California Integrated Waste Management Board by TgH1xH8


									Board Meeting                                                                         Agenda Item 23
June 19-20, 2001                                                                        Attachment 1

                     California Integrated Waste Management Board

                                    SCOPE OF WORK
                   Used Oil Recycling Education and Promotion Contract

I. INTRODUCTION/OBJECTIVES Since 1994, the Board has entered into three
agreements for an educational outreach program with the California Conservation Corps (CCC).
The first agreement included classroom presentations and outreach activities to emphasize the
environmentally safe collection and recycling of used motor oil. The second agreement called for
the CCC to further strengthen used oil grantee relationships and reach 75,000 target group
persons through classroom presentation or outreach activities. And the third and current
agreement’s scope of work focuses on continuing the support of local used oil grantee programs.

This fourth and new agreement for fiscal year 2001-2002 will require the CCC to focus on rural
and/or under served areas of the State. All activities will include grantee input, and grantee
requests will be honored whenever feasible. Local project focus may vary as determined by local
needs. The goal for this project is to provide support for local used oil programs, reach 25,000
students with classroom presentations and communicate with target group populations via
outreach activities.

II. WORK TO BE PERFORMED The CIWMB recognizes the importance of
addressing local needs as determined by grantees. Therefore, it is the intent of the CIWMB to
work closely with the CCC and individual local governments as well as the regional Used
Oil/HHW networks throughout the state (e.g., Regional Council of Rural Counties, Regional
Grantee Programs and Joint Powers Authorities). Before implementing classroom presentations
and local outreach programs, the CCC will communicate with grantees and determine a strategy
for implementing the used oil recycling activities referred to in this scope of work. When
requested, the CCC will use presentation materials the grantee deems appropriate for use in their
jurisdiction, provided the grantee makes available those materials and they have been approved
by the CIWMB

                                 Local Government Support Activities

The CCC will work with grantees in a collaborative manner to deliver their message including,
but not limited to the following activities:

Community Outreach
Community outreach events include street & county fairs, environmental/earth day events, auto
shows, and other appropriate city, county, and grantee-sponsored events. Other appropriate
audiences will be targeted, such as ethnic groups, boaters, farm workers, mobile home park
residents, and multi-family unit residents. CCC staff will perform grantee-initiated activities as a
Board Meeting                                                                          Agenda Item 23
June 19-20, 2001                                                                         Attachment 1

first priority when working at outreach events. There will be an emphasis on identifying the
watershed affected by illegal dumping of pollutants and the opportunities to recycle.

Crews in Southern and Central California will give priority to outreaching the Hispanic
population in targeted jurisdictions.

Classroom Presentations
The CCC will continue providing high school classroom presentations. The CCC will support the
“Earth Resources” curriculum upon grantee request. The CCC may implement community
service activities related to the curriculum if practical. For schools that have not yet received the
“Earth Resources” curriculum, the CCC shall continue to serve them with the in-class
presentations. For a list of Schools that are currently using the curriculum, please contact
JoAnne Vorhies of the Board’s Schools Program at (916) 341-6761.

The CCC will present bilingually when applicable, to English as a Second Language (ESL)
classes. The CCC will also present to students enrolled in ROP auto classes and adult schools
whenever possible. These audiences are mostly adult males between the ages of 18-40, which
represents one of the target audience groups, and present a challenge because of limited class
time available. The presentations will be modified to effectively deliver the used oil recycling
message in the time available.

Presentations Content
Presentations will introduce information about the hazards of improper disposal of used oil while
emphasizing nearby collection centers and appropriate disposal methods of used oil and used oil
filters. Presentations will follow the design of the approved script. Any changes must be
approved by the CCC statewide program coordinator and the CIWMB contractor manager. All
presentations will, at a minimum include the following topics:

_       a summary of used oil volumes generated, recycled and unaccounted for each year from
        DIY (update volumes annually from CIWMB)
_       properties of used oil that make it hazardous
_       the hazardous designation of used oil
_       damage caused by inappropriate disposal of used oil
_       oil pathways to the environment
_       appropriate disposal of used oil
_       local certified collection centers
_       other collection opportunities (curbside, drop off, non-certified centers)
_       re-refining and other end uses
_       buy-recycled concepts
_       oil filter recycling information
_       locations of centers that will take used oil filters
_       promotion of the 1-800-CLEANUP hotline number

During classroom presentations, each student should be given only one premium item. Any
premiums provided by local governments may be distributed according to local government
instruction. The CCC is responsible for maintaining control over the distribution of premiums.
Board Meeting                                                                      Agenda Item 23
June 19-20, 2001                                                                     Attachment 1

The CCC will inventory their premiums and assess the need for additional premiums to be

Collection and Measurement
CCC will work with grantees to assist in measurement of used oil collection data upon request.
The assistance will be in data collection and entry necessary to pilot measurement techniques.

                                 Statewide Support Activities

Statewide outreach events will include Sacramento Autorama, Route 66 Event in San
Bernardino, Calaveras County Frog Jump, California State Fair and any other events that the
Board deems would promote the oil and filter recycling message. The CCC will assist with
staffing statewide events whenever possible.

                       Displaying Message on CCC Oil Crew Vehicles

Pending approval from the Department of General Services, Fleet Management, the CCC will
design and purchase magnetic signs to promote the used oil recycling message while traveling on
highways, streets, and at events and schools. The magnetic signs, which will be placed on CCC
vehicles being utilized by the used oil recycling crews, will display the used oil and filter
recycling message, the 1-800-CLEANUP hotline number, the Board’s website address, and the
used oil log.

C. Project Implementations

Districts and Counties Served

The CCC will serve the following areas, under this project:

Delta: Sacramento, San Joaquin, Amador, Calaveras, Stanislaus, Tuolumne, Mariposa, and

Inland Empire: Mono, Inyo, Imperial and San Bernardino

Klamath: Parts of Humboldt and Trinity, Siskiyou, Modoc and Del Norte

Shasta Pacific: Parts of Humboldt and Trinity, Shasta, Lassen, Plumas, Butte, Tehama, Glenn,
Lake, Colusa

Sierra: Alpine, El Dorado, parts of Mono, Nevada, Placer, Sierra, Sutter, Yuba
Board Meeting                                                                          Agenda Item 23
June 19-20, 2001                                                                         Attachment 1

District Responsibilities

The CCC shall outline a plan for district activities that reflects a time line and a methodology for
working in each district. The CCC shall contact and coordinate efforts with local governments,
consultants, or non-profit agencies administering Used Oil Programs in the area, and become
familiar with locally available recycling opportunities. These efforts should include visiting
certified centers, non-certified centers and curbside operators, as well as discussing all plans with
local government agencies.

The CCC shall maintain a crew size, keeping within assigned resources, with the capability to
provide effective presentations and other local grantee support activities as outlined above. The
CCC is encouraged to access local training opportunities to assist corps members in providing
effective presentations and support activities. The CCC will record the amount of effort spent
contacting schools, communicating with and visiting certified centers, meeting and
corresponding with local government representatives, supporting local grantee efforts,
conducting presentations, setting up special events, and completing reports and other
administrative tasks. The Districts are responsible for updating personnel information to
Headquarters when changes occur.

D. Project Management

District funding will be allocated to the areas listed above. The CCC is to establish relationships
with local grantees that will result in collaborative work plans, and allow for leveraging of funds
allocated in this budget when seeking contracts.

The CCC shall provide a status report bi-annually to the Board. January - June activities will be
described in a report due August 15th. July - December activities will be described in a report
due February 15th. The report shall contain, but not be limited to, a program summary of
contract progress to date, along with accomplishments for the reporting period. Additional
information may be included as directed by CIWMB. The CCC will submit a Monthly Status
Report to the CIWMB by the 20th of each month outlining contract activities completed for the
prior month and activities planned for the following month. The Monthly Status Report will be
submitted to the grant manager and approved before invoiced reimbursements can be paid.

Evaluation of Projects
The CCC will provide an evaluation of their projects and report the data collected and an
analysis in the bi-annual report.
Board Meeting                                                                      Agenda Item 23
June 19-20, 2001                                                                     Attachment 1

Contact Term: June 30, 2001 to June 30, 2002.

Task 1      Used Oil Grantee Assistance at Outreach Events       July 2001-June 2002
Task 2      Used Oil Grant Assistance for Stenciling             July 2001-June 2002
Task 3      Classroom Presentations and Vehicle Signage          Sept 2001-June 2002
Task 4      Semi-Annual Report Due for July-Dec 2001             Feb 15 2002
Task 5      Semi-Annual Report Due for Jan-June 2002             Aug 15 2002

Contractor shall establish for the Board good title in all copyrightable and trademarkable
materials developed as a result of this Scope of Work. Such title shall include exclusive
copyrights and trademarks in the name of the State of California, California Integrated Waste
Management Board.

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