Intro to ECEAP ppt by UUU5Mu

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                      Directors Meeting
                     Thursday, October 6




1
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this meeting, open this
PowerPoint so that you
can view the notes
section.


                          2
3
       Thursday’s Agenda
ECEAP Outcomes
Program Spotlights – Policy Council
Program Reviews
DEL Updates:
Outreach packet, food code revision, CACFP
update, Early Learning and Development Guidelines
Statewide Access to ECEAP
SB 6759 – Early Learning Technical Workgroup
5:30-7:30 Celebrate!
                                                    4
          The State Budget
Forecast
$1.4 billion
shortfall this year

Special session
begins
November 28

DEL 10% cut
does not impact
ECEAP services
                             5
     State General Fund
Protected by state and federal law   Can be cut



        36%


                                     64%




                                                  6
ECEAP Outcomes

        Past
          2010-11 Outcomes


        Present
          Plan for 2011-12


        Future
          RFP for statewide
          assessment



                              7
 ECEAP 2010-11 Outcomes
Waiting list
1,416 4-year-olds
2,925 3-year-olds

Unserved
18,600 children

8,024 slots
9,137 served
13.9% turnover

                          8
       Lead Teacher Qualifications

                    2006-       2007-   2008-   2009-   2010-
                     07          08      09      10      11

Fully meet
                    69%         75%     71%     78.6%   81%
qualifications

Active PDP          18%          17%    20%     19.7%   17.4%

Unknown or
                    10%           8%     9%     1.7%    1.6%
Need PDP

PDP = Professional Development Plan
                                                                9
Lead Teacher Education Levels
   87% of ECEAP lead teachers have degrees.
     81% have degrees with 30 ECE credits.
      CDA                         3.9%
      Some College                8.3%

      AA without 30 credits ECE   1.6%

      AA with 30 credits ECE      42.7%

      BA without 30 credits ECE   4.7%

      BA with 30 credits ECE      31.6%

      MA without 30 credits ECE   0.5%

      MA with 30 credits ECE      6.2%        10
ECEAP Child Demographics
Poverty:
64% are at or below 80% of the federal poverty
guidelines ($14,648 for a family of 3).
Home language:
34% speak a home language other than English.
Parent Education:
37% of parents have less than a high school diploma
or GED.
IEPs:
6% of children came in with an IEP.
9% are on IEPs some time during the school year.
                                                      11
   ECEAP Health Outcomes
Well-child exams:
39% are behind on well-child exams at enrollment.
96% up-to-date by the end of the year.
5.4% had medical treatment as a result.

Dental screenings
45% are behind on dental screenings at enrollment.
92% up-to-date by the end of the year.
17% had treatment as a result.

Mental health consultations: 6%

Vision care as result of screening - 3.5%

Hearing follow-up as a result of screening - 1.4%
                                                     12
            Child Outcomes
      Physical Development and Learning
9
8
7
6
5
4
3
2
1
0
    Fall 2010      Spring 2011   Goal by Kindergarten
                                                        13
            Child Outcomes
     Language Development and Learning
9
8
7
6
5
4
3
2
1
0
    Fall 2010     Spring 2011   Goal by Kindergarten
                                                       14
            Child Outcomes
     Cognitive Development and Learning
9
8
7
6
5
4
3
2
1
0
    Fall 2010     Spring 2011   Goal by Kindergarten   15
            Child Outcomes
                Literacy
9
8
7
6
5
4
3
2
1
0
    Fall 2010    Spring 2011   Goal by Kindergarten
                                                  16
            Child Outcomes
                Mathematics
9
8
7
6
5
4
3
2
1
0
    Fall 2010     Spring 2011   Goal by Kindergarten
                                                       17
            Child Outcomes
       Social - Emotional Development
100%
        16.1%         37.5%
80%     76.3%                     Very strong skills

60%
                      59.7%
                                  Typical Skills
40%

20%                               Concerns

 0%
       Fall 2010    Spring 2011
                                                       18
ECEAP Outcomes Reporting 2011-12

                Due June 15 –
                End-of-year data report

                DEL collects directly from
                vendors:
                   e-DECA
                   Teaching Strategies GOLD
                   online


                Family outcomes optional

                                              19
Family Connections

Whole Child Assessment

Early Learning Collaboration



     www.k12.wa.us/WaKIDS



                               20
2010-11: WaKIDS piloted

2011 Session: Legislature passed Senate Bill 5427

2011-12: WaKIDS is optional for state-funded full-
day kindergarten classrooms

2012-13: WaKIDS mandatory for state-funded full-
day kindergarten classrooms

               www.k12.wa.us/WaKIDS

                                                     21
ECEAP Outcomes for the Future

 RFP to choose a statewide
 multi-domain child
 assessment

 Decision in early December

 Phase in 2012-13




                                22
                 Giveaways
Thank you to PSESD for donating the following iems:

  Second Step kits (used but complete)

  Talking About Touching kits

  Paper DECA forms (for parents)




                                                      23
Program Spotlights


             City of Seattle DVD



             NEWESD 101
             Supporting policy
             council in rural
             areas



                                   24
  ECEAP Program Reviews


What we learned
from reviews in
2010 and 2011


2011-12 program
review models




                          25
Strengths

    A: Administration:
       Community partnerships and
       self assessment

    B: Eligibility and Enrollment
       Enrollment and attendance

    C: Human Resources
       Staff roles and competence



                                    26
                   Strengths

D: Health, Safety and Nutrition
   Health records, exams and screenings

E: Early Childhood Education
   Service delivery, kindergarten transition, developmental
   screenings and referrals

F: Family Partnerships
   Family support principles, resources and referrals, parent
   involvement and parent education



                                                                27
Areas for growth

       A – Administration:
          Health advisory committee and
          subcontracting

       B – Eligibility, Recruitment,
       Prioritization, Enrollment and
       Attendance
          Verifying eligibility

       C – Human Resources
          Professional development plans
          and dietitian
                                           28
          Areas for growth
D – Health Safety and Nutrition
  Health coordination services, infectious disease prevention,
  meals and snacks, and safe facilities

E – Early Childhood Education
  Environment, daily routine, curriculum planning, adult-child
  interactions, child guidance, observation, assessment and
  individualization, parent-teacher conferences

F – Family Partnerships
  Family support services


                                                                 29
New Program Review Models

Two new models
On-site program
reviews
  Nine contractors



Documentation
reviews
  Six contractors

                            30
On-Site Program Reviews
 ESD 114
 Granger School District
 Olympic Community Action Program
 Centralia College
 ESD 112
 City of Seattle
 Manson School District
 EPIC
 Selah School District
                                    31
On-Site Program Reviews
          At DEL:
             Program Overview Meeting
             Management Team Interview
             Phone interviews with
             professionals if not on staff
             Document Checklist


          On site:
             Classroom Observation
             Classroom Documentation
             Review
             Child and Family File Review
             Parent Interviews
                                             32
Documentation Reviews
  Kittitas County Head Start/ECEAP
  Lewis Clark Early Childhood Program
  Dayton School District
  Skagit Valley College
  South Bend School District
  Opportunity Council




                                        33
Documentation Reviews
Documentation to DEL office by Dec. 19
Policies, procedures emailed
Child and family information sent through a
secure, password-protected system
   Meeting minutes
   Curriculum plans
   Individualization
   Parent-teacher conference discussion
   Family support contact discussion
   Health coordination
No need to redact sensitive information

                                              34
ECEAP Program Reviews




     Questions?
                        35
   ECEAP Outreach Packet
            www.del.wa.gov/eceap


Ideas
Tips for publicizing
Press release
Letter to editor
ECEAP fast facts
Intro to ECEAP PowerPoint
The new ECEAP logo
Washington Early Learning Communications Toolkit

                                                   36
        Food Code Revision
   www.doh.wa.gov/ehp/food/rulerevision.htm


New preschool
section
Stakeholder reviews
and public hearings
Effective
December 2012
DEL will keep
ECEAP contractors
informed
                                              37
 Food Code for Preschools
Definition of preschool

Exempt from parts of “restaurant” code if:
   •Only serve enrolled children
   •Serve foods immediately after preparation
   •Consume or discard hot foods daily.

The local health departments may:
   •Limit food preparation steps
   •Prohibit some menu items
   •Restrict food operations if facility is inadequate


                                                         38
CACFP and ECEAP/Head Start

 All ECEAP/Head Start children quality for free
 meals.

 New: Changes to study month guidance

 Contact your CACFP Specialist:
 www.k12.wa.us/ChildNutrition/Programs/CACFP/Specialists.aspx


                                                                39
 Early Learning Guidelines
        The Benchmarks are becoming
the Early Learning and Development Guidelines

                              Goal for the
                              Guidelines
                              Outreach on the
                              draft Guidelines is
                              underway
                              Final release
                              December 2011

                                                    40
Access to ECEAP & Head Start

 Recent slot increases
    Baby steps to equalize access
    statewide


 Saturation study methodology
    County level, than school district
    Share of state’s children in poverty: share of state’s ECEAP
    and Head Start


 Some slots will move between contractors in late fall
                                                                   41
       Saturation Study


Slot counts

Poverty statistics

First-graders on free lunch

To be updated Fall 2011


                              42
              SB 6759
Early Learning Technical Workgroup
    Develop a comprehensive plan for a voluntary
    program of early learning
    Examine opportunities and barriers for at least two
    options:
       Basic education
       Entitlement

    Address eligible children, eligible providers, hours,
    teacher qualifications, transportation, performance
    measures, governance, funding, timeline and role of
    ECEAP
                                                            43
Recommendations (in part)
Managed by DEL
Mixed delivery system
3- and 4-year-olds
450 classroom hours a year
Maximum 18 children per class, 1:9 ratio
Mixed-income families, phasing in universal access
Family and health supports as needed by families
Starting in elementary school catchment areas with
full-day kindergarten
Eventually, universally available to families who
choose to participate.                               44
Recommendations (continued)
At scale: 62% of the state’s 4-year-olds, 33% of the
state’s 3-year-olds.

Graduated allocations for slots, by income levels
   ~$6,000 to $9,700
   Copays beginning at 250% FPL
   Additional funding for IEPs and ELLs


Recommending $5 million first phase in 2014-15.
   936 children - 52 classes of 18 – mixed income
   Half are ECEAP conversion slots
   Some facility and start up costs
                                                       45
Early Learning Technical Workgroup

  Universal assessments:
     Child assessment
     Environment assessment (such as ECERS)
     Teacher-child interactions assessment (such as CLASS)


  Program evaluation compares:
     ECEAP and with children who don’t participate
     Results for children with AA and BA teachers
     Results for children by income and other characteristics
     One and two years of participation

                                                                46
Welcome!   Director’s Meeting
           Friday, October 7




                                47
           Friday’s Agenda
Rep. Roger Goodman
  Future visions for state
  prekindergarten


Steering Committee Elections

ELMS

DEL Updates
  Race to the Top grant
  CCDF funding
  Recruitment/DSHS confidential
  contact information             48
Rep. Roger Goodman


               Visions
              for state
          prekindergarten



                            49
Steering Committee check-in
               Purpose of Steering
               Committee

               Introductions

               Correct the roster
               (names, contact info,
               role)

               Review how your branch
               communicates

               Select representatives &
               alternate for this year
                                          50
               ELMS
Early Learning Management System
   Web-based

   Easier to navigate

   Easy to query for reports

   Connected to the state P-20 data warehouse

   First phase ready July 1, 2012

   Informed by focus group volunteers

   Better data for contractors, DEL, policymakers and
   researchers.                                         51
                      ELMS
Streamline work for DEL staff and contractors
  Replaces end-of-year DEL survey with child exit questions

  Replaces funding renewal application

  Replaces staff update forms with direct data entry

  Maintained in DEL, for quicker fixes

More users
  Controlled by contractors’ ELMS administrators

  Reduce waiting for paper copies – quicker access to data

  Can instantly review data entered by subcontractors or sites
                                                                 52
               ELMS sections

Contractor &
subcontractor information
Site and class information
Child information
eligibility,
enrollment,
outcomes
Reports
Staff qualifications (later)
Administration                 53
           ELMS
  Technology Survey Results
26 of 40 contractors completed the survey

87% of contractors use Windows desktop or laptop

13% of contractors use Mac desktop or laptop

Operating Systems:
  35% use Windows 7
  11% use Windows Vista
  46% use Windows XP
  8% use Mac Tiger or Mac Snow Leopard

                                                   54
           ELMS
  Technology Survey Results
Internet Connection – 99% use high speed internet
to connect to the web.

Web Browsers:
  27% use Internet Explorer 9
  40% use Internet Explorer older version
  17% use Firefox 5
  10% use Firefox older version
  4% use Safari
  2% use Google Chrome



                                                    55
            ELMS
   Technology Survey Results
IT Support
   78% have dedicated IT support
   12% use more knowledgeable staff to help others

Network Access – Administrative Staff
   90% access network through own computer
   6% share computer to access internet
   4% use own computer to access internet

Network Access – Direct Service Staff
   60% access network through own computer
   40% share computer to access internet



                                                     56
           ELMS
  Technology Survey Results
Computer Literacy – Administrative Staff
  20% have limited skills
  70% have average skills
  10% are power users


Computer Literacy – Direct Service Staff
  30% have limited skills
  60% have average skills
  10% are power users



                                           57
                      ELMS
                   Child Record
  Expanded from EMS
  Wizards – like Turbo Tax
  Easier to comply
What’s new:
 Pre-screen & full application
 Verification of eligibility documents
 Definitions for each type of income
 Prioritized waiting list of eligible children
 Health follow-ups
 Conference and family support hours             58
              ELMS
  Prioritizing Eligible Children
35 points if 4 years old on August 31

0 to 65 points for income, foster, homeless, returning


0 to 25 points for other factors

  Each section has caps
  Whole chart caps at 100 points
  A 3-year-old can receive a maximum of 90 points
                                                         59
ELMS Questions




                 60
Race to the Top – Early Learning
     Challenge (RTT-ELC)
  Competitive grant for school readiness and success

  Up to $60 million over four years

  System building, not new programs




                                                       61
RTT-ELC: Washington’s Priorities
  QRIS system that includes all licensed child care, Head
  Start and ECEAP by 2015*; clear professional
  development standards

  Use of WaKIDS to inform instruction; reach all schools by
  2014-15 school year*

  Strengthen our P-20 data system to inform decision
  making at all levels

  Use of Early Learning Guidelines in our work with
  children

  Support early learning professionals with a registry that
  tracks and incentivizes increased training and education    62
                       QRIS
Quality rating standards have been updated

DEL partners with the University of Washington

Crosswalks of QRIS, Head Start and ECEAP

Early adopter program year is under way!
  62 facilities in Clark, Kitsap, Seattle, Yakima and Spokane


Rebranding QRIS – mid-November

                                                                63
    2011-13 CCDF Funding
$1.128 million of ECEAP funds per year
For 165 slots
For children with child care subsidies
  Regardless of where they receive the subsidy
  To increase their quality of care in full or part day settings
CCDF co-pay is waived
DEL will do federal reporting
Contract amendments in February
Impacts federal match


                                                                   64
DSHS confidential contact information
  DEL provides contact information for DSHS clients
          who may be eligible for ECEAP.
  New agreement coming this fall
    No end date
    Same for ECEAP & Head Start

  Steps
    Return agreement by December 31
    Send request by February 1, with zip codes and ages
    Staff who have access sign the non-disclosure form
    DEL ECEAP and Head Start Collaboration staff send you
    the data CD, by March 15
    Plan to destroy data after use
                                                            65
Reminders
 Directors
 webinars
 10 a.m.
 February 3
 & May 4

 DEL move

 Evaluations

 Travel forms

                66
www.del.wa.gov/eceap
                       67

								
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