Minutes of AIGC meeting 10/15/2005
Attendees and Missing
Chapter FirstName LastName Email Phone
Acacia Art Deporan email@example.com
Alpha Chi Rho Gabe Chomic firstname.lastname@example.org 518-209-6332
Alpha Epsilon Pi
Alpha Omega Epsilon
Alpha Phi Michele Budrow email@example.com 518-489-4218
Alpha Phi Alpha Charles Day firstname.lastname@example.org
Alpha Gamma Delta Tara Waters email@example.com couldn't attend, info OK
Alpha Sigma Phi
Chi Phi Kent Worden firstname.lastname@example.org 603-472-8656
Delta Phi Roger Mike email@example.com 518-383-2590
Delta Phi Bob Miller firstname.lastname@example.org
Delta Tau Delta Matt Bryer email@example.com 732-330-7208
Phi Gamma Delta Michael Kalb firstname.lastname@example.org 845-323-4121
Phi Iota Alpha Norris Pearson email@example.com
Phi Kappa Tau
Phi Kappa Theta Erwin Schweigardt firstname.lastname@example.org 518-482-0487
Phi Mu Delta
Phi Sigma Kappa Michael Wolf email@example.com 518-441-0628
Lambda Chi Alpha Butch Bornt firstname.lastname@example.org
Lambda Upsilon Lambda
Pi Beta Phi Shannon Kelly email@example.com
Pi Beta Phi Ann Dodson firstname.lastname@example.org 518-527-0767
Pi Delta Psi
Pi Kappa Alpha
Pi Kappa Phi
Pi Lambda Phi Karl Oestreich email@example.com
Pi Lambda Phi Pat DiCaprie firstname.lastname@example.org
Psi Upsilon Miles Lyon email@example.com
RSE Mark Anderson firstname.lastname@example.org
Sigma Alpha Epsilon Jonathan Witter email@example.com 518-421-8200
Sigma Phi Epsilon Eddie Chin firstname.lastname@example.org
Tau Epsilon Phi Aren Paster email@example.com
Theta Chi Greg Willmott firstname.lastname@example.org
Theta Chi Scott Campbell email@example.com 518-720-3100 x104
Theta Xi Chris Baldauf firstname.lastname@example.org
Zeta Beta Tau
Zeta Psi Tony Bourassa none 518-899-5415
Zeta Psi Jay Webb email@example.com
There were 25 chapters represented at the meeting – one of the highest turnouts in recent
history. It probably helped that it was family weekend and an opportunity to meet the
new Greek Dean. No DOSO personnel were present for this portion of the meeting,
which kind of worked nicely for candid conversations.
No IFC Report per se:
Kappa Alpha Psi has petitioned for recognition. In 1994 had formed and
dissolved after trying to get organized. Now are better positioned to make a comeback
At this time 3 groups under investigation after a nice calm school year last year.
Panhel Report was emailed to Mark Anderson and read
Alpha Omega Epsilon was approved for probationary period on ways to
recognition. There are some process and status differences since not a part of National
Panhellenic Council. They are a social fraternity, but with specific professional majors
accepted for membership. They are well organized and initially rush those not matched
before. Are working on the Panhel rules for recognition and rush. A kind of like a local
group but with multi-campus presence.
Recruitment has some issues. Start with 110 showing interest and ended with 33
to match. Are doing a rush survey to see what is going one. Very formal process may
turn off some candidates.
AIGC from Mark Anderson
Search for new dean was better than last time. 7-8 to start with, 4-5 finalist for
phone interviews with a better slate of qualified people. 2 were brought for campus
interviews. AIGC helped to lead the interview teams. A reminder that typically Greek
Dean is a entry level position that often turns to a stepping position for elsewhere in
DOSO or on campus after 2-5 years. Jessica was best coming through the process.
Comes from Adelphia College.
Had an engaged discussion on undergraduate chapters and acceptance of
responsibilities. It is more a part of Greek life these days. May stem from undergrads
not wanting to make decisions and then stick with them and accept the good and bad of
those actions. A feeling that some have a fear of the decision making process. They wait
for adults to tell them or advise them – including parents. Therefore may need more
alumni involvement as big brothers and surrogate parents. But can’t tell them need to
convince them and gain a sense of their own ownership. Being a member of a chapter
and an office means you are running a business (even if they don’t know it or like it).
Discussion migrated to alcohol issues. The advisors need to talk to chapters about what
can be done without alcohol or de-emphasized use of alcohol. What are the daily
interactions that occur without alcohol and highlight those attributes of chapter life.
“What do/did you do with your own families?” big parties versus little parties have pros
and cons. As number of parties shrank, they became bigger. The guests come and they
don’t really care about the house (esp if independents) as they don’t live there. Even the
out of house members may take on that attitude as well. Some felt the undergrads can’t
handle the alcohol and so rules need to be tightened or the system is in jeopardy. An idea
to get the alcohol out of the houses could help – but others argued that that would only
shift the location of drinking to less controlled environments. It was also felt by some
that it seemed that attitude of some undergrads is that it is OK to damage the house, its
OK for things to be a mess if it’s a fraternity. Again it comes back to acceptance of
responsibilities and self-governance and internal enforcement for improper behavior.
The no alcohol during rush events needs to universal and again internally enforced. What
does dry mean: socially dry? No, but in chapters, Yes. Need to learn from the Panhel
advisors as they had to live through the sororities going dry years ago. It was 4-6 years
of hell and constant reinforcement of idea and rules, but once worked through the classes
graduating, things became more of the norm that none knew otherwise. Plan for moving
it out and the longer haul road. Need to have alternatives and ideas. One sorority advisor
though was concerned as her group came to her with discussion of how to do a 3rd party
vendor and with a fraternity as a mixer. This came about partly due to the Panhel rules
about co-sponsorship at a house that is not dry but the desire to still have a co-event
which is allowed if offsite.
Discussion moved on to other AIGC and advisor issues
Advisor Resources: Several new advisors were present and one expressed the need for
resources for them. The manual was pointed out, and it is in the process of being revised.
Communications: Many expressed the need for more and earlier communications for
DOSO and AIGC. Talked that it appeared the AIGC would have to retake ownership for
their own contact list. The experiment of using the DOSO set and email list has not
worked that well and reliance on them for the information and routing of communications
can take too long. Plus the set up is such that no alumni recipients can email back out to
the group. Jerry Witter will look into using the RAA or RPI listserver to generate a group
and hopefully have that running by the next AIGC meeting.
Relationship Statement: It was finally presented to Dr Jackson and she signed off on it.
The voting ballots to undergrads and alumni will go out in the coming week (Editor note:
they did go out and had a 11/30 deadline for signatures). As all the things were fixed
back in April 2004 that were the stumbling blocks, the groups are encouraged to adopt,
but can vote as they wish – but please vote. If don’t have signature ballots back by early
Dec, AIGC and DOSO will followup. (Editor note – it is Dec 12, 2005 and have received
no notice of status of votes nor solicitation of helping to get the votes in)
Greek Life 101 for Pledges: The timing and notification was tough. Because were
working on some of the details didn’t advertised well. It had been noted back in April
though that this would occur in Oct. A disconnect between DOSO and IFC contributed
to the lateness. The weekend was the best for most and in future years will attempt to
better notify so groups can plan their alumni weekends around it. Some felt the program
was too long. Some felt it was better to have the period all together and build a sense of
community for the day. The programming was meant to be helpful for their period in the
chapters and to show the size and unity of the Greek community to the newest members.
Wanted to have some positive programming that non-Greeks wouldn’t get. Working out
the kinks for this first year is paramount for its future success.
AIGC Standard meeting dates: Due to the scheduling conflict and late notices it was
decided to set a standard date so in case notices don’t’ go out, most know that the date is
that date. It was decided that family weekend actually works pretty well for alumni since
many come back to participate with pledge/new member lunches and dinners with their
chapters. So each fall the meeting will be family weekend. Each spring is already set
with the Rensselaer Awards of Excellence, usually third weekend in April. Having a
meeting early Sept is tough due to rush, alumni family commitments, etc but it was felt
that DOSO/AIGC should get a communication out for the calendar of events for the fall
before school starts. Another standard meeting opportunity for the advisors is the
weekend of the Greek Leaders Retreat in January (and possibly presidents meeting in
After the AIGC meeting a brief meeting with the new Dean for Greek Life Jessica
Wickiewicz was held.
Jessica presented the following information:
Judicial update: Sigma Chi suspension, Phi Sigma Kappa – ongoing investigation
– emergency suspension, Zeta Psi probation, Delta Tau Delta new investigation as
of Oct 14, 2005. A mandatory meeting was held with the undergraduate
leadership on alcohol incidents and issues. She said was little time to inform the
advisors of said meeting (ed note – I had heard about the meeting from the IFC
president and my chapter president 3 days before it and had hoped DOSO would
have sent at least an email to the advisors to let them know – we got notice 2
weeks after the meeting)
Greek 101 – Ray Lutzky will help facilitate the history of RPI Greeks, will have 4
Relationship Statement – will have a letter for the voting go out this week,
information sessions are offered for those who want it. Ballot will go out with
voting deadline for 11/30.
Live-in Advisors – she intends to post the job description and the DOSO website
and is working to better define the roles and work with the advisors for their
responsibilities. Currently Theta Chi, Phi Kappa Theta, Pi Kappa Alpha, and
Alpha Epsilon Pi have one and the current trend is for those on suspension to
require one as part of their re-recognition plan.
Communications with Chapters
o Programming and philanthropy – Jessics will attend anything she is
invited to if has enough notice
o Come to the DOSO office – wants to get to know – need the ability to
fight the stereotypes
o Keep updated on changes in officers, advisors, executive directors, etc. –
can’t communicate unless knows the right people – wants to get the Greek
Gazette going better and wider circulation
o Will meet with Jerry Witter to see how can improve – like letting Jessica
know what we are looking for as advisors.
o IFC and DOSO having a hard time getting the bids/pledges information
from the chapters – they just don’t report back to IFC or DOSO.
Advisor Manual – Revising from the work done by Roger Mike, Shannon Kelly,
and Jerry Witter – will circulate once finished
Model of Excellence – once again stated by Eddie Knowles VP for Student Life
and though no budget support for it, at least is in the Student Life Strategic Plan.
Will use the Jan. Greek leaders Retreat and focus groups to define and enact.