14 Vicmap Property Robert Morrison

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					        Vicmap Property Update




Robert Morrison
Vicmap Property Custodial Officer
 Presentation Overview


Parcel-Property Trigger Separation Trends
Property Improvement Projects
   – Property match rate improvement project
   – Retirement Village property definition
   – Spatial Change Request (CR) Processing
PIQA 2010-11 Results
Road Casement Polygonisation Progress
What’s Next?
Separated Parcel & Property Approval Triggers


Parcels
– registered plan of subdivision


Properties

– Plan of Subdivision Registration

                    &

– Receipt of an M1 containing a
  propnum
     Anomalies Occurring in Maintenance

      A. Population of the Parent Propnum in each lot


                           47832     PS606401    2      10          BROWN       STREET     LONG GULLY   3550   E

                           47832     PS606401    3      12          BROWN       STREET     LONG GULLY   3550   E

                           47832     PS606401    1      26          REVERIE     STREET     LONG GULLY   3550   E




                                                                                                 Pre plan registration
                                                                                                 • all three properties
                                                                                                 have the parent
                                                                                                 propnum loaded and
                                                                                                 associated with specific
                                   Propnum           47832
SPI          3\PS606401              Propnum
                                   PR_PFI              47832
                                                     88748838
                                                                                                 addresses
   SPI          2\PS606401
PA_PFI
      SPI
             126551177
                   1\PS606401
                                                   47832
                                       Propnum P 214842902
                                     PR_PFI
                                   PR_Status                                                     • property status of
   PA_PFI P 126551177                  PR_PFI          P 1265511
PA_Status
      PA_PFI P 126551177
                                     PR_Status
                                   Address           Drovers Place Pakenham 3180
                                                                                                 ‘P’roposed
   PA_Status                           PR_Status
                                     Address             P
                                                       Fakenham Road Ashburton 3147
      PA_Status    P                   Address           10 Brown Street Long Gully 3550
A. Population of the Parent Propnum in each lot

      Post Plan Registration
•   Parcel status updated to ‘A’pproved
•   Property status updated to ‘A’pproved
•   Parent property and related details are retired
•   All properties with the same Propnum are merged
•   The last address loaded is adopted




                                                            Propnum        47832
                                                       Propnum        47832
                                                           Propnum
                                                            PR_PFI        47832
                                                                           45202786
                                                         Propnum
                                                      Propnum
                                                       PR_PFI            47832
                                                                     47832
                                                                      88748838
                                                           PR_PFI
                                                            PR_Status     45202786
                                                                           A
                                                            Propnum 88748838
                                                        Propnum
                                                      PR_PFI
                                                       PR_Status      P    47832
                                                                        47832
                                                           PR_Status
                                                            Address       A26 Reverie Street
                                                                          47832
                                                          Propnum PDrovers Place Pakenham 3180
                                                         PR_PFI
                                                      PR_Status
                                                       Address           214842902
        SPI          3\PS606401                            Address        26 Reverie Street
                                                                           Long Gully 3350
                                                            PR_PFI
                                                        PR_PFI
                                                      Address            P 1265511
                                                                        214842902
                                                         PR_Status Drovers Place Pakenham 3180
           SPI          2\PS606401                                        Long Gully 3350
        PA_PFI       214842899                            PR_PFI
                                                        PR_Status         1265511
                                                                           A
                                                            PR_Status PFakenham Road Ashburton 3147
                                                         Address
              SPI          1\PS606401
           PA_PFI A 214842899
        PA_Status                                         PR_Status
                                                        Address
                                                           Address      A10 Brown Street Long Gully 3550
                                                                      Fakenham Road Ashburton 3147
              PA_PFI A 126551177
           PA_Status
                                                                  the address
                                        • Arbitrary assignment ofBrown Street Long Gully 3550
                                                       Address 10
              PA_Status    A            • Two addresses are lost
          B. Population of the NCPR in each lot



                                   NCPR          PS606401   2     10             BROWN      STREET   LONG GULLY    3550   E

                                   NCPR          PS606401   3     12             BROWN      STREET   LONG GULLY    3550   E

                                   NCPR          PS606401   1     26             REVERIE    STREET   LONG GULLY    3550   E



Pre Plan Registration                                             Post Plan Registration
                                                                                            • Properties Not merged
                                                                                            • Parent property details lost




Propnum         NCPR                                            Propnum          NCPR
  Propnum
PR_PFI            NCPR
                88748838                                          Propnum
                                                                PR_PFI             NCPR
                                                                                 88748838
                NCPR
    Propnum P 214842902
  PR_PFI
PR_Status                                                                       NCPR
                                                                    Propnum P 214842902
                                                                  PR_PFI
                                                                PR_Status
    PR_PFI
  PR_Status
Address           P 1265511
                Drovers Place Pakenham 3180                         PR_PFI
                                                                  PR_Status
                                                                Address            P 1265511
                                                                                 Drovers Place Pakenham 3180
    PR_Status
  Address           P
                  Fakenham Road Ashburton 3147                      PR_Status
                                                                  Address             A
                                                                                    Fakenham Road Ashburton 3147
    Address         10 Brown Street Long Gully 3550                    Address        10 Brown Street Long Gully 3550
C. Propnum left blank



                          PS606401   2   10     BROWN     STREET    LONG GULLY     3550     S

                          PS606401   3   12     BROWN     STREET    LONG GULLY     3550     S

                          PS606401   1   26     REVERIE   STREET    LONG GULLY     3550     S


                                                          Propnum
    SPI          3\PS606401              Proposed           Propnum
                                                          PR_PFI          88748838
       SPI
    PA_PFI          2\PS606401
                 214842899                                    Propnum
                                                            PR_PFI
                                                          PR_Status       P 214842902
          SPI          1\PS606401
       PA_PFI A 214842899                                     PR_PFI
                                                            PR_Status       P 1265511
    PA_Status                                             Address         Drovers Place Pakenham 3180
          PA_PFI A 126551177
       PA_Status                                              PR_Status
                                                            Address            P
                                                                             Fakenham Road Ashburton
                                                            3147
          PA_Status    P                                      Address            10 Brown Street Long Gully
                                                              3550

                           Pre Registration

                                                           Propnum          47832
                                                           PR_PFI           452027
   SPI         561B~K\PP3473A
   PA_PFI      14842899
                                          Approved         PR_Status        A
                                                           Address          12 Brown Street
   PA_Status   A                                                            Long Gully 3350
   C. Propnum left blank cont.


                                   Post Registration                   Propnum
                                                                         Propnum
                                                                       PR_PFI            88748838
                                                                           Propnum
                                                                         PR_PFI
                                                                       PR_Status         P 214842902
                                                                           PR_PFI
                                                                         PR_Status
                                                                       Address             P 1265511
                                                                                         Drovers Place Pakenham 3180
                                   Each parcel Linked to their             PR_Status         P
                                                                         Address           Fakenham Road Ashburton
                                corresponding proposed property          3147
                                                                           Address            10 Brown Street Long Gully
                                                                           3550




SPI          3\PS606401           All parcels linked to the parent
   SPI
PA_PFI          2\PS606401
             214842899                        property               Propnum         47832
      SPI          1\PS606401
   PA_PFI A 214842899                                                PR_PFI          452027
PA_Status
      PA_PFI A 126551177                                             PR_Status       A
   PA_Status
                                                                     Address         12 Brown Street
      PA_Status    A
                                                                                     Long Gully 3350




                     PA_PFI                                                    PA_PFI
                  126551177                                                    425027
                  126551177                                                   1265511
C. Propnum left blank cont.

Feedback from some councils
   – Linking to both Approved and Proposed properties causes
     system issues
      • Getting around by adopting one of above 2 scenarios
      • This causes double (and sometimes tripple) handling

Would extending the domain of ‘Property_Status’ help
   – A         -        Approved
   – P         -        Proposed
   – I         -        Interim

 Where interim identifies proposed properties that are
 associated with an approved parcel.
           Property Improvement Projects

    1.Property match rate improvement project
                –        Selected 8 Councils with Propnum-Address match rates below 90%
                –        Using PIQA Results, Road Buffering Process & P&R Extracts

                                  Propnum-Address % Increase

35.00%
                                                                                                      5 of 8 exceeded target
30.00%

25.00%
                                                                                                      The other 3
20.00%                                                                                                   • Mansfield just fell short
15.00%
                                                                                                         • Hindmarsh & Yarriambiack
10.00%

5.00%                                                                                                      have addressing issues
0.00%

-5.00%
         Ballarat   Boroondara   Cardinia   Hindmarsh   Mansfield   Pyrenees   Yarra   Yarriambiack
                       % Improvement Required               % Improvement Actual
2. Retirement Village property definition


     Program to capture property “Black holes” in Vicmap
        – Investigations identified 16000 “properties” within
          Retirement Villages across the state
        – Capture of the property details was per retirement village
        – Approximately half the Retirement Village properties
          have been captured
            • Retirement Village property polygons have been added in
              39 LGAs
            • Resource Priorities have placed the capture of the
              remaining property polygons “on-hold”
                – Road centre lines and spatially located addresses continue to
                  be captured
                             100
                                   200
                                         300
                                               400
                                                     500
                                                           600
                                                                 700
                                                                       800
                                                                             900
                                                                                   1000




                         0
                Alpine
              Ballarat
             Banyule
          Bass Coast
            Baw Baw
             Bayside
              Benalla
          Boroondara
           Campaspe
             Cardinia
                Casey
   Central Goldfields
              Darebin
      East Gippsland
           Frankston
            Glen Eira
  Greater Dandenong
     Greater Geelong
            Horsham
                 Hume
                Indigo
            Kingston
                 Knox
              Latrobe
        Manningham
          Maroondah
                                                                                          Retirment Village Properties Added




                                                  7 LGAs




               Melton
                                                 Property
                                                 polygons
                                                by > 300
                                                increased




              Mildura
                 Moira
            Moreland
Mornington Peninsula
            Nillumbik
         Stonnington
           Surf Coast
          Whitehorse
           Wyndham
                                                                                                                               2. Retirement Village Properties Captured




                 Yarra
        Yarra Ranges
        Yarriambiack
             3. Spatial Change Requests

                                  CRs Received by Sector

1400


1200


1000


800
                                                                                                    Throughput for the last 13 months
600


400


200

                                                                                                          Category    CRs Received      CRs Processed
   0
       Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11
                              LGA               DSE                Other
                                                                                                           Category        CRs Received
                                                                                                            LGA           902                977

                                                                                                              LGA                902
                             CRs Processed by Sector                                                        DSE           2982              4619
                                                                                                              DSE                2982
       800

       700
                                                                                                            Other
                                                                                                              Other        41    41          51
       600

       500
                                                                                                              Total              3925
       400                                                                                                  Total         3925              5647
       300

       200

       100

        0
             Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul-
              10   10   10   10   10   10   11   11   11   11   11   11   11
                             LGA                   DSE                  Other
3. Spatial Change Requests – 12 Month Trending


                                                 Spatial CR Trending
  12000




  10000




   8000




   6000




   4000


                                          Secured funding to significantly
   2000

                                                       reduce the backlog
      0
          Jul-10   Aug-10   Sep-10   Oct-10   Nov-10     Dec-10   Jan-11   Feb-11   Mar-11   Apr-11   May-11   Jun-11   Jul-11

                                          Received                                   Processed



          Backlog has been reduced from 3775 to 1262
 3. Spatial Change Requests – Status Breakdown

Category           Submitted    More Info.   Sent to Maintainer   On Hold    Sent to Address Maintainer

  LGA                  1            12               9              141                 112

  DSE                  0            4                12             490                 464

 Other                 0            1                1               3                   12

  Total                1            17               22             634                 588



Spatial CRs have become the new M2s
          – We still have a priority processing system
              1.   New maintenance missed
              2.   Creation of new ‘saleable’ parcels                Sent for processing
              3.   Parcel definition correction
              4.   Creation of Road and Res parcels
              5.   Multi level conversion to single level
              6.   Correction of easements                                  On Hold
              7.   Major spatial correction
              8.   Annotation Fixes
Property Information Quality Audit (PIQA) – Property 10-11


              State Wide Match rate is 97.93 (Improved by 1.36%)
              Currently have 44 LGAs with a better than 98% match rate

                             Annual Property Match Rates                                                                  Propnum Match Rate
             99
                                                                                                    25

             98
                                                                                            97.93
             97
                                                                                                    20
                                                                                  96.57
             96
                                         95.55
Percentage




                                                                      95.61
             95                                                                                     15


             94                                                                                                                                 24
                                 93.76
             93                                                                                     10                                                    20
                     92.79                                                                                                              16
             92

                                                                                                     5
                                                                                                                               8
             91                                                                                                     7
                                                                                                            4
             90
                  05_06       06_07              07_08        08_09           09_10       10_11      0

                                                  Financial Years                                        < 95%   95-96%     96-97%   97-98%   98-99%   99-100%
Propnum Match Rate Trending

Generally Trending in a positive direction
   – Some movements due to new extraction software
                10_11 Match Rate Movements



                 10, 13%             1, 1%
                                                         19, 24%




                 49, 62%

           >3% lost   0 to 3% Lost      0 to 3% Gain   >3% Gain
Worrying trend


2010 first year in 5 when there is an indication
that New Subdivision Maintenance is falling away
                       45000


                       40000
   NUMBER OF RECORDS




                       35000


                       30000


                       25000


                       20000


                       15000


                       10000


                       5000
                               2005    2006       2007      2008    2009   2010
PS500000 Records
 PS5000000 RECORDS             40746   20094     15440      11186   8202   10880
                                         YEAR (FINANCIAL)
Road Casement Polygonisation Progress


  Reported 12 months ago
     – Specification adopted
     – Issues that were identified       April 2011
     – Expected Delivery Date - Jan 2011
                                                            Oct 2011
                                                 Jun 2011
               Progress To Date

                   – 26 LGAs Processed (+ All Alpine resorts)
                         • 17 Rural and 9 Metropolitan
                   – 102062 Road polygons (16064 Road Intersections)

                 Note:     The link to the transport product has not been
                           undertaken to date.
                           There is erroneous data in the data set which
                           will be fixed as they are discovered.
Road Casement Polygons – Progress Map




                               To be processed

                               Polygons formed
   Access to the Road Casement Polygons


Currently the data is held only on the ISB Development site
   – Not accessible through Spatial Datamart
   – Only way to get the data – Talk nicely to me.
Down the track
   – The road casements will be included with the Property Models
       • Vicmap Property Standard
       • Vicmap Property Simplified 1
       • Vicmap Property Simplified 2
   – The Road Casement Polygons can’t be introduced to the customer
     IUF until Jan 2012
       • Best rolled out with the seed file
       • Inside the six months of the next seed (the time required for
         translator modifications)
What’s On the Horizon?


Vicmap Property ‘Fitness for Purpose’ Survey
    – What is data completeness to you (the customer)?
        • What is missing, needs improving?
    – Plan of Subdivision Proposals
        • Do we need them?
        • How many versions do we need to show?
    – Spatial Accuracy
        • Establish acceptable precision requirements.
        • Identify Priority Areas.
    – Displayable Attributes V Annotation
    – The future of Easements
        • Polygonise v remove from the data set
    – The Third Dimension – Should we go there?
 Future Plans



Business as usual with minor tweaks to the data
Move towards attribute completeness
   – Population of the Accessory units in RPs and SPs
   – Program to Improve the Property match rates of LGAs with
     <97% matches
   – Rectify issues highlighted by the Quality Reporting Tool (QRT)
Minimal Spatial Improvement works
Develop Business case based on ‘Fitness for Purposes’
survey feedback
Questions ?

				
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posted:3/14/2012
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