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Board Meeting Agenda Item 23 June 19-20, 2001 Attachment 1 California Integrated Waste Management Board SCOPE OF WORK Used Oil Recycling Education and Promotion Contract I. INTRODUCTION/OBJECTIVES Since 1994, the Board has entered into three agreements for an educational outreach program with the California Conservation Corps (CCC). The first agreement included classroom presentations and outreach activities to emphasize the environmentally safe collection and recycling of used motor oil. The second agreement called for the CCC to further strengthen used oil grantee relationships and reach 75,000 target group persons through classroom presentation or outreach activities. And the third and current agreement’s scope of work focuses on continuing the support of local used oil grantee programs. This fourth and new agreement for fiscal year 2001-2002 will require the CCC to focus on rural and/or under served areas of the State. All activities will include grantee input, and grantee requests will be honored whenever feasible. Local project focus may vary as determined by local needs. The goal for this project is to provide support for local used oil programs, reach 25,000 students with classroom presentations and communicate with target group populations via outreach activities. II. WORK TO BE PERFORMED The CIWMB recognizes the importance of addressing local needs as determined by grantees. Therefore, it is the intent of the CIWMB to work closely with the CCC and individual local governments as well as the regional Used Oil/HHW networks throughout the state (e.g., Regional Council of Rural Counties, Regional Grantee Programs and Joint Powers Authorities). Before implementing classroom presentations and local outreach programs, the CCC will communicate with grantees and determine a strategy for implementing the used oil recycling activities referred to in this scope of work. When requested, the CCC will use presentation materials the grantee deems appropriate for use in their jurisdiction, provided the grantee makes available those materials and they have been approved by the CIWMB III. TASKS IDENTIFIED Local Government Support Activities The CCC will work with grantees in a collaborative manner to deliver their message including, but not limited to the following activities: Community Outreach Community outreach events include street & county fairs, environmental/earth day events, auto shows, and other appropriate city, county, and grantee-sponsored events. Other appropriate audiences will be targeted, such as ethnic groups, boaters, farm workers, mobile home park residents, and multi-family unit residents. CCC staff will perform grantee-initiated activities as a Board Meeting Agenda Item 23 June 19-20, 2001 Attachment 1 first priority when working at outreach events. There will be an emphasis on identifying the watershed affected by illegal dumping of pollutants and the opportunities to recycle. Crews in Southern and Central California will give priority to outreaching the Hispanic population in targeted jurisdictions. Classroom Presentations The CCC will continue providing high school classroom presentations. The CCC will support the “Earth Resources” curriculum upon grantee request. The CCC may implement community service activities related to the curriculum if practical. For schools that have not yet received the “Earth Resources” curriculum, the CCC shall continue to serve them with the in-class presentations. For a list of Schools that are currently using the curriculum, please contact JoAnne Vorhies of the Board’s Schools Program at (916) 341-6761. The CCC will present bilingually when applicable, to English as a Second Language (ESL) classes. The CCC will also present to students enrolled in ROP auto classes and adult schools whenever possible. These audiences are mostly adult males between the ages of 18-40, which represents one of the target audience groups, and present a challenge because of limited class time available. The presentations will be modified to effectively deliver the used oil recycling message in the time available. Presentations Content Presentations will introduce information about the hazards of improper disposal of used oil while emphasizing nearby collection centers and appropriate disposal methods of used oil and used oil filters. Presentations will follow the design of the approved script. Any changes must be approved by the CCC statewide program coordinator and the CIWMB contractor manager. All presentations will, at a minimum include the following topics: _ a summary of used oil volumes generated, recycled and unaccounted for each year from DIY (update volumes annually from CIWMB) _ properties of used oil that make it hazardous _ the hazardous designation of used oil _ damage caused by inappropriate disposal of used oil _ oil pathways to the environment _ appropriate disposal of used oil _ local certified collection centers _ other collection opportunities (curbside, drop off, non-certified centers) _ re-refining and other end uses _ buy-recycled concepts _ oil filter recycling information _ locations of centers that will take used oil filters _ promotion of the 1-800-CLEANUP hotline number During classroom presentations, each student should be given only one premium item. Any premiums provided by local governments may be distributed according to local government instruction. The CCC is responsible for maintaining control over the distribution of premiums. Board Meeting Agenda Item 23 June 19-20, 2001 Attachment 1 The CCC will inventory their premiums and assess the need for additional premiums to be ordered. Collection and Measurement CCC will work with grantees to assist in measurement of used oil collection data upon request. The assistance will be in data collection and entry necessary to pilot measurement techniques. Statewide Support Activities Statewide outreach events will include Sacramento Autorama, Route 66 Event in San Bernardino, Calaveras County Frog Jump, California State Fair and any other events that the Board deems would promote the oil and filter recycling message. The CCC will assist with staffing statewide events whenever possible. Displaying Message on CCC Oil Crew Vehicles Pending approval from the Department of General Services, Fleet Management, the CCC will design and purchase magnetic signs to promote the used oil recycling message while traveling on highways, streets, and at events and schools. The magnetic signs, which will be placed on CCC vehicles being utilized by the used oil recycling crews, will display the used oil and filter recycling message, the 1-800-CLEANUP hotline number, the Board’s website address, and the used oil log. C. Project Implementations Districts and Counties Served The CCC will serve the following areas, under this project: Delta: Sacramento, San Joaquin, Amador, Calaveras, Stanislaus, Tuolumne, Mariposa, and Merced. Inland Empire: Mono, Inyo, Imperial and San Bernardino Klamath: Parts of Humboldt and Trinity, Siskiyou, Modoc and Del Norte Shasta Pacific: Parts of Humboldt and Trinity, Shasta, Lassen, Plumas, Butte, Tehama, Glenn, Lake, Colusa Sierra: Alpine, El Dorado, parts of Mono, Nevada, Placer, Sierra, Sutter, Yuba Board Meeting Agenda Item 23 June 19-20, 2001 Attachment 1 District Responsibilities The CCC shall outline a plan for district activities that reflects a time line and a methodology for working in each district. The CCC shall contact and coordinate efforts with local governments, consultants, or non-profit agencies administering Used Oil Programs in the area, and become familiar with locally available recycling opportunities. These efforts should include visiting certified centers, non-certified centers and curbside operators, as well as discussing all plans with local government agencies. The CCC shall maintain a crew size, keeping within assigned resources, with the capability to provide effective presentations and other local grantee support activities as outlined above. The CCC is encouraged to access local training opportunities to assist corps members in providing effective presentations and support activities. The CCC will record the amount of effort spent contacting schools, communicating with and visiting certified centers, meeting and corresponding with local government representatives, supporting local grantee efforts, conducting presentations, setting up special events, and completing reports and other administrative tasks. The Districts are responsible for updating personnel information to Headquarters when changes occur. D. Project Management Funding District funding will be allocated to the areas listed above. The CCC is to establish relationships with local grantees that will result in collaborative work plans, and allow for leveraging of funds allocated in this budget when seeking contracts. Reporting The CCC shall provide a status report bi-annually to the Board. January - June activities will be described in a report due August 15th. July - December activities will be described in a report due February 15th. The report shall contain, but not be limited to, a program summary of contract progress to date, along with accomplishments for the reporting period. Additional information may be included as directed by CIWMB. The CCC will submit a Monthly Status Report to the CIWMB by the 20th of each month outlining contract activities completed for the prior month and activities planned for the following month. The Monthly Status Report will be submitted to the grant manager and approved before invoiced reimbursements can be paid. Evaluation of Projects The CCC will provide an evaluation of their projects and report the data collected and an analysis in the bi-annual report. Board Meeting Agenda Item 23 June 19-20, 2001 Attachment 1 IV. CONTRACT/TASK TIME FRAME Contact Term: June 30, 2001 to June 30, 2002. Task 1 Used Oil Grantee Assistance at Outreach Events July 2001-June 2002 Task 2 Used Oil Grant Assistance for Stenciling July 2001-June 2002 Task 3 Classroom Presentations and Vehicle Signage Sept 2001-June 2002 Task 4 Semi-Annual Report Due for July-Dec 2001 Feb 15 2002 Task 5 Semi-Annual Report Due for Jan-June 2002 Aug 15 2002 V. COPYRIGHT PROVISION Contractor shall establish for the Board good title in all copyrightable and trademarkable materials developed as a result of this Scope of Work. Such title shall include exclusive copyrights and trademarks in the name of the State of California, California Integrated Waste Management Board.
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