BRIERCLIFF HOMEOWNERS ASSOCIATION (BHOA)
MINUTES FROM MEETING OF BOARD OF DIRECTORS
President – Sue Convissar, Vice President – Jim Downey, Treasurer – Tony Danial & Secretary
– Don Grundtisch
Review of Minutes:
Minutes from 09/12/10 were reviewed & approved.
Checkbook Balance as of 09/12/10 $ 826
Cash Receipts -
Dues – 2010 1,155
Transfer from Savings 579
Cash Disbursements –
Property Improvements (506)
Landscape Improvements (90)
Bank Service Charge (30)
Web Site Fee (26)
Office Supplies (9)
Checkbook Balance as of 11/07/10 $ 1,505
Savings Account Balance as of 11/07/10 $ 0
All outstanding dues have been collected.
The board contacted our insurance company to determine our liability for injuries/damages that
occur on association green space. The association is covered for any Briercliff Homeowners
Association event. However, the association would be liable for any injuries occurring at an
unsponsored event. Therefore, unsponsored events will not be allowed on association green
space unless a homeowner adds a rider to his insurance policy to cover the event. In addition,
“Private Property – No vehicles Allowed” signs will be posted to prevent liability if someone is
hurt riding a snow mobile, dirt bike, ATV, etc. on association property. The board will get
further clarification & guidance from our insurance company regarding these two points.
The proposal to pay each board member an annual stipend of $1,200 ($300/quarter) has received
the approval of 68.4% of the Association members. Pursuant to Article XII, Section 12.06 of the
Briercliff Association Declaration, any amendment to the declaration may be made by obtaining
the consent, in writing of not less than two-thirds of all of the members, (66.67%). Of the 171
homeowners in Briercliff, 117 voted Yes (68.4%), 44 voted No (25.7%) & 10 (5.8%) did not
vote. After listening to numerous homeowners, some who voted yes & some who voted no, the
board has decided to reduce the stipend by 40%. Each board member will be paid an annual
stipend of $500 ($125/quarter at the end of each quarter). In addition, the dues for the board
members will be waived. If a board member resigns during his/her term, the stipend & dues will
be prorated based on the number of days served. If a management company is hired at any time
in the future, the board members stipend will not be paid. There must always be a Board to run
the association even if there is a management company in place.
Painting the guardrails green does not appear feasible at this time. The guardrails are made of
galvanized steel. The intent of using galvanized steel is to eliminate the need for painting while
providing corrosion resistance. Paint will not adhere readily to a galvanized surface. Painted,
galvanized steel often has a streaky, unsightly appearance.
1. Green Space Committee
The bird houses have been installed. One remaining duck house will be installed by the
end of November.
S&K will re stain the bridge at no cost to the homeowners association in the spring.
Pond maintenance – the next phase is to add 25 grass carp at $18 each next spring. We
will need permission from all the homeowners around the pond before we can place the
Haskell Tree Service inspected the large spruce tree at Amsdell & determined that it is
infected with a fungus. It can be saved by applying a special fertilizer & pruning it in the
spring. Estimated cost is $200 - $300.
2. Sunshine Committee.
Nothing to report.
Reviewed e-mails & letters from various homeowners.
2. Architectural Change Applications – since last meeting
The annul homeowners meeting will be held on Thursday, December 16th at 7:00pm at
the Brierwood Country Club. A mailer will go out late next week with the meeting
notice, the 2011 budget & ballots for the budget & the election of board members. The
current board will be running for re-election. In addition, Kyle Kraus at 5293 Briercliff
Drive has submitted his intention to run for the open vice president position. Kyle has
served on a variety of boards over the last 17 years. He was the only homeowner who
formally responded to the board’s request for anyone interested in running for a position
on the board. We encourage everyone to vote & attend the meeting.
Over 60 homeowners responded to the board’s e-mail requesting their opinion on the
gazebos – either take them down or refurbish them. The responses were split down the
middle. After receiving quotes for both options, the board has decided to refurbish the
gazebos by encasing the columns (1/2 of the way up from the bottom) with the same
stone used on the entrance way walls & replacing the wood with vinyl. This would make
them maintenance free. The cost will be approximately $13k.
Updates on Senior Housing Project:
There has been no new information regarding the Senior Housing Project. Minutes from
the planning board meetings are on our website.
Next Meeting: Annual homeowners meeting - Thursday, December, 16 at 7:00pm at Brierwood