LYTCHETT MINSTER _ UPTON TOWN COUNCIL by jianglifang

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               LYTCHETT MINSTER & UPTON TOWN COUNCIL
A MEETING of the TOWN COUNCIL was held on TUESDAY the 19 OCTOBER 2010 and commenced at
7.30 p.m

PRESENT:            Councillor J C Small in the Chair
                    Councillor Mrs M Pryor
                    Councillor Mrs J M Richards
                    Councillor P F Johns
                    Councillor F H Drane
                    Councillor P Rusling
                    Councillor R Griffin
                    Councillor F Rickard
                    Councillor C Davies
                    Councillor Mrs G Davies
                    Councillor J Whippey
                    Councillor J R Burns
                    Councillor M Holmes
                    Councillor Mrs L Wright

Also in attendance: Mrs K Wright, Town Clerk
                    Mrs B Lake, Office Manager

APOLOGIES:          Councillor Mrs E Andrews

Before the business of the evening commenced the Chairman welcomed new Councillor Mrs Lynn Wright to the
meeting.

153/10 DECLARATIONS OF INTEREST:
                Cllr Mrs Richards declared a personal interest in Minute. Cllr Johns declared a personal and
                prejudicial interest in Minute.

154/10 MINUTES: of the Town Council meeting held on the 21 September 2010 and the Extraordinary meeting
                held on 28 September 2010 as circulated were confirmed and signed.

155/10 CLERKS REPORT:
                a) Minute 369/07, 317/07, 357/06(a), 325/06 (a), 290/06(a), 255/06(a), 230/06(a),
                   200/06(a), 154/06 (b), 82/06 & 82/94 Provision of CCTV Cameras at the Crossroads.
                   Nothing further to report.

                    b) Minute 432/07 Closure of the Greenridge Pub. The outline planning application for
                       the development of the Greenridge was rejected by Purbeck District Council Planning
                       Board at the end of August. Hall and Woodhouse have notified the Town Council that
                       they are going to lodge an appeal.

                    c)   Minute 104/08 Upton in Bloom. The next Upton in Bloom meeting will take place on
                         27 October 2010 at 7 pm in the Council Offices.

156/10 CORRESPONDENCE:
                a) A letter tendering her resignation from the Recreation Ground Trust was received from
                   Mrs F Moore.

                    b) Information on the Purbeck Community Housing Group was received from PDC.

                    c)   Notification of a change to the terms of business was received from Dickinson Manser
                         Solicitors.
                                                                                     continued…………………….
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56156/10 CORRESPONDENCE:(Cont)
                d) Information was received from DCC on the ‘Towards a South East Dorset Green
                   Infrastructure Strategy’.

                     e)   A copy of the Dorset Data Book 2010 was received from DCC.

                     f)   Information on the benefits of membership was received from the SLCC.

                     g) Copies of Chief Executive’s Circulars 11/10 were received from DAPTC and made
                        available for councillors to read on the members area of the Town Council website.

157/10 ADOPTION OF COMMITTEE REPORTS:
                a) The report of the Environment Committee held on 28 September 2010 as circulated was
                    confirmed, adopted and signed.

                     b) The report of the Finance & Administration Committee held on 18 October 2010 as
                        circulated was confirmed, adopted and signed.

158/10 TO INVITE MRS WRIGHT TO SIGN HER DECLARATION OF ACCEPTANCE OF OFFICE TO
BECOME A MEMBER OF THE TOWN COUNCIL:
                 Cllr Mrs Wright signed her Declaration of Acceptance of Office to become a member of the
                 Town Council.

159/10 TO RECEIVE AN UPDATE ON FRAMPTON TERRACE:
                 Cllr Small gave an update on the situation following a meeting he and the Clerk attended with
                 the Town Council Solicitor. One resident has registered their interest in possibly renting a
                 small piece of land for car parking from the Town Council.

160/10 TO APPROVE ACCOUNTS FOR OCTOBER 2010 FOR PAYMENT AND TO INSTRUCT
MEMBERS TO SIGN CHEQUES:
               It was proposed, seconded and
               RESOLVED that the accounts for October 2010 be approved.

161/10 TO RECEIVE THE FINANCIAL SUMMARY AND BUDGET COMPARISON TO 30 SEPTEMBER
2010:
                 This was reviewed by the committee and it was then proposed, seconded and
                 RESOLVED that the financial summary and budget comparison be accepted.

162/10 TO CONSIDER APPLICATIONS FOR GRANT AID FOR THE FINANCIAL YEAR 2011/12:
                 Applications for Grant Aid for 2011/12 totalling £6213.50 were received from Age Concern,
                 Vitalise, Grove Youth Club, Young At Heart, CAB, Dorset Blind and Wessex Actors
                 Company. After a lengthy discussion it was proposed, seconded and
                 RESOLVED to defer any decision on grant aid until the Town Council meeting in
                 November, by which time all committee budgets will have been considered.

163/10 REPRESENTATIVES REPORTS/PURBECK DISTRICT/COUNTY COUNCIL MATTERS:
                Report by Cllr P F Johns - Purbeck District Council
                Greenridge Planning Application
                At Cllr Johns instigation the PDC Development Control Manager and other officers met with
                Mark Carey of Morgan Carey who had prepared the plans for the recent Hall & Woodhouse
                planning application which was refused by the Planning Board. The objective of this meeting
                was to endeavour to find possible ways to allow the plans to be amended in order if possible
                to overcome the main objections raised by the Planning Board members. The reason Cllr
                Johns had suggested the meeting was to save the possible refusal of the plans at appeal, which
                would seriously delay the replacement of the existing building.

                                                                                  continued……………………
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163/10 REPRESENTATIVES REPORTS/PURBECK DISTRICT/COUNTY COUNCIL MATTERS:(Cont)
                Report by Cllr F H Drane Dorset County Council
                Twin Sails Bridge
                I have arranged a meeting between Poole Council, Dorset County Council, Town Council and
                Purbeck District Council for the end of October or early November. After discussion it was
                agreed to arrange the meeting for 2 pm on Wednesday 17 November 2010.
                Performance Overview Committee – 27 September 2010
                A full report on the 20mph speed limit was given. The requirements are being looked at in
                detail between DCC and the police. The cost for a 20 mph speed limit is cheaper than a 20
                mph zone. 20 speed limit costs £7000. A 20 mph zone with traffic calming measures costs
                £100,000. Further guidance is awaited from the coalition government. Enforcement Practice
                Guide, Civil Parking, was issued to members covering 32 Enforcement Practices with 33
                pages giving very useful information such as Lines and Signs. No signs are required for
                double yellow lines unless they are seasonal (only operational at certain times of the year)
                Pavement Parking. The police can issue fines (fixed Penalty Notices) to vehicles causing an
                unnecessary obstruction whether on the road or on the pavement. There is much more
                information included in the report and this will be circulated to members.
                On 8 November I intend to attend a discussion at DCC on the Queen Elizabeth School. The
                last information was an overspend of £15m.
                I attended a Dorset Health Scrutiny Committee on 14 September 2010. There were some very
                worried managers there because of cuts and their jobs. In fact the committee might be
                changed to another name or discontinued.
                I attended a Purbeck Heritage Committee on 14 October 2010 at PDC as a DCC member.
                There was as report on Deer, i.e. how do we deal with the problems occurring with deer
                running out of control and causing accidents etc. I have managed to obtain information on
                how farmers are dealing with this problem and I will be in contact with the person in our area.

164/10 ITEMS OF REPORT AND MATTERS FOR FUTURE AGENDAS:
                 a) A Recycling Roadshow will be held outside the Town Council Offices on Monday 1
                    November 2010.
                 b) Councillors were reminded that the Remembrance Day Parade will take place on Sunday
                    14 November 2010.


               There being no further business, the Chairman closed the meeting at 9.50 p.m.



DEMOCRATIC HALF HOUR:
             Mr David Green, PULM and Mr Brett Prowse, Dorset Community Action attended the
             meeting to update members on the application by the Town Plan group for funding from the
             BIG Lottery reaching communities programme. The application was submitted within the last
             few weeks and could take up to 4 months before a decision is known.

                     Samantha Angus and Steve Wallis from SEC attended the meeting and gave an interesting
                     presentation on the improvements to street lighting in the Town. It is anticipated that work
                     could commence in December and last for approximately 6 weeks. Leaflets will be circulated
                     to all households prior to commencement of the work.




                                                      Chairman…………………………………………………….

                                                                                 Date……………………………
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