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HOW THIS TRAINING SESSION WILL BE CONDUCTED by HC120319165936

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									           AWARENESS PRESENTATION FOR SCHOOL STAFF
      IN THE GUIDELINES FOR THE SAFE CONDUCT OF SPORT
                      AND PHYSICAL ACTIVITY IN SCHOOLS
                                                 (99/490)


                                FACILITATORS’ GUIDE




December 2003
                                       FACILITATOR’S NOTES

BACKGROUND

To assist staff and support school communities in the planning and implementation of safe
sport and excursions and promote healthy participation, the Department has developed
this presentation for school staff with respect the Guidelines for the Safe Conduct of Sport
and Physical Activity in Schools.

Injuries are not simply an inevitable part of participation. Injuries may be prevented or
controlled to a significant extent by suitable intervention measures. Participation in sport
and physical recreation can sometimes cause injuries from the minor to the very serious. It
is very important that careful planning be undertaken to minimize risks of injury and
maximise health and safety for both staff and students.

It is important that all staff involved in, or likely to be involved in, the conduct of sport and
physical activity in its various forms and excursions involving planned physical activity, are
familiar with the support manual Guidelines for the Safe Conduct of Sport and Physical
Activity in Schools and the nature of its contents. The Guidelines manual:

    •   informs school communities in the planning and implementation of safe sport,
        physical activity and school excursions
    •   draws together advice from Departmental memoranda which relate to the
        supervision and welfare of students engaged in sport and physical activity
    •   strengthens existing safety guidelines and standards for specific sport and outdoor
        recreation activities
    •   describes best practice in injury prevention.

The Guidelines manual was issued to schools and districts in October 1999 (99/490),
the presentation will re-familiarise staff with the Guidelines.

This module is designed primarily as a self learning tool with the school facilitator guiding
and pacing the presentation.

OUTCOMES

At the end of this session, participants will be:

                aware of how to use the Guidelines when planning and conducting sport and
                 physical activity
                alerted to the risk management implications for excursion planning,
                 particularly where physical recreation is to occur
                appreciate the importance of risk management plans
                aware of the range of documents and memoranda that relate to the planning
                 of excursions.

The presentation could be completed on planned development sessions, at a regular staff
meeting during Term 1, in small groups or individually where it is necessary and
convenient.



Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools   2
PREPARATION

       This module is designed primarily as a self learning tool with the facilitator guiding
        and pacing the presentation.

       This awareness module may be delivered as a PowerPoint or OHT presentation
        and should take approximately 45 minutes.

       Facilitators should arrange for sufficient copies of the Staff Workshop Booklet. Staff
        will need to use and refer to the booklet during the training.

        PowerPoint option:

        A single click of the control will present each slide. As each slide is presented, sub-
        points will appear on further single clicks.

        Facilitator’s notes are indicated by the symbol . Facilitators are invited to use the
        notes provided to add to the discussion or clarify points of discussion.

        There are two very elementary workshop activities. Slides 10 and 21 will prompt
        staff to undertake the activities.

        Slide 10 will request staff to undertake a simple quiz which is on page 2 of the
        Workshop Booklet. Once completed, recommence the slide show to display the
        answers.

        The second activity at slide 21 requires staff to form small groups for a risk
        management awareness workshop. Slide 22 provides further direction. Once the
        activity is completed, recommence the slide show to display the answers.

        OHT option:

        A set of slides similar to those in the PowerPoint module, but without the facilitator’s
        notes, is available for download.

        You will also need to download a copy of the Facilitators Guide and the Workshop
        Booklet for use during the presentation.

        Proceed as per the directions above concerning the PowerPoint slide show.


       Where it is convenient, facilitators should arrange to have a computer available with
        the   Guidelines      website        on    display     during   the    presentation:
        www.sports.det.nsw.edu.au

       Have available a copy of the Guidelines manual for display and reference during the
        presentation.




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools   3
                                        AWARENESS PRESENTATION

   GUIDELINES FOR THE SAFE CONDUCT OF SPORT AND PHYSICAL
                     ACTIVITY IN SCHOOLS



Slide 1



            Guidelines for the Safe Conduct of Sport
                and Physical Activity in Schools




                                                                           Principal or the facilitator
                   AWARENESS PRESENTATION                                      welcomes participants, thanking
                                                                               them for their attendance.

           GUIDELINES FOR THE SAFE CONDUCT OF
          SPORT AND PHYSICAL ACTIVITY IN SCHOOLS




Slide 2




                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools




          Why is this awareness presentation necessary?




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools               4
Slide 3


                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools
                                                                         Facilitator notes:
                                                                              The NSW Department of
                                                                              Education and Training has a
          This awareness presentation will alert staff to the
          Guidelines for the Safe Conduct of Sport and                        responsibility under the
          Physical Activity in Schools manual and its                         Occupational Health and Safety
          implications for excursion planning, particularly                   Act 2000 to ensure the health,
          where physical recreation is to occur.                              safety and welfare of its
                                                                              employees, contractors, students
          The presentation will indicate how the Guidelines                   and visitors.
          manual can be an effective tool in decreasing the
          frequency and severity of injury associated with
          sport and recreational activities, while promoting
          healthy participation




Slide 4

                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools




         To refresh staff involved in the conduct of sport and
         physical activity in its various forms and excursions
         involving planned activity, in awareness of, and use
         of, the Guidelines.

         It is important that all staff involved in, or likely to be
         involved in, the conduct of sport and physical activity
         are familiar with the Guidelines




Slide 5

                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools




          Why is this support document             an   important
          reference for school staff?




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools               5
Slide: 6


                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools

        The support document:
          Informs school communities in the planning and
          implementation of safe sport, physical activity and
          school excursions
                                                                            Facilitator notes:
          Draws together advice from Departmental
          memoranda which relate to the supervision and
                                                                                 For example, draw the attention
          welfare of students engaged in sport and physical
                                                                                 of the staff to the safety
          activity
                                                                                 guidelines for hockey contained
          Strengthens existing safety guidelines and                             in the workshop booklet
          standards for over 60 specific sport and outdoor
          recreation activities
          Describes best practice in injury prevention



Slide 7

                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools

                                                                           Facilitator notes:
                                                                               Previously, staff may have
          The safety conditions for specific activities apply
          whether the activity is taken as part of school sport,
                                                                               thought that physical activity
          physical education, within school excursions, or any                 incorporated in school
          other occasion where planned sport or physical                       excursions, was treated
          activity is to occur                                                 differently to sport




Slide: 8


                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools                       Facilitator notes:

                       Four main sections                                     What is the target audience?

    Supervision and                                                           Single click to expose four sub
   welfare of students                      Student protection                frames
  engaged in sport and
    physical activity  Target audience:
                       Target audience:                                       Each frame in the series of slides
                       •Sport coordinators
                       •Principals
                       •SportsCoordinators
                       Principals                                             indicates the audience for the four
                       •Teachers
                       •Sport Coordinators
                       •Teachers
                                                                              sections of the Guidelines manual
                       •Teachers
                       •Coaches in charge / leaders
                       Sport coordinators
                       •Students
                       Teachers in charge
                       •Parents
    Outdoor recreation
                                               Guidelines for
        guidelines
                                                   specific
                                                  activities



Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                 6
Slide 9


                    Guidelines for the Safe Conduct of Sport
                        and Physical Activity in Schools




          Safety guidelines for 60 sports and outdoor
          recreation activities are listed in the manual. Advice
          is provided for each activity concerning:
              teacher/instructor qualifications and experience
              supervision
              equipment
              venue
              safety
          As an example, safety guidelines for the sport of
          hockey are included in your workshop booklet




Slide 10
                                                                                         Facilitator notes:

                    Guidelines for the Safe Conduct of Sport                             Debate concerning some answers
                        and Physical Activity in Schools                                  will underscore the need for staff to
                                                                                          consult the Guidelines when
                                                                                          arranging and implementing
                                                                                          physical activity programs

                                                                                        The Guidelines manual is a
           How knowledgeable are you?
                                                                                         significant tool in terms of assessing,
                                                                                         managing or controlling risks
           Please complete the quiz on page 2 of the Staff                               associated with the planning of a
           Workshop booklet. Staff members may confer.
                                                                                         wide range of physical activities



                                                                                         Following staff discussion, click
                                                                                          through the answers on the next
                                                                                          set of slides.

Slide 11


                    Guidelines for the Safe Conduct of Sport                            A comment (and reference to the
                        and Physical Activity in Schools                                 Guidelines) in italics is provided
                                                                                         where warranted, to support the
      1. Guidelines cover organised and structured sport as well as
                                                                             True        answer.
         organised and structured recreational activities

      2. The target group or audience for the guidelines is sport
                                                                             False      Members of staff who correctly
         coordinators (Ref: Guidelines page 7)                                           answered all the questions posed in
      3. The teacher to student ratio for outdoor recreation activities is               the quiz may already be very familiar
         1:30 (Many activities, particularly swimming and outdoor
                                                                             False       with the guidelines or guessed the
         adventure activities, have much lower ratios)
                                                                                         correct response. In many cases,
      4. Where the wearing of protective gear is specified in the
                                                                             True        they may not have confidence in
         guidelines, it must be worn (eg. the wearing of helmets for
         batters and base runners in baseball)
                                                                                         their answers!
      5. Tobogganing can be undertaken with appropriate risk
         management procedures in place (For reasons of safety and
                                                                             False      In any case, staff are alerted to the
         the incidence of neck, head and spinal injury, tobogganing is                   need to consult the Guidelines.
         not permitted. Ref: Guidelines page 206)



Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                                7
Slide 12


                    Guidelines for the Safe Conduct of Sport
                        and Physical Activity in Schools


     6. Students with Down’s Syndrome should be medically screened
        prior to their participation in contact sport (Atlanto-axial
                                                                             True
        instability exists in a small number of people with Down’s
        Syndrome and is detected through an x-ray. Ref: Guidelines
        page 49)

     7. Hydrated lime, creosote or kerosene can be used to mark
        playing fields (All present health and environmental risks. Ref:
                                                                             False
        Guidelines page 58)

     8. A risk management process should be undertaken before any
        outdoor adventure activity is conducted (Outdoor adventure
                                                                             True
        activities are those that potentially place students at a higher
        risk than is usual at school because of the nature of the activity
        or the area in which the activity takes place. Ref: Guidelines
        page 71)




Slide 13


                   Guidelines for the Safe Conduct of Sport
                       and Physical Activity in Schools


     9. When epileptic students participate in a swimming activity there
        must be one supervisor for each student (If an epileptic attack
                                                                             True
        occurs while the student is in the water, immediate assistance
        is required. Ref Guidelines page 232)

     10.Swimming in an inland waterway requires the same level of
       supervision as swimming at patrolled beaches (Refer to
                                                                             True
       Swimming and Water Safety guidelines in the manual page
       238)

     11.Students assisting teachers appointed as carnival starters
       must be trained in the use and storage of starting pistols and
                                                                             False
       caps (students are not to be appointed in this capacity because
       of the risks associated with use of starting caps. Ref: Student
       Protection section in the Guidelines page 56)




Slide 14

                   Guidelines for the Safe Conduct of Sport
                       and Physical Activity in Schools


     12.Portable soccer goals must be anchored (unanchored goals
       may tip forwards if sufficient weight is applied to the crossbar.
                                                                           True
       Where these goals are of sufficient size and weight they are a
       potential hazard and should be suitably anchored. Ref:
       Student Protection section in the Guidelines page 59)

     13.Cardio-vascular resuscitation qualifications need to be
       updated every two years (Required each year because of the
                                                                           False
       need to include new requirements and procedures. Ref:
       Guidelines- Swimming and Water Safety, page 232)

     14.For swimming at a patrolled beach, the supervisor:student
       ratio is 1:18 (1.10 applies as a minimum. Supervision may
                                                                           False
       need to be increased in many circumstances Ref: Guidelines-
       Swimming and Water Safety, page 238)




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools   8
Slide 15


                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools




          In organising and implementing all manner of
          school activities, members of staff will either
          formally or informally, plan for the supervision and
          welfare of students

          Staff, in fact, are engaging in a risk management
          process




Slide 16

                                                                              Facilitator notes:
                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools                          Risk management is recognised
                                                                               as an integral part of good
                                                                               management practices. It is the
                                                                               term applied to a logical and
                                                                               systematic method of identifying,
                                                                               analysing, assessing, testing,
          What does risk management mean?                                      eliminating or controlling,
                                                                               monitoring and communicating
                                                                               risks associated with any activity,
                                                                               function or process in a way that
                                                                               will enable organisations to
                                                                               minimise losses and maximise
                                                                               opportunities



Slide 17


                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools


        RISK MANAGEMENT MEANS :

           identifying foreseeable hazards, risks and safety
           issues

           assessing the risks these hazards may cause

           eliminating or controlling the risks

           monitoring and reviewing the effectiveness of the
           control measures for the identified risks.



Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                   9
Slide: 18


                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools                         Facilitator notes:

                                                                               This scenario illustrates an
                                                                               elementary risk management
        A simple scenario:                                                     process

          The planning of a school walk-a-thon or fun run
          has identified risks such as street crossings,
          poorly maintained parts of the paths that
          comprise the route and terrain that is too
          onerous for the participants to use. These risks
          have been minimised or avoided




Slide 19


                 Guidelines for the Safe Conduct of Sport
                                                                              Activity:
                     and Physical Activity in Schools
                                                                               Prior to activating the next slide,
                                                                               allow staff time to discuss


           However, on the day of the activity, the
           temperature climbs to 38°C with very high humidity

           Can the safety issues for the participants be
                                                                              Facilitator notes:
           managed?
                                                                               The correct decision, to
                                                                               postpone, is advised in the
           What is your decision?                                              following slide




Slide 20

                Guidelines for the Safe Conduct of Sport
                    and Physical Activity in Schools




          Postpone!


          The risk of dehydration (despite water stations),
          over exertion by some competitive students and
          exposure to the intense sun cannot be avoided




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                   10
Slide 21


                 Guidelines for the Safe Conduct of Sport                              Workshop Activity:
                     and Physical Activity in Schools
                                                                                          Staff numbers will dictate
                                                                                          workshop arrangements.

                                                                                          Each workshop group should
          What are the critical elements of a risk management                             appoint a facilitator to conduct the
          plan?
                                                                                          discussion based on the FOCUS
                                                                                          questions.
          To start, refer to the excursion scenario on page 3
          of the workshop booklet.
                                                                                          Approximately 15 minutes should
                                                                                          be allocated to the scenario.




Slide 22

                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools

                                                                                           Facilitator notes:

           Key questions to be addressed in the scenario                                    Leave the list of questions on
           appear in your workshop booklet and are                                          the following slide exposed
           displayed on the following slide                                                 during this activity.
           For responses to questions one and two, use the
           sample risk management proforma on page 4 of
           your booklet




Slide 23
                                                                                           Facilitator notes:
                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools
                                                                                            These questions are also
                                                                                            listed in the workshop booklet.
                                                                                            Each group is to assess the
           List some of the major risks or hazards relating to the bushwalking and          scenario on page 3 of the
           swimming activities in the section headed Hazard/Risk Identification             workshop booklet in terms of
           on page 3 of your workshop booklet
                                                                                            developing an elementary risk
           On the same page, list some of the measures that can control the                 management plan.
           identified risks in the section headed Elimination or Control
           Measures

           In noting the nature of the excursion activities, what specific areas of
                                                                                            Ask staff to brainstorm and
           expertise are required of staff appointed to conduct the bushwalking             record responses on the
           and swimming activities?
                                                                                            sample risk management form
           List any special equipment or protective gear that may be required for
           the bushwalk?
                                                                                            on the next page 4 of the
                                                                                            booklet.
           List current Departmental memoranda that relate to the organisation of
           the activity?
                                                                                           Leave slide displayed for
                                                                                            reference during the activity.


Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                            11
Slide 24
             SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM
Activity : Science Excursion                     Location: National Park                           Facilitator notes:
                   Hazard/Risk Identification                    Risk Management Plan
                                                             Elimination or Control Measures

  Bushwalking
                                                                                                    In the next series of slides,
  Risk of:                                                                                          responses are provided for the
     being separated from group                    Consult with National Parks personnel            scenario. Please note that they
                                                   Students briefed on bush safety                  are not exhaustive and staff may
                                                   Appropriate clothing/footwear worn               detect additional risks and
                                                   Supervision ratio not to exceed 1:15             control measures.

     diabetic reaction                             Teacher carries insulin as per health plan       One click exposes the
                                                                                                    risk/hazard, and the second and
     exhaustion or dehydration                     Regular rest periods taken                       following clicks exposes
                                                   Water bottle carried by all participants         examples of control measures.

     sprains, broken limbs                         First aid kit available                          The intent of the activity is to
                                                                                                    draw out the major planning
     sunburn                                        SPF30+ sun protection and wear hat              considerations, not necessarily
                                                    and long sleeve top                             detail.


Slide 25
              SPORT & PHYSICAL ACTIVITY RISK MANAGEMENT FORM
 Activity : Year 9 Science Excursion                       Location: National Park
                    Hazard/Risk Identification                    Risk Management Plan
                                                              Elimination or Control Measures


    Recreational Swimming
    Risk of:

       drowning                                       Students briefed in water safety

                                                     Supervision ratio 1:10

                                                      One teacher with current CPR cert


       sunburn                                       SPF30+ sun protection                         Facilitator notes:

                                                                                                    Responses to questions 3, 4 &
                                                                                                    5 follow




Slide 26


                       Guidelines for the Safe Conduct of Sport
                           and Physical Activity in Schools
                                                                                                   Facilitator notes:

               What specific areas of expertise are required of                                     The responses for questions 3
               staff appointed to conduct, the bushwalking and                                      and 4 are examples only. Staff
               swimming activity?                                                                   arranging such activities
              Leaders of the bushwalk must be experienced                                           should refer to the sections in
              bushwalker (s) with current knowledge of the                                          the Guidelines for a detailed list
              proposed route and knowledge of search, rescue                                        of requirements for activity
              and emergency procedures                                                              leaders.
              For the swimming activity, a minimum of two adult
              supervisors with current qualifications in rescue,
              resuscitation and first aid must be present. For any
              aquatic activity, a teacher must be present who has
              current CPR and Emergency Care.


Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                                12
Slide 27


                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools



        List any special equipment or protective gear required
        for the bushwalk:

                 appropriate walking shoes
                 clothing for anticipated weather conditions
                 waterproof rain jacket with a hood
                 sunscreen
                 communication devices
                 medical kit



Slide 28


                 Guidelines for the Safe Conduct of Sport
                     and Physical Activity in Schools


          List current Departmental memoranda and other
          documents that relate to the organisation of the activity
             Excursions and Other Visits (97/137)
             Revision of guidelines for Bushwalking (99/205)
             Guidelines for the Safe Conduct of Sport and Physical
             Activity in Schools 99/490)

          Additional documents are listed in your workshop booklet
          on page 9. DET memorandums and policies may be
          accessed at:
          www.intranet.schools.nsw.edu.au/dse/D1.0/policies/index.html




Slide 29

                  Guidelines for the Safe Conduct of Sport
                      and Physical Activity in Schools
                                                                                      Facilitator notes:

                                                                                 This example of a risk
                                                                                 management proforma will
           The partially completed Risk Management                               assist principals and staff in
           Form on page 4 of your booklet and the Risk                           assembling and assessing
           Management Planning Form on page 5,
                                                                                 information when determining,
           provides examples of the type of information
           that is sought to inform the activity approval                        for example, approval for an
           process.                                                              extended walk or expedition.




Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                13
 Note -
responses
are not
exhaustive
     1.   Slide 30
     The
supervision
,                                                                                       Facilitator notes:
communica                 Guidelines for the Safe Conduct of Sport
tion and                       and Physical Activity in Schools                          In conclusion, alert staff to the
planning                                                                                 support material in the
required for    For your information and future reference, examples                      workshop booklet
the             of risk management support materials are provided
bushwalk        in the workshop booklet:
and                                                                                  The list of key questions is an
canoeing,            a list of key questions for planning excursion
                     activities                                                       effective tool for staff involved in
overnight                                                                             the planning of excursions and for
camping              departmental MEMORANDA AND DOCUMENTS
                                                                                      principals who are to approve
                     associated with excursion planning
activity,                                                                             excursion activities
extreme              safety guidelines for the sport of hockey
weather              where to seek further advice
conditions,
communica
tion                                                                                 The website address for
systems,                                                                              departmental policy documents
swimming                                                                              associated with the organisation
                                                                                      and conduct of excursions can be
activity,
                                                                                      found in the workshop booklet
and
student
with
diabetes.

2. Excursi
   ons
                                                                                     Thank all participants.
   and END         OF SLIDE SHOW
   Other
   Visits.
   Bushw
   alking
   guidelin
   es. For
   a
   compre
   hensive
   list,
   refer
   staff to
   the list
   of
   Associa
   ted
   Docum
   ents
   and
   Memor
   anda in
   the
   Informa
   tion
   Booklet
   .

3. At
         Awareness Presentation – Guidelines for the Safe Conduct of Sport and Physical Activity in Schools                  14
   various
   stages,
   all

								
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