Charts & Diagrams Using PowerPoint

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									How to Create

CHARTS & DIAGRAMS USING
POWERPOINT
TABLE OF CONTENTS

Chart Components ………......         Slide 3 – 8
How to Format Your Charts …        Slide 9 – 13
Chart Types ……….................   Slide 14 – 28
How to Create Diagrams …....       Slide 29 – 32
Types of Diagrams …………...          Slide 33 – 50
    How to Add/Remove/Modify

CHART COMPONENTS
                    Arrange the worksheet or
                     table data according to the
                     chart you are making.
                    Choose your data

                    Insert the chart
                        Insert   tab/Charts group
                              Click button for desired gallery
                              Select desired chart subtype




HOW TO CREATE CHARTS
                      After you create a chart you
                       can add more data series
                       to the chart…
                      Or you can modify the
                       chart’s structure instead of
                       making a whole new chart.




ADDING DATA TO AN EXISTING CHART
COMPONENTS OF ALL CHARTS
Component                 What it does
Chart title               Describes what the overall chart represents.
Category (X) axis title   In a chart with an X axis, it describes what the X axis represents.
Value (Y) axis title      In a chart with a Y axis, describes what the Y axis represents.
Axes                      In charts displaying multiple data series, the X axis shows the data
                          series in each category, and the Y axis shows how the data is
                          measured.
Gridlines                 For charts with axes, each of the X & Y axes can display both major
                          and minor gridlines.
Legend                    Gives you the color or symbol that represents a particular data
                          series.
Data labels               Gives the numeric value, percentage, or it identifies a single data
                          point.
Data table                Shows the worksheet figures hat the chart is based on in a table
                          below the chart.
 COMPONENTS OF ALL CHARTS
                                         Title
                Vertical Axis


                                                        Data Labels
Vertical Axis                                                         Gridlines
    Title




                                                                              Legend




Horizontal
  Axis




        Data Table

                                Horizontal Axis Title
MAKING CHANGES TO YOUR CHART

Changing the chart type:          Resizing the chart:
                                  1. Selectthe chart
1. Select     the chart
                                  2. Resize the chart
2. Chart      Tools Design tab      a)   W/out maintaining scale: drag the
 a) Click     Change Chart Type          border of the chart
                                    b)   Maintaining scale: hold Shift while
3. Select     chart type                 dragging the border of the chart
 a)   Select chart subtype          c)   To resize to a fixed size:
                                          1.   CTF contextual tab in Size group
       1)   Click OK
                                          2.   Type or select desired chart
                                               height/width in the SH/SW spin boxes
               How to

FORMAT YOUR CHARTS
CHART LAYOUTS
   You can add or remove each component like:
     The Title
     The Legend

   You can use a standard set of elements by
    applying a pre-defined chart layout.
       Then you can then use the options available to
        customize the appearance of each chart component.
FORMATTING YOUR CHART

     Styles & Options            You can change the:
After creating your chart, you   1. Colorof the chart columns
can change the appearance of     2. Chart background
individual chart components
                                 Rather than manually formatting
by using options on the ‘Chart   individual chart components you can
Tools Format’ contextual tab.    choose from the predefined styles to
                                 quickly change the entire chart’s
                                 appearance. Styles available are
                                 based on the type of chart that was
                                 created.
HOW TO FORMAT CHARTS
1.   Select the chart on the worksheet.
2.   Apply a style by selecting the ‘Chart Tools
     Design’ tab.
     a)   Choose your chart style from the ‘Chart Styles’
          group.
3.   Apply the layout by selecting the ‘Chart Tools
     Design’ tab.
     a)   In the ‘Chart Layouts’ group, choose your layout.
HOW TO FORMAT CHARTS
4.   If you want to, you can format each chart
     component:
     a)   Choose chart element
     b)   Choose the ‘Chart Tools Format’ tab
     c)   In the Shape Styles group, choose your:
          1.   Desired shape style
          2.   Shape fill
          3.   Shape outline
          4.   Shape effect
     d)   In the WordArt Styles group, choose the style, text
          fill, text outline and text effect.
CHART TYPES
CLUSTERED COLUMN CHART
CLUSTERED COLUMN CHART




                                     Vertical Axis (scale
                   Horizontal Axis
                                         or values)
                     (category)
3 D CLUSTERED COLUMN CHART




                   Changes to numbers values can be performed
                   using the format cells feature of the
                   spreadsheet.
3 D CLUSTERED COLUMN CHART
3-D LINE CHART
3-D PIE CHART - EXPLODED
BAR CHART - HORIZONTAL CYLINDER
AREA CHART – STACKED AREA IN 3-D
XY (SCATTER) WITH STRAIGHT LINES
STOCK CHART
3-D SURFACE CHART
DOUGHNUT CHART
3-D BUBBLE CHART
RADAR CHART
  How to create

DIAGRAMS
                    Choose your diagram from
                     the layouts available
                    Arrange the worksheet,
                     table data, or text
                     according to the diagram
                     you have chosen.
                    Click the inside of each
                     corresponding area to
                     insert your text.
HOW TO CREATE DIAGRAMS
ACCESSING THE DIAGRAMS FEATURE
USING SMARTART TOOLS



To insert text, click
 on the insertion
       point.
T YPES OF DIAGRAMS
List/Process/Cycle/Hierarchy/Relationship/Matrix/Pyramid
BASIC BLOCK LIST
PICTURE CAPTION LIST
VERTICAL BOX LIST
HORIZONTAL BULLET LIST
BASIC PROCESS
BASIC TIMELINE
DETAILED PROCESS
EQUATION
BASIC CYCLE
TEXT CYCLE
ORGANIZATION CHART
HORIZONTAL HIERARCHY
OPPOSING ARROWS
STACKED VENN
BASIC MATRIX
BASIC PYRAMID
PYRAMID LIST
How to Create

CHARTS & DIAGRAMS USING
POWERPOINT
								
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