
                            Special Pay Approve By
                                 Department
  US2 SPECIAL PAY APPROVE BY DEPARTMENT                                      COMPUTING & INFORMATION SERVICE
  SCREEN: US2             ID: _________           JOB:         CODE: 001          USER: 001           FY:        POS:
  DIV: AA           DEPT: D0421           APPROVER NAME: PAY PERSON

APPR          STATUS: __           P= PROC          N= NOT PROC A= APPR                    U=UNAPPR BLANK=DISPLAY ALL

  Y/N       EMP ID         OCCR EMPLOYEE NAME                                                                  TOTAL
   Y     111-33-444        001 TERRA,FIRMA A                                                                  250.00
            COMMENT: SPECIAL PROJECT 1
   Y     111-33-444        002 TERRA,FIRMA A                                                                  125.00
            COMMENT: SPECIAL PROJECT 2
   __ 111-33-444           003 TERRA,FIRMA A                                                                   100.00
            COMMENT: SPECIAL PROJECT 3


-----------------------------------------------------------------------------------------------------------------------------------------------


                                                 Oklahoma State University Human
                                                    Resources 106 Whitehurst
                        US3
               SPECIAL PAY LISTED BY
                   DEPARTMENT
US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT

SCREEN: US3 ID:                          JOB: _ CODE: 001                 USER: 001           FY:        POS: ______
DIV: AA  DEPT: D0421                    LINE: __
              STATUS: __                  P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL
                                                                                              TOTAL          A     P     PROC
LN     EMP ID             OCCR           EMPLOYEE NAME                                       AMOUNT          P     R     DATE
01 111-22-333            001            BUNDLE,ROBERT E                                        100.00
     COMMENT: DID NOT TURN IN CORREECT TIME ON TIMESHEET
02 111-33-444             001        SECURITY – ACCESS NOT ALLOWED
03 111-33-444             002           TERRA,FIRMA A                                          125.00              Y    05-08-08
     COMMENT: SPECIAL PROJECT
04 111-33-444             003            TERRA,FIRMA A                                         100.00              Y    05-08-08
     COMMENT: SPECIAL PROJECT


       TOTAL PAGES: 001                         THIS PAGE: 001                         NEXT PAGE: ___
------------------------------------------------------------------------------------------------------------------------------------


                                                 Oklahoma State University Human
                                                    Resources 106 Whitehurst
                       US3 –Helpful Hints
1.   US3 is a view-only screen.
2.   Type US3 at the SCREEN: ___ prompt and press <enter>, then enter the DIV and
     DEPT codes
3.   ENP’s are displayed based on what character is entered in the STATUS: __ field.
     The following options are available.
            “P” for all Processed ENP’s “N” for all ENP’s that are Not Processed
            “A” for all Approved ENP’s     “U” for all Unapproved ENP’s
          Leaving the field blank displays all Specials

4.   Entering a line number in the LINE: ___ field will send you to the US1 screen, which
     will displays the payment in detail.

5.   Departments can only view ENP’s that originate from their own department. ENP’s
     paid from other departments are listed on screens US3 and US4; however, the
     account number of the paying department and amount of the payment are not
     shown. The message SECURITY – ACCESS NOR ALLOWED is displayed.
6.   Once approved, the ENP cannot be deleted until approval has been removed.
                                  Oklahoma State University Human
                                     Resources 106 Whitehurst
                     US3
      Special Pay Listed By Department
US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT

SCREEN: US3 ID:                          JOB: _ CODE: 001                 USER: 001           FY:        POS: ______
DIV: AA  DEPT: D0421                    LINE: __
              STATUS: __                  P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL
                                                                                              TOTAL          A     P     PROC
LN     EMP ID             OCCR           EMPLOYEE NAME                                       AMOUNT          P     R     DATE
01 111-22-333            001            BUNDLE,ROBERT E                                        100.00
     COMMENT: DID NOT TURN IN CORRECT TIME ON TIMESHEET
02 111-33-444             001        SECURITY – ACCESS NOT ALLOWED
03 111-33-444             002           TERRA,FIRMA A                                          125.00              Y    05-08-08
     COMMENT: SPECIAL PROJECT – CATTLE FEED ADDITIVE
04 111-33-444             003            TERRA,FIRMA A                                         100.00              Y    05-08-08
     COMMENT: SPECIAL PROJECT


       TOTAL PAGES: 001                         THIS PAGE: 001                         NEXT PAGE: ___
------------------------------------------------------------------------------------------------------------------------------------


                                                 Oklahoma State University Human
                                                    Resources 106 Whitehurst
                 US4 - Special Pay Listed By
                        Employee ID
US4 SPECIAL PAY LISTED BY EMPLOYEE ID
SCREEN: US4      ID: 11122333   JOB: __     CODE: 001   USER: 001 FY:      POS: ______
DIV: AA      DEPT: D0421        US1 LINE: ___    US5 LINE: ___
            STATUS: __          P= PROC N= NOT PROC A= APPR U=UNAPPR             BLANK=DISPLAY ALL
                                        PAYING                     TOT    A P    PROC
LN   EMP ID   OCCR EMPLOYEE NAME       DIV DEPT                    AMT    P R    DATE
01 111-22-333 001   FIRMA, TERRA E     AA D0421                   25.00     Y   05-13-08
    COMMENT: NASA PROJECT – NITROGEN AGENT
02 111-33-333 001   SECURITY – ACCESS NOT ALLOWED

03    111-22-333 002   FIRMA, TERRA E    AA D0421             125.00
       COMMENT: NASA PROJECT – HYDROPROPANE GAS

     TOTAL PAGES: 001      THIS PAGE: 001        NEXT PAGE: ___




                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
                   US4 - Helpful Hints
1. US4 is a view only screen.
2. Type US4 at the SCREEN: ____ prompt and press <enter>, then enter the
   Employees ID.
3. ENP’s are displayed based on what character is entered in the STATUS: __ field.
4. Departments can only view ENP’s that originate from their own department. ENP’s
   paid from other departments are listed on screens US3 and US4; however, the
   account number of the paying department and amount of the payment are not shown.
   The message SECURITY – ACCESS NOR ALLOWED is displayed.

4. Entering a line number in the US1 LINE:__ field will send you to the US1 screen,
   which will displays the payment in detail.

5. Entering a line number in the US5 Line:__ will send you to the US5 screen, which
   with display the current status of the ENP.


                                Oklahoma State University Human
                                   Resources 106 Whitehurst
              US4 - Special Pay Listed By
                     Employee ID

US4 SPECIAL PAY LISTED BY EMPLOYEE ID
SCREEN: US4      ID: 11122333    JOB: __    CODE: 001    USER: 001 FY:   POS: ______
DIV: AA      DEPT: D0421        US1 LINE: ___       US5 LINE: ___
STATUS: __              N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL
                    P= PROC
                                         PAYING    TOT A P   PROC
LN   EMP ID   OCCR EMPLOYEE NAME        DIV DEPT   AMT P R    DATE
01 111-22-333 001   FIRMA, TERRA E     AA D0421   25.00  Y 05-24-08
    COMMENT: NASA PROJECT
02 111-33-333 001   SECURITY – ACCESS NOT ALLOWED

03    111-22-333 002   FIRMA, TERRA E            AA D0421      125.00
       COMMENT: NASA PROJECT

     TOTAL PAGES: 001      THIS PAGE: 001        NEXT PAGE: ___




                                     Oklahoma State University Human
                                        Resources 106 Whitehurst
        US5 - SPECIAL PAY
   UPDATE/APPROVE INFORMATION
US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA E
SCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS:
DIV: AA DEPT: D0401

              DATE       TIME        ID       NAME

   MODIFIED: 05-04-08    10:38:54     9990    FERRIT,JIMMIE L

  APPROVED: 05-06-08     12:56:34     9733    MUNSTER, HERMAN

 PROCESSED: 05-08-2008




                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
          US5 – Helpful Hints

1.   US5 is a view only screen.
2.   Type US5 at the Screen: prompt and press <enter>,
     then enter the employees CWID, Occurrence number
     (of the ENP ) in the CODE:__Field and the
     DIV/DEPT.
3.   The screen with populate with the current status of
     the ENP.




                    Oklahoma State University Human
                       Resources 106 Whitehurst
        US5 - SPECIAL PAY
   UPDATE/APPROVE INFORMATION
US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA E
SCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS:
DIV: AA DEPT: D0401

              DATE       TIME        ID       NAME

   MODIFIED: 05-04-08    10:38:54     9990    FERRIT,JIMMIE L

  APPROVED: 05-06-08     12:56:34     9733     MUNSTER, HERMAN

 PROCESSED: 05-08-2008




                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
     Labor Distribution
UL1 - Labor Distribution Add/Maint

UL2 - Labor Distribution List

UL3 - Labor Distribution List By
       Division/Department

           Oklahoma State University Human
              Resources 106 Whitehurst
UL1 - Labor Distribution Add/Maint
*W-E0164
UL1 LABOR DISTRIBUTION ADD/MAINT    TECH/PRO SVCS SPECIALIST
                                    ANALYST
SCREEN: ___ ID:        JOB:    CODE: ___ USER: 001 FY:     POS: 331155
DIV: AA  DEPT: D4401     EARN CODE: _____
                                ADD DETAIL RCDS AS DISPLAYED (Y) : _
BEGIN DATE: 05-29-2008                         DELETE ENTRY (Y) : _
    ACCOUNT TITLE                                          CC LGR ACCT SUBC PERCENT
    -----------------------------------------------------------------------------------------------------
    HUMAN RESOURCES                                        AA 1 28522 2200 0.50000
                                                           AA 1 27892 2500 0.50000
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                           __ _ ______ ____ ________
                                                                               TOTAL: 1.00000
THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS




                                     Oklahoma State University Human
                                        Resources 106 Whitehurst
     Earnings Codes – F2 (Help)

018 - HEALTH INS SALARY ADDITIVE
132 - PERSONAL SERVICES CONTRACT-FLAT TAX
133 - PERSONAL SERVICES CONTRACT-TAX TABLE
500 - EXPENSE ALLOWANCE
501 - WIRELESS TELEPHONE (CELL PHONE) SALARY ADDITIVE
505 - HOUSING ALLOWANCE
510 - AUTOMOBILE ALLOWANCE




                Oklahoma State University Human
                   Resources 106 Whitehurst
           UL1 – Helpful Hints
1. Type UL1 at the SCREEN PROMPT:____.

2. Type a BEGIN DATE:____ (no Dashes) – E/C if applicable.

3. Enter the Account Code (no dashes) and the Percentage.
   Percentage must total 100%

4. ADD DETAIL RCDS AS DISPLAYED (Y):__
   Used to save a LD when there are no changes made to the
   account detail other than the BEGIN DATE and/or EARN CODE.

5. DELETE ENTRY (Y):
   Deletes a newly entered (proposed) LD.



                      Oklahoma State University Human
                         Resources 106 Whitehurst
UL1 - Labor Distribution Add/Maint
 *W-E0164
 UL1 LABOR DISTRIBUTION ADD/MAINT    TECH/PRO SVCS SPECIALIST
                                     ANALYST
 SCREEN: ___ ID:        JOB:    CODE: ___ USER: 001 FY:     POS: 331155
 DIV: AA  DEPT: D4401     EARN CODE: _____
                                 ADD DETAIL RCDS AS DISPLAYED (Y) : _
 BEGIN DATE: 05-29-2008                         DELETE ENTRY (Y) : _
     ACCOUNT TITLE                                          CC LGR ACCT SUBC PERCENT
     -----------------------------------------------------------------------------------------------------
     HUMAN RESOURCES                                        AA 1 28522 2200 0.50000
                                                            AA 1 27892 2500 0.50000
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                            __ _ ______ ____ ________
                                                                             TOTAL: 1.00000
 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS




                                    Oklahoma State University Human
                                       Resources 106 Whitehurst
         UL2 - Labor Distribution List
UL2 LABOR DISTRIBUTION LIST                         TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID:        JOB:   CODE:   USER: 001 FY:        POS: 331055
DIV:     DEPT:        SELECT DATE: 07-01-2007     EARN CODE: 000
         LINE: __         DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)
LINE   SRCE      ACCOUNT TITLE          CC ACCOUNT #      PERCENT    BEG DATE
____   _____     ___________________       __ ___________    ________   _________
01     ACTV       HUMAN RESOURCES       AA 1-22022-2220    1.00000       07/01/07

02     PROP       HUMAN RESOURCES      AA 1-28510-2200     0.50000       05/29/08
02     PROP       HUMAN RESOURCES      AA 1-28510-2400     0.50000       05/29/08




TOTAL PAGES:                               THIS PAGE:                               NEXT PAGE: ___



                              Oklahoma State University Human
                                 Resources 106 Whitehurst
         UL2 – Helpful Hints
1. Type UL2 at the SCREEN:___ prompt.
2. Enter the POSITION number and the SELECT DATE,
   MMDDYYYY and EARN CODE, if applicable, to populate the
   screen.
3. Use the DISPLAY:____ field to display Active, Proposed or
   Both. The field defaults to Both. The SRCE field denotes this
   status.
4. Typing a specific line number in the LINE :__ field will send
   you to the UL1 screen. At this screen the labor distribution
   data can be used as a template.



                      Oklahoma State University Human
                         Resources 106 Whitehurst
         UL2 - Labor Distribution
                  List
UL2 LABOR DISTRIBUTION LIST                         TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID:        JOB:   CODE:   USER: 001 FY:        POS: 331055
DIV:     DEPT:        SELECT DATE: 07-01-2007     EARN CODE: 000
         LINE: __         DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)
LINE   SRCE      ACCOUNT TITLE          CC ACCOUNT #      PERCENT    BEG DATE
____   _____     ___________________       __ ___________    ________   _________
01     ACTV       HUMAN RESOURCES       AA 1-22022-2220    1.00000       07/01/07

02     PROP       HUMAN RESOURCES      AA 1-28510-2200     0.50000       05/29/08
02     PROP       HUMAN RESOURCES      AA 1-28510-2400     0.50000       05/29/08




TOTAL PAGES:                               THIS PAGE:                               NEXT PAGE: ___



                              Oklahoma State University Human
                                 Resources 106 Whitehurst
UL3 - Labor Distribution List By
     Division/Department
 UL3 LABOR DIST LIST BY DIV DEPARTMENT

 SCREEN: ___ ID:                        JOB: CODE:                USER: 001         FY:                 POS:
 DIV: AA DEPT: D0401             LINE: __

 LN POSITION POSITION TITLE                                                                       WORKING TITLE
 -------------------------------------------------------------------------------------------------------------------------
 01      130056          EXECUTIVE                                                                AST VICE PRES
 02      330508          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
 03      330609          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
 04      330625          ADMIN SVCS MANAGER                                                       MANAGER
 05      330741          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
 06      330865          ADMIN SVCS MANAGER                                                       MANAGER
 07      331055          TECH/PRO SVCS SPECIALIST                                                 ANALYST
 08      331267          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
 09      331289          ADMIN SVCS MANAGER                                                       MANAGER
 10      331333          ADMIN SVCS MANAGER                                                       MANAGER
 11      530088          TECH/PRO SVCS CONTRIBUTOR                                                SUPP SPCLT
 12      530191          ADMIN SVCS SPECIALIST                                                    GENERALIST
 13      531100          ADMIN SVCS SPECIALIST                                                    SR ACCOUNTANT
 14      531452          ADMIN SVCS CONTRIBUTOR                                                   SPECIALIST
 15      531977          ADMIN SVCS CONTRIBUTOR                                                   ACCOUNTANT

     TOTAL PAGES: 004                    THIS PAGE: 001                    NEXT PAGE: ___



                                 Oklahoma State University Human
                                    Resources 106 Whitehurst
               UL3 – Helpful
                  Hints
1. Type UL3 at the SCREEN:__ prompt to access this
   ‘view only screen.
2. Entering the DIV and DEPT will populate the
   screen.
3. This screen provides the position number, position
   title, and working title for the specified department.
4. Typing in the LN number in the LINE:__ field will
   transfer you to the UL2 screen.


                    Oklahoma State University Human
                       Resources 106 Whitehurst
UL3 - Labor Distribution List By
     Division/Department
Selecting a Line Number Take You To The UL2 Screen
  UL3 LABOR DIST LIST BY DIV DEPARTMENT

  SCREEN: ___ ID:                     JOB: CODE:                   USER: 001         FY:                 POS:
  DIV: AA DEPT: D0401             LINE: __

  LN POSITION POSITION TITLE                                                                       WORKING TITLE
  -------------------------------------------------------------------------------------------------------------------------
  01      130056          EXECUTIVE                                                                AST VICE PRES
  02      330508          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
  03      330609          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
  04      330625          ADMIN SVCS MANAGER                                                       MANAGER
  05      330741          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
  06      330865          ADMIN SVCS MANAGER                                                       MANAGER
  07      331055          TECH/PRO SVCS SPECIALIST                                                 ANALYST
  08      331267          SR ADMIN SVCS MANAGER                                                    AST DIR PRSNL SVCS
  09      331289          ADMIN SVCS MANAGER                                                       MANAGER
  10      331333          ADMIN SVCS MANAGER                                                       MANAGER
  11      530088          TECH/PRO SVCS CONTRIBUTOR                                                SUPP SPCLT
  12      530191          ADMIN SVCS SPECIALIST                                                    GENERALIST
  13      531100          ADMIN SVCS SPECIALIST                                                    SR ACCOUNTANT
  14      531452          ADMIN SVCS CONTRIBUTOR                                                   SPECIALIST
  15      531977          ADMIN SVCS CONTRIBUTOR                                                   ACCOUNTANT

      TOTAL PAGES: 004                    THIS PAGE: 001                    NEXT PAGE: ___

                                   Oklahoma State University Human
                                      Resources 106 Whitehurst
                Proper Way to Exit

    Type “SO” at the Screen prompt


HRS MAIN MENU    RELEASE VERSION 4.11
SCREEN: SO ID: _________ JOB: _ CODE: ___ USER: 001 FY:08 POS: ______




                         Oklahoma State University Human
                            Resources 106 Whitehurst
Press the Pause/Break Key at this Screen




           Oklahoma State University Human
              Resources 106 Whitehurst
              Type: CESF LOGOFF




CESF LOGOFF


       C-Can’t
       E-Everyone
                          Then          LOGOFF
       S-Stop
       F-Fighting

                    Oklahoma State University Human
                       Resources 106 Whitehurst
e~Print Lives




   Oklahoma State University Human
      Resources 106 Whitehurst
   e~Print Contacts

Bob Schreiber - 744-5759
 Jeff Barker - 744-3351


        Oklahoma State University Human
           Resources 106 Whitehurst
           How Long ???
The Reports In E~print Will Be Available


            Or Even Longer

      What About Paper Reports?
    If You Require Printed Reports….
           Print Them Yourself
              Oklahoma State University Human
                 Resources 106 Whitehurst
   How Do I Get e~Print Access?
 If you have HRS Access you already
         have access to e~print.
            What next?
   Load Adobe Acrobat Reader @
       http://www.adobe.com
         Latest version is 8
            Oklahoma State University Human
               Resources 106 Whitehurst
I Have Access And I’m Loaded
   What’s The Next Step??

 …..Find Out Where And When….
Where? http://eprint.okstate.edu/
   (Tutorial & Login Button)
 When – All Day …… Every Day


           Oklahoma State University Human
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      E~Print Login & Tutorial




                                          The location is:
The Booklet                 http://eprint.okstate.edu/
              Login

                Oklahoma State University Human
                   Resources 106 Whitehurst
                    Let’s Login
    https://eprint.okstate.edu/cgi-bin/eprint.cgi


                                                      Very Important



The USER ID:       9899                (SCT Operator Number)
Your HRS Password: e&*1r3t             (Not Case Sensitive)
Select:            HRS Production
                    Oklahoma State University Human
                       Resources 106 Whitehurst
             Drill Symbol Denotes A Heading
           Must Click On It To See Any Reports
   (Leave Reports for Biweekly & Monthly Employees)




Click Here to view
Oklahoma State Reports
                                                     CWID Report
                   Oklahoma State University Human
                      Resources 106 Whitehurst
          Viewing The Reports




1.Click on PDF or TEXT to view report
        2. Clicking the magnifying glass gives you…….
                   Oklahoma State University Human
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                   Search Options




1. Pick Manually                                       2. Specific
    (Perferred                                             Information
     Method)                                               (Name/Dept)



     3. Search a Range of Data (One Dept to Another)
                     Oklahoma State University Human
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Pick Manually - Option




      Oklahoma State University Human
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    Choose The Viewing Format




Select PDF or Select Text To Use Word


Adobe Arcobat 8.0 (PDF Reader)

                    Oklahoma State University Human
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    PDF Format
Print The Report




             Number of Pages in Report


     Oklahoma State University Human
        Resources 106 Whitehurst
Download The Report




    Oklahoma State University Human
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        Logging Out




There Is No Automatic TIME OUT
          Oklahoma State University Human
             Resources 106 Whitehurst
        FRS Eprint (System 2)
•   FBM 090 – Account Statement - Produced monthly, it
    gives balances of the accounts in each subcode and a
    summary of current months activity
•   FBM 091– Report of Transactions - Produced monthly, it
    gives the detailed transactions for the month
•   FBM 092 – Contains both the FBM90 & FBM 091Monthly
    Phone Bills

•   For FRS Password Help……email




                    Oklahoma State University Human
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Oklahoma State University Human
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      Logins And Password Information


HRS
FRS
SIS




              Oklahoma State University Human
                 Resources 106 Whitehurst
           Guides and Forms Page
         E~print
          HRS


                                                     PowerPoint




TN3270




                   Oklahoma State University Human
                      Resources 106 Whitehurst
                  Accessing HR
                     Webpage



Oklahoma State University Human
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                          Quick Links




Oklahoma State University Human
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Oklahoma State University Human
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Oklahoma State University Human
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  Web For Employees
(Employee Self Service)




     Oklahoma State University Human
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Web For Employees Help




                                        Hours of Operation




      Oklahoma State University Human
         Resources 106 Whitehurst
     Web For Employees
    Employee Self Service


Let’s View A Few Of The Screens



           Oklahoma State University Human
              Resources 106 Whitehurst
Enter SSN or 16 digit ID -- Then
             PIN




         Initial PIN = MMDDYY

          Oklahoma State University Human
             Resources 106 Whitehurst
Enter O-Key Login
   information




                                      O-Key Help

    Oklahoma State University Human
       Resources 106 Whitehurst
Web For Employee Options




      Oklahoma State University Human
         Resources 106 Whitehurst
Oklahoma State University Human
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Oklahoma State University Human
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  Change Your Personal
Identification Number - PIN




      Oklahoma State University Human
         Resources 106 Whitehurst
Personal Information




                                   Campus Wide ID

     Oklahoma State University Human
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Oklahoma State University Human
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Oklahoma State University Human
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Update Address Information




        Oklahoma State University Human
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Oklahoma State University Human
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  Benefits




Oklahoma State University Human
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        Benefits Summary
Click On Each Item To Get Detailed Information




               Oklahoma State University Human
                  Resources 106 Whitehurst
Payroll Advice




Oklahoma State University Human
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Payroll Advice




Select the check you want to view/print

   Oklahoma State University Human
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Payroll Advice
Leave Information




    Oklahoma State University Human
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Oklahoma State University Human
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Login With O-Key Information




        Oklahoma State University Human
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Web Focus Webpage




     Oklahoma State University Human
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Employment History




     Oklahoma State University Human
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            Topics
•   Software Requirements/Setup
•   Logging On
•   Help Features
•   Data Screens Available
•   Time Input And Confirmation
•   Logging Off
•   E~print

Primarily Added For New Employees

• Human Resources Webpages
• *** Web For Employees ***

           Oklahoma State University Human
              Resources 106 Whitehurst
    Questions & Comments ???

• Make Sure You Have Signed In
• Complete The Evaluation Sheet
• I Will Be Available After Class
  For Any Questions.
• Or …..Call Anytime 744-5759

           Oklahoma State University Human
              Resources 106 Whitehurst
Oklahoma State University Human
   Resources 106 Whitehurst
  Credits




Oklahoma State University Human
   Resources 106 Whitehurst

				
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