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Slide 1 - USF Graduate School

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					     PROGRAM DIRECTORS
      BROWN BAG SERIES
REVIEW OF GRADUATE POLICY CHANGES
    FOR 2009-2010 ACADEMIC YEAR

          January 30, 2009

          RS Pollenz, PhD
         Interim Associate Dean

        Graduate School
                    CONTENT
• USF Graduate School
• Update to 2009-2010 Policies
  –   Academic Integrity
  –   Academic Disruption
  –   Academic Grievance Procedures
  –   I Grade
  –   Major Professor
  –   Minimum Doctoral Hours
  –   Readmission


               Graduate School
                     CONTENT
• Update to 2009-2010 Policies continued
  –   Time limitations
  –   First Class Attendance
  –   Doctoral Candidacy
  –   University Admission Deadlines
  –   Transfer of Credit




                Graduate School
GRADUATE COUNCIL




 Graduate School
   A BIT ABOUT GRAD WEB
         RESOURCES


http://www.grad.usf.edu/newsite/main.asp




           Graduate School
Graduate School
Graduate School
Graduate School
1st TUESDAY OF EACH MONTH 9:00AM


       Graduate School
Graduate School
Graduate School
ACADEMIC INTEGRITY

  USF Regulation 3.025




  Graduate School
         KEY COMPONENTS
•   Cheating
•   Plagiarism
•   Fabrication
•   Multiple Submissions
•   Complicity
•   Misconduct in Research
•   Misconduct in Computer Usage
•   Misuse of Intellectual Property


            Graduate School
   MISCONDUCT IN RESEARCH

• May not invent or counterfeit information
• May not report results dishonestly
• May not represent others data as their
  own
• May not release results that are
  confidential


            Graduate School
 MISCONDUCT IN RESEARCH

• May not report work that may mislead
• May not delete authors without permission
• Must adhere to Federal, State and other
  bodies on policies related to human and
  animal studies
• Must not conceal or fail to report
  misconduct



          Graduate School
VIOLATIONS AND SANCTIONS

•   “F” or “zero” on subject, paper, etc
•   “F” in the course or activity
•   “FF” in the course (automatic expulsion)
•   Academic dismissal for any violations
•   Revocation of degree or certificate
    following investigation (no time limit)




            Graduate School
     ACADEMIC INTEGRITY

“Graduate students who are assigned an
     “FF” grade will be academically
   dismissed from the University and
            will not be eligible
  to apply for any graduate program at
                   USF”


         Graduate School
             KEY GUIDELINES
• Students MAY NOT drop a course if there has
  been any accusation of academic dishonesty

• Any assigned grade may be changed to “F” or
  “FF” depending on the instructors decision or
  ultimate resolution of any grievance. This
  includes any instances of academic dishonesty
  that are not detected until after the course has
  been completed or dropped.



              Graduate School
          KEY GUIDELINES
• Notification to the graduate student of an
  “FF” grade and the option to appeal remains
  with the instructor and/or department chair.

• Dismissal for academic dishonesty will be
  reflected on the student’s transcript

• More serious violations should be referred to
  OSRR


           Graduate School
     ACADEMIC INTEGRITY

  The student has the right to appeal

“The student’s ability to proceed with an
 academic program while an Academic
     Grievance is in process will be
 determined by the individual academic
        program chair/director”.

          Graduate School
ACADEMIC DISRUPTION

  USF Regulation 3.025




   Graduate School
       KEY COMPONENTS

• Defines process
• Provides sanctions
• Details Academic Disruption Incident
  Report
• Details Office of Student Rights and
  Responsibilities (OSRR) duties


         Graduate School
        INSTRUCTOR PROCESS
• If the instructor asks the student to leave the
  classroom or academic area, they MUST submit:

  ACADEMIC DISRUPTION INCIDENT REPORT

  within 48 hrs to:
   –   The Department Chair
   –   The Assistant/Associate Dean of the College
   –   The OSRR
   –   The student




               Graduate School
         INSTRUCTOR PROCESS
• The instructor may exclude the student from the
  classroom/academic area while the case is processed.

• The student must be informed of the exclusion before the
  next class period either by phone, email or in person.

• The student can request an expedited review through the
  Departmental chair

• Student may appeal the decision to Graduate School Dean




               Graduate School
       ACADEMIC GRIEVANCE
          PROCEDURES
  Revised to reflect changes to 3.025 and 3.027
            Pending adoption 2/9/09

Very important to know the process and inform the
             student of the process

   Document all meetings and correspondence


             Graduate School
GRIEVANCE PROCESS




  Graduate School
                GRIEVANCE PROCESS
• Resolution at the Departmental Level
   – Instructor should make all efforts to resolve the issue with the student
   – Within three weeks of the incident, student must file a notification letter to dept.
     Chair/Director
   – Chair/Director shall provide a copy of the letter and discuss the issue with the
     instructor
   – Chair/Director should attempt to resolve the issue with the student and
     instructor. If an agreement is reached, a letter should be provided to the
     student, instructor and college Dean
   – If the grievance cannot be resolved, the Chair/Director shall notify both the
     student and instructor, informing the student of his/her right to file a written
     request to the Chair/Director within three weeks to advance the case to the
     College level. The instructor may also provide a letter. The Chair shall notify
     the College Dean of the grievance and forward all materials to the college.

   – If the student does not file a written request within the prescribed time, the
     grievance will end




                        Graduate School
        GRIEVANCE PROCESS

 “Student’s shall be permitted to remain within
  an academic program during the Academic
   Integrity review process. However, if the
student is in a clinical or internship setting, the
  student may be removed from the from the
     setting until the Academic Integrity is
                     resolved”


             Graduate School
INCOMPLETE (I) GRADE POLICY


 “An incomplete grade (“I”) is exceptional and
   grated at the instructor’s discretion ONLY
   when students are unable to complete the
  course requirements due to illness or other
    circumstances beyod their control. This
applies to all courses including pass/fail (S/U)”



            Graduate School
           I GRADE ELIGIBILITY

• MAJORITY of student’s work for a course has been
  completed before the end of the semester

• The work that has been completed has been
  qualitatively satisfactory (i.e. passing)

• The student has requested consideration for an I grade
  as soon as possible but no later than the last day of
  finals week


               Graduate School
              I GRADE CONTRACT
• The student and professor MUST complete an I GRADE CONTRACT
  that describes the work that is to be completed and the time frame
  for its completion. This contract must be filed with the department
  and the original contract sent to the Graduate School (by the date
  that grades are due to the registrar)

• All work must be completed within the next academic semester
  (including summer)

• Instructor must indicate the grade the student would receive
  BASED ON THE WORK THAT HAS BEEN COMPLETED as well as
  the grade the student would earn FACTORING IN A ZERO FOR ALL
  INCOMPLETE ASSIGNMENTS (this is the I + grade)


                   Graduate School
         CLEARING THE I GRADE

• The instructor must file a CHANGE OF GRADE FORM
  through their department to clear the I grade from the
  students record

• If no change of grade is filed by the end of the next
  academic semester, the grade will default to the grade
  entered in the I + column on the contract




                Graduate School
     MAJOR PROFESSOR

This policy was evaluated to give the
  Department the ability to react to
 situations where a student loses or
    cannot find a Major Professor




        Graduate School
        MAJOR PROFESSOR
 “In the event that a Major Professor is unable
     or unwilling to continue serving on the
       student’s committee, the student is
      responsible for finding another Major
 Professor. Students who are unable to find a
  replacement Major Professor should confer
with the Program Director for available options
(including converting to a non-thesis program
                   if available).”

           Graduate School
        MAJOR PROFESSOR

“If no other options exist, the student may be
  requested to voluntarily withdraw from the
 program or may be honorably withdrawn in
          good academic standing.”




           Graduate School
  MINIMAL DOCTORAL HOURS
• Key Clarifications
  – Programs with formally approved
    concentrations must have core major
    requirements that all students must
    successfully complete
  – All doctoral students must have at least one
    gradable (A-F) graduate course taken at
    USF to satisfy the GPA minimum
    requirement

            Graduate School
             READMISSION
The major change to this policy is the removal
of the reinstatement process for students that
     have been dropped as degree seeking

 In addition, the policy clarifies rules related to
   prior course-work that was taken while the
student was degree seeking as well as the time
                    to degree


             Graduate School
READMISSION REQUIREMENTS
               APPLICATION

  Students must reapply to USF through
 FACTS.org and pay the $30 fee. Graduate
Admissions will process the student as a new
                  applicant




          Graduate School
READMISSION REQUIREMENTS
               TEST SCORES

      The program may use test scores
(GRE/GMAT/TOEFL) as well as transcripts that
   are on file from the previous application
                       or
         may require new test scores


           Graduate School
READMISSION REQUIREMENTS
             CATALOG YEAR

Students that are readmitted must meet the
  degree requirements and policies in the
  Graduate Catalog in effect at the time of
               readmission




          Graduate School
 READMISSION REQUIREMENTS
              PRIOR COURSE WORK

Coursework taken at USF prior to readmission MAY BE
  ACCEPTED toward the degree requirements at the
      DISCRETION of the Program/Department.

Time limitations for courses previously taken will apply:
   Masters = no older than 5 yrs at time of graduation
 *Doctoral = no older than 8 years at time of graduation
           * Unless the student has reached candidacy


               Graduate School
 READMISSION REQUIREMENTS
              PRIOR COURSE WORK

The decision to accept courses previously transferred to
USF and applied toward the degree is at the discretion of
                     the program.

There is no time limit for waived hours from a completed
    master’s degree used toward a doctoral degree




               Graduate School
 READMISSION REQUIREMENTS
    PRIOR COURSE WORK FOR DOCTORAL
              CANDIDATES

Students who completed required coursework and were
 previously in doctoral candidacy do not have to retake
courses older than eight years unless determined by the
                        program.

Students may be required to take new coursework at the
                program’s discretion

              Graduate School
READMISSION REQUIREMENTS
                ENROLLMENT

Students must enroll for the semester in which the
            readmission is effective




           Graduate School
  READMISSION REQUIREMENTS
              DOCTORAL CANDIDACY

 Students who are readmitted to a doctoral program who
were previously admitted to doctoral candidacy may retain
their candidacy status at the discretion of the Department,
              College and Graduate School.

Students must file an approved request for READMISSION
  TO DOCTORAL CANDIDACY FORM through Graduate
                    School procedures

                Graduate School
           TIME LIMITATIONS
               MASTER’S AND ED.S

    Master’s and Ed.S degrees must be completed
                  within five (5) years
from the student’s date of admission for graduate study.

 Course taken prior to admission to the USF graduate
   school and transferred in, can be no older than
                   seven (7) years
              at the time of graduation

              Graduate School
             TIME LIMITATIONS
                      DOCTORAL
Students much reach candidacy within 4 yrs and complete
     the dissertation within 4 years after candidacy
   Total time limit for doctoral degree is eight (8) years
           from the student’s date of admission.

   All course applied to the doctoral degree, including
course taken 1) prior to admission, 2) taken as non-degree
seeking or 3) transferred from other institutions, can be no
   older than eight (8) years at the time of graduation.

                Graduate School
       TIME LIMIT EXTENSIONS
Students requesting addition time to complete a graduate
                 degree must submit a
       TIME LIMIT EXTENSION REQUEST FORM
                To the Graduate School

          Requests MUST include the following:

              • The reason for the delay in completion
           • The anticipated time needed for completion
  • Endorsement from the Major Professor, graduate program and
                           College Dean.

                Graduate School
       TIME LIMIT EXTENSIONS
             IMPORTANT CLARIFICATIONS

If approved, time limit extension also applied to courses
applied toward the degree (i.e. the 7 and 8 year limits for
              Master’s or Doctoral courses).

   PROGRAMS MAY REQUIRE additional or repeat
 coursework as a condition of the time limit extension

        Only ONE time limit request is permitted.


               Graduate School
     FIRST CLASS ATTENDANCE
• Policy requiring graduate students to attend the first
  class has been rescinded and reverted to the
  previous policy which provides for colleges to set
  their own requirements
• Student who do not attend the first class will not be
  automatically dropped and are responsible for fees,
  etc if they do not drop
• Programs will require mandatory first day
  attendance that the student must follow


              Graduate School
     DOCTORAL CANDIDACY

• Updated to reflect that requirements to
  meet candidacy must be satisfied at
  USF
  – admission to a doctoral program
  – appointment of a Doctoral Committee
  – 3.00 overall and degree program GPA . . .



           Graduate School
      DOCTORAL CANDIDACY
• Continued
  – All “I” and “M” grades, including “IF” and
    “MF”, must be cleared before candidacy
    may be finalized.
  – successful completion of a qualifying
    examination
  – certification by the Doctoral Committee
    that the above qualifications have been
    successfully completed.
            Graduate School
      UNIVERSITY ADMISSION
           DEADLINES
• University Admission Deadlines for summer and fall
  2010 have been moved from March 1 and 15 to
  February 15, 2010
• Programs may have earlier deadlines and may also
  process applications after the deadline if space
  exists in the program
• Professional programs may have later deadlines
• Programs admission deadlines may only change as
  part of the Catalog promulgation process


             Graduate School
          TRANSFER OF CREDIT
• INTERNAL INSTITUTION:
   – credits earns at USF-Tampa, USF-Sarasota and USF-Polytechnic)
   • EXTERNAL INSTITUTION:
     (credits at USF-SP and other regionally accredited institutions)
• GPA:
   – All courses transferred MUST have a grade of B or better
• Time Limits: All courses transferred in can be no
  older than
   – Seven (7) years at the time of graduation (Masters, Ed.S)
   – Eight (8) years at the time of graduation for doctoral programs



                 Graduate School
OTHER CLARIFICATIONS?




   Graduate School
              SURVEY OF TOPICS
   Please take a moment to fill out the survey for future
                   brown bag topics

• Admissions
• Recruiting
• Thesis/dissertation processing
• GS Process and Communication
• Scholarships and Funding
• Graduate Student and Faculty Workshops
• Course Submission and Curriculum
• Assessment

                 Graduate School

				
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