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					                                  UNIVERSITI PUTRA MALAYSIA

                                           INFORMATION ON
                          THE 35th UPM CONVOCATION CEREMONY
                         ----------------------------------------------------------------


1.   Date of Convocation Ceremony

     1.1    The 35th UPM Convocation Ceremony will be held at the Sultan Salahuddin Abdul Aziz Shah
            Cultural and Arts Centre, Universiti Putra Malaysia on:

                       Date: 15th – 19th October 2011

                       Days: Saturday, Sunday, Monday, Tuesday and Wednesday
                             (9 sessions)

            For the latest information on the Convocation Ceremony including arrangement of graduands
            according to sessions and programmes (refer to Attachment 1), please refer to our website
            http://www.akademik.upm.edu.my.


2.   Attendance

     2.1    As specified in UPM Convocation Event, Degrees and Diplomas will normally be conferred
            only to graduands who attend the convocation. The Senate, however, in extremely rare
            cases, may allow a Degree or Diploma to be conferred in absentia.

     2.2    Graduands must obey the attendance instructions that have been prescribed according to
            each session of the convocation.

     2.3    Graduands are not allowed to defer the Convocation Ceremony or nominate
            others to attend the Convocation Ceremony on their behalf.


3.   Fees

     3.1    Graduands, whether or not they are attending the Convocation Ceremony, are
            required to pay the graduation fees as follows:

                       Diploma of Education @ graduands : RM100.00
                       Bachelor Degree Graduands        : RM100.00
                       Diploma Graduands                : RM 75.00

     3.2    UPM/PJJ/EKSEKUTIF graduands who are attending the Convocation Ceremony Second Sitting
            are advised to pay the graduation fee (not later than 13th October 2011) by any one of
            the following methods:

            (a) by using the CIMB Bank BANK SLIP that is attached with this letter. Please make your
                payment to “BENDAHARI, UNIVERSITI PUTRA MALAYSIA”; OR

            (b) by using CIMBClicks, the online personal internet banking facility provided by CIMB
                Bank. (For further information please visit the following websites:
                http://www.cimbclicks.com.my); OR



                                                                                                   1
           (c) by using MasterCard, Visa or American Express credit cards. Payments by credit card
               can be done either by:-

               (i)    filling in the Direct Debit Authorisation Form and faxing it to 03-89472048. The
                      form can be downloaded from http://www.bursar.upm.edu.my/ or
                      http://www.bursar.upm.edu.my/skp/directdebit.pdf; OR

               (ii)   visiting the Bursar III Customer Service Counter, Ground Floor, Administration
                      Building, UPM. If you are sending a representative to make the payment please
                      ensure that the representative has your student identity card number (nombor
                      matrik) for the benefit of our counter staff.
                      (NOTE: The minimum amount for credit card payment at the counter is
                      RM100.00).

     3.3   For graduands who are not attending the Convocation Ceremony, they can make the
           payment anytime during office hours at the Bursar III Customer Service Counter, Ground
           Floor, Administration Building, UPM. Scrolls/Transcripts for graduands will only be released
           after the convocation and after all the necessary fees including the graduation fee and other
           debts (if any) are paid.

     3.4   For graduands who are paying using:-

           (a) BANK SLIP, the graduand/representative will need to bring a copy of the bank slip as
               proof of payment (Bendahari UPM copy) when collecting your academic regalia. (NOTE:
               DO NOT POST THE BANK SLIP TO UPM); OR

           (b) CIMBClicks service, the graduand/ representative will need to either bring:

               (i)    a copy of the transaction printout; OR

               (ii)   the transaction reference number (8 digits), for example:
                      Trans Ref No
                      00065018

     3.5   Graduands/ representatives who do not bring any of the above proof of transaction may only
           be allowed to collect the academic regalia a day after the payment using CIMBClicks is
           made (for verification purposes).


4.   Academic Regalia: Loan and Return

     4.1   Graduands are to ensure that the payment of the graduation fee has been made
           before picking up their academic regalia. The official receipt/coupon issued upon
           payment of the above fees would have to be presented when picking up the
           academic regalia.

     4.2   Graduands conferred with Bachelor degrees during the Convocation Ceremony will be attired
           in a maroon robe, a hood (coloured according to official faculty colours), and a mortar board.
           Diploma graduands will be attired in a grey robe with a mortar board. All of the above will be
           loaned by the university.

     4.3   Graduands are to ensure that:

           (a) the academic regalia received is in good condition; and

           (b) the correct regalia is received i.e. post-graduate, Bachelor or Diploma.

                                                                                                       2
4.4   Graduands are not allowed to alter or amend any part of the academic regalia
      received.

4.5   The collection of the academic regalia may be done at the Central Academic Complex
      (Kompleks Akademik Pusat), UPM according to the schedule below:-

      From 08th until 13th October 2011

            Date       :   08th October 2011 (Saturday)
            Time       :   9.30 a.m. – 4.30 p.m.

            Date       :   09th October 2011 (Sunday)
            Time       :   10.00 a.m. – 4.30 p.m.

            Date       :   10th October 2011 (Monday)
            Time       :   8.30 a.m. – 1.00 p.m.
                           2.15 p.m. – 4.30 p.m.

            Date       :   11th October 2011 (Tuesday)
            Time       :   8.30 a.m. – 1.00 p.m.
                           2.15 p.m. – 4.30 p.m.

            Date       :   12th October 2011 (Wednesday)
            Time       :   2.15 p.m. – 4.30 p.m.
                           The counter will be temporarily closed in the morning
                           for the Briefing and Rehearsal Ceremony           (for
                           graduands 1st, 2nd, 3rd, 4th and 5th Sessions)

            Date       :   13th October 2011 (Thursday)
            Time       :   2.15 p.m. – 4.30 p.m.
                           The counter will be temporarily closed in the morning
                           for the Briefing and Rehearsal Ceremony           (for
                           graduands 6th, 7th, 8th and 9th Sessions)

4.6   All academic regalia borrowed must be returned on or before 22nd October 2011 at the
      Central Academic Complex (Kompleks Akademik Pusat) before 4.15 p.m.

      (Please refer to the times and dates for the returning of the academic regalia stated in the
      album or scroll presented during the Convocation Ceremony)

      The University will charge a late fee penalty for any late returns starting 24th
      October 2011 (RM10.00 for the first day after the last date for returning the items and
      RM5.00 for each additional day). The penalty fee can be paid at the Customer Service
      Counter (Bendahari III) located at the ground floor of the Administrative Building, UPM, and
      the receipt must be presented upon returning the academic regalia.

4.7   All graduates are required to complete the Graduates Tracer Study 2011. The System
      will be opened as of 23 September 2011 (Friday) are as follows:

      (a) Graduates Tracer Study (Ministry of Higher Education)
           (Website: http://graduat.mohe.gov.my)

      (b) Graduates Tracer Study (Universiti Putra Malaysia)
           (Website: http://www.alumni.upm.edu.my/tracer2011/index.php)


                                                                                                3
           *Please print out both of the survey slips for verification by the Alumni Counter and
           bring along with you during picking up of your convocation robe. Failure to complete the
           survey, will cause inconvenience to both parties at the counter.

     4.8   The University will not be responsible for any lost or damaged items.

     4.9   In the event of lost or damaged items, a charge will be incurred and no academic scroll or
           transcript would be released until after all payments have been made.


                           Robes                Hood             Mortar Board           Bonnet
      Bachelor            RM280.00             RM35.00             RM50.00
      Diploma             RM150.00                -                RM50.00
      Master              RM350.00             RM35.00             RM50.00
      Ph.D                RM400.00             RM 35.00               -                 RM70.00


5.   Recommended Attire for The Convocation Ceremony

     5.1   Bachelor and Diploma graduands attending the ceremony are to be suitably attired. The
           suggested attire are as follows (refer to Diagram 1) :-

                 Ladies
                    -     long dresses which cover until the ankles/maxi skirts, long sleeved
                          shirts/blouses/suit and wearing the academic regalia.
                    -     Colour (no restrictions)
                    -     For those wearing the hijab, it should be light in colour so that it
                          matches the faculty colours incorporated in the hood (Bachelor
                          programme).
                    -     Shoes must be dark coloured and covered at the front and back.
                    -     Sport shoes/Slippers/Open back shoes/Shoes with bright or white in
                          colour are NOT ALLOWED.
                    -     Short skirts are NOT ALLOWED.
                    -     The attire of Pantsuits is allowed.
                    -     Face-covering attire or the ‘niqab’ is prohibited.

                 Men
                    -     Long sleeve with collar, necktie and coat, dark trousers or dark lounge suit,
                          dark shoes with stocking and wearing the academic regalia.
                    -     Jeans and shorts are NOT ALLOWED.
                    -     Sport shoes/Slippers/Shoes with bright or white in colour are NOT
                          ALLOWED.
                    -     Hair styles should be short and neat.

     5.2   The Convocation Ceremony is an official event. Graduands are reminded to abide to the
           dress code as stated above. Graduands not adhering to the dress code will NOT BE
           ALLOWED to enter in or join in the convocation parade or go up on stage for the
           Bachelor and Diploma Degree presentation ceremony.


6.   Invitation Cards

     6.1   Invitation cards and other instructions will only be disseminated when graduands or their
           representatives arrive to pick up the academic regalia.


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     6.2   The University is not responsible for lost invitation cards and they will not be replaced.

     6.3   Each graduand is given two (2) invitation cards for two guests to the attend the
           Convocation Ceremony at the Sultan Salahudin Abdul Aziz Shah Cultural and Arts Centre Hall
           (PKKSSAAS).


7.   Briefing and Rehearsals

     7.1   A Convocation Briefing and Rehearsals Ceremony will be held at the Sultan Salahuddin Abdul
           Aziz Shah Cultural as information below:

           7.1.1   12th October 2011 (Wednesday) at 9.00 a.m for graduands 1st, 2nd, 3rd, 4th and
                   5th Sessions (refer to Attachment 1); and

           7.1.2   13th October 2011 (Thursday) at 9.00 a.m for graduands 6th, 7th, 8th and 9th
                   Sessions (refer to Attachment 1)

     7.2   All graduands are required to attend this session to familiarise themselves with the events
           that have been planned for the actual Convocation Ceremony.

     7.3   Failure to attend the briefing and rehearsal session may result in the University
           barring graduands from attending the 35th UPM Convocation Ceremony.


8.   Parade of Graduands on Convocation Day

     Parents and graduates who are involved in the Convocation Ceremony are reminded to park their
     vehicles at the parking area designated by the Security Division of UPM (refer Appendix 2).

     8.1   Morning Session

           All graduands for the morning session are advised to convene at the car park of the Sultan
           Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 7.30 a.m. The parade will
           commence at 8.00 a.m.

     8.2   Afternoon Session

           All graduands for the afternoon session are advised to convene at the car park of the Sultan
           Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 1.45 p.m. The parade will
           commence at 2.10 p.m.

           For Zohor prayer, Muslim graduands may choose to perform their prayer at several places
           such as the Administration Building, the left or the right alcoves of the Sultan Salahuddin
           Abdul Aziz Shah Cultural and Arts Centre itself or the UPM Mosque.

     8.3   Graduands are reminded to congregate at the stipulated time and place. In order to avoid
           traffic congestion into the campus, graduands are encouraged to obey the instructions from
           the officers on duty that day.

     8.4   Graduands who are late will not be allowed in and be a part of the Convocation
           Ceremony.

     8.5   Parents and guests are advised to have breakfast first before entering the hall to ensure their
           health and wellbeing are taken care of during the proceedings of the Convocation Ceremony.


                                                                                                        5
      8.6   Parents and guests are prohibited from bringing bouquets of flowers or souvenirs
            into the hall as they maydisrupt the seating arrangement of other guests.

      8.7   During the ceremony, graduands are required to follow all the rules and instructions from the
            officers in charge.

      8.8   Graduands and/or guests are not allowed to leave the hall until the ceremony is
            over.


9.    Rules for Graduands’ Guests when Entering the Hall

      9.1   Attire      – Men           : National Dress / Lounge Suit / Batik / respectful.
                                        : Songkok for 1st Session and 3rd Session.

                        – Ladies        : National Dress / respectful.

      9.2   Graduands’ guests may enter the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre
            hall through the doors that have been identified by the officers on duty.

      9.3   Children under 12, cameras, video recorders and handphones are not allowed to be brought
            into the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre hall during the
            Convocation Ceremony.

      9.4   Please follow the instructions on movement upon entering and leaving the PKKSSAAS hall as
            well as whilst in PKKSSAAS hall to avoid congestion and ease the flow of movement at the
            hall (refer Appendix 3).


10.   Conferral Arrangement

      10.1 The designation of rows and arrangement for seating for graduands during the ceremony will
           be decided by the Committee/Secretariat/Officers in charge.

      10.2 Graduands will receive their albums/scrolls individually on the stage from the Chancellor or
           the Pro Chancellor or the Vice Chancellor.


11.   Collection of Scroll/Transcript for Bachelor’s Degree and Diploma

      11.1 Graduands may collect their Bachelor Degree and Diploma scrolls/transcripts as soon as the
           convocation session is over. However, this depends on the followings:-

            (a) Graduands must be able to produce the receipt for the payment of graduation fee as a
                proof that the fee has been paid;

            (b) Graduands need to return the academic regalia to the University as the application form
                for scroll/transcript will only be distributed to those who have returned their academic
                regalia.

            (c) For UPM Serdang graduands, their scrolls/transcripts may be collected from the Central
                Academic Complex, UPM on the dates that have been decided earlier. Please refer to the
                information in the album and scroll after the conferral of the Bachelor Degree and
                Diploma ceremony.



                                                                                                       6
          (d) For graduands of PJJ/EKSEKUTIF programmes, their scrolls/transcripts may be collected
              from the UPM Education & Training Sdn. Bhd./Executive Programme Unit of their
              respective faculty.

          (e) Graduands who still owe the UPM/PPL/ Executive Programme Unit will need to clear
              their debt before they can receive their scrolls/transcripts. Please attach the
              receipt/confirmation letter from the necessary establishment that states that the debt has
              been paid in full.

          (f) In the case of a graduand facing problems in collecting the scroll/transcript in person, the
              graduand may send his /her representative to collect it on his/her behalf. An
              authorisation letter will need to be written and signed by the graduand and
              addressed to Registrar, Academic Division, UPM stating the name and the
              identity card number of the representative. The above requirements (a to f)
              still need to be fulfilled before the Bachelor Degree and Diploma
              scroll/transcript is given to the representative.

              For graduands of EXECUTIVE programmes, an authorisation letter stating the name and
              the identity card number of the representative and addressed to The Director of the
              Executive Programme Unit of their respective Faculty will need to prepared.


          (g) The University is not responsible for lost or damaged scrolls/transcripts after they have
              been collected.

Graduands cooperation in adhering to the specified rules and regulations of the 35th UPM
Convocation Ceremony is deeply appreciated. For further enquiries please contact 03-8946
6060/6250/6054/6026.

Academic Division
Universiti Putra Malaysia




                                                                                                        7
                                                                                             Attachment 1

                                   ACADEMIC DIVISION
                               UNIVERSITI PUTRA MALAYSIA
                   GRADUANDS ARRANGEMENT 35TH UPM’s CONVOCATION 2011
                             15 OCTOBER – 19 OCTOBER 2011




              Session 1 (Saturday)                                 Session 2 (Saturday)
           15 October 2011 – Morning                           15 October 2011 – Afternoon


Name of Programme                                   Name of Programme

Doctor of Philosophy                      -SGS      Master      of    Manufacturing      Systems   -SGS
Master of Process Safety and Prevention             Engineering
Loss                                                Master of Water Engineering
Master of Technology and Wood Industry              Master of Applied Linguistics
Master of Environment                               Master of World Literature
Master of Malay Language                            Master of Computer Science
Doctor of Philosophy                      -GSM      Master of Human Resource Development
Bac. of Agriculture (Aquaculture)                   Bac. of Engineering (Civil)
Bac. of Sc.(Food Studies)                           Bac. of Engineering (Agricultural and
Bac. of Nursing                                     Biosystem)
Bac. Sc. (Hon.) – Material Science                  Bac. of Computer Science - Multimedia
Bac. of Sc.(Biotechnology)                          Bac. of Agriculture (Animal Science)
Bac. of Engineering (Aero Space)                    Bac. of Horticultural Science
Bac. of Environmental Management                    Bac. of Sc. (Human Development)
Bac. of Wood Science Technology                     Bac.of Economics – Finance Economics
Bac. of Arts (English Literature)                   Bac. of Science (Environmental and
Bac. of Business Administration –                   Occupational Health)
Hospitality And Recreation Management               Bac. of Sc. With Education (Hon.)
Diploma in Fisheries                      - UPMKB   Bac. of Sc. (Human Resource Development)
                                                    Diploma in Youth in Development Work




               Session 3 (Sunday)                                  Session 4 (Sunday)
           16 October 2011 – Morning                           16 October 2011 – Afternoon


Name of Programme                                   Name of Programme

Master of Science                         - SGS     Master of Business Administration               -GSM
Master of Water Management                          Master of Remote Sensing And GIS
Master of Education                                 Bac. of Agricultural Science
Doctor of Medicine                                  Bac. of Sc. (Environment)
Bac. Of Sc. Bioindustry                             Bac. of Arts (English Language)                 -UPMET
Bac. of Engineering (Mechanical)                    Bac. of Sc. (Nutrition And Community Health)
Diploma In Forestry                       -UPMKB    Bac. of      Sc. (Human Development And
                                                    Management)
                                                    Bac. of Economics- Business Economy
                                                    Bac. of Business Administration – Human
                                                    Resource Management
                                                    Bac. of Education (The Teaching English         SANDWICH
                                                    Language As A Second Language)
                                                    Diploma of Food Estate Management               -UPMKB

                                                                                                          8
                                    ACADEMIC DIVISION
                                UNIVERSITI PUTRA MALAYSIA
                    GRADUANDS ARRANGEMENT 35TH UPM’s CONVOCATION 2011
                              15 OCTOBER – 19 OCTOBER 2011




              Session 5 (Monday)                                      Session 6 (Monday)
           17 October 2011 – Morning                              17 October 2011 - Afternoon

Name of Programme                                      Name of Programme

Master of Structural Engineering And         -SGS      Master of Engineering Management              -SGS
Constructions                                          Master of Environmental Engineering
Master of Applied Statistics                           Master of Corporate Communication
Master of Education (The Teaching of Malay   -PJJ      Master of Arts
Language As A First Language)                          Master of Economics
Bac. of Landscape Architechture                        Master of Highway And Transportation
Bac. of Design (Architechture)                         Engineering
Bac. of Design (Industrial Design)                     Bac. of Business Administration – Marketing
Bac. of Architechture                                  Bac. of Sc. (Hon.) - Industrial Chemistry
Bac. of Sc. (Hon) - Statistics                         Bac. of Education (Information Technology)
Bac. of Sc. (Hon) - Mathematics                        Bac. of Education (Moral Education)
Bac. of Arts (Language And Malay             -UPMET    Bac. of Education (Agricultural Science)
Linguistics)                                           Bac. of Engineering (Process And Food)
Bac. of Sc. (Human Resource Development)     -UPMET    Bac. of Science (Agribusiness)
Bac. of Business Administration              -UPEFEP   Bac. of Sc. (Biomedical Science)
Bac. of Accountancy                          -UPEFEP   Bac. of Communication
Bac. of Economics                            -UPEFEP   Bac. of Computer Science – Software
                                                            Engineering



              Session 7 (Tuesday)                                     Session 8 (Tuesday)
           18 October 2011- Morning                               18 October 2011 - Afternoon

Name of Programme                                      Name of Programme

Master of Human Resource Development         -PJJ      Master of Landscape Architechture             - SGS
Master of Malay Language                     -PJJ      Master of Emergency Responses And
Master of Veterinary Science                           Planning
Doctor of Veterinary Medicine                          Bac. of Sc. (Hon.) - Physics
Bac. of Sc. (Hon.) - Biology                           Bac. of Sc. (Hon.) - Chemistry
Bac. of Sc. (Hon.) - Petroleum Chemistry               Bac. Computer Science – Computer Systems
Bac. of Economics – Economics                          Bac. of Science and Food Technology
Development                                            Bac. of Business Administration –
Bac. of Computer Science – Networking                  (International Business)
Bac. of Economics – Trade And                          Bac. of Consumer Studies
International Finance                                  Bac. of Arts (Foreign Language)
Bac. of Business Administration              -UPMET    Bac. of Arts (Foreign Language)               -UPEFBMK
Bac. of Sc. (Hon.) - Biochemistry                      Bac. of Arts (Malay Language And              -UPEFBMK
Bac. of Arts (English Language)                        Linguistics)
Bac. of Communication                        -UPMET    Bac. of Communication                         -UPEFBMK
Bac. Of Forestry Science                               Bac. of Education (Guidance And
Bac. of Sc. (Human Development)              -UPMET    Counselling)
Bac. of Engineering (Computer And                      Bac. of Education (The Teaching of Malay
Communication Systems)                                 Language As A First Language)
Diploma In Agriculture                       - UPMKB   Bac. of Education (Home Science)
                                                       Diploma of Education




                                                                                                         9
                                       ACADEMIC DIVISION
                                   UNIVERSITI PUTRA MALAYSIA
                       GRADUANDS ARRANGEMENT 35TH UPM’s CONVOCATION 2011
                                 15 OCTOBER – 19 OCTOBER 2011




                 Session 9 (Wednesday)
               19 October 2011 - Morning




 Name of Programme

  Master of Innovation And Engineering Design        - SGS
  Master of Plantation Management
  Master of Land Resource Management
  Master of Malay Literature
  Master of Management                               -GSM
  Master of Science                                  -GSM
  Master of Communication                            -PJJ
  Master of Education (Educational                   -PJJ
  Administration)
  Bac. of Education (The Teaching English
  Language As A Second Language)
  Bac. of Education (The Teaching English            -UPMET
  Language As A Second Language)
  Bac. of Engineering (Chemistry)
  Bac. of Engineering (Electrical And Electronics)
  Bac. of Sc. (Hon.) - Microbiology
  Bac. of Business Administration – Finance
  Bac. of Business Administration –
  Entreprenuership
  Bac. of Accountancy
  Bac. of Arts (Language And Malay Linguistics)
  Bac. of Arts (English Language)                    -UPEFBMK
  Bac. of Arts (Malay Literature)
  Bac. of Sc. (Hon.) – Instrumentation Science
  Bac. of Science (Dietetic)
  Bac. of       Sc. (Human Development And
  Information Technology)
  Bac. of Music
  Bac. of Education (Physical Education)
  Diploma In Animal Health And Production            - UPMKB




Short Forms:

SGS              - School of Graduate Studies
GSM              -Graduate School of Management
PJJ              -Distance Learning Programme
UPEFEP           - Executive Programme Unit, Faculty of Economics and Management
UPEFBMK          - Executive Programme Unit, Faculty of Modern Language and Communication
UPMKB            - Universiti Putra Malaysia Bintulu Campus
Sandwich         -Twinning Programme UPM- KPM




                                                                                            10
                                                                       Attachment II




                              SUITABLY ATTIRED

                                                         Hair styles
                                                         should be
                                                         short and
                                                            neat
                                       Mortar
                                       Board


                                       Hood



                                       Robes




Long dresses
which cover
  until the
ankles/maxi
   skirts
                              Sport shoes/slippers/open back
                                 shoes are NOT ALLOWED


               LADIES GRADUANDS                       MEN GRADUANDS




                                                                                 11
                         THE 35TH UPM CONVOCATION CEREMONY

                                 IMPORTANT DATES


15th – 19th October 2011


08 – 13th October 2011      -    Dates for the collection of the academic regalia for Bachelor’s
                                 Degree and Diploma from the Central Academic Complex, UPM.
                                 Please refer to paragraphs 3 and 4.

12th October 2011
(Wednesday, 9.00 a.m.)      -    Convocation Briefing and Rehearsal Session at the Sultan
                                 Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM for
                                 graduands 1st, 2nd, 3rd, 4th and 5th Sessions.

                                 (The academic regalia collection counter will be closed
                                 temporarily in the morning during the Convocation
                                 Briefing and Rehearsal Ceremony and will only be
                                 opened again at 2.15 p.m. until 4.30 p.m.)

13th October 2011
(Thursday, 9.00 a.m.)       -    Convocation Briefing and Rehearsal Session at the Sultan
                                 Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM for
                                 graduands 6th, 7th, 8th and 9th Sessions.

                                 (The academic regalia collection counter will be closed
                                 temporarily in the morning during the Convocation
                                 Briefing and Rehearsal Ceremony and will only be
                                 opened again at 2.15 p.m. until 4.30 p.m.)


15th – 19th October 2011    -    Convocation Ceremony at the Sultan Salahuddin Abdul Aziz Shah
                                 Cultural and Arts Centre, UPM. (Graduands congregate at the
                                 carpark of the Sultan Salahuddin Abdul Aziz Shah Cultural and
                                 Arts Centre, UPM in accordance with the session and time that
                                 have been predetermined).

15th – 22nd October 2011    -    Dates to return the academic regalia and to collect the
                                 scroll/transcript (Bachelor Degree and Diploma) at the Central
                                 Academic Complex (Kompleks Akademik Pusat), UPM
                                 before 4.15 p.m.

Starting 24th October 2011 -     The return of the academic regalia and the collection of
                                 scrolls/transcripts may only be made at the Academic Division,
                                 First Floor, Administration Building, UPM. There will be a late fee
                                 penalty for any late returns. (Please refer to paragraph 4.6)




                                                                                                 12
                           THE 35TH UPM CONVOCATION CEREMONY

                                      GRADUANDS’ CHECKLIST


Graduands are reminded to ensure that:


1.    (   )   they have received, read and understood the Information on the 35th UPM
              Convocation Ceremony booklet.

2.    (   )   Complete the Graduates Tracer Study 2011 and print out both of the survey slips.

3.    (   )   they have checked for any outstanding arrears which may include tuition fees and/or
              penalties.

4.    (   )   they have submitted all graduation fees using a bank slip under the name
              “BENDAHARI, UNIVERSITI PUTRA MALAYSIA” or via CIMBClicks or credit card
              by 13th October 2011.

5.    (   )   they present the bank Slip or a copy of the printed CIMBClicks transaction or
              credit card receipt when they or their representatives pick up the academic regalia at
              the Central Academic Complex (Kompleks Akademik Pusat) on the stated dates.


6.    (   )   they bring Academic Regalia Form (attached with this letter) when they or their
              representatives pick up the academic regalia at the Central Academic Complex
              (Kompleks Akademik Pusat) on the stated dates.

7.    (   )   the correct academic regalia is taken and that it is in good condition.

8.    (   )   they attend the Briefing and Rehearsal Ceremony for the 35th Convocation on 12th
              October 2011 and 13th October 2011, 9.00 a.m. (which one is applicable –
              refer paragraph 7).

9.    (   )   they bring their name cards(for graduands) and invitation cards (for their guests) along
              for the Convocation Ceremony.

10.   (   )   they arrive early before the ceremony begins.

11.   (   )   they and their guests are attired according to the stated dress code.

12.   (   )   the academic regalia is returned on or before 22nd October 2011 before 4.15 p.m.
              Failure to do so (starting 24th October 2011) will result in a late fee penalty
              charged according to the prior stated rate.

13.   (   )   they receive a confirmation document indicating that the borrowed academic regalia has
              been returned.

14.   (   )   the said document is brought along when collecting the academic scroll or transcript.




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