LYCOMING COUNTY WATER AND SEWER AUTHORITY

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					                     LYCOMING COUNTY WATER AND SEWER AUTHORITY
                                  Board Meeting Minutes
                                 August 3, 2011 - 7:00 p.m.


MEMBERS PRESENT: Mary Bennardi, Paul Wentzler, Richard Haas, Donald Konkle, Jr., Scott Slocum,
Charles Hall, Robert Hippenstiel, and James Carpenter.

MEMBERS ABSENT: Jan Ransdorf

OTHERS PRESENT: J. David Smith, McCormick Law Firm; Christine Weigle, LCWSA Executive
Director; Sylvia Lukpetris, LCWSA Finance Director; Eric Moore, P.E., LCWSA Engineering Services
Manager; Duane Martzall, LCWSA Compliance Manager; David Brinjac, Brinjac Engineering; David
Swisher, Herbert, Roland and Grubic; David Thompson, Williamsport Sun Gazette.


I.   CALL TO ORDER

     Vice Chair Mary Bennardi called the meeting to order at 7:05 p.m.

     Vice Chair Bennardi noted that there was an Executive Session prior to the meeting pertaining to legal and
     personnel issues.


II. MINUTES

      Don Konkle made a motion to accept the minutes from the July 6, 2011 LCWSA Board meeting as
      presented. Richard Haas seconded the motion, which was unanimously approved.

      Paul Wentzler made a motion to accept the minutes from the July 20, 2011 LCWSA Finance
      Committee meeting as presented. Richard Haas seconded the motion, which was unanimously
      approved.

      Robert Hippenstiel made a motion to accept the minutes from the Work Session of July 27, 2011 as
      presented. James Carpenter seconded the motion, which was unanimously approved.


IV. BILL APPROVAL/FINANCIAL STATEMENTS

      Sylvia Lukpetris provided an update of accounting and administrative activities for the month of July.
      The check register was presented for the month of July 2011.

      Following a few questions, Paul Wentzler made a motion to accept the check register report and
      approve the payment of the bills for July 2011 as presented. Scott Slocum seconded the motion,
      which was unanimously approved.

      The preliminary financial statements were presented for the month of June 2011. Ms. Lukpetris noted
      that the financial statements for May were unable to be made final until the final tax return was


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      prepared for the Village Water Company and thus affects the finalization of June financial statements
      as well.

      Richard Haas made a motion to accept the preliminary financial statements for June 2011 as
      presented. Robert Hippenstiel seconded the motion, which was unanimously approved.

      The Account Receivable Summary report was presented for June 2011. Ms. Lukpetris also provided
      an update on the status of the South Williamsport sewer billing efforts.


V. PUBLIC COMMENT

      There was no public comment.


VI.   ACTION ITEMS

        A. Sewer
              1.       Wastewater Treatment Plant Upgrades

                             i. McCrossin Contract 11-88-1 Pay Application #1

                                 Eric Moore provided a brief description of the work performed to date by the
                                 general contractor, G. M. McCrossin, Inc, for the Wastewater Treatment
                                 Plant Phase I Upgrades. David Brinjac explained that the pay application is
                                 for the contractor’s project bonds. Both David Brinjac and Eric Moore
                                 recommended payment of application #1.

                                 Don Konkle made a motion to approve McCrossin Pay Application #1 in the
                                 amount of $86,290.20 as presented. Paul Wentzler seconded the motion,
                                 which was unanimously approved.


                            ii. McCrossin Contract 11-88-1 Change Order #1

                                 Eric Moore explained the scope of the first change order which included cost
                                 savings and value engineering work as defined in the July 29, 2011 Letter
                                 No. 2 for a reduction of $141,300.00.         The change order includes the
                                 disposal of excess fill from the wastewater site project to the administration
                                 facilities build out project on the eastern side of the property. Mr. Moore
                                 noted that the number of trucks which would have impacted traffic on Old
                                 Cement Road will now be fully contained within our site. Christine Weigle
                                 noted that the excessive truck traffic and movement of fill will essentially
                                 beat up the access road to the site. Paul Wentzler questioned the design of
                                 the new road to avoid the same drainage issues experienced on the existing
                                 lane.

                                 Following some discussion, Charles Hall made a motion to approve
                                 McCrossin Change Order #1 to deduct $141,300.00 for the value engineering
                                 items as noted. Richard Haas seconded the motion, which was unanimously
                                 approved.


        B. Admin – Facilities Project

                  1.   Hawbaker Contract 11-87-1


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                                 Eric Moore provided a review of the bids received for the Sitework Contract
                                 for the Administration Facilities Project with a detailed summary of the low
                                 bidder, Glenn O. Hawbaker at $1,146,217.00. Recommendation was made
                                 by BASCO/Buchart Horn and Mr. Moore for the notice of intent to award
                                 and notice of award to Glenn O. Hawbaker to allow the project to begin
                                 quickly. Timing was noted as especially important to accommodate the
                                 movement of fill from the Wastewater Project site to the Administration
                                 Facilities Project site.

                                 Paul Wentzler made a motion for notice of intent to award and notice of
                                 award for Glenn O. Hawbaker, Inc. for the Sitework contract for the
                                 Administration Facilities Project. Scott Slocum seconded the motion, which
                                 was unanimously approved.


        C. Construction Bond Fund

                  1.   M&T Requisition #1

                       Christine Weigle reminded the Board of the bond fund payment process and the
                       trustee relationship with M&T.

                       Sylvia Lukpetris presented Requisition #1 totaling of $249,661.03 for MRSS
                       Wastewater Treatment Plant Phase I Upgrade Project and the Administration Facilities
                       Building Project. The requisition includes reimbursement to LCWSA for expenses
                       incurred on both projects for the period of January through June 2011, payment to
                       Brinjac Engineering and G. M. McCrossin, Inc. for the Wastewater Treatment Plant
                       Phase I Upgrades, and payment to AUS Consultants and Buchart Horn, Inc. for the
                       Administration Facilities Project.

                       Don Konkle made a motion to approve Sewer Requisition #1 as presented. Paul
                       Wentzler seconded the motion, which was unanimously approved.


                  2.   Money Market Manager

                       Sylvia Lukpetris presented a summary of the money market managers for the
                       management of the bond proceeds – discussing the fees, estimated earnings, and other
                       comments from the proposals received. The recommendation was for Valley Forge
                       Asset Management Corporation.

                       Charles Hall made a motion to approve Valley Forge Asset Management Corporation
                       as the money market manager to assist in the investment of funds over the next year.
                       Scott Slocum seconded the motion, which was unanimously approved.


        D. Water
              1.       Grey Fox Storage Tank

                             i. TRA Electric – Contract 11-69-2

                                 David Swisher reviewed and made recommendation for payment for Pay
                                 Application #1 for TRA Electric for a total of $702.00 for bonding and
                                 insurance.




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                                 Don Konkle made a motion to approve TRA Electric Pay Application #1 as
                                 presented. Scott Slocum seconded the motion, which was unanimously
                                 approved.

                            ii. CMT Proposal Geotechnical Support

                                 David Swisher presented the CMT Proposal for additional support on
                                 geotechnical work and explained the need for the additional services for the
                                 tank foundation work through an independent geotechnical engineer to
                                 review design and construction.

                                 Paul Wentzler made a motion to approve the CMT services as presented at a
                                 not to exceed amount of $10,000.00 and contingent upon the final legal
                                 review and approval of the terms and conditions. Richard Haas seconded the
                                 motion, which was unanimously approved.


                  2.   Lycoming Mall Safe Water Grant

                       Christine Weigle presented the DEP Safe Water Grant agreement for the
                       LCWSA/Lycoming Mall Interconnection Project in the amount of $480,000.00.

                       Following a long discussion regarding the details, benefits, options, and drawbacks of
                       the mall interconnection, Richard Haas made a motion to approve the DEP Safe Water
                       Grant Agreement for the LCWSA/Lycoming Mall Water Interconnection Project.
                       James Carpenter seconded the motion.

                       Paul Wentzler and Charles Hall voted in opposition to safe water grant for the
                       Lycoming Mall water interconnection project.

                       All other members present voted in favor.

                       The motion to approve the DEP Safe Water Grant Agreement for the
                       LCWSA/Lycoming Mall Water Interconnection Project was approved by majority.

                       Scott Slocum questioned if the grant money could be applied toward another project if
                       the time frame could not be met for the grant. Mrs. Weigle reminded the Board that
                       the Mall representatives have been placed on notice that it is imperative that project
                       schedule be met to assure the application of the grant funds towards the mall
                       interconnection. Other projects currently being planned could meet the time frame of
                       the grant should funds needs to be re-purposed/re-applied.


        E. Neighborhood Meeting

             James Carpenter made a motion to approve the Neighborhood meeting for Saturday, August
             20th from 10:00 AM to noon and Monday, August 22nd from 4:00 PM to 6:00 PM to discuss the
             impacts of the ongoing projects at and around the site. Paul Wentzler seconded the motion,
             which was unanimously approved.


        F.   WBRA Administrative Assistance Services

             Eric Moore presented a proposal for LCWSA Shared Services Proposal to assist the West
             Branch Regional Authority (WBRA) with substantial administrative efforts to address the tasks
             necessary for the WBRA schedule outlined in its Act 537 Sewage Plan.


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             Following a discussion regarding the ongoing work load of LCWSA, Don Konkle made a
             motion to approve the Administrative Assistance work as presented. Richard Haas seconded
             the motion, which was unanimously approved.


        G. CoStars – Truck Purchase

             Paul Wentzler made a motion to approve the purchase of a 2011 GMC Sieera 3500HD 4 wheel
             drive regular cab through Penske GMC under CoStar contract pricing with the addition of the
             items for the spray in bed liner, strobe light, vent viser and step bars. Scott Slocum seconded
             the motion, which was unanimously approved.


        H. Pinion Water Main Extension - Developers Agreement

             Eric Moore explained that under the developer’s agreement previously approved, the Authority
             had the opportunity to upsize the water main extension being installed from an 8” line to 12” at
             the Authority’s expense at strategic locations. Following the review of pricing received from
             the developer’s contractor, Mr. Moore noted that the price difference $22,299.00 was
             acceptable for the upsize of watermain in the areas along John Brady Drive and Star Lite Drive,
             and recommended the increase of the line as a strategic move for the Authority.

             Don Konkle made a motion to approve the upsizing of the watermain and payment of the price
             difference from 8” to 12” at the strategic locations as previously noted. Paul Wentzler
             seconded the motion, which was unanimously approved.


        I.   Personnel

             James Carpenter made a motion to approve the position of Customer Compliance Analyst as
             presented. Scott Slocum seconded the motion, which was unanimously approved.

             Paul Wentzler made a motion to approve the placement of Jessica Dincher in the newly created
             position of Customer Compliance Analyst - a full time hourly position - at the mid to upper
             range of Level 2, Tier 3 and consistent with the offer letter effective August 1, 2011. Scott
             Slocum seconded the motion, which was unanimously approved.

             Paul Wentzler made a motion to approve the hire of Karen Mensinger in the full time, hourly
             position of Accounting Clerk at the mid range of Level 2, Tier 3, with the benefits package of
             the Authority in accordance with the Authority’s policies, and the offer letter with an
             anticipated start date of August 22, 2011. Scott Slocum seconded the motion, which was
             unanimously approved.


VII. STATUS REPORTS

       A.    Engineer
                a. Brinjac:
                David Brinjac presented the Brinjac Engineer’s report for the month of July with some
                additional detail on the MRSS Wastewater Upgrade project.

                 b. HRG, Inc:
                 Dave Swisher presented the HRG Engineer’s report for the month of July.


       B. LCWSA Reports


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                 a.   Engineering Services Manager Report – Eric Moore presented the Engineering
                      Services Manager Report for the month of July and briefly updated the Board on the
                      Armstrong Route 15 Montgomery Pike realignment and sewer line relocation.

                 b.   Operations Report – Duane Martzall presented the Operations Report for the month of
                      July. The Operations Report now combines the Compliance Report and the
                      Maintenance Reports as has been previously presented.

                 c.   Executive Director Report – Christine Weigle presented the Executive Director Report
                      for the month of July. It was noted that DEP compliance requirements were achieved
                      for the existing Village Water Company facilities to address the Groundwater Rule for
                      4 Log Removal. Additional comments and questions regarding the Village Water
                      Company service territory/Grey Fox Plaza service area were discussed.

                           a.   Ms. Weigle also reminded the Board a special meeting of the Penn Township
                                Supervisors and LCWSA Management Staff is scheduled at the Penn
                                Township municipal building on Thursday, August 4th at 7:00 PM regarding
                                the Beaver Lake Sewer System.


IX. RECESS/ADJOURN


       Charles Hall made a motion to adjourn at 8:31 p.m. James Carpenter seconded the motion, which
       was unanimously approved.


Respectfully submitted,

__________________________________
Donald E. Konkle, Jr., Secretary

DATE: _______________




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