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					Shared Financial System

SALARY ENCUMBRANCE
     OVERVIEW
    January 8, 2002



   Presented by Lynn Quamme
                      Overview

 Salary Encumbrances for some Business Units are currently
  maintained in legacy using EPRQ
 Detail payroll, salary liquidations, and summary fringe data
  now flow thru the legacy accounting system into SFS.
 We are developing a web-based replacement for EPRQ for
  fiscal year 2003 salary encumbrances.
 Functionality is modeled after EPRQ.
 Target date for production is Spring 2002.
 In the new system, detail is maintained in a subsidiary
  ledger; summary is posted to SFS General Ledger.
 Drilldown to detail will be provided in WISDM.
Payroll Interface Data
    Legacy
    Payroll
     Calc


                              Salary
                            Suspense
   Suspense                Maintenance




                  Salary      Salary
                 Encumbr   Encumbrance

  Salary Fringe
  Detail (SFD)
                               Salary
                            Cash Transfer

    Summarized
      Pay roll
     Journals
                              ETL
                                            Payroll
                                             Star


      SFS                    ETL


                                            WISDM
                                             Star
                                                  System
                                               Relationships
                                                 July 2002


      Appointment                                                      External
        System                                                         System
                                                                              $ by funding
                                    Encumbrance                                  source


                                   by Appointment
                                      (optional)
                                                                     Adjustment
                                                                     $ including
                                                                     chart fields
Legacy Payroll            Open
                         Balance



          Payroll         Payroll                             Peoplesoft GL
Payroll                                      Aggregated
          History        Interface         Pmt $ by Funding
                                               Source
                    $                                            Aggregated
                          (for error                             Funding of
                                              Aggregated           Payroll
                         correction           Liquidation
                        & formatting)SFS
                                             $ by Funding
                                                Source


                                                                                SFS
           Salary Encumbrance
           Development Status
 The target date for integration testing by UW
  System Admin is Feb. 1
 The target date for user acceptance testing is
  Mar. 1
 Queries into encumbrance detail (similar to
  INQR, GENR, and GENT) will be developed
  in WISDM.
     Salary Encumbrance Concepts

 Handles all appointment        Users authorized by
  types except Student            one or more “UDDS”
 Requires an appointment in      levels
  IADS                           Users can create,
 Uses PeopleSoft chartfields     adjust, cancel, transfer,
 Records encumbrance             and reopen
  detail in SFD/SE tables         encumbrance records
 Operates within WISDM          Some legacy functions
  framework.                      have been deferred

				
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