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MUSEUM _ ART GALLERY - Birmingham Museums _ Art Gallery

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					  THE ART OF ENTERTAINING
              AT

BIRMINGHAM MUSEUM & ART GALLERY
Birmingham Museums & Art Gallery
…elegant surroundings
Located at the heart of the city, there can be
few entertaining and banqueting venues in
Birmingham that rival the stunning surroundings
of Birmingham Museum & Art Gallery.

The grand Victorian Grade II* listed building
with its elegant Edwardian Tea Room has played
host to royalty, dignitaries and statesmen.
Birmingham Museums & Art Gallery
…dining with a difference
Visitors enter the building through an imposing
temple-like portico and staircase that leads to
the spectacular Round Room, which provides
a dramatic back drop for drinks receptions and
buffets and accommodates up to 200 guests
standing.

For larger events you can extend into the
adjacent Industrial Gallery which provides a
striking double height gallery space.                From lavish dinners and corporate evenings to
                                                     intimate drinks receptions, Birmingham
Dining facilities are provided in the splendid       Museum and Art Gallery cannot fail to impress.
Edwardian Tea Room. Up to 200 guests can             With exclusive opportunities for private views,
be accommodated in this room for a formal sit        expert guides will ensure your event is a truly
down dinner.                                         memorable experience.

All three of these spaces can be joined up to        Dedicated staff will work with you to tailor the
provide a suite of galleries that can cater for up   options available to make your event a
to 750 guests.                                       complete success.
                               HIRE CHARGES & FACILITIES
                                          (Effective 1 April 2009)

The services and facilities below are available for hire either individually or collectively to suit the style
and format of your event.
Hire charges are for room only and do not include catering and refreshments or set-up charges.
Please note that prices are reviewed annually and will be subject to price increase in April of each
year.

                                             Breakfast Meeting          6.00 p.m. until      Extensions to
                 ROOMS
                                              .00am
                                             8.00am - 9.30am              10.30 p.m.          12.30 a.m.

                                                                       Suite only – see
Edwardian Tea Room                                   £600.00
                                                                      below for charges


Round Room Only                                                                               £600 (£820
                                                       Na                    £1200.00
Buffet/Reception 200 guests                                                                   Weekends)


Round Room & Industrial Gallery                                                               £600 (£820
                                                       Na                    £1500.00
Buffet/Reception 300 guests                                                                   Weekends)

Edwardian Tea Room Suite (includes
Industrial Gallery & Round Room)                                                              £600 (£820
                                                       Na                    £1900.00
Dinner up to 200 depending on layout                                                          Weekends)
Reception up to 750 guests
                                                                        By negotiation
Pre-Raphaelite Collection
Pre-                                                                   and according to
                                                       Na
Private View only                                                         number of
                                                                      galleries required.
Gas Hall
                                                                 £1500.000
Private View (Occasionally available                                                          £600 (£820
                                                Na              (according to
for drinks reception. Please enquire                                                          Weekends)
                                                                 availability)
with our events team).
Waterhall
                                                                  £1200.00
Private View (Occasionally available                                                          £600 (£820
                                                Na              (according to
for drinks reception. Please enquire                                                          Weekends)
                                                                 availability)
with our events team).
                              Set up charge of £150 per event (ex VAT)




   Edwardian        Round Room          Industrial          Pre-Raphaelite        Gas Hall       Waterhall
   Tea Room                              Gallery              Collection
     Standard hire charges include staff costs, cloakroom service, tables and up to 200 chairs.


                         SERVICES
ADDITIONAL EQUIPMENT AND SERVICES                                                    HIRE CHARGE
                                                                                         (ex VAT)
Basic PA System - no technical support
(Due to the nature of the building this system is not recommended if speeches              £85
are key part of your event.)
Standard PA System – Round Room (external provider)
Technical support provided throughout your event
                                                                                          £300
(Due to the nature of the building we recommend this system if speeches are a
key part of your event.)
Standard PA System – Edwardian Tea Room (external provider)
Technical support provided throughout your event
                                                                                          £450
(Due to the nature of the building we recommend this system if speeches are a
key part of your event.)

Data Projector and Screen                                                                 £150


42” Plasma Screen                                                                         £150


Laptop                                                                                     £75


Flipchart and Paper                                                                        £50


Podium & Lectern                                                                           £50


Gallery Tours                                                                         £85 per guide



  Our team of staff will also be able to help you organise musicians, entertainment, floral displays
        staging and lighting to help make your event a success. Please contact the team at:

                              The Fundraising & Development Team
                               Birmingham Museum and Art Gallery
                                      Chamberlain Square
                                          Birmingham
                                            B3 3DH

                                    Telephone: 0121 675 1203
                                    Faximilie : 0121 303 1394
                             Email: supportbmag@birmingham.gov.uk
                                    Website: www.bmag.org.uk
                              EVENTS BOOKING FORM
  Please complete and return to:     The Fundraising & Development Team
                                     Birmingham Museum and Art Gallery
                                     Chamberlain Square
                                     Birmingham
                                     B3 3DH

                                     Telephone: 0121 675 1203
                                     Fax No: 0121 303 1379
                                     Email: supportbmag@birmingham.gov.uk

  CLIENT DETAILS: Please use block capitals and complete all sections
Company Name:

Name:

Position:

Address:

Telephone Number:

    Number:
Fax Number:

Email:
Invoice Address:
(if different from above)



Purchase Order Number:
BCC Budget Code:
(for BCC use only)


  FUNCTION DETAILS:
Event Date:
       Title:
Event Title:
(if appropriate)
Start Time:

End Time:

Number of Guests:
 Rooms Required:                  Round Room
 (Tick as appropriate)            Industrial Gallery
                                  Edwardian Tea Room (Breakfast)
                                  Edwardian Tea Room Suite
                                  Waterhall
                                  Gas Hall
                                  Learning Zone
                                  Other Galleries (Please specify)


 BMAG Shop                        The museum shop can be opened for your event offering a 10% discount
                                  to your guests
                                  Please tick if you require the shop to be open
 Type of Event:                   Drinks Reception
 (Tick as appropriate)            Drinks Reception & Dinner
                                  Pre Dinner Drinks
                                  Drinks Reception & Canapé
                                  Drinks Reception & Buffet
                                  Private View
                                  Other (Please specify)

 Equipment & Service              Basic PA System - no technical support                        £85
 Requirements:                    Standard PA System – Round Room                              £300
 (Tick as appropriate)            Standard PA System – Edwardian Tea Room                      £450
                                  Data Projector and Screen                                    £150
                                  42” Plasma Screen                                            £150
                                  Laptop                                                        £75
                                  Flipchart                                                     £50
                                  Podium & Lectern                                              £50
                                  Gallery Tours (price per guide)                               £85
                                  Registration Table                                            NA
                                  Disabled Access                                               NA
 Additional Requirements:         Musicians (e.g. harpist, string quartet)
 (If you would like help          Entertainers (e.g. magician, story teller)
 organising any additional        Floral Displays
 requirements please tick as      Staging
 appropriate. Price on            Lighting
 application.)                    Other (Please specify)

             used:
 Entrance to used:                Main Entrance (Chamberlain Square)
 (Tick as appropriate)            Edmund Street (Lift)
                                  Glass Corridor


I hereby confirm my booking and agree to abide by the terms and conditions stated. In addition, I authorise the
issue of an invoice for the full value of the room hire as a non refundable deposit for the event.


Signed ……………………………………………………………………………………………………………….                      Date ……………………………………………………………..
                                   TERMS AND CONDITIONS OF HIRE

1.    The contract is made between:                        11.   The Museum’s collections are of paramount
                                                                 importance as is the listed building in which they
      Birmingham Museums & Art Gallery (BMAG)                    are housed. Catering may be restricted
      and the Organiser as per the booking form.                 depending on the location of the event.

2.    The Organiser, who shall be at least 18 years of     12.   It is the responsibility of the Organiser to ensure
      age, shall be responsible for paying the total             that no person:
      charges and for ensuring that these terms and
      conditions are duly observed.                              a) Marks, soils, damages, or fixes anything to
                                                                 the structure or contents of the Museum.
3.    The Organiser shall pay a deposit equivalent to
      the Room Hire fee for all functions taking place.          b) Photographs any of the paintings/ exhibitions
      Failure to settle the pre-function invoice will            without prior permission.
      result in the function being cancelled.
                                                           13.   The Organiser is expected to comply with the
4.    If cancellation is made any time after the                 Health & Safety at Work Act in respect of the
      booking as been confirmed the Room Hire                    operation of any equipment which is bought into
      deposit is strictly non-refundable or transferable         the Museum. All electrical equipment to be
      to another date.                                           used by the Organiser which is 12 months old
                                                                 must be overhauled by a qualified electrician.
5.    The Organiser shall ensure that all persons
      vacate the museum within 30 minutes of the           14.   The Organiser is responsible for the conduct of
      stated end time of the function. Events which              its guests and sub-contractors and shall
      finish after the agreed finishing time will be             indemnify the Museum in respect of any loss or
      charged to the Organiser at a proportionate                damage to the Museum property and any items
      percentage of the hire fee.                                belonging to the hirers or their guests.

6.    Under no circumstances may the Organiser             15.   The Organiser must comply with instructions
      sub-let any of the accommodation booked.                   from authorised Museum staff on duty and,
                                                                 while functions are in progress from any
7.    All arrangements for setting up (including any             member of attendant staff. The authorised
      equipment or personnel) must be firstly agreed             Museum staff will assume full control and
      with BMAG prior to the event. Access to install            responsibility for procedures, including where
      any displays or equipment will not be permitted            appropriate evacuation procedures in the event
      before 5.00pm for evening events or 7.30am for             of his or her perception that any security or
      breakfast functions. Please note that porterage            safety matter, including the behaviour of those
      is not included in the hire. The Organiser must            attending events warrants such control and the
      make their own arrangements for moving heavy               implementation of procedure.
      equipment etc.
                                                           16.   All catering and refreshments will be supplied
8.    Equipment may not be stored overnight within               by the City Caterers – catering and refreshments
      the Museum without permission. The Museum                  may not be supplied by the Organiser.
      cannot accept responsibility for goods and
      equipment stored overnight in the Museum.            17.   Data Protection Act 1998. The information
                                                                 provided by you on the booking form is required
9.    The Museum does not allow the use of candles               for administrative purposes. If you do not wish
      or naked flames.                                           to be contacted about future corporate hire at
                                                                 BMAG please tick the box.
10.   The Museum does not allow the use of helium
      balloons, “party poppers”, strobe lights, smoke
      machines etc.


             SMOKING IS NOT ALLOWED WITHIN ANY PART OF THE MUSEUM & ART GALLERY
       BIRMINGHAM MUSEUM AND ART GALLERY EVACUATION PROCEDURE


                        Evacuation
Continuous Alarm – Fire Evacuation                    Pulsed (Intermittent) Alarm – Bomb Alert
                                                      Evacuation

Requires an immediate and full evacuation of          Requires an immediate and full evacuation of
Birmingham Museum and Art Gallery.                    Birmingham Museum and Art Gallery.

Those evacuating should:                              Those evacuating should:

   •   Use the nearest available route and                   •   Undertake a cursory search of work
       fire exit                                                 area but do not touch anything
                                                                 suspicious
   •   Avoid returning to collect personal
       belongings, coats etc                                 •   Where possible take your own and
                                                                 colleagues bags/belongings with you
   •   Assist those with disabilities to exit the                to assist with searching
       building to an area of safety
                                                             •   Use the nearest available route and
   •   Proceed to nominated assembly point                       fire exit but leave doors open to help
       for building and await further                            disperse any blast
       instructions
                                                             •   Assist those with disabilities to exit the
                                                                 building to an area of safety
Assembly Points
                                                             •   Proceed to nominated assembly point
Museum and Art Gallery – Statues in                              and await further instructions
Chamberlain Square

                                                      Assembly Point

                                                      Whole of Council House Complex –
                                                      Centenary Square




                                             Alarm Testing

            Weekly on Wednesdays at 10:00hrs (Fire Alarm) and 10:15hrs (Bomb Alert)
Other Birmingham Museums & Art Gallery
venues across the city…


             Aston Hall is a Grade I listed mansion, completed in 1635 and one of the
             finest surviving Jacobean houses in Britain. Aston Hall offers a wide variety
             of options for corporate functions from meeting rooms to drinks receptions.
             The Great Hall can also be hired as a stunning venue for wedding
             ceremonies, for up to 80 guests
             For further information contact 0121 675 4722
             aston.hall@birmingham.gov.uk

             Located some 4 miles east of Birmingham city centre and located in beautiful
             grounds, Blakesley Hall is an accessible haven, ideal for away days and
             meetings. A variety of meeting rooms are available, with excellent parking
             facilities and the site is fully accessible to wheelchair users. Blakesley Hall is
             also a unique wedding venue that provides a wonderful, atmospheric setting
             for a ceremony for up to 60 guests.
             For further information contact 0121 464 2193
             blakesley.hall@birmingham.gov.uk

             Soho House was the home of industrialist and entrepreneur, Matthew
             Boulton (1728 – 1809) and is a Grade II* listed building. The Goodison Room
             can hold up to 40 people for meetings. The Lunar Room is livensed for civil
             ceremonies and is ideal for a personal and intimate ceremony; containing
             fine furniture and historic paintings, it creates a wonderful atmosphere for
             your special ceremony.
             For further information contact 0121 554 9122
             soho.house@birmingham.gov.uk

            Museum of the Jewellery Quarter is a Grade II listed (part) building and a
            unique time capsule based around the original workshops and offices of
            Smith & Pepper, a traditional Birmingham jewellery manufacturing firm. At the
            heart of the city’s Jewellery Quarter, the museum makes an excellent venue
            for meetings or receptions with a variety of spaces available for hire.
                        information
            For further information contact 0121 551 9043
            mjq@birmingham.gov.uk

             Museum Collections Centre is home to BMAG’s treasure trove of reserve
             collections. As well as providing high quality museum storage, this facility
             enables public access to those collections not currently on public display. The
             Collections Centre has a meeting room available for hire, along with an
             interactive whiteboard, break out room and ample parking. Tours of the
             stores can also be arranged to make your away day or meeting a truly unique
             experience.
                         inform
             For further information contact 0121 303 1657
             mcc@birmingham.gov.uk
 Birmingham Museum & Art Gallery is located in the civic centre of Birmingham just a few minutes
    walk away from the city’s train stations, midway between New Street Station and the major
      conference facilities at the International Convention Centre and National Indoor Arena.

The city centre itself is easily reached from Junction 6 of the M6 and Junctions 1, 2 and 3 of the M5,
            and there is ample 24 hour car parking at many of the city centre car parks.




                               For further information please contact
                            BIRMINGHAM MUSEUM & ART GALLERY
                                    Telephone: 0121 675 1203
                             Email: supportbmag@birmingham.gov.uk
                                    Website: www.bmag.org.uk

				
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