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Jefferson County



The Jefferson County Incident Management Team is established to provide for incident safety, operational
coordination, support and fiscal accountability in an expedient manner within Jefferson County and as
requested along the front range of Colorado and the region during all risk emergency operations.

This Mobilization Guide is established to provide Team Members, Requesting Agencies and the Sheriff a
reference resource for response, utilization, working guidelines, team expectations and functions. This
document is to be used in conjunction with established Operating Plans, Training Guidelines, Resource and
Cooperative Agreements and Statutory Authorities.
                                                        TABLE OF CONTENTS
                     (in Word, hold down the Ctrl key and left-click on a section to go to that section or page)
                              (in a browser, just left-click on a section to go to that section or page)

1. General Operating Guidelines ...................................................................................................... 3
     a. Mission.................................................................................................................................. 3
     b. Purpose and General Guidelines ........................................................................................ 3
     c. Jeffco IMT Position and Trainee Qualifications ................................................................ 3
     d. Jeffco Type III Incident Management Team Positions ...................................................... 5
     e. Team Mobilization/Demobilization ..................................................................................... 5
     f. Team Oversight .................................................................................................................... 6
           County Responsibilities: ................................................................................................. 7
           Training: ........................................................................................................................... 7
     g. Mobilization .......................................................................................................................... 7
     h. Deployment Status Levels: ................................................................................................. 7
           IMT Member Status:......................................................................................................... 7
           Team Status: .................................................................................................................... 7
           Mode: ................................................................................................................................ 8
           Requesting Agency information: ................................................................................... 8
2. Team Working Guidelines: ........................................................................................................... 8
     a. Transition.............................................................................................................................. 9
     b. Demobilization Planning ................................................................................................... 10
     c. Release of the IMT ............................................................................................................. 10
     d. Equipment and Supplies ................................................................................................... 10
     e. Aircraft Operations ............................................................................................................ 10
     f. Intelligence ......................................................................................................................... 11
     g. Mobilization ........................................................................................................................ 11
     h. Initial Incident Action Guide.............................................................................................. 11
     i. IMT Pre-Alert Flow Chart ................................................................................................... 16
     j. IMT Transition from Local Agency Flow Chart ................................................................ 17
     k. Transition from Jeffco IMT to Type 1 or 2 IMT Flow Chart ............................................. 18
Appendices........................................................................................................................................ 19
     A. General Work Schedule ..................................................................................................... 19
     B. IQS Data Collection/Entry Form ........................................................................................ 21
     C. Duties and Responsibilities .............................................................................................. 25
     D. Jeffco IMT Transition Form ............................................................................................... 33
     E. Authority Matrix ................................................................................................................. 47
     F. Incident Complexity Analysis ........................................................................................... 53
     G. Delegation of Authority ..................................................................................................... 56
     H. Communications Plan ....................................................................................................... 57
     I. ICS 206, Medical Plan Template........................................................................................ 63
     J. Initial Order Checklist - Items to Consider....................................................................... 64
     K. Structural Protection - Quick Assessment Checklist ..................................................... 65
     L. Rocky Mountain Area Incident Debriefing Format .......................................................... 66
     M. Personnel Response Kit .................................................................................................... 67
     N. South Dakota, Standard Operating Procedures .............................................................. 68
     O. Initial Incident Action Guide, Information Officer ........................................................... 71
     P. Evacuation Assessment and Plan .................................................................................... 72
     Q. Jefferson County Animal Emergency Response Plan .................................................... 75

1. General Operating Guidelines

        a. Mission
The Jefferson County Type III Incident Management Team is established and to provide for incident
safety, operational coordination and support, and fiscal accountability in an expedient manner within
Jefferson County and as requested along the front range of Colorado and the region.

        b. Purpose and General Guidelines
    1. The Jefferson County Type III Incident Management Team (Jeffco IMT) is established to provide qualified
       overhead management of incident operations. The team a recognized as a representative of the County Sheriff
       and by county cooperative agreements. The Team is designated an ‘All Risk’ resource to provide or assist with
       overhead management at the request of Authority Having Jurisdiction (AHJ).
    2. Jeffco IMT is maintained through coordinated efforts of participating agencies, Jefferson County and interagency
    3. When assigned, Jeffco IMT serves the Agency Administrator of a local administrative unit or a group of units and
       will abide by the policies of the agencies for which service is being provided.

        Agency Administrators should provide broad consistent direction through a delegation of authority that provides
        the team direction to develop operational objectives. It is appropriate to identify priorities, to limit use of certain
        resource, or to set cost targets, but not to dictate tactics.

        Agency Administrator should be available for daily contact with the team or Incident Commander or designate a

    4. The team will apply the guidelines given in the NWCG Fireline Handbook, Interagency Standards for Fire and Fire
       Aviation Operations 2003, and agency-specific air operations policies to assure safe and effective management
       strategies and tactics (See Jeffco AOP).
    5. The Incident Commander manages an incident under objectives prepared by an agency or group of agencies,
       which may be in the form of a Wildland Fire Situation Analysis, and as specified in a delegation of authority form
       the local agency Administrator(s).
    6. The Jeffco IMT Incident Commander and Agency Administrator(s) must sign a delegation of authority. A sample
       delegation of authority is attached in Appendix A.
    7. Following completion of assignment, Incident Commanders will request a written evaluation form the Unit
       Administrator. A completed copy will be sent to the appropriate agencies. IC and agency administrator will sign
    8. CSFS will be responsible for maintaining current and historical records.

        c. Jeffco IMT Position and Trainee Qualifications
The following Primary positions will be filled on each incident and will be assigned by the Incident Commander at the
form-up location. The Team Leader or his designee immediately following an advisory, alert or activation will assign the
Incident Commander. The Cadre positions will be filled on an as needed basis. The team will make every effort to
provide trainee opportunities; the trainee must have an initiated Task Book. Colorado State qualified personal will be
allowed to fill positions on the team in non-federal incidents. The team will allow Colorado State qualified personnel to fill
positions with permission of the Agency Administrator on federal incidents. The IC or the Team Leader should at every
opportunity attempt to fill the cadre positions with fully qualified personnel.

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Primary Incident Management Team                   Minimum Qualifications
    Incident Commander, Type 3 (ICT3)              ICT3
    Safety Officer                                 SOF3
    Operations Section Chief                       DIVS/ICT3
    Planning Section Chief                         RESL or SITL
    Logistic Section Chief                         FACL or SUPL
    Finance Section Chief                          COMP, COST, PROC, or TIME
    Division/Group Supervisors                     TFLD/STEN

Cadre List
 Information Officers                              Agency Recommendations
     Helicopter Manager                            HEMG
     Helicopter Crew Member                        MECM
     Strike Team Leader                            Any Single Resource Boss
     Task Force                                    Any Single Resource Boss
     Crew Boss                                     CRWB(T) or ENGB
     Urban Interface/Structure Protection Splst.   TFLD or STEN
     Staging Area Manager                          Agency Recommendations
     Situation Unit Leader                         CRWB
     Documentation Unit Leader                     Agency Recommendations
     Resource Unit Leader                          SCKN
     Fire Behavior Analyst                         FBAN(T)
     Field Observers                               CRWB or ENGB
     Communications Unit Leaders                   Agency Communication Tech.
     Facilities                                    BCMG
     Security                                      Agency LE
 Medical Unit Leader (assigned to SOF)             EMTB or EMTP
    Time/Personnel/Equipment Recorder              SCKN or Agency Recommendations

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       d. Jeffco Type III Incident Management Team Positions

                                               Incident Commander

                            Information Officer                   Safety Officer

          Operation                      Plans                     Logistics                     Finance
           Section                      Section                    Section                       Section

             Staging Manager              Resource UL                 Comm. Unit                    Time
             Specialist                   Situation UL                Facilities/Food

             Division                     Documentation
             Supervisors (3)
             Air Group                    Specialists
                                          in (2)
             Law Enforcement


The team may be requested to respond with a short team or with only portions of the team. The team
IC will evaluate all requests and contact requesting agency to inform them the teams desire to
respond with a full complement.

Recommended Initial Resource Deployment is noted above.

Initial response personnel may serve in multiple roles at the discretion of the IC, until team is fully

Branch Director may be an indication of increasing complexity. Branches may be established at lower
complexities to organize agencies and responsibilities i.e. Law Enforcement Branch, Suppression
Branch, EMS Branch…

       e. Team Mobilization/Demobilization
Response to incidents may be either requested or required:

       Request:           Agency is requesting Team response based upon threat and resource capabilities. The team may
                          act in an advisory capacity, unified command or may assume command of incident with an
                          approved ‘Designation and/or Delegation of Authority.’ The use of Unified Command is

       Required:          Once County resources are requested, beyond immediate mutual aid, County/State/Federal funding is
                          anticipated or Mode II triggers are reached, the Jeffco IMT III shall be deployed to the incident and
                          function at the direction of the Agency Administrator. The team may unify command or assume command
                          with approved ‘Designation of Authority.’
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The Team will utilize the ‘Authority and Responsibility Matrix’ (Appendix F) and associated triggers to identify required
responses. The Team may also be requested by local fire or law enforcement agencies. Deployment of the Team beyond
these parameters is at the Discretion of the County Sheriff or designee.

Primary impact is during the Initial Attack period and may involve extended, mop-up and demobilization periods,
dependant upon incident and resource status. Initial commitment for team members is for 24-72 hours. The team shall
strive to remain available for extended periods as necessary.

Team members will be available to respond to the form-up location within two-hours.

        f. Team Oversight
Members may be qualified in multiple areas. It is the responsibility of the Team Leader or Incident Commander to assign
personnel as necessary according to need, availability and qualification.

Strike Team/ Task Force Leaders, Crew Boss and resource positions are the responsibility of the resource groups and
groups should respond with qualified supervisory personnel.

Roster information is available at the Jefferson County Sheriff’s Web Site go to the Incident Management Team under
Community on the listing on the right side. Next to the heading “Jefferson County Incident Management Home Page”
in the brown heading about a third way down from the top, place the curser next to the above heading until the hand
appears, then click. Then use “roster” for the password. This accesses the team roster. Individual members should use
the email system to must keep their availability up to date.

Roster information including:     Member Name
                                  Pager Information
                                  Contact Numbers
                                  Email Address

Changes in the above are to be communicated to Tim McSherry as soon as possible.

Staffing for this team shall be provided by cooperating agencies. Members must be employed by one of the cooperating
agencies, have the permission of the appropriate Chief or Supervisory Officer and the approval of the Team Leader.
Positions shall be identified and filled by March 31 of each year. Each member shall submit a nomination and a current
IQS form prior to March 31 of each year. The nomination form provides the team written/signed permission from
member’s supervisor/chief for the year. Trainee positions are encouraged.

Membership is voluntary unless incident status or request becomes, or extends to, reimbursable status. The initial 12-hour
period of any incident is considered non-compensatory. If the incident extends to reimbursable status, all hours may be

Team status shall be renewed on an annual basis. Personnel may be dismissed from the team, with just cause, as
determined by the Team Leader.

It is the responsibility of the Team Leader to assure that coverage for required positions is maintained. It is the
responsibility of the member to notify and update response status on the Jeffco web site.

Personnel must be qualified for assignment. NWCG guidelines are established as the County Team standards for training
and qualification. This includes coursework and task books. At Team Leader or IC discretion, individuals may function in
roles as a trainee.

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                County Responsibilities:

The County is responsible to provide Team support in the form of:

        Financial Support

All team members shall be qualified and/or working towards qualification in assigned positions. NWCG guidelines shall be
utilized as described in PMS 310-1. Each member will attend 2 team trainings each year.

The Team Leader is responsible to schedule and facilitate training opportunities for the team. This shall consist of annual
meeting and exercise as the minimum requirement. Other training, including position specific, tabletop simulation,
exercises or as determined, may occur at the discretion of the team leader.

        g. Mobilization
Request for the IMT III shall be through the Jefferson County Communication Center. Coordinated response is expected.
Member status shall be relayed through Jeffco Dispatch and/or through paging system. Deployment paging will be
coordinated and/or provided by the County.

The goal is to have team response within a one-hour time frame. Confirmation of Team response shall occur within a 15-
minute timeframe.

See Initial Response Resource Request for additional information.

        h. Deployment Status Levels:
                Advisory:                Conditions are identified that are favorable for incident occurrence.
                Alert (Standby):         Incident is occurring at Mode I level that may require activation of the Team.
                Activation:              Request for the team has been made.

                IMT Member Status:

                Available:               Active on the Team Roster for deployment.
                Unavailable:             Inactive due to vacation, illness or identified cause.
                Notified:                Aware of Mode and Status Level.
                Responding:              En-route to requesting incident.
                At scene:                At the incident.

                Team Status:


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                 Criteria listed on ‘Authority and Responsibility Matrix’ will be utilized (Appendix F).

                 Team members will respond either: to the Incident form up location, or may choose to form up at
                 predetermined location for group response. This shall be determined by the Team Leader and
                 communicated via page or phone. Team is expected to respond in a disciplined, safe and coordinated

Requesting Agency information:

           Location of incident (Directions and Coordinates if available).
           Fire Name, Incident Number and Jurisdiction
           Location of ICP
           Incident Type/Conditions
           Staging area (if established)
           Frequency or Communication Information
           Expected need: Short/Long Team/Partial
           Order Number (if available)
           Other Information

        Note: The County shall provide a ‘County’ Incident Number to track and facilitate all requests of county and other
        resources. This shall be coordinated with other Dispatch centers as necessary. This county number will be
        designated as JEX-CO-XXXX. When ever possible a “P” code shall be requested from the interagency dispatch

2. Team Working Guidelines:
This team is dedicated to the safety of personnel and the public. Identified hazards shall be mitigated through risk
analysis, communications and sound judgment based upon operational principles, threat and capabilities of resources.
The following general operational objectives are identified as simple guidelines:

        Save Life        Protect Property          Protect resource.

The incident organization is staffed for effective achievement of the identified objectives at the direction of the responsible
agency. Prior to assuming command, a ‘Delegation of Authority’ or establishment of unified command must occur. This is
the responsibility of the County Fire Management Officer, Incident Command and the Requesting Agency.

Team members are technical experts in their field. The Incident Commander (IC) and Deputy Incident Commander are
facilitators for their command team. Team members are committed to the incident until released by Command. All team
members are committed to teamwork, professionalism, effective communication and a dedication to the success of the
operation and the safety of the crews and citizens.

An Incident Complexity Analysis (Appendix G) should be utilized by the team early in the incident to establish incident
complexity and determination of need and type of incident management organization necessary to accomplish protection
objectives. Management considerations should include high risks to public safety, or life/property, resources; complexity
involvement of multiple agencies or jurisdictions; complex logistical support needs over extended durations; high-level
political involvement; extreme fire behavior conditions and span of control. This process will determine if the team can
continue to maintain incident management or order and prepare for transition to Type I or II IMT’s.

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    a. Transition
1. Make contact with the IC and or local agency representative. Identify the arrival of the team and determine
   expectations of requesting agency/agency administrator.
2. Attain report on current status of incident:

         Size-Up Report:                      What is the current status of the event? Example: Fire
                                              Status, Threatened Population, Structures, Resources,
                                              Fire Behavior and Weather…
         Objectives:                          What are the current operational objectives and priorities?
         Actions/Assignments:                 What is the current status of committed resources, where
                                              are they operating and what are they assigned to
         Progress of Current Actions and Anticipated Revision or Needs:
                                              Are current efforts having the desired effect? What is
                                              needed to accomplish the objectives?
         Note: Initial Attack IC should utilize the Jefferson County IMT Transition Form (See
         Appendix D) or ICS 201 to record actions and to provide initial briefing.

3. Determine timeline for assuming or unifying command.
4. Planning Section Chief will assure an organized transition. Note: This is a timeframe with high potential for
   safety and control issues. All necessary actions to avoid problems in these areas must be addressed.
5. When possible, prior to the actual assumption of command, a team meeting shall be conducted to assure an
   orderly transition.

         Note: The team shall conduct themselves at all times in a courteous, cooperative and
         considerate manner when working with the local agencies before, during and after transition.
         When possible, members of the Local Fire Agency or Authority Having Jurisdiction should
         be utilized in support, trainee and incident assignments. Each person is important to the
         overall outcome of the incident and is encouraged to participate in a constructive manner as
         assigned by Command. Team members, crews and citizens are to be treated with respect
         and dignity. Discrimination and harassment will not be tolerated.

6. The Team will establish a location for a command post and shall establish necessary support and facilities.
7. The Team is responsible for directing and supporting the incident throughout, as well as recognizing the need to
   move to a higher mode and attaining and controlling necessary resources.
8. Briefings and Meetings will be held as needed to keep all personnel informed and the incident coordinated. These
   shall include:

    Agency Administrator Briefing
    Strategy Meetings
    Team Meetings
    Plans Meeting
    Critiques and Close Out

9. Coordination and Communication are critical elements and effective methods of assuring this are of primary

    The Team is also responsible for documentation and providing all incident and post-incident reports to the
    appropriate agency.

    All incident personnel are responsible for providing ICS-214 Unit Log and supplementary documentation per
    operational period. These should be completed prior to going off shift if possible.

    Notes: Transition to or from Type I or II Teams should follow Jefferson County IMT Transition Form Appendix

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      Transition time frame may depend on incident complexity, expertise of the IC, local factors and other
      factors. The teams should prepare to assume command as earlier as possible if the local IC is having
      difficulty maintaining safety, span of control, and consider the exhaustion of the command team. The
      team may transition at the start of a new operational period after the initial attack phase. Jeffco IMT-IC
      should insist the Type 1 or 2 Team personnel shadow Jeffco IMT General Staff personnel for 2-
      hours prior to transition.

      See RMA (Rocky Mountain Area) Mob Guide for additional information.

b. Demobilization Planning
   Demobilization shall be carried out in an orderly manner to accomplish a cost effective program
   commensurate with efficient and effective organization practices.

   Planning for demobilization shall begin while the incident is being mobilized. Adequate records of personnel,
   transportation and equipment used or being moved are necessary.

c. Release of the IMT
   The Command and General staff should plan on transiting to the local agency on a daily basis.

   The date and time must be approved by the Agency Administrator.

   The following criteria shall be considered before release of the team:

   Incident must be under control
   All surplus resources should be released and demobilized
   ICP and camp shutdown, reduced or in the process
   Planning Section has prepared a narrative report, transition plan and final incident package
   Finance Section should have a draft financial package prepared

   Finance and/or Logistics Section Chief(s) may have to stay longer to resolve problems.

   Team should have closed after action report prior to leaving incident and schedule formal debriefing in the
   near future.

d. Equipment and Supplies
   IMT Cache Van kits will be updated yearly. Logistics section will maintain the kits. IMT vehicles will be
   stored at the County Jail and will be the responsibility of the County to bring them to an incident.

   Demobilization of van will ensure kits are fully stocked and prepared for another incident. Condition of the
   van and equipment will be check prior to demobilization and incident will be charged for replacement of all
   used supplies.

e. Aircraft Operations
   The primary Goals of the dispatch of any aircraft resource are:

   Safety   Effectiveness      Efficiency

   Reminder: All air resources are Initial Attack (IA) resources and are subject to diversion at anytime for higher
   priority incidents, regardless of whether ordered for a single drop or large incident. Orders for these
   resources should be based on actual current incident needs. Response times are the most critical aspect of
   IA resources, identify the need early and order early.

   See Rocky Mountain Area MOB Guide for additional information on ordering and operating Aircraft.

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f. Intelligence
   Situation gathering and distribution plays a vital role in logistical coordination. It is CRITICAL that the
   situation processed is COMPLETE, ACCURATE and TIMELY. Fire management decisions, priorities
   resource allocations are based on this data.

   RMC will post daily reports and other useful information on the RMC Web Page.
   The address is: It is the RMA Dispatch Centers responsibility to gather
   and disseminate this information in a timely manner.

   Daily reports posted to RMC Web Page and to be distributed by the Dispatch Centers are:

                 Report Name                                         Time Available
                 National Sit Report                                 0600 hours
                 Fire Weather Forecasts                              0730 and 1500 hours
                 Daily Morning Report/Resource Status                1100 hours
                 RMA SIT Report                                      1800 or 2400 when activity warrants
                 FBA Information                                     As Updated

   All other critical fire information will be electronically mailed, with a follow-up phone call, to the Dispatch
   Centers for further distribution (i.e., Red Flag info, etc.)

g. Mobilization
       Request for the IMT shall be through the Jefferson County Communication Center. Coordinated response
       is expected. Member status shall be relayed through Jeffco Dispatch and/or through paging system.
       Command & General Staff will check in with Jeffco Dispatch. Section Chiefs will coordinate staff
       response. The goal is to have team response within a one-hour time frame. Confirmation of Team
       response shall occur within a 15-minute timeframe. Team will respond as a full team – no short team


       IC will ensure minimum team positions are filled and if additional positions are needed then contact Jeffco
       Communications for additional pages. IC will contact Agency Administrator and Local Incident
       Commander and determine briefing location. Team will determine ICP, base, and staging location.
       Response communications will be established by issuing radios to Command and General Staff, DIVS,
       FOBS, SITL & RESL. Communications Unit Leader will issue additional radios as needed. IC will ensure
       team equipment and command vehicles have been dispatched. IC and Logistic Chief should discuss Pre-
       Order and determine any additional needs prior to moving to briefing location

       Team shall move to the initial attack ICP and expect to assume command upon arrival. Team should
       attempt to survey incident prior to assumption of command. For additional information see team field

h. Initial Incident Action Guide
       The objective is to capture the incident as quickly as possible. But the process of capturing the
       incident starts when the IMT is dispatched. The IC(s) should attempt to:
        Determine IMT form-up location and instruct team members to respond to that location
        Ensure radios and command net are assigned (IMT radio channel #8 – 155.37000) – Command and
            General staff, DIVS,FOBS, SITL, RESL will need radios
        Obtain as much information as possible. The following is a list of information the IC should acquire
            during response or at the form-up location briefing:
                o ICP/Staging/Base locations
                o Weather/fire behavior
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         o Requesting agency
         o Who is the initial attack IC and agency
         o Are DIVS assigned and their location?
   Assignments at the form-up location
         o RESL contacts dispatch centers to obtain resource numbers/type on scene/responding/
         o OSC assigns division breaks in the absence of assign initial attack DIVS or if initial attack
            DIVS are assigned – to shadow initial attack DIVS
         o DIVS first priority is to capture resources and situation
         o PSC assigns FOBS response route & assignment – Send out as they arrive
         o Comm. UL should obtain incident radio frequencies and clone command staff to those
         o IC assign Law Enforcement Liaison with authority to represent Sheriff/CSP/City Police – may
            consider a delegation of authority for just the LE Liaison
   Team should move to ICP and expect to be given Command upon arrival.
   IMT-IC/PSC should facilitate an Agency Administrator/IC briefing. The goal is to obtain as much
    information as possible. Use the Transition Briefing form to ensure all information is obtained.
   IMT-IC should transmit on the radio when the IMT has assumed command

The IMT may be forced to assume command when the team arrives. The following activities should
be accomplished within the first hour after arrival:
 Agency Administrator/Initial IC Briefing
 All resources accounted for/DIVS assigned and functioning
 Assign Information Coordinators and acquire Information process
 Communication plan established and functioning
 Weather forecast complete and Fire Behavior projected for first 12 hours
 Incident mapped

The next two hours the IMT should have the following accomplished:
 Initial IMT Strategy Meeting
 Initial IAP completed
 Field Observers providing information flow for incident map and are providing spot weather
   information to PSC
 Staging area established
 ICP/Base setup and functioning
 “T” cards for all resources
 ICS-209, Incident Briefing competed and sent
 Resource check-in established and resources beginning to be entered in ISUITE
 Delegation of Authority completed
 Facility/property agreements finalized
 Pre-order completed
 Complexity Analysis/Emergency Fire Fund Form/Analysis of Risk to Firefighter Safety completed
 Contact the Agency Administrator for a copy of the WFSA

The IMT will add deputy’s to the following positions IC/SOF/IOF/PSC/STAM – positions to be double or
even triple staffed are SITL/RESL/SCKN – a OSC Plans (OPSC) shall also be assigned. Work
assignments are:
 Incident Commander (IC)
        o Establish a location and time for the Agency Administrator/Initial IC’s Briefing
        o Establish a location and time for Strategy Meeting
        o Complete Delegation of Authority
        o IC should shadow the Initial IC and the Agency Administrator
        o Deputy IC should survey the incident with OSC/OPSC – IC may want to survey when Deputy
            returns to ICP (OPSC may accompany)
        o Approve Incident Objectives
        o Discuss preorder with LSC and complete
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        o   Tactical Operations Section Chief (TOSC)
        o   Attend Agency Administrator/Initial IC’s Briefing
        o   Attend Strategy Meeting
        o   OSC/OPSC/PSCs brief DIVS/FOBS; assign IMT-DIVS to Initial Attack DIVS and/or other
        o Field Survey
        o Maintain communications with OPSC/PSC/ SITL
   Planning Operations Section Chief (POSC)
        o Attend Agency Administrator/Initial IC’s Briefing
        o Attend Quick Strategy Meeting
        o OSC-Field/OPSC/PSCs brief DIVS/FOBS; assign IMT-DIVS to Initial Attack DIVS and/or
            other assignments
        o Assist with IAP
        o Maintain communications with OSC-Field
   Plans Section Chief (PSC)
        o Attend Agency Administrator/Initial IC’s Briefing
        o OSC/OPSC/PSCs brief DIVS/FOBS; assign IMT-DIVS to Initial Attack DIVS and/or other
        o Complexity Analysis
        o EFF Form
        o Manage ISUITE process/FSC should work together on process
        o Ensure “T” card system is set up and functioning – RESL
        o IC/PSC begins Delegation of Authority process
   Deputy Plans Section Chief (Deputy PSC)
        o Attend Agency Administrator/Initial IC’s Briefing
        o Assist with OSC/OPSC/PSCs brief DIVS/FOBS; assign IMT-DIVS to Initial Attack DIVS
            and/or other assignments
        o Administer Quick Strategy Briefing
        o Assist with developing resource order/reviewing preorder
        o Delegate IAP process
        o ICS-209, Incident Briefing form
        o PSC collects Transition Forms
        o Develop resource order/review preorder
        o Begin IAP process
        o Weather/Fire Behavior
        o Set work schedule
        o Begin and manage mapping process (use two SITL, one for a hard copy map and the other
            for electronic map copy)
   Logistics Section Chief (LSC)
        o Communication plan established and functioning
        o Discuss preorder with IC and complete
        o Establish system for distribution of IAP to field resources and return of ISUITE check-in form
            to ICP
        o Discuss pre-order with IC and complete
        o Facility/property agreements
        o Additional resources ordered
   Finance Section Chief (FSC)
        o Establish ISUITE process
        o Discuss cost share with Agency Administrator(s)
        o Facility/property agreements
   Law Enforcement Liaison
        o Contact each LE agency and establish authority to act for them with the IMT
        o Determine need for evacuation
        o Develop evacuation plan based on trigger points if necessary (PSC will assist)

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        o Safety Officer (SOF)
        o ICS-206, Incident Medical Plan
        o Analysis of Risk to Firefighter Safety
        o Move additional SOF into field as soon as possible
   Information Officer (IOF)
        o Attend Agency Administrator/Initial IC Briefing
        o Attend Strategy Meeting
        o Assign Media Coordinator, General Information Coordinator and Community/Incident
            Outreach Coordinator
        o Determine from the IC if there are any limits on information release
        o Develop Information Plan for approval by Incident Commander and Agency Administrator
        o Establish resources to handle media and tours, phone, fax, incoming and outgoing info. and
            community information
        o Maintain current information summaries and/or displays on the incident and provide
            information on status of incident to assigned personnel
        o Maintain Unit Log
   Division/Group Supervisor (DIVS)
        o Attend Agency Administrator/Initial IC Briefing
        o OSC/OPSC/PSCs brief DIVS; assign IMT-DIVS to Initial Attack DIVS and/or other
        o Move into the field as soon as possible but only with radio contact to ICP
        o Contact initial DIVS within assignment
                  Shadow to determine ability of individual to continue as DIVS, consider the following:
                          Firefighter and civilian safety
                          Exhaustion
                          Certifications/Red Card
                          Interaction with resources
                  Initially make contact with initial DIVS and make clear you are there to assist
                  Discuss initial DIVS ability to continue (they may not want to continue)
                  Consider span-of-control
        o Identify resources assigned to division/group
                  Fill out Resource Inventory Card and return to ICP as soon as possible (these cards
                     are the initial check in system to build “T” cards)
                  Distribute ISUITE check-in card
                  PPE
                  Red Cards
                  Ensure communications
                  Progress of operations
                  If possible collect ISUITE check-in form and return to ICP
        o Review assignments and incident objectives with resources
        o Check PPE and ability of resources to complete objectives
        o Submit situation and resources status changes
        o Keep records using Division Assignment Worksheet/ICS-214/Division Supervisor Field
   Field Observers (FOBS)
        o OSC/OPSC/PSCs brief
        o Move into the field as soon as possible but only with radio contact to ICP
        o Overriding goal is to map incident for the ICP
        o Progress of operations
        o Check PPE and ability of resources to complete objectives
        o Identify potential hazards
        o   Observe PPE/Red Cards and report to DIVS
        o   Identify escape routes and safety zones
        o Non-incident personnel

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       o Staging Area Manager
       o Locate staging areas set up by Local IC
       o Consolidate if more than one
       o Determine if location is adequate
       o Start check-in and vehicle inspections process
   Evacuation Group Supervisor
       o Obtain briefing from IC/PSC
       o Compete Protection/Evacuation Assessment (fill out with PSC to determine needs and
          treats), Incident Protection/Evacuation Plan, and Protection/Evacuation Authorization (see
          Appendix P)
       o Fill out Incident Protection/Evacuation Plan (see appendix P) and obtain approval of plan
          from IC/OSC/PSC. Plans should include:
               Protection/Evacuation Assessment
               Incident Protection/Evacuation Plan includes:
                         Number and type of resources (law enforcement/fire) needed to perform
                         Develop reverse 911 messages and location geographic center (reverse 911
                            area is based on a geographic center; use road intersections) for each trigger
                         Evacuation center(s) – coordinate with local EOC through LSC
                         Transportation routes
                         Timeline for moving evacuees from the area
                         Resident briefing point(s) (coordination with Information Officer)
                         Animal/livestock evacuation and storage

The IC and Plans Section Chief will determine when to revert to the regular work schedule. After the
above is accomplished the staff will need to work on the next operational period IAP. This will include a
pre-planning/planning meeting, including completion of the ICS-215/ICS-215a.

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       i. IMT Pre-Alert Flow Chart

                                                                                       IC contacts Jeffco
Conditions are identified    Jeffco Dispatch Notifies     IC Determines an          Dispatch to page Team
 that are favorable for        IMT IC of conditions     Advisory is Necessary         of an Advisory – No
  incident occurrence                                                                      Response

                                                                                       IC contacts Jeffco
                                                                                    Dispatch to page IMT of                     Jeffco
 Incident is occurring at    Jeffco Dispatch Notifies                                                                          Dispatch
                                                        IC Determines an Alert      an Alert – Section Chiefs
  Mode I level that may      Team IC for Briefing on                                                                          Notifies IC
                                                            is Necessary             contact Jeffco Dispatch
require activation of the           Situation                                                                                   of IMT
                                                                                         and Report on
           IMT                                                                                                                Availability
                                                                                        Availability – No
                                                                                        Response – Unit
                                                                                      Leaders should notify
                                                                                      Section Chiefs of their

                                                                                       IC contacts Jeffco                        Jeffco
                                                                                    Dispatch to page IMT of                     Dispatch
                                                                                    Activation– Unit Leaders                   Notifies IC
                                                                                       shall notify Section                      of IMT
                                                                                    Chiefs of their availability               Availability
    Request for the          Jeffco Dispatch Notifies      IC Determines an Alert   – Section Chiefs contact
    team has been            Team IC for Briefing on           is Necessary           Jeffco Dispatch and
        made                        Situation                                          Report on Section
                                                                                     Availability – IC notifies
                                                                                    Jeffco Dispatch to page                      Jeffco
                                                                                       team with form-up                        Dispatch
                                                                                             location                          pages IMT
                                                                                                                              with form-up

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   j. IMT Transition from Local Agency Flow Chart
 IMT has responded to form-                  IMT is briefed by the IC –                       IMT Determines ICP                    IC/OSC/PSC Respond to
         up location                           Jeffco IMT Transition                               Location                          ICP of Local Agency for
                                                  Briefing form is                                                                           Briefing
                                                Started by the PSC

  IOF: Determines needs and               SOF: Assess Needs and Staff; ICS                    Remainder of IMT                      IC/OSC/PSC Respond to
    prepares an Initial Press            206 Medical Plan for IAP & Prepares                Responds to IMT ICP to                  ICP to Brief remainder of
   Release for IC’s approval                   Initial Safety Message                          Begin Setting Up                                IMT

   OSC: Determines DIVS                    PSC Completes Complexity                        LSC: Oversees Completion                   FSC: Sets up Section –
 Assignments; should assign                 Analysis Form – IC/PSC                         of ICP setup – Determines                  Begins Tracking Costs –
 Shadowing of Present DIVS                   Determines Need for                           Location of Staging & Base                 Starts Negotiating Cost
        if applicable                       Dispatching Type 1 or 2                                                                     Share Agreement

                                                                                            Logistics Assigns COMM
                                                                                           U.L.– ICS 205 COMM Plan                         Liaison Officer:
   IC/OSC Scouts Incident                  RESL sets-up Check-in, I-                                                                    Determines Needs &
                                            Suite Computers – SITL                                                                      Identifies Agencies &
                                           Begins Mapping Process –                                                                     identifies their needs
                                            FOBS are assigned and
   IC/OSC/PSC Determine                            deployed
 Transition Time and Location

                                             PSC: Completes EFF –
                                              Begins Delegation of
        IC/OSC/LSC:                            Authority Process –
  Place Initial Pre-Order for                 Supervises Initial IAP                                                                                   General Staff:
  Resources and Equipment                                                                                                                    ICS 215 & ICS 215A process
                                                                                                                                               is completed immediately
                                                                                                                                                  following Transition –
                                                                                                       Transition                             Completion of IAP – Place
                                                                                                                                                     Resource Order

Note: Demobilization is basically the reveres of this process. See page 18 of the Jeffco IMT Transition Briefing for more detail.

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k. Transition from Jeffco IMT to Type 1 or 2 IMT Flow Chart

   Jeffco IMT General Staff,        Jeffco General Staff RESL,           Plans Section Prepare Transition Package:
     RESL, SITL. & FBAN:            SITL & FBAN return to ICP       Jeffco Transition Briefing Form Fully filled out
 Provides Briefing for incoming                                     ICS forms from Local (Initial) Incident Commander
    IMT – off site if possible                                      Incident Status Summary, ICS-201 & ICS-209
                                                                    ICS-214 from IC and General Staff
                                                                    Complete ICS-211 and “T” cards turned over to IMT
                                                                    Copies of Maps to include:
                                                                          o Topographical maps (5sets)
  Allow time for IMT to scout                                             o Incident map showing perimeter
           incident                                                       o Incident Aerial Photos if available
                                                                          o Traffic Plan
                                                                          o Subdivision maps
                                                                          o Local road maps or atlases
 Jeffco IMT General Staff and                                     Contact List for all Jeffco IMT members on incident
  IMT General Staff meet to                                       IAP’s
   determine transition time                                      Weather forecasts and spot weather forecasts
                                                                  Delegation of Authority; EFF; Complexity Analysis;
                                                                     WFSA; etc.
                                                                  Resource, Overhead, and Equipment Order Forms
 Jeffco IMT General Staff and                                        completed to date
  IMT General Staff members                                       Local plans or documents containing emergency
 shadow for two hours prior to                  Transition
                                                                     actions; e.g., Land, Pre-attack, Disaster,
         transition time                                             Suppression Plans
                                                                  Local Key Contact Phone List
                                                                  Local resource capability to support IMT
                                                                  All other notes and any other documents generated
                                                                     by the Jeffco IMT
                                                                 Note: Transition package may not be completed prior to
                                                                 transition. Plans Section Chief, Documentation U.L.,
                                                                 Resource U.L. & Situation U.L. may need to stay and
                                                                 complete package

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        A. General Work Schedule
A general schedule will be established for each incident. The schedule will be flexible and will be
adjusted to meet the needs and demands of the incident, such as: one or two operational periods per day
(24 hour period), burning conditions, time of year, daylight hours, agency constraints, etc. The schedule
will be clearly communicated to all team members and operational personnel. The following is an
example of a general schedule for two operational periods. It is included to show the relationship and
timing of the important activities for the schedule established.

Work Schedule
Day Operational Period:                                Night Operational Period:
  (0600 – 1800)                                          (1800 – 0600)
     0430       Feed                                     1630        Feed
     0600       Briefing                                 1800        Briefing
     0630       Depart for Line                          1830        Depart for Line
     1300       Strategy Meeting                         0700        FOB Briefing
     1400       Pre-Planning Mtg.                        0900        Pre-Planning Mtg.
     1500       Planning Mtg.                            1000        Planning Mtg.
     1615       ICS-209 Transmitted                      1200        IAP Input Due
     1900       FOB Debriefing
     2000       IAP Input Due

Work Schedule Direct Timeline
    0430      Day Operational Period Feed
    0600      Day Operational Briefing
    0630      Depart for Line
    0700      FOB Briefing and Depart for Line
    0900      Night Operational Period Pre-Planning Meeting
    1000      Night Operational Period Planning Meeting
    1200      Night Operational Period IAP Input Due
    1300      Strategy Meeting – Strategy Review
    1400      Day Operational Period Pre-Planning Meeting
    1500      Day Operational Period Planning Meeting
    1615      ICS-209 Completed and Transmitted
    1630      Night Operational Period Feed
    1800      Night Operational Period Briefing
    1830      Depart for Line
    1900      FOB Debriefing
    2000      Day Operational Period IAP Input Due


Pre-Planning Meeting: The pre-planning meeting will take place before the planning meeting, ensuring
enough time to complete a draft ICS-215 and ICS-215a. At a minimum, the Operations Section Chief and
the Planning Section Chief will attend the meeting. If available, a Fire Behavior Analyst should also
attend. The PSC will facilitate the meeting and will have a complete list of all the resources available for
the operational period being planned, as well as a copy of the previous day's Incident Action Plan. The
Operations Section Chief will identify tools, equipment and supplies needed. This information will later be
shown on the ICS-204, Division Assignment Sheet. The Operations Section Chief will review the division
assignments and apply the principles of LCES.

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Planning Meeting: A Planning Meeting will be held for each operational period. The PSC will normally
facilitate the Planning Meetings. The IC, all Command & General Staff, and agency representatives
(including local fire departments) must be present at the Planning Meeting. The objective is to develop
strategy and tactics while keeping the meeting moving, and reach closure on discussion items. Every
effort will be made to keep the planning meeting less than 30 minutes in length. If available, Agency
Administrators, Resource Advisors, Fire Behavior Analyst, local fire department representative and other
appropriate personnel should attend. The following is a suggested agenda:

ACTION                                          RESPONSIBILITY
      Introduction                                        PSC
      Briefing on Fire Status                             OSC
      Set or Review Control Objectives/Strategy          IC
      Weather/Fire Behavior Forecast                      FBAN/PSC
               Specify Tactics and Resource Needs               OSC (Review of ICS-215)
                        for each planning unit
               Safety Considerations - LCES                     OSC (Review ICS-215a)
                        for each planning unit
      Adjust Tactics/Resource Needs per                   OSC
               LCES analysis (if necessary)
      Resources Availability and Needs                    PSC
               Identify Divisions, Operations Facilities, OSC/PSC
               Drop Points, Reporting Locations, etc.
               Plot on map.
      Logistical Coordination/Considerations              LSC
      Information Considerations                          IOFR
      Concerns/Agree to/Support the PLAN                  All
      Closing                                             IC

Operational Period Briefing: A briefing will be held for each operational period. The Planning Section
Chief will facilitate the briefing. It is important to keep the briefing organized and moving. The briefing
should be kept to 30 minutes or less. Those making a presentation will do so by addressing the audience
from the front of the briefing area. Do not read what is already written in the IAP, but do emphasize
important items and needed adjustments. The following is a suggested agenda:

        ACTION                                            RESPONSIBILITY
        Introduction                                      PSC
        Incident Organization                             PSC
        Incident Objectives                               PSC
        Current Status and Accomplishments                OSC
        Weather/Fire Behavior Forecast                    FBAN/PSC
        Plan of Operations for the Period                 OSC
        Air Operations                                    OSC/ASGS
        Safety Message                                    OSC/SOF
        Logistics Message                                 LSC
        Information Message                               IOFR/IC
        Closing Comments                                  IC
        Division Mtgs. at Predetermined Locations         DIVS

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                   B. IQS Data Collection/Entry Form


Person ID         Last Name             First Name            Middle Init.         Job Title              Employment Status

DOB                                                           Work address
Sex                                                           City/State/Zip
Height                                                        Home Address
Weight                                                        City/State/Zip
Allergies                                                     Blood Type


Fax#                                      Emergency Contact
Home #                                    Relationship
Pager #                                   Address
Work #                                    Phone #
Work #
Primary Jet Port Denver International                                Secondary Jet Port Jefferson County
Availability (as needed basis)

                2. FITNESS

Fitness Level                              Certified by                                  Effective Date

                3. TARGET POSITIONS

Target Position               Risk        Date            Priority     Comments:


Position                      Date             Initiated by                  Date          Comments
                              Initiated                                      Completed

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  5. Training and Planned Training
                                        DATE         DATE                   R

   6. Qualifications
(OJT, JOB, TRN)                    PRIORITY       DATE        EVALUATOR

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                                    PERIODS       MODEL

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        C. Duties and Responsibilities

Incident Commander – Duties and Responsibilities
The Incident Commander will manage the incident from the ICP.
Overall responsible for incident activity
Establish an Incident Command Post
Position ICP away from noise and confusion associated with the incident.
Position ICP outside the area of present and potential hazards.
Position ICP within view of the incident if possible
Identify a location that will ensure the ICP can expand, provide for security and controlled access,
and be identified with visible markings.
Establish immediate priorities
Determine objectives, strategy, and tactical direction
Monitor scene safety
Develop an appropriate organizational structure
Maintain a manageable span of control
Establish and monitor incident organization
Implement the Incident Action Plan(s)
Approve requests for additional resources & release of resources
Manage all incident resources
Coordinate all emergency activities
Coordinate the activities of all responding agencies
Keep track of costs
Authorize release of information to media
Supervise Command and General Staff
Responsible for interagency relations

Planning Section – Duties and Responsibilities
The Planning Section is responsible for the following:
Establishing all incident check-in locations and procedures, and maintaining an organized master
check-in list of resources assigned to the incident.
Taking the lead in writing and compiling the Incident Action Plan, with input from other team
members. At a minimum, the IAP should contain incident objectives, incident organization, a
weather summary, division assignments, a communications plan, a medical plan and an incident
The collection and organization of incident status and situation information; and the evaluation,
analysis, and display of that information for the duration of the incident.
Completing and updating all maps needed for operational, planning, and logistical activities.
Incident Action Plan maps should include a grid to facilitate the location of specific points on the
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Completing the ICS 209. An attempt will be made to submit the ICS-209 by 1800 hours.
Maintain incident documentation and records.
As appropriate, develop and implement a Demobilization Plan approved by the Incident
Maintain unit log (ICS 214).

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Operations Section – Duties and Responsibilities
The Operations Section is responsible for the following:
Directing and coordinating all operations, ensuring the safety of Operations Section personnel.
Assisting the IC in developing incident objectives.
Implementing the Incident Action Plan (IAP).
Request and/or release resources through the IC.
Keep the IC informed of situation and resource status within the Operations Section.
Line personnel are expected to be enroute to operational period assigned areas 30 minutes after
completion of the operational period briefing.
Division Supervisors must contact the Operations Section Chief one hour before the pre-planning
meetings to provide input for next operational period. A draft ICS-215 will be developed in the
pre-planning meeting.
Injuries/medivac treatment of injuries and evacuation of sick or injured personnel has first priority
in virtually all situations. Plans are developed for each incident and are included in the daily
Incident Action Plan.
The Operations Section Chief is expected to be at all Pre-Planning/Planning Meetings.
Establish a Structural Protection Branch or Group when the IMT3 is assigned to an incident
involving a wildland/urban interface or when the incident is posing a threat to rural homes.
Volunteer fire departments, etc. who have responsibility for protection of structures will be used
as a primary source of manpower, equipment, and local expertise.
Aviation Resource Ordering and Priorities: Division Supervisors have the authority to order
aerial retardant/water through the Operations Section Chief. The Operations Section Chief will
normally set the priorities for retardant use at the start of each operational period. However, the
Operations Section Chief does not need to approve each order.
Occasionally it is necessary to set priorities on aerial retardant orders. Those priorities are 1)
Imminent threat to life or property, 2) Threat to property during the next operational period, and
3) general tactic operations.
Develop the operational portion of the ICS-215 of the IAP.
Brief and assign operations personnel in accordance with the IAP. On large incidents this may be
only a general briefing with the OPBD/DIVS doing area-specific operational briefings.
Supervise incident operations. This includes development of alternate strategy and tactics. It is
important that OPBD/DIVS have direct input into the development of all tactics. The OSC must
approve all changes in tactical operations and report these changes to the Incident Commander
and the Planning Section Chief.
Determine all operational needs and request additional operational resources. It is important for
the OSC to anticipate needs as far ahead of time as possible. This will help other Section Chiefs
in meeting their incident responsibilities.
Working with the Planning Section, review suggested lists of resources to be released and initiate
recommendations for release of resources. Also work with the LSC to determine operational
logistical needs and surpluses.
Assemble and disassemble incident-formed strike teams and task forces assigned to the
Operations Section.
Report information about special activities, events, and occurrences.
Maintain unit log (ICS 214).

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Division/Group Supervisor – Duties and Responsibilities
The Division/Group Supervisor is responsible for the following:
Your division or functional group assignment is your territory, which includes the safety and
welfare of personnel in the area (or function).
Ensure that all personnel under your supervision have properly checked in with Plans and
You are responsible for assignment of personnel and resources within the division/group. Review
assignments with subordinates using LCES to provide for effective and safe operations.
Resolve logistics problems within divisions/groups. Order supplies, transportation, etc. from the
appropriate unit through the Communications Unit. Plan ahead and try to consolidate
orders/requests. Try to anticipate the supplies and equipment for your next operational period
and notify the OSC of those needs. Specify delivery method, point, and time. This will help the
LSC get gas, pumps, bladder bags, etc. lined out for that operational period.
Ensure that assigned personnel and equipment get on and off the line in a timely manner.
Keep your supervisor informed on your position, progress, significant events, hazardous
situations, and resource needs (crews, dozers, engines, air, etc.) on your division or group. At
the end of shift report to OSC on requirements for next shift, check in with SITL to update
Coordinate activities with adjacent divisions. DIVS have the authority to reassign excess
personnel and resources to meet unforeseen needs in adjacent divisions. Be sure to inform your
supervisor and the Planning Section whenever a reassignment is made between divisions or
You are the primary source of intelligence for your assigned area. Be sure to inform your
supervisor of progress, resource needs, tactical recommendations, etc. for the next operational
period prior to the scheduled operational period planning meeting. Contact the Planning Section
after each operational period and inform them of progress, line location, drop-points, etc. on your
division. You are responsible for a post-operational period debriefing with your supervisor. This
information should be given to the OSC.
If you are uncomfortable with your assignment, your qualifications for an assignment, or
maintaining span-of-control, contact your supervisor. We all have different experience levels; we
need to make every incident a team effort.
Good management depends on good communications - stays informed and keep the people you
are working with informed. Consider packing two radios, one for line frequency and one for
command. Remember that King radios have limitations too when there is a lot of radio traffic.
Visit your entire division at least once per operational period. Nothing about your division should
surprise you.
TAKE CARE OF YOUR PEOPLE. Use LCES to mitigate all hazards. Recognize the 18

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Logistics Section – Duties and Responsibilities
The Logistics Section is responsible for the following:
Responsible for providing facilities, services, and materials (including personnel) to operate the
requested logistical support equipment for the incident.
Food and drinking water are priorities.
Support the incident tactics as outlined by the Operations Section.
Determine the need for vehicle fuel. Order fuel truck as appropriate.
Staffing of the Logistics Section will be commensurate with the incident needs. A Staging Area
Manager is often critical to a successful Type 3 incident.
Following the initial call from the Dispatch Center, the Logistics Section Chief will call the ordering
office and determine the resource situation. If necessary, the Logistics Section Chief will place an
initial order with the host unit dispatch prior to leaving for the incident. The Logistics Section Chief
will maintain flexibility and exercise reasonableness in dealing with the ordering office.
Following arrival at the reporting location, and usually following the Line Officer briefing, the
Supply Unit Leader will gather additional anticipated resource needs from the IMT Section Chiefs
and place the orders as soon as permission is granted.
Requests for resources/supplies should be given to the LSC on a General Message form.
All orders for personnel and equipment will reviewed and approved by the Incident Commander
prior to placement of the order.
All equipment assigned to the incident should be identified, agreements confirmed, and use
records made current by the end of the second operational period.
Every effort should be made to isolate the incident from other local radio systems as rapidly as
possible. A Regional or NIFC radio system is to be ordered (if it hasn't been already) and is to
include aircraft, logistics, and repeater capability.
For incident communications purposes, the incident communication center at ICP will be referred
to as “Incident Name ICP”.
Then incident base camp and the ICP will be co-located to facilitate communication between
team members.
The incident base camp is to be organized to avoid congestion and allow safe, efficient flow of
vehicle and foot traffic. General parking and incident equipment parking should be separate and
away from the camp core. Only foot traffic is to be allowed within the base camp. Adequate
security will be provided to enforce traffic/speed restrictions. The Facilities Unit Leader will assess
the Base Camp for use by the physically challenged and accommodate such use if feasible.
Insure that all land and facility use agreements are properly documented with Finance and
Procurement. Perform and document pre and post use inspections.
The LSC will ensure an ICS 206 Medical Plan is completed for the incident. A template is
provided in Appendix C.
The LSC will ensure an ICS 205 Radio Communications Plan is completed for the incident. A
copy of the Northern Front Range Interagency Radio Communications Plan is provided in
Appendix D.
Locate Medical and Communications Units near each other to facilitate med-a-vac operations.
All identified sleeping areas are to be inspected prior to crew use for safety hazards, i.e., hazard
trees, poison oak/ivy, etc. Sleeping areas for day and night crews are to be identified and kept
The Incident Command Post functions should be somewhat isolated from the base camp traffic to
avoid people congregating in these areas. A briefing area should be identified early; one that is
not within the Incident Command Post functional areas, can be protected from wind and rain
showers, lighting supplied, and not near any major noise source.

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Finance Section – Duties and Responsibilities
If possible, the initial IMT3 order will include an Equipment/Time Recorder. All incident personnel
will report time on a Crew Time Report (CTR) signed and authorized by immediate supervisor.
Each employee and supervisor should be encouraged to review hours posted to Emergency
Firefighter Time Report (FTR) at a time that is convenient for them and finance personnel in
advance of demobilization. Time Unit will be open before each shift leaves for the line and for an
hour after the last shift arrives back at camp. This will allow time for crew bosses to pick up CTRs
and for Time Unit to reconcile any questions that arise.

Any and all claims will be documented by the IMT3 and handled by the host agency.

The Finance Section is responsible for:

Insure the uniform application of regulations on the use of human resources, including
classification, payroll, commissary, injury compensation, and travel.
Insure financial coordination with the protection agency and maintenance of finance, property,
procurement, and personnel records and forms.
Investigate and reporting of accidents
Investigating, documenting and reporting claims
Obtain information on incident resource and facility cost
Provide daily cost summary and projection information
Track resource cost

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Actual or potential evacuations are a priority during incident operations. If evacuations are
implemented, local law enforcement, fire departments, and the responsible emergency managers
shall be notified immediately. Evacuation should be coordinated through the on scene incident
management team. The IC should coordinate the best method of notification and pre-warning for
potential evacuation needs with local law enforcement and fire agencies. It is recommended the
IC appoint an Evacuation Group Supervisor to coordinate evacuation efforts. The Evacuation
Group Supervisor shall report to the Operations Section Chief. The Evacuation Group Supervisor
or IC should work closely with local law enforcement, fire departments, and emergency

Evacuation Group Supervisor – Duties and Responsibilities

The Evacuation Group Supervisor is responsible for the following:
Obtain briefing from IC/PSC
Compete Protection/Evacuation Assessment (fill out with PSC to determine needs and treats),
Incident Protection/Evacuation Plan, and Protection/Evacuation Authorization (see Appendix P)
Fill out Incident Protection/Evacuation Plan (see appendix P) and obtain approval of plan from
IC/OSC/PSC. Plans should include:
Protection/Evacuation Assessment
Incident Protection/Evacuation Plan includes:
Number and type of resources (law enforcement/fire) needed to perform evacuations
Develop reverse 911 messages and location geographic center (reverse 911 area is based on a
geographic center; use road intersections) for each trigger point
Evacuation center(s) – coordinate with local EOC through LSC
Transportation routes
Timeline for moving evacuees from the area
Resident briefing point(s) (coordination with Information Officer)
Animal/livestock evacuation and storage
Incidents with large or complex Protection/Evacuations may require a comprehensive plan, to
including (sample forms are available from the PSC):
Incident Protection/Evacuation Cover Sheet
Population Classification/Triage
Protection Phases and Status
Threats and Areas Descriptions
Implementation Plan
Anticipated Resource Requirements
Authorization Sheet
Supplemental Information
Trigger points for multiple threatened areas. Trigger points should be based on time needed for
evacuations and time threat moves into area, allow for unknowns – a good rule of thumb is to
double estimated time. Trigger points should be added to a map (use GIS Personal to develop
map) and a written description to be added to Incident Protection/Evacuation Plan
Determine perimeters and develop plan to control access
For long term evacuations develop comprehensive plan (see PSC for format and sample plans)
Work with Agency Representatives/IC/PSC/EOC on Emergency Proclamations/Disaster
Coordinate with Red Cross/Salvation Army on plan (this function may be handled at the EOC)
General Evacuation Objectives:
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Ensure the safety of personnel involved in the evacuation(s), working in an unfamiliar operational
environment that posses significant threat to responder safety
In cooperation with wildland/structure fire services and other agencies, assess threats to the
public and implement measures to minimize those threats
At the request of wildland/structure fire services, establish and maintain traffic control points and
other perimeter functions to help provide a safe working environment for responders and the
Develop and maintain a cooperative working relationship with persons directly affected by the
incident. This will involve a dual focus of safety plus a minimal disruption of their daily life to the
greatest extent possible.
Participate with other response agencies in any transition between incident management teams
to help smooth continuation of services
Communicate early and directly with incident management teams to jointly develop an
comprehensive evacuation plan to include:
Trigger point plan
Coroner response plan
Structure loss assessment plan
Major incident escalation assessment and plan
Maximize effectiveness in all areas of operation in order to maintain regular emergency services
at normal or near normal levels

Fire Departments
Fire department resources committed to the incident must remain as assigned until released by
the Incident Commander. Fire departments should not commit resources and personnel critical
to routine department operations.

Fire departments should designate a department representative when the incident impacts or has
the potential to impact their protection area. A fire department may delegate representation to the

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              D. Jeffco IMT Transition Form
Incident Name


Incident Number

Jurisdictional Unit

Lat. Long.


       This form is designed to serve as a transition process outline for Jeffco IMT and
       to assist with transitioning to another IMT and demobilization of the Jeffco IMT to
       the local agency. This process has been consolidated into a single form to
       facilitate incident records. This form will be completed on each incident. The
       overall intent is to provide a process to ensure all steps are accomplished.

       Assuming responsibility of an incident by the Jeffco IMT or by an interagency IMT
       must be as smooth and orderly as possible. There should be two briefings for
       the Jeffco IMT. The first briefing should be by the Agency Administrator or the
       Jeffco IMT IC and the second briefing by the local Incident Commander. The
       transition process and timing should depend on the complexity of the incident
       and needs of the local agencies and based on discussion(s) with IMT IC, agency
       administrators, and the Local Incident Commander.

       Upon completion of the briefing the following steps need to be accomplished
       prior to assuming command:

         1. Determine location of the ICP, Incident Base, and any other incident
         2. Order support equipment, Radio cache, IMT cache, Jeffco Command van,
             Comm, van, etc.
         3. Place initial resource order; ensure all Jeffco Task Forces/Handcrew have
             been ordered prior to contacting Interagency Dispatch Centers.
         4. Determine transition time and location (note: if local IC is able to continue
             command allow enough time for Ops personnel to scout incident and
             shadow time;).
         5. Obtain necessary information: ICS 201 and 209; resource orders;
             weather forecasts, etc.
       Meet with agency representatives to obtain a Delegation of Authority, Complexity
       Analysis, and Emergency Fire Fund (EFF) form.
                                                                     Return to the Table of Contents

At the transition briefing, the local unit should provide the following (note: the IMT
may need to assist):

   1. Obtain phone numbers for all agency representatives to include: cell;
      home base phone; personal phone, pager, fax numbers; and email
   2. All written documents to include: pre-attack plans; dispatch information;
      reports; etc.
   3. Require all operational and management personnel to fill out an ICS 214
      prior to demobilization.
   4. Five (5) copies of topographical maps covering the incident area and
      areas, which might be affected.
   5. The latest weather forecast and spot weather forecast, if available.
   6. Ensure that the all position necessary are filled by the Jeffco IMT, if there
      is a shortage then attempt to fill directly by contacting personnel or place
      an order with interagency dispatch center.
   7. Ensure the Jeffco IMT Form-Up and Transition Process section of this
      form is complete out at the transition.
                                                                Return to the Table of Contents

     Jeffco IMT Form-Up and Transition Process
                                                                                              Rev. 5/08

IMT Leader Assigned:                                            County Incident Number:

Requesting Agency:                                              Requesting Agency Type
                                                                FD:         County:       Other:
Type of Request:                   Advisory:                    Alert/Standby:         Activation:

Short Team Request:                         Positions:                              Long Team Request:

Type of Incident (wildfire, flood, etc.):                       Location of Incident:

ICP Location:                               Staging Location:                       Size of Incident:

IMT Form-up Location:                       IMT Van Driver:                         Jeffco Comm. Van:

Incident Radio Frequency:                   IMT Response Frequency:                 IMT Cache Responding?:

IMT Form-Up
Team Members On Scene:

Team Incident Commander                         Staging Manager                     Div./Group:
OPS                                             Resource U.L.
PLANS                                           Situation U.L.
Logistics                                       Comm. Unit Leader                   Div./Group
Team IC Briefing:
Assign the following to Initial Attack IC Briefing (note: Only Section Chiefs will be allow to participate/Unit Leaders
are invited to take notes)

Team Incident Commander
Resource U.L.
Situation U.L.
Comm. Unit Leader
Agency Representatives:

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Initial Attack Incident Commander Briefing
Ground Rules:
Only Command & General Staff Speak (Other speak only if asked)
Plans Runs the Meeting
Defer Non-Planning Related Task to IMT Meeting
Defer the 1 on 1 or unimportant
Follow the agenda (Initial Attack Incident Commander Form & ICS-201)
Do not overwhelm the IC
Remember they are still in charge and keep questions short and direct
Introductions (quick)                                    IC
Initial Attack Incident Commander Form                   PLANS (Situation U.L. fills out form/Plans uses
ICS-201                                                  as guide)
Follow-up Questions (quick)                              PLANS (Situation U.L. fills out form/Plans uses
                                                         as guide)
IMT Meeting
Introductions and Assignments                            IC
Assign Tasks to Field Observers                          IC/OPS/PLANS
Situation Review                                         PLANS
Initial Incident Commander Briefing                      PLANS
ICS-201                                                  PLANS Manages
Map                                                      Situation U.L.
Summary of Current Action                                OPS
Current Organization                                     PLANS
Resource Summary                                         Resource U.L.
Agree to Planning Meeting Schedule                       PLANS
Agree to IAP Deadlines                                   PLANS
Delegation of Authority                                  IC/FDO/Agency Representatives
Schedule Transition                                      IC
Quick Summary                                            IC
Send OPS out to Reconnoiter                              IC/OPS
Complete Complexity Analysis Form                        IC/FDO/PLANS
Complete EFF Form                                        IC/FDO/PLANS
Complete ICS-209 and transmit                            PLANS

                                                                         Return to the Table of Contents

Planning Process
Complete the following ASAP
Initial Attack IAP
ICS-209 (transmit upon completion)
Incident Map (if available/if not use ICS-201 sketch)
Develop Incident Map
Begin ICS-215/ICS-215A/ICS-204 process for next operational period
Update ICS-209 and transmit
Complete IAP for next operational period
Compete WSFA
This completes the First and Second Operational periods.

Continue Planning Cycle Schedule until incident is complete (See Field Guide)

                                                                     Return to the Table of Contents

                        Jeffco IMT Transition Process
The transition should be as smooth and orderly as possible. Remember the IMT may
not be familiar with transitioning from an IMT 3. The transition period should be based
on complexity of the incident and the needs of the Jeffco IMT. Jeffco IMT should be
prepared to hold incident until the IMT is comfortable with assuming command. The
Jeffco IC, Section Chiefs, Agency Representatives and the IMT should determine the
transition time and location. Allow for enough time for Ops personnel to scout incident
and encourage a minimum two (2) hour period prior to transition for IMT personnel to
shadow Jeffco IMT personnel.

The following should be prepared for the IMT:

   1. Determine location(s) for the ICP, Incident Base, and any other incident facilities.
      The IMT needs may be different from the Jeffco IMT’s, attempt to provide
      multiple sites.
   2. Set up location and time for the IMT briefing; be sure to included agency
   3. Have the transition package for the IMT prior to the briefing to include the
           a. Incident Commander and Agency Administrator’s Briefing to Incident
              Management Team forms compete
           b. ICS forms from Local Incident Commander
           c. Incident Status Summary, ICS-201, ICS-209
           d. ICS 214’s from IC and General Staff Positions
           e. Copies of maps to include:
                    i. Topographical maps of the incident and any areas that might be
                       affected by the incident (5 sets if available)
                   ii. Incident map show the perimeter
                  iii. Incident Area Aerial Photo(s) if available
                  iv. Traffic plan
                   v. Subdivision maps
                  vi. Local road maps or atlases
           f. Contact list for all Jeffco IMT personnel; to include: home and work phone
              numbers; pager number; cell phone number; fax number and email
           g. IAP’s
           h. Weather forecasts and spot weather forecasts
           i. Delegation of Authority; EFF; Complexity Analysis; WFSA; etc.
           j. Resource, Overhead, and Equipment Order Forms completed to date
           k. Local plans or documents containing emergency actions; e.g., Land, Pre-
              attack, Disaster, Suppression Plans
           l. Local Key Contact Phone List
           m. Local resource capability to support IMT
           n. All other notes and any other documents generated by the Jeffco IMT
   4. Determine the transition time and location

                                                                  Return to the Table of Contents

          Incident Commander Briefing
          Initial Attack Incident Commander Briefing
                                                                                      Rev. 5/08
The Incident Briefing, ICS-201 Form Provides the Basis for the Local Incident Commander to Brief the Incoming Team
  Forms Available or Attached:                                         Other Attachments:
     ICS 201         ICS 215                                              Map or Fire
     ICS 207         ICS 220                                              Aerial Photos
     ICS 209                                                              Weather Forecast
  Fire Start Date:                           Fire Cause:                                          Time:

  Fuels At Fire:                                                       Fuels Ahead of Fire:

  Fire Spread:                                                         Fire Behavior:

  Anchor Points:                                                       Natural Barriers:

  Perimeter Secured, Control/Mitigation Efforts Taken, and Containment Status:

  Life, Improvements, Resources and Environmental Issues:

  Weather Forecast:

                                 Established                   Possible                        Copy Machine Available
  ICP:                                                                                         Yes                       No

  Base:                                                                                        Yes                       No


  Staging Area(s):
  Safety Issues:                                                       EMS in Place: Yes       No

  Air Operations Effectiveness to Date:                                             Air Related Issues and Restrictions:

  Hazards (Aircraft and People):               Access from Base to Line:                       Cooperating and Assisting Agencies on

  Personnel and Equipment on Incident (Status and Condition):          Personnel and Equipment Ordered:

  Helibase/Helispot Locations:                 Crash Fire Protection at Helibase:              Medivac Arrangement:

  Communication System in Use:      Radio:                             Phone:                              Cell:

  Water Availability:                          Smoke Conditions:                               Local Political Issues:

  Damage Assessment Needs:                                             Security Problems:

  Review or Existing Plans for Control in Effect; Copy of Approved WFSA:

                                                                                           Return to the Table of Contents

       Agency Administrator’s Briefing to Incident Management Team
                                                                                               Rev. 5/08

General Information
Name of Incident:               Type of Incident:               Incident Start Date:                  Cause:
Approximate Size of Incident:           Location:

General Weather Conditions:                                           Local Weather or Behavioral Conditions:

Land Status:                                                          Local Incident Policy:

Resource Values Threatened:                                           Private Property or Structures Threatened:

Capability of Unit to Support Team (Suppression and Support Resources):

      Command Information
Written Delegation of Authority                                       Agency

Resource Advisor:                                                     Agency Administrator’s Representative:

Name of Current Incident Commander:

Time Frame for Team to Assume Command

                                     Date:              Time:

Recommended Local Participation in IMT Organization:

Current IC and Staff Roles Desired After Transition:

Other Incidents in Area:                                              Other Command Organizations

Local Emergency Operations Center (EOC) Established:                  Legal Considerations (Investigations in

Trainees Authorized:

                                                                                   Return to the Table of Contents

     Command Information Continued
Known Political Considerations:

Sensitive Residential and Commercial Developments, Resource Values, Archaeology Sites, Roadless,
Wilderness and Unique Suppression Requirements:

Local Social/Economic Considerations:

Private Representative Such as Timber, Utility, Railroads, and Environmental Groups:

Incident Review Team Assigned (FAST, Audit, Other):

     Incident Information
IIO Organization Reports to:                          Agency Administrator:

Incident Commander                                    Local Public Affairs

Provide Incident Information Updates to:

Unit FMO:                                                                       Expanded Dispatch:

Local Public Affairs:                                                           Other:

     Safety Information
Accidents and Injuries to Date:                       Condition of Local Personnel:

Known Hazards:                                        Injury and Accident Reporting Procedures:

                                                                         Return to the Table of Contents

     Planning Section
General Information
Access to Fax and Copy Machines:           Access to Computers and Printers:          Existing Pre-Attack Plans:

Training Specialist Assigned or Ordered:                        Other Nearby Incidents Influencing

Training Considerations:

Situation Unit
General Weather Conditions/Forecasts:

Fire Behavior:

Local Unusual Fire Behavior and Fire History in Area of Fire:

Fuel Types(s) at Fire:

Fuels Type(s) Ahead of Fire:

Resources Unit                                                  Refer to Attached Resources Orders
Personnel On Incident (General):

Equipment On Incident (General):

Resources on Order (General):

Incident Demobilization Procedures:

                                                                                  Return to the Table of Contents

     Operations Section
Priorities for Control, Wildland Fire Situation Analysis Approved:

Current Tactics:

Incident Accessibility by Engines and Ground Support:

Air Operations
Air Tactical Group Supervisor:                               Helicopters Assigned:

                                                             Helibase Location:

Airtankers Assigned:                                         Crash/Rescue at Helibase:

                                                             FAR 91.137 Assigned (Describe):

Effectiveness of Airtankers:                                 Flight Hazard Map Available/Know Hazards in Area:

                                                             Smoke/Visibility Conditions

Air Base(s):                   Telephone:                    Aviation Safety Team Assigned or Ordered:

                                                                               Return to the Table of Contents

     Logistics Section
Facilities Unit
ICP/Base Pre-Plans:             Yes             No            ICP/Base Location:
Catering Service/Meals Provided:                              Catering Service/Meals Provided:
Shower Facilities:                                            Security Considerations:
Incident Recycling:
Supply Unit
Duty Officer or Coordinator Phone Number:

Expanded Dispatch Organization:

Supply System to be Used (Local Supply Cache):

Single Point Ordering:

Communications Unit
Communications System(s):
  NIRSC System on Order:       Yes         No         Type:
  Local Network Available      Yes         No
  Cell Phone Cache Available:        Yes         No
  Landline Access to ICP:            Yes         No
Local Telecom Technical Support:
Ground Support Unit
Route to ICP/Base:                                            Route From ICP/Base to Incident:

Medical Unit
Nearest Hospital or Desired Hospital:      Nearest Burn Center, Trauma Center:   Nearest Air Ambulance:

                                                                                 Return to the Table of Contents

     Finance Section
Name of Incident Agency Administrative Representative:   Name of Incident Business Advisor (If Assigned):

Agreements and Annual Operating Plans in Place:          Jurisdictional Agencies Involved:

Need for Cost Share Agreement:

Cost Unit
Fiscal Considerations:                                   Cost Collection or Trespass:

Management Codes in Use:

Procurement Unit
Buying Team in Place or Ordered:                         Contracting Officer Assigned:

Copy of Local Service and Supply Plan Provided:          Is all Equipment Inspected and Under Agreement:

Emergency Equipment Rental Agreements:

Compensation/Claims Unit
Potential Claims:                                        Status of Claims/Accident Reports:

Time Unit
Payroll Procedures Established to T&A Transmittal:

                                                                          Return to the Table of Contents

    Transition of Incident Back to Local Control

    Release of the Jeffco IMT and the transition back to local control is basically the
    reverse of the transition to the Jeffco IMT. The local host agency chief(s) or
    agency administrator(s) must approve the date and time of the demobilization. It
    must be as smooth as possible. Local resources should be assigned and start
    working with IMT personnel at the pre-determined time. If possible the local
    agency should have at least 24 hours of notice of the Jeffco IMT’s intention to

    The Jeffco IMT should start phasing-in local agency resources as soon as
    demobilization begins.

    The Jeffco IMT should not be released from the incident until:

         1. The incident should be controlled
         2. Most all Operations Section personnel have been released that are not
            needed for mop-up and patrol.
         3. The incident base is closed, reduced, or in the process of either.
         4. The Planning Section Chief has prepared the Incident Report and a
            narrative of incident activities.
         5. The Finance Section Chief has the finance package as complete as
            possible or to a degree that the local agency can reasonably handle the
            completion of the package.
         6. Community interests or concerns are addressed and resolved to the local
            agency’s satisfaction.
         7. The Training Technical Specialist has completed all documentation
         8. Any continuing incident safety issues (exposure reports, Comp/Claim
            reports, major accident investigation reports) are identified and a course of
            action charted for each.
         9. A Jeffco IMT debriefing will be held or dates set for the same.

    To insure completion of required incident documentation and ongoing incident
    needs, the following individuals have been identified to smoothly transition and
    carry on with the incident documentation and needs after the release of the
    Jeffco IMT:

Report               Person               Local Agency        Phone                      E-mail
                     Responsible          Contact
Incident Narrative   PSC or Designee
Cost Report          FSC or Designee

                                                                   Return to the Table of Contents

        E. Authority Matrix

        This document is the product of the Jefferson County Wildland Task and the Command
and Authority Subcommittee. This Task Force was formed after the Hi Meadow Incident. The
Task Force was charged with correcting problems with command and control during the initial
attack and developing resources to better handle future large wildland incidents.

The specific purpose of this document is to define the responsibilities on the relationships
between agencies involved in a large wildland fire.

Annual Operating Plan (AOP) – An intergovernmental agreement on responsibility and cost
assumption of wildland fire incidents.

County Resource Group (CRG) – Expanded county resources that include multiple fire
departments forming handcrew or a wildland task force or strike team.

Emergency Fire Fund (EFF) – funds managed by the CSFS and collected from counties within
the state. This fund is used for wildland firefighting costs.

Incident Management Team (IMT) – teams organized to manage large incidents.

Local Fire Agency (LFA) – the organization responsible for fire suppression. This includes fire
protection districts, city fire departments, USFS, etc.

Local Land Owner (LLO) – land owner of a public nature, Denver Water Board, Jefferson
County Open Space, Denver Mountain Parks, etc. This definition does not include private

Sheriffs Office (SO)

Single Engine Air Tanker (SEAT)

                             Jefferson County Mode System

Fire modes are a numerical classification system to describe an incident and predetermine
necessary support actions. Size and complexity of each incident determines its mode class. LFA
are responsible for determining the mode and communicating to the sheriff dispatch center and
cooperating agencies.

Mode 0 Incident – Routine fire operations.

Single resource incidents (Crew, engine)

                                                                          Return to the Table of Contents

Mode 1 Incident – Routine wildland response. Normally involves one LFA but may require
minimum cooperation or support from another agency of CRG. This is considered a Type 4

Multiple resource response may be needed
Possible use of SEAT
Mutual Aid from adjacent LFA

Mode 2 Incident – Wildland response exceeds LFA and requires multiple CRG. This is
considered a Type 3 Incident.

May extend from initial attack to extended attack
Funding from the county for potential direct suppression costs
May involve multiple LLO and LFA
Type III IMT is needed

Mode 3 Incident – Incident exceeds capabilities of CRG and full county mobilization. This is
considered a Type 2 Incident.

Incident is expected to reach extended attack
All available county resources are committed
Out of county resources will be necessary
Type II IMG is needed
Incident maybe moving into multiple LFA and LLO

Mode 4 Incident – Incident requires substantial mobilization of out-of-county, State and Federal
resources. This is considered a Type 1 Incident.

County resources are committed per AOP
Type I IMT is needed

                           Multiple Jurisdictions and Agencies

         The complexity of an incident is increased if the incident is within multiple jurisdictions
and/or is on multiple public landowner property. This might move an incident up one or two
modes depending on how many agencies are involved.

                           Authority and Responsibility Matrix

         The following matrix is a guide for determining the mode of an incident. All actions within
each mode are cumulative. Each previous modes actions must be accomplished. Modes are not
intended to be progressive. Some incidents might be a higher mode immediately and other might
accumulative over a number of days. There are four matrixes, based on land ownership, one for
private, Federal, County Cooperative Agencies (Denver Water Board, Jeffco Open Space, etc.)
and No-Mans-Land.

                                                                             Return to the Table of Contents

                                            Jefferson County Authority and Responsibility Matrix
                                                          Governing Information1

Land Owner     Modes     Incident    Command                   Authority               Financial                Governing                     Actions
                         Type                                                          Responsibility           Agreements
Private        0         NA          LFA                       LFA                     LFA: County if air       State Statute
                                                                                       resources are utilized
               1         4           LFA                       LFA                     LFA                      State Statute, Mutual         Possible notification of
                                                                                                                Aid Agreements, AOP           Local IMG III to stand-
               2         3           Unified Command with      County                  County and possible      State Statue, Mutual          Request IMT Type III;
                                     LFA(s), SO, and                                   use of State             Aid Agreement, AOP            Notify EOC
                                     supported by local                                Emergency Fire Fund      and written agreement
                                     IMT Type III.                                                              established between
                                                                                                                County and LFA (s)
               3         2           Initial command will be   State (CSFS)            State Emergency Fire     Intergovernmental             Request IMT Type II
                                     unified with LFA(s),                              Fund; FEMA               Agreements County,
                                     SO, and supported by                              assistance may be        State, Federal
                                     IMT Type III with                                 requested
                                     preparations for
                                     transfer of command
                                     to IMT Type II.
               4         1           Initial command will be   Federal                 FEMA assistance may      Intergovernmental             Request IMT Type I
                                     unified with LFA(s),                              be requested; State      Agreements
                                     SO, and supported by                              Emergency Fire Fund
                                     IMT Type III with
                                     preparations for
                                     transfer of command
                                     to IMT Type I.

                                                                                                                                Return to the Table of Contents

       This information is based on all of the modes. Command, Authority, and Financial Responsibility will be based on the severity and complexity
      (Modes) of the incident. This matrix is intended to outline the changes within each mode based on the ownership of the land.

Land Owner   Modes   Incident   Command                   Authority   Financial             Governing                     Actions
                     Type                                             Responsibility        Agreements

Federal      0       NA         LFA until arrival of      USFS        USFS                  State Statute
             1       4          LFA until arrival of                                        State Statute, Mutual         Possible notification of
                                USFS                                                        Aid Agreement, AOP            Local IMG III to stand-
             2       3          LFA until arrival of      USFS        USFS                  State Statue, Mutual          USFS requests IMT
                                USFS; With possible                                         Aid Agreements, AOP           Type III; Possible use
                                use of local IMT Type                                       and written agreement         of county EOC
                                III                                                         established between
                                                                                            County and LFA (s)
             3       2          USFS; With possible       USFS        USFS                  Intergovernmental             USFS requests IMT
                                use of local Incident                                       Agreements County,            Type II
                                Management Team                                             State, Federal
                                (Type III) with
                                preparations for
                                transfer of command
                                to Interagency IMT.
             4       1          USFS; With possible       USFS        USFS                  Intergovernmental             USFS requests IMT
                                use of local I Incident                                     Agreements                    Type I
                                Management Team
                                (Type III) with
                                preparations for
                                transfer of command
                                to Interagency IMT.

                                                                                                            Return to the Table of Contents

Land Owner     Modes   Incident   Command                   Authority              Financial             Governing                     Actions
                       Type                                                        Responsibility        Agreements
County         0       NA         LFA                       Local land owner       LLO responsibility    State Statute
Cooperative                                                 (LLO) authority        managed by the
agencies:                                                   managed by the         CSFS
Jeffco Open                                                 CSFS
Space,         1       4          LFA, CSFS                 Local land owner       LLO responsibility    State Statute, Mutual         Possible notification of
Denver                                                      (LLO) authority        managed by the        Aid Agreements, AOP           Local IMG III to stand-
Water Board,                                                managed by the         CSFS                                                by
Denver                                                      CSFS
Mountain       2       3          Unified Command with      LLO authority          LLO responsibility    State Statue, Mutual          Request IMT Type III;
Parks, etc.                       LFA, LLO and CSFS         managed by the         managed by the        Aid Agreement, AOP            Notify EOC
                                  and supported by local    CSFS                   CSFS and the IMT      and written agreement
                                  IMT Type III.                                                          established between
                                                                                                         County and LFA (s)
               3       2          Initial command will be   State; LLO in the      LLO responsibility    Intergovernmental             Request IMT Type II
                                  unified with LFA(s),      liaison role managed   managed by the        Agreements County,
                                  SO, CSFS land             by the CSFS            CSFS and the IMT      State, Federal
                                  owner(s) and
                                  supported by local
                                  Incident Management
                                  Team (Type III) with
                                  preparations for
                                  transfer of command
                                  to IMT II.
               4       1          Initial command will be   Federal; LLO in the    LLO responsibility    Intergovernmental             Request IMT Type I
                                  unified with LFA(s),      liaison role managed   managed by the        Agreements
                                  SO, land owner(s) and     by the CSFS            CSFS and the IMT
                                  supported by local
                                  Incident Management
                                  Team (Type III) with
                                  preparations for
                                  transfer of command
                                  to IMT I.

                                                                                                                         Return to the Table of Contents

Land Owner   Modes   Incident   Command                  Authority           Financial              Governing                    Actions
                     Type                                                    Responsibility         Agreements
No-Mans-     0       NA         County Sheriff or        County Sheriff or   County                 State Statute
Land                            designee in              designee
                                cooperation with
                                surrounding LFA
             1       4          County Sheriff or        County Sheriff or   County                 State Statute, Mutual        Possible notification of
                                designee in              designee                                   Aid Agreements, AOP          Local IMG III to stand-
                                cooperation with                                                                                 by
                                surrounding LFA
             2       3          County Sheriff or        County Sheriff or   County                 State Statue, Mutual         Request IMT Type III;
                                designee in              designee                                   Aid Agreement, AOP           Notify EOC
                                cooperation with                                                    and written agreement
                                surrounding LFA                                                     established between
                                supported by the IMT                                                County and LFA (s)
             3       2          County Sheriff or        State               State Emergency Fire   Intergovernmental            Request IMT Type II
                                designee in                                  Fund; FEMA             Agreements County,
                                cooperation with                             assistance can be      State, Federal
                                surrounding LFA                              requested
                                supported by the local
                                Incident Management
                                Team (Type III) with
                                preparations for
                                transfer of command
                                to IMT II.
             4       1          County Sheriff or        Federal             FEMA assistance will   Intergovernmental            Request IMT Type I
                                designee in                                  be requested; State    Agreements
                                cooperation with                             Emergency Fire Fund
                                surrounding LFA
                                supported by the local
                                Incident Management
                                Team (Type III) with
                                preparations for
                                transfer of command
                                to IMT I.

                                                                                                                    Return to the Table of Contents

      F. Incident Complexity Analysis
This form will guide the Incident Commander through the process of determining the
complexity or the predicted complexity of an incident. This information will help guide
the Incident Commander to build on preset actions to assist in management of the
incident. This process will determine the mode and the responsibilities of the Incident


Carefully analyze each element and check either yes or no.
Decision is based on the number of yes answers. Total the amounts of yes answers
and apply them to the scale at the end of the form.
Numbers in parenthesis represent intended modes.

A.          General                                                                     Yes           No

      1.    Incident will burn into the next day (1)

      2.    Duration will continue over several days (2)

      3.    1 – 3 structures within ¼ mile of incident (1)

      4.    Multiple structures within projected path of fire (3)

      5.    Structures directly exposed to fire (4)

      6.    Structural loss (4)

      7.    No local agency jurisdiction (no-mans-land) (2)


B.          Air Assets

      1.    SEAT is required (2)

      2.    Helicopter(s) required (2)

      3.    Lead aircraft and/or air tankers required (3)


                                                                    Return to the Table of Contents

C.        Topography

     1.   Poor access to incident (1)

     2.   Fire in steep inaccessible terrain (1)

     3.   Heavy fuel load (2)

     4.   Hazardous line conditions (3)

     5.   Severe or extremely variable topography (3)

     6.   South/Southwest/Southeast aspect (2)

     7.   Fire will burn into multiple aspects (3)


D.        Fire Behavior

     1.   Flame length of 6 feet or greater (2)

     2.   Dry fuel conditions (2)

     3.   Moderate to heavy fuel conditions (3)

     4.   Extreme fuel conditions (Check item 3 along with this item) (4)

     5.   Eye-level winds are 20 mph or greater (3)

     6.   Forecast winds of 20 mph or greater (3)

     7.   Active crowning/spotting (3)

     8.   Active crowning/spotting predicted (3)

     9.   Haynes index of 5 or more (3)


E.        Containment Costs

     1.   Light cost – local fire agency able to absorb the cost (1)

     2.   Predicted cost is beyond the ability of the local agency to absorb (2)

     3.   Predicted cost is beyond the ability of the county to absorb (3)

     4.   Emergency Fire Fund is or will be required (3)

     5.   Federal funding is or will be required (4)


F.         Personal and Resources

     1.    Day-to-Day Mutual Aid is needed (1)

     2.    Other than Day-to-Day Mutual Aid in needed (2)

     3.    Two or more division are required (2)

     4.    Multiple support agencies required (2)

     5.    Full commitment of county resources (2)

     6.    Local fire agency resources not available (2)

     7.    Local fire agency resources exhausted (2)

     8.    Interagency handcrews required (3)

     9.    Interagency striketeams required (3)

     10.   Personal exceed 100 (4)


           A. Sub-Total

           B. Sub-Total

           C. Sub-Total

           D. Sub-Total

           E. Sub-Total

           F. Sub-Total

           Yes Total

           Mode 0                                                               None
           Mode 1                                                               1–6
           Mode 2                                                               7 – 20
           Mode 3                                                               21 – 36
           Mode 4                                                               37 – 41

                                                            Return to the Table of Contents

       G. Delegation of Authority
                                                                                    J-10, CSFS #169

Agency authority and responsibility for managing and controlling the                Fire
presently burning within the County of                          , Colorado is hereby
transferred to                              as Incident Commander.

This transfer includes the authority to obligate agency funds necessary to pay for controlling this

As Incident Commander, you are accountable to me for the overall management of this incident
including it’s control and return to local forces. I expect you to adhere to relevant and applicable
laws, policies, and professional standards. Suppression of the fire is your primary task, however,
you are expected to do so in a manner that provides for the safety and well being of involved
personnel. Consideration for the safety and needs of local residents and the communities is
essential for successful management of the incident. Cost-effective and cost-containment
practices will be used at all times.

Other needs/constraints:

Transition with existing forces will be handled smoothly but as rapidly as possible.

This transfer becomes effective at                              time on the date of

                       , 20 , and may be changed or updated as conditions change.

Incident Line Officer                           Incident Commander
Colorado State Forest Service

NOTE: If Unified Command, other jurisdiction should sign their own separate Delegation(s) to
the I.C.
                                                                            Return to the Table of Contents

        H. Communications Plan
Any questions, comments or corrections regarding this plan should be directed to Mark Hall, IMT
Communications Unit Leader, at 303.972.4902. Fax changes can be sent to 303.972.4903 and changes
by email can be sent to

Jefferson County Communications Plan
This plan is designed to reduce communications difficulties caused by inter-operability
problems when users of different radio systems try to operate within a single incident.
The national frequency standard for wildfire incident communications is within the VHF
“high band” (134 – 174 MHz) range. All large-scale wildfire incident supported by the
Jefferson County Incident Management Team (IMT) will utilize VHF frequencies for all
operational incident communications. Additional bands may be used to accommodate
other users or to facilitate non-operational/tactical communications requirements. These
include the use of 800 MHz, VHF “low band”, and UHF radio bands.

Please Note: If communications is a problem in any incident (including Mode 0,
Mode 1 and Mode 2 incidents), the Jefferson County IMT communications unit is
available for deployment as a separate resource by contacting the Jeffco Sheriff’s
Dispatch Office and having them page the Jeffco IMT Communications Unit.

   1.      Initial Attack Communications

        Initial operations shall be conducted on the responding department’s dispatch or
        fireground channel, per local protocol. Operations shall be coordinated with
        mutual aid departments using standard procedures. Any initial attack air
        resources will be required to contacted and worked on the appropriate zone IA
        Air frequency (see ICS-205 Communication Plan). Please note that this
        frequency is narrow band VHF beginning January 1, 2004. FERN1 is NOT
        authorized for use as an IA air coordination frequency but must be
        reserved primarily for air medical use.

   2.      Extended Attack Mutual Aid Incident Radio Communications Plan (ICS-
           205 Communications Plan)

        When an incident grows to include more than one mutual aid department, it is
        advised that the Incident Commander implement the Extended Attack Radio
        Communications Plan, per the attached ICS Form 205. This VHF-based radio
        plan is intended to improve communications at the earliest stages of an incident.
        Prior to implementing the attached ICS 205, it is advisable to notify the Jeffco
        IMT Communications Unit and request a radio cache and portable repeater. This
        will insure successful implementation of this plan and provide for sufficient hand-
        held radios for use by responding units.
                                                                          Return to the Table of Contents

Please make copies of the ICS 205 plan and organization chart and distribute to
all appropriate department personnel. Please ensure that your departments’ VHF
radios are programmed in advance with these frequencies to effectively
participate in the incident for the first 72 hours. PLEASE NOTE THAT ALL USFS

   3.      Jeffco IMT Incident Commander’s Radio Interface (ICRI)

        Responding units who arrive and find no incident cache radios available will still
        be able to communicate on the command repeater channel and an additional
        tactical or logistical channel “trunked” to other bands through deployment of the
        ICRI link boxes. If these units are deployed, they link radios of different bands
        together to form a common channel, including VHF (2 channels), UHF, Low
        Band, and 800 bands, plus cellular telephone. Responding agencies will have the
        ability to communicate into the Command Radio Net via either their VHF
        handheld radios or through their department-issue handhelds. Please refer to the
        chart below and insure your handheld radios are programmed to at least 1
        frequency in each ICRI (A and B).

        Any combination of the following can be made to appear as a single channel if all
        units are line-of-site to the ICRI location (no tones required to access):

         JEFFCO ICRI BOX A                       JEFFCO ICRI BOX B
         Low Band Jeffco TAC 2 (45.20)           Low Band CERN 2 (45.28)
         VHF 1 Jeffco S.O. (159.330)             VHF 3 Golden (155.8350)
         VHF 2 USFS PIKE (168.7250)              VHF 4 USFS ARAPAHOE (169.8750)
         UHF 1 (453.3750)                        UHF 2 (453.5500)
         800 ITAC 3 (867.5125 “talk around”      800 ITAC 4 (868.0125 “talk around” or
         or simplex mode required)               simplex mode required)

        The ICRI units are set up to establish either A) one command net and one
        logistics net, or B) two command nets. The COML will determine the appropriate
        nature and deployment of these units based upon size, type and duration of the
        incident, plus incident geography.

   4.      IMT Communications Van

The Jeffco IMT will field a communications van on all large incidents. This vehicle will
function primarily as the Incident Communications Center for all IMT incidents, and may
work in a support role when the Jeffco Sheriff’s Command Bus is also deployed. The
IMT communications van will support VHF, UHF, Low Band, 800 analog (ITAC) and 800
Digital (Jeffco/State 800 system. Any of the radios can be linked together to create a
common channel if needed.
                                                                    Return to the Table of Contents

Activating Jeffco Resource Groups

Several county-level resource groups are available on an on-call basis, and may be
requested by the scene Incident Commander or S.O. Critical Incident Response
Director or Manager. These teams are:

        285 Hand Crew                          North Jeffco Hand Crew
        285 Engine Task Force                  North Metro Engine Task Force
        Evergreen Hand Crew                    C470 Hand Crew
        I70 Engine Task Force                  C470 Engine Task Force

When the first resource group is requested, Jeffco Dispatch shall notify Tim McSherry,
Critical Incident Response Manager, for instructions on paging appropriate Fire Duty
Officers (FDO’s), including the CSFS Golden FDO. Please note that dispatchers are
not to broadcast any telephone numbers over the radio, but only by pager or
other secure means.

   5.      Dispatch Procedures for Activating the Jeffco Incident Management
           Team (IMT)

        Jeffco IMT assistance may be requested by any Incident Commander or by the
        Jeffco Sheriff Department’s Critical Incident Response Director or Manager.
        Activation of the IMT is mandatory when two or more resource groups are
        activated. The IMT shall be notified by the Jeffco Sheriff’s dispatch by Fire
        Channel 1, 800 radio, standard radio pager and alphanumeric pager using the
        following procedure:

        TEXT MESSAGE: “Attention Jeffco IMT members, respond to a (type of
        incident) at (location of incident or IMT assembly point). Please contact
        Dispatch with ETA to scene.”


        Telephone: Request West Metro Fire dispatch notify IMT and wildland team
                   Request Boulder Co tone Coal Creek IMT and wildland team
                   Request Evergreen tone IMT and wildland team members
                   Request Park Co tone Platte Canyon FD IMT and wildland team
                                                                   Return to the Table of Contents

Pagers:     Tim McSherry (Jeffco S.O.) @ 303-266-9944
            Mark Gutke (Jeffco S.O.) @ 303-281-5929
            CSFS Fire Duty Officer @ 303-855-0119
            Judy Peratt (Jeffco Emergency Management) @ 303-559-7642
            Carol Small (Jeffco Emergency Management) @ 303-559-7654
            Rocco Snart (Jeffco Emergency Management) @ 303-559-8420
            Bob Gordanier (CART) @ 303-877-2190
            Mark Hall, IMT Communications Unit Leader @ 303-207-3773 or
            Brent Haberer, IMT Communications FDO @ 303-281-6111 or

Primary IMT check-in channel (using IDA call signs) is FC1; alternate channel is
FERN1. Dispatcher shall acknowledge all FERN1 check-ins on FC1, if possible

                                                              Return to the Table of Contents

PLAN ICS FORM 205 - JEFFERSON                                   PREPARED
PLAN -         2005 Version 011505

FERN 2 / KING     1     TAC 1            RX/TX 154.2950                         POST LOOKOUTS TO HELP
                                                                                MESSAGES OUT OF LOCAT
FERN 3 / KING     2     TAC 2            RX/TX 154.2650                         YOU DO NOT HAVE RADIO
CSFS / KING       3     TAC 3            RX/TX 151.3400

CSFS / KING       4     TAC 4            RX/TX 159.4500

FERN 1 / KING     5     TAC 5            RX / TX 154.2800     MEDICAL UNIT /    DO NOT USE FOR      INITI
                                                              AIR AMBULANCE
NLEC / KING       6     TAC 6            RX/TX 155.4750       LAW               TIED TO JEFFCO / STATE DT
JEFFCO / KING     7     COMMAND        RX 155.3700 / TX       COMMAND STAFF
                        REPEATER       159.3300 TONE          ONLY
USFS / KING       9     IA AIR           RX/TX 172.3250       INITIAL ATTACK
                        OPERATIONS       (Narrow)             AIR-GROUND
                        NORTH OF I-70    TONE 151.4
USFS / KING       10    IA AIR           RX/TX 172.4750       INITIAL ATTACK
                        OPERATIONS       (Narrow)             AIR-GROUND
                        SOUTH OF I-70    TONE 167.9
                                         TONE 173.8           NET
                                         TONE 173.8
CSFS / KING       13    REPEATER         RX 151.1900/TX       PLANS SECTION / SQUAW MTN.
                                         151.475 TONE 156.7   FIELD OBSERVERS
USFS / KING       14    AIR GUARD        RX/TX 168.6250       EMERGENCY       EMERGENCY AIRCRAFT US
                                         (Narrow) TONE        AIRCRAFT USE
                                         110.9                ONLY!
USFS / KING       16    AIR GUARD        RX/TX 168.6250       EMERGENCY         EMERGENCY AIRCRAFT US
                                         (Narrow)             AIRCRAFT USE
                                         TONE 110.9           ONLY!

ICS-   Prepared   Mark Hall, COML / Chuck Duey, COMT
205    by:

                                                       Return to the Table of Contents

I. ICS 206, Medical Plan Template
                                               INCIDENT NAME                            2. DATE              TIME PREPARED           OPERATIONAL PERIOD
    MEDICAL PLAN                               Jeffco IMT                                                                            As needed
                  ICS-206                                                               As needed


 MEDICAL AID STATIONS                                  LOCATION
                                                                                                                               YES               NO
 On-Site Medical Unit                                  Incident Command Post



 NAME                                                  ADDRESS                                               PHONE
                                                                                                                               YES               NO
 Local Resources                                       Request Resource thru Jeffco Dispatch
 Air Life                                              501 E. Hampton Ave, Denver,CO                         303 360-3400
 Flight for Life                                       4231 W. 16th Ave., Denver,CO.                         303 629-3511


 NAME                                                  LOCATION
                                                                                                                               YES               NO
 Local Resource                                        Incident Command Post


                                                                                  TRAVEL TIME                              HELIPAD            BURN CENTER
 NAME                          ADDRESS                                                                PHONE
                                                                                  AIR       GRND                           YES       NO       YES      NO
 St Anthony Central            4231 W. 16th Ave., Denver,CO                                           303 629-3271
 University Hospital           9th & Colorado Blvd, Denver, CO                                        303 372-8911
 Swedish Medical Center        501 E. Hampden Ave., Denver, CO                                        303 788-6911
 Childrens Hospital            1056 E. 19th Ave. Denver, CO                                           303 861-6888


 Procedure in case of a medical emergency:
 1. Declare a Medical Emergency over the radio- give the nature and location of the emergency
 2. If in the field- ranking supervisor will coordinate treatment and/or transport with Operations, Safety and the Medical Unit.
 3. If in the camp/command post- notify Operations and coordinate with Safety and Medical Unit.
 4. Direct all Emergency Medical traffic to a dedicated radio channel for duration of the Medical Emergency.
 5. Request all transportation resources through Jeffco Dispatch via the Communications Unit

 PREPARED BY (MEDICAL UNIT LEADER)                                                REVIEWED BY (SAFETY OFFICER)

                                                                                                                               Return to the Table of Contents
      J. Initial Order Checklist - Items to Consider

 IC
 Deputy IC
 Additional Command Staff (span of control)
 Public Information Officer(s)
 Safety Officer
 Operations Section Chief
 Additional Resources
 Staging Area Manager(s)
 Locate Staging Area; land use agreement
 Evacuation Group Supervisor
 Utilities
 Branch Directors/Division Supervisors
 Plans Section Chief
 Copier with collating capability
 Resource Unit Leader
 Logistic Section Chief
 Base Camp Manager(s)
 Locate Base; land use agreement
 Equipment Manager(s); EVFD maintenance staff
 Food and Water (Salvation Army/caterers)
 Water source for firefighting purposes; land use agreement
 Road and Bridge
 Road rehabilitation
 Facilities (Porta-poties)
 Determine need and source for firefighting supplies, e.g., hose, hand tools, etc.
 EMS/Medical function, e.g. ALS Ambulance (Pridemark, local FD)
 Medical Unit Leader
 Fuel Truck(s)
 Water Tenders
 Communication needs (Portable repeater, Radio Cache, etc…)
 Law Enforcement Officers (Road blocks, Security, Evacuation, etc…)
                                                                                 Return to the Table of Contents

       K. Structural Protection - Quick Assessment Checklist
I.     Command
       A.  Check-in at ICP
       B.  Establish relationship with local fire department
       C.  Determine qualifications of fire personnel on-scene
       D.  Ensure IA units transition to extended attack organization
       E.  Ensure adequate communications with ALL assigned resources
       F.  Brief resources

II.    Initial Triage
       A.       Subdivision name and location
       B.       Obtain map of subdivision
       C.       Determine immediate priorities and time frames
       D.       Determine resources:
                1.      On scene
                2.      Responding
                3.      Needed – type and number, including Overhead
       E.       Establish staging areas
       F.       Identify hazards to firefighters/residents

III.   Evacuation
       A.   Establish trigger points for evacuations
       B.   Establish evacuation procedures
            1.     How will public be notified
            2.     Ensure proper authorities are notified
       C.   Ingress/egress – traffic control

IV.    Strategy and Considerations
              A. Structure protection mode
                    1.    Offensive
                    2.    Defensive
                    3.    Non-defensible
              B.    Water availability and location
                    1.    Natural sources
                    2.    Tenders
                    3.    Air resources
                    4.    Logistical support
                    5.    Predicted fire behavior
                    6.    Lookouts, Communications, Escape Routes, and Safety Zones
                    7.    Utilities

                                                                          Return to the Table of Contents

      L. Rocky Mountain Area Incident Debriefing Format
Date: ________________

Fire Name/Number:_____________________________________

Fire Location:__________________________________________

  1.     Identify performance and/or processes that worked well.
  2.     Identify performance and/or processes that need improvement.
  3.     Identify critical safety or operational issues needing immediate resolution.
  4.     Identify generic issues to be reviewed and addressed by Geographical Area.

Ground Rules:
   1.   The written agenda will be followed.
   2.   Key issues will be recorded on flipchart for documentation and follow-up.
   3.   The Team evaluation will not be a part of the debriefing.
   4.   Debriefing is to identify problems, not to resolve them.
   5.   A copy of the written notes will be forwarded to the IC, FMO and Agency Administrator
        within 1 week.
   6.   Issues will have identified/recommended solutions by the Fall Fire Review.

Debriefing Topics:
  1.     Brief history of the Incident
  2.     Initial Attack/Extended Attack Issues – IC and FMO
  3.     Team Mobilization – IC, FMO, RMACC
  4.     Team Transition – IC, FMO, Agency Administrator - Briefing, WFSA, and Delegation of

Team Comments:
Command, Information, Safety, Operations, Air-Operations, Plans, Logistics, Finance

Incident Support: Local Dispatch Center
                  - Communications, Intelligence, Service/Supply Plan, Transportation
                  Buying Teams
                  Incident Business Advisor
                  Rocky Mountain Coordination Center
                  Rocky Mountain Area Fire Cache
                  Other Agencies and/or Cooperators

Closing Comments: Incident Commander
                  Fire Management Officer
                  Agency Administrator

                                                                               Return to the Table of Contents

      M. Personnel Response Kit

Obtain and assemble information and materials needed for kit. Kit will be assembled and
prepared prior to receiving an assignment. Kit will contain critical items needed for the
assignment and items needed for functioning during the first 48 hours.

Suggested kit items:
         Agency specific forms appropriate to the function.
         PMS 410-1, Fireline Handbook.
         Position manuals for the section.
         ICS Form 201, Incident Briefing.
         ICS Form 202, Incident Objectives.
         ICS Form 204, Division Assignment.
         ICS Form 209, Incident Cost and Status.
         ICS Form 213, General Message.
         ICS Form 214, Unit Log
         Medical and or Injury Forms.
         Job Aids specific to Function
         Incident specific reference materials; e.g., radio frequencies, pertinent phone numbers,
             maps photos, etc.
         Communication device; e.g., radio, cell phone etc.
         Batteries.
         Flagging.
         Belt weather kit.
         First aid kit (optional)
         Compass.
         GPS unit.
         Calculator.
         Equipment Shift Ticket book.
         Crew Time Reports.
         Office supplies appropriate to the function.
         Interagency Incident Business Management Handbook.
         Binoculars
         Sleeping bag and Pad
         Tent
         Toiletry kit
         Change of Clothes
                                                                              Return to the Table of Contents

       N. South Dakota, Standard Operating Procedures

State of South Dakota Division of Wildland Fire Suppression and the
Jefferson County, Colorado, Incident Management Team


       The purpose of this document is to set forth standard operating procedures for the provision of
incident management team support and training. Both the State of South Dakota and the Jefferson
County Sheriff's Office are the sponsors of incident management teams. At times it will be necessary
to provide extra management positions (overhead) to either of the teams. This memorandum of
understanding will facilitate a method whereby both teams can support each other in a time of need.

Cooperative Resource Rate Form (CRRF) - A written agreement between the sending agency and
the Colorado State Forest Service (CSFS). It establishes that the salary and wages of regular local,
state, and federal fire personnel shall be at the actual cost to the assisting agency. It includes work
time from the time of departure until return to official station, including overtime. A copy of the CRRF
agreements made with CSFS will be made available to the State of South Dakota prior to the
beginning of the fire season.

South Dakota Agency Agreements – The state maintains agreements with volunteer fire
departments and pays those resources at the AD rates as published in the Interagency Incident
Management Handbook, Region 2 addendum.

Administratively Determined (AD) Pay Plan - This U.S. Government pay plan applies to persons
who are hired to cope with a sudden and unexpected emergency. Rates are pre-established based
on job description and title. They are classified by AD-1, AD-2, etc. and are established per region.
For purposes of this agreement, AD rates for the Rocky Mountain Region will be applicable. These
rates are published annually by Region 2 in the Inter-Agency Business Handbook.

Sending Agency - The agency that employs the individual. In the case of a volunteer firefighter, it is
the fire protection district of which he or she is a member.

South Dakota Incident Management Team – The South Dakota State IMT is a Type 3 Incident
Management Team that is under the direction of the State Wildland Fire Coordinator. The team is
composed of local, state, and federal partners that have offered to assist other agencies manage
large incidents.

Jefferson County Incident Management Team (Jeffco IMT) - The Jeffco IMT is a Type 3 Incident
Management Team that is sponsored by the Jefferson County Sheriff's Office. It is made up of
individuals from area fire and law enforcement agencies that have offered to assist other agencies
manage large incidents.
                                                                                   Return to the Table of Contents

Agreed upon Procedures:

    1.   Members of each team being sent to fill an overhead position will meet all red card
         qualifications for the position being filled. The National Wildfire Coordinating Groups
         PMS 310-1 Standard will be used to determine red card qualifications.

    2.   The sending agency will be responsible for providing workmen’s compensation
         insurance for employees being sent. The coverage will remain in effect for the duration
         of the incident and to and from the incident.

    3.   The requesting agency will be responsible for all travel costs, and per diem of the
         sending agency's employees.

    4.   The sending agency will be responsible for mechanical breakdowns to and from the
         incident. Mechanical breakdowns on the incident will be paid for by the incident.

    5.   Agency personnel being sent to the incident will be available for a minimum of four
         days, with a maximum of fourteen days. Internal rotation may be facilitated as approved
         at the time of request to allow the requested position to be filled for the maximum time

    6.   At the completion of the assignment period, all paperwork must be completed and
         turned in as established in the business standards handbook. This must be completed
         prior to demobilization.

    7.   Bills for use of the ordered resource, including travel and per diem, will be sent to South
         Dakota Division of Wildland Fire Safety or Colorado State Forest Service (the fiscal
         agency for local fire departments) as appropriate, for payment in full. Bills will be paid
         within thirty days of the presentation of an approved/correct bill.

    8.   When the requesting agency realizes the need for additional resources, they will contact
         the sending agency asking the availability of the resource, and will state the predicted
         length of the deployment. The sending agency will check the availability of its resources
         and if available, will respond with that person's name and position. The requested
         resource's status on the ROSS system will be immediately updated. The requesting
         agency will then contact their respective dispatch center, and will name request that
         person or resource through the appropriate interagency zone dispatch center.

    9.   A performance evaluation will be done on each employee of the sending agency by the
         requesting agency prior to demobilization. Copies of the performance evaluation will be
         sent to the employee’s home team coordinator.

                                                                              Return to the Table of Contents

             South Dakota:        Joseph D. Lowe
                                 Wildland Fire Coordinator
                                 State of South Dakota Wildland Fire Division
                                 4250 Fire Station Rd., Suite 2
                                 Rapid City, SD 57703

             Jefferson County:   Tim McSherry,
                                 Manager, Critical Incident Response
                                 Jefferson County Sheriff's Office
                                 200 Jefferson County Parkway
                                 Golden, Colorado 80401

      10.    Use of trainees is encouraged whenever appropriate and possible. Trainees may
             accompany fully qualified management team members when arrangements have been
             made by both the requesting and sending agency. Payment for the trainee will be at the
             cost of the requesting agency, unless other agreements have been made.

      11.    An annual review of this document will be done by the signatory agencies each spring
             and necessary changes will be made.

      12.    The undersigned agencies agree to the above stated Standard Operating Procedures.
             By executing these Standard Operating Procedures it is understood that neither the
             Wildland Fire Coordinator nor the Jefferson County Sheriff have the authority to require
             the sending agencies or the requesting agencies to follow there Standard Operating
             Procedures. Participating members of the incident management teams will be
             encouraged to comply with these Standard Operating Procedures.

___________________________________                          _________________

Joseph D. Lowe                                        Date
Wildland Fire Coordinator
State of South Dakota Wildland Fire Division

___________________________________                          _________________

Ted Mink                                              Date
Jefferson County Sheriff

                                                                                 Return to the Table of Contents

      O. Initial Incident Action Guide, Information Officer

Information Officer (IOF)
         Attend Agency Administrator/Initial IC Briefing
         Attend Strategy Meeting
         Determine from the IC if there are any limits on information release
         Develop Information Plan for approval by Incident Commander and Agency
           Establish resources to handle media and tours, phone, fax, incoming and outgoing info.
            and community information
Media Coordinator
           Develop material for use in media briefings
           Obtain Incident Commander’s approval of media releases
           Inform media and conduct media briefings
           Arrange for tours and other interviews or briefings that may be required
           Obtain media information that may be useful to incident planning
General Information Coordinator
           Arrange for communication equipment: phone, fax, computer, radios and basic
             operating tools and equipment
           Establishes fact sheets for distribution
           Gathers necessary maps
           Establish contact list for incident update information
           Handle distribution of incoming/outgoing information to appropriate agencies and
            persons, and incident personnel
           Assist in developing incident information write-ups for distribution
Community/Incident Outreach Coordinator
           Coordinates community information and assistance
           Schedules community meetings with Media Coordinator
           Prepares newsletters, bulletin boards, and assigns resources to be available for
            community concerns and questions
           Establish trap lines and roadside information
           Maintain current information summaries and/or displays on the incident and provide
            information on status of incident to assigned personnel
           Maintain Unit Log

                                                                              Return to the Table of Contents

         P. Evacuation Assessment and Plan
                                                                                                 Rev. 5/08
This information will be used to help local, state and federal response agencies evaluate resources
needed for evacuation of a community/subdivision. Evacuation Group Supervisor should complete
each section as accurately as possible and provide a copy to IC, EOC Manager and PSC for incident
documentation. Within this document “community” refers to cities, towns, fire district, area or


Area Description:

1.     Approximate number of occupied structures susceptible to fire damage or

2.     Approximate population of this area:

3.     Does this area include one or more:                Hospitals/Emergent Care Clinics
         Nursing Homes             Schools          Jails/Police Stations
         Other high occupancy or difficult evacuation problems

4.     Approximate levels of structure fire protection resources available in community (include mutual aid)
       A. Engines (Describe Types):
       B. Trained/Qualified Personnel:
       C. Other Resources (Describe):
       D. Water Resources (Describe):

5.     Approximate levels of law enforcement resources available in community for evacuations and
       perimeter control (include mutual aid)
       A. Cars (including reserves and volunteers):
                                                       (single officer with communications)
       B. Cars with PPE and basic wildland training:
                                                         (single officer with communications)

6.     Are other incidents in the area that could tax resources:         Yes           No

7.     Does the area have more than one primary Access/Egress                  Yes                No

8.     Are there readily accessible area to provide a safe                 Yes         No        Not Sure

9.     Is community or local government officials participating in Unified Command?              Yes         No

10.    Are any evacuations currently in effect in the area?        Yes           No

11.    Are evacuation plans prepared and ready to be implemented?                Yes        No

Please include notes or additional information

Completed by:                                                 Date/Time:

IC Review:

                                                                                                        Return to the Table of Contents

Incident Protection/Evacuation Plan
                                                                          Rev. 5/08
 Incident:                                         Subdivision:
 Date/Time Prepared:                               Who:
 Date/Time Executed:                               Who:
 Agency Administrator (Name):                     Agency Director (Name):

 24 hr phone #:                                   24 hr phone #:
 Number of people to evacuate:
 Adults:               Children:                   Handicapped:             Other:
 Special instructions:

 Equipment required:

 Evacuation Center:

 Transportation Routes:

 Personnel Assigned:            Assignment:                               Status:

 Evacuation Group Organization:
                                        Group Supervisor

      TF/ST Leader           TF/ST Leader              TF/ST Leader           Animal/Livestock

 Evacuation Group Freq:                            Command Net Freq:
 Air to air Freq:                                  Air to ground freq:
 EOC 24 hr #:                                      Red Cross 24 hr:
 Other:                                            Other:
 Special instructions:                             Resident Briefing Point Location(s):

 Reverse 911 Geographic Center:                    Reverse 911 Area for Evacuation:

 Animal/Livestock Evacuation Routes:               Animal/Livestock Evacuation Storage Location:

 Interagency Dispatch Center Phone #:       Other Local Government contact:
                                            24 Hour Contact #:
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Protection/Evacuation Authorization
                                                                                                   Rev. 5/08

                           (Incident Name)

(Description of area involved)

1. Authority: Authority for public protection and evacuation during this incident is based on the following references:
           A. Statutory:

            B. Disaster Plan:

2. Responsibility: The agency/IMT responsible for planning, implementing, and managing a protection effort or an
evacuation during this incident is identified as the:

3. Incident Commander: I have determined the nature of this emergency may pose a significant threat to the health
and safety of persons within the area described in the Incident Protection/Evacuation Plan.
                A. The affected Agency Administrator is/are requested to review the attached plan, initiate necessary
            proclamation or declarations, and grant authority for the IC to implement elements of the attached plan as
            conditions warrant with prior approval of the Agency Administrator.
                B. The nature of this emergency does not permit prior authorization of protection/evacuation
            through normal channels. I order the immediate implementation of protection/evacuation efforts
            as noted in the attached plan. If the Incident Evacuation plan is not available then the IC may
            chose to order protection/evacuation to protect the health and safety of persons within the area
            described above.

(Signature and Title of Incident Commander)                         (Date & Time)

4. Agency Administrator: As the administrator of the agency having jurisdiction the responsibility for the approval of
evacuation orders
                A. The Incident Protection/Evacuation Plan has been reviewed, necessary proclamations or
           declaration has been completed, and the Incident Commander is hereby granted authority to implement
           elements of the plan as conditions warrant.
               The Incident Protection/Evacuation Plan has been reviewed, and it is my decision to withhold approval
           of the Incident Commander’s request for authority to implement elements of the plan. The basis for this
           decision is attached. This decision may be reviewed and amended as conditions warrant.
                C. I have been advised of the Incident Commander’s use of extraordinary authority to proceed with
           implementation of the protection/evaluations. The basis for that decision has been review and I     do
           do not authorize continued protection/evacuation efforts

(Agency Administrator Signature and Title)                          (Date & Time)

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      Q. Jefferson County Animal Emergency Response Plan
Lead Agency:        Jefferson County Sheriff’s Office – Animal Control Section

Implementation:     Jefferson County Animal Response Team (J-CART)


Animal care and services in times of emergency or disaster is a very important aspect of people care.
Failure to provide adequate animal care and services in times of emergency or disaster can have
significant public health and safety implications:

            Pet or livestock owners who will not evacuate because of their pets
            Pet or livestock owners who evacuate without their pets or pet owners who are unable
             to get home to evacuate their pets and attempt to return to secured areas
            Mental stress and agitation that is often directed at official rescue personnel
            Dealing with people and animals during and immediately following a disaster (search
             and rescue) takes emergency personnel away from the important job of addressing the
             situation or initiating recovery efforts

The following is the Jeffco IMT’s Animal Control Section plan to provide a plan for assisting pet and
livestock owners in evacuating and housing their animals in times of disaster or emergency.

The Animal Control Branch/Group Supervisor will deploy crews of qualified volunteers to assist with
the evacuation and subsequent housing and care of pets and livestock. These crews will be known as
the Jefferson County Animal Response Team (J-CART) and they will work under the direct
supervision of the Animal Control Branch/Group Supervisor of the Jeffco IMT. The J-CART will:

            Assist with pet and livestock
            Arrange for and provide temporary housing and care for evacuated animals for owners
             who cannot provide housing
            Provide on-site care or shelter-in-place support for animals that can not be evacuated
            Assist other local, state, and national agencies with issues relating to foreign animal
             disease, zoonotic disease, or other chemical, nuclear or biological incidents that involve
             animals or an animal response (as per directed by technical or incident experts)

These crews will handle, transport, and care for a variety of species of animals. Unless extraordinary
circumstances demand, animal control will not work with individual volunteers but will work with
volunteers that are members of or are affiliated with volunteer groups who have established a working
relationship with the Animal Control Section as part of the J-CART.
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Animal Control will work within the established Incident Command System (ICS) of The
Sheriff’s Office or the designated Incident Management Team (IMT).

The J-CART Branch/Group Supervisor will be designated as an Animal Control Supervisor.

The J-CART Branch/Group Supervisor, via the established protocol of the IMT and/or the
Incident Commander (IC), will maintain frequent and open lines of communication with the
Incident Command Post (ICP), Dispatch, Volunteer Group Leads, the Emergency Operations
Center (EOC), and the Public Information Officer (PIO). In addition, any other ancillary
organizations, i.e. Fairgrounds, State Veterinarian’s Office, State Livestock Inspector,
Colorado State Animal Response Team (CO-SART), etc. will be updated on a regular and
frequent basis. The J-CART Branch/Group Supervisor will be posted at the incident command
post (ICP). The J-CART Branch/Group Supervisor will:

           Initiate the call-out of the J-CART subsequent to Jeffco Dispatch or IMT notification of
            an event
           Deploy animal control personnel to assess the initial animal situation, locate a possible
            animal staging area, and make other preparations for animal evacuations
           Coordinate and monitor the overall activities of the J-CART
           Network with the IMT or IC to ensure that animal evacuation and housing issues are a
            consideration in the overall incident plan and that animal operations do not interfere with
            overall operations
           Set up and manage a separate Staging area and assign an Animal Control Staging
            Manager (ACSM) for J-CART crews
           Maintain communications with the J-CART crew bosses, a separate radio channel
            should be assigned to the J-CART Branch/Group
           Relay requests for supplies and resources to the Logistics Chief and/or the IC.
           Liaison with CO-SART and other auxiliary members of the J-CART
           Plan for and schedule replacements for animal control personnel and assure that
            regular services are maintained
           Arrange for and brief his/her replacement

The Animal Control Staging Manager (ACSM) shall be assigned. The ACSM will:

           Check in and check out all volunteer groups. Distribute and collect the check-in/check-
            out forms from the volunteer crew boss(es). Each crew boss will be responsible for
            completing the check-in/check-out forms for his/her team and then turning the form into
            the ACSM or IMT Check in desk.
           Distribute Unit Logs and impound forms; ensure the collection of these forms
           Ensure each team has a radio, check out from the COMM UL
           Management assignments
           Keep crew bosses apprised of the status of the incident
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            Assure that volunteers are following procedures and keeping records of activities
            Provide supplies as needed
            Notifying the J-CART Branch/Group Supervisor of the need for additional resources or
             logistics support
            Communicate with the animal sheltering facilities regarding incoming impounds
            Arrange for and brief replacement

Jefferson County Animal Response Team (J-CART) Volunteer Groups

Volunteer organizations will work only under the direct supervision of the Incident Commander. Each
volunteer crew will assign one lead person, known as the crew boss who will act as supervisor for
that group. The designated crew boss will immediately check in with the Animal Control Staging
Manager upon arrival at the staging area. The crew boss will:

            Be responsible for managing the responders and resources of that crew
            Come prepared to provide water and snacks for crew members for a minimum of the
             first twelve hours or until provisions can be supplied
            Assure the completion of the J-CART Staging Check-in/Check out form including
             documentation of people, time in/time out, radios and call signs, cell phone numbers,
             truck and trailer makes, models, and plate numbers, mileage, and confirmation that
             trucks, trailers, and equipment were inspected and confirmed to be safe to operate and
             to transport animals
            Work closely with the ACSM and will keep crew members briefed on the incident status
            Assure that his/her members complete the unit log and the impound forms accurately
             and completely
            Assure that his/her members adhere to all orders and directives as relayed by the
            Notify the ACSM of the number of animals impounded so that the ACSM can notify the
            For safety reasons, closely monitor the where-abouts and activities of his/her members
            Rotate members in and out of the incident so that nobody works more than a 12-hour
            Arrange for and brief his/her replacement
            If the scope of the incident warrants, interview, assimilate, and manage spontaneous
             unaffiliated volunteers known as (SUVs)
            Assure that all check out and demobilization procedures are followed and that all
             paperwork is turned in to the ACSM

As a general rule, evacuation assistance and housing will be provided only for those animal owners
who live in an area that is under recommended evacuation status or mandatory evacuation orders.
People living outside the voluntary and mandatory evacuation areas will be encouraged to spend time
making plans to evacuate and house their own animals.
The assigned Information Officer will be kept informed regarding criteria for assistance, information
on how people request assistance, and all arrangements that have been made to evacuate and
house animals.
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When the determination has been made to launch an EPN (Emergency Preparedness Network)
message, also known as Reverse 9-1-1, to homeowners in an evacuation area, the J-CART
Branch/Group Supervisor will ask that the evacuation message inform people to take their animals
with them, or if they are unable to do so, to call animal control, Jeffco Dispatch, or an EOC phone
bank to request assistance. The appropriate number will be provided at the time of the launch.
When deputies go door-to-door to inform people of the evacuation orders, they will instruct people to
take their animals with them, and if residents are unable to evacuate their animals, the deputy will
radio the animal evacuation request to the animal control office, Jeffco Dispatch, or to the Animal
Control Staging Manager.
When deputies or other personnel working at roadblocks receive requests for assistance with animal
evacuations, they will contact either the animal control office, Jeffco Dispatch, or an EOC phone bank
to relay the request or to the Animal Control Staging Manager.
Calls for service or assistance will be directed (either from the animal control office, Jeffco Dispatch,
or the EOC phone bank) to the Animal Control Staging Manager who will keep track of and assign the
calls. If staffing allows, an animal control administrative person may be assigned to assist the ACSM.
The ACSM will be responsible for coordinating with the Operations Chief when J-CART
personal enter hazardous areas of the incident. Crews will be provided communications with
the incident dispatch or operations. All personal who enter these areas must have PPE and
be trained to S-130/190 and have the yearly safety training.
Paperwork, Forms, and Administrative Support
Animal control will print and provide the forms necessary to support the animal emergency operation.
The following forms are currently in use:
                Emergency Impound Form & Rump Tags (large animal)
                Regular Impound Form and Paper Collars (small animal)
                Field Activity Log
                Staging Check-In/Check-Out Form
                Jeffco Horse Council Forms (stall cards, care and feeding logs, etc.)

The animal control section will be responsible for collecting and storing all paperwork related to the
animal emergency response and reporting to the Critical Incident Response Unit of the Jefferson
County Sheriff’s Office.
Whenever possible and applicable, animal control will initiate the process for obtaining
reimbursement for the expenses incurred by the volunteers for fuel, cell phone usage, and supplies.
Individual J-CART personal will be responsible for checking into the incident, have their vehicles
inspected and completing the following paper work.
             Crew Time Report
             Emergency Equipment Shift Ticket

All of the above forms will be turned into the Finance Section on a daily basis. To the degree
possible, IMT staff will supply phone, computer, dispatch, and logistical support for the animal
response operation.

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