Hazard Mitigation Plan Development Mitigation Initiative

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					                                            DRAFT                                              Attachment #1
Annex: Olympia                                                                  Plan Process Documentation



Hazard Mitigation Plan Development
Presentations were made to the Olympia Planning Commission and the Olympia City Council during
their regular meetings. The fist presentation to each group included an overview of the planning
process, review of the previous plan including progress made, and a discussion of the upcoming
work. In August of 2009, each group received their second briefing. This briefing included the new
mitigation initiatives, the status of the past initiatives and their ranking.

The following activities supported the development and review of the City of Olympia’s hazard
mitigation plan:

 Date              Location            Activity               Subject
 September 30,     Olympia City Hall   Olympia City Council   Briefing on upcoming work to be done on Hazard
 2008                                                         Mitigation Plan
 March 2, 2009     Olympia City Hall   Olympia Planning       Presented current status of Hazard Mitigation
                                       Commission             Plan and work being done to update plan
 March 12, 2009    Olympia Fire        Olympia Emergency      Update Mitigation Initiatives with Emergency
                   Department          Management             Management Committee
                                       Committee meeting
 July, 2009        Olympia Fire        Olympia Emergency      Ranked and edited 2009 plan Mitigation
                   Department          Management             Initiatives
                                       Committee
 August 11, 2009   Olympia City Hall   Olympia City Council   Review of planning concept, Update on 2009
                                                              Mitigation Initiatives and ranking, Outline of
                                                              actions expected to be completed by City
                                                              Council in adopting this plan.
 September 28,     Olympia City Hall   Olympia Planning       Review of planning concept, Update on 2009
 2009                                  Commission             Mitigation Initiatives and ranking, Outline of
                                                              actions expected to be completed for City to
                                                              adopt plan
 TBA               Olympia City Hall   Olympia City Council   Review of Draft Natural Hazards Mitigation Plan
                                                              and Annex
 TBA               Olympia City Hall   Olympia City Council   Adopt Natural Hazards Mitigation Plan and
                                                              Annex



Mitigation Initiative Prioritization Process
The Olympia EMCommittee was involved in developing the mitigation initiatives for both the 2003
plan and the 2008/2009 plan update. For the plan update, the previous mitigation initiatives were
reviewed for current status and relevance. After this was completed, new mitigation initiatives were
considered. This process included a review of the initiatives from the other jurisdictions’ earlier
plans to see if there were items that would also benefit the City of Olympia. Several of these ideas
were crafted into new Mitigation Initiatives for Olympia.



                                       Olympia-8 Natural Hazards Mitigation Plan
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                                           DRAFT                                   Attachment #1
Plan Process Documentation                                                           Annex: Olympia



The EMCommittee discussed the benefits and costs of each initiative. Members provided input
based on their experience with and understanding of past disaster events and the ability of the
mitigation initiatives to protect public and private property. The members ranked the initiatives by
consensus. This information was presented to the Olympia Planning Commission and the Olympia
City Council for their review and comment.




                                       Olympia-9 Natural Hazards Mitigation Plan
                                                 July 2009
                                                     DRAFT                                             Attachment #1
Mitigation Initiatives                                                                                        Annex: Olympia



City of Olympia Mitigation Initiatives

Current Adopted Mitigation Initiatives
Current Mitigation Initiatives consist of actions that have not yet begun or require additional work.
They consist of new initiatives identified by the City of Olympia during the plan update process.
They also consist of existing initiatives that were carried over in their original form from the first
edition of this plan or other plans, or modified from their original form to reflect present needs.

 Priority   I.D. Number   Category                    Action                                                       Status
                                                      Place flood elevation poles and staff gauges along
 1 of 9     OLY-FH 1      Hazard Preparedness                                                                      Existing
                                                      Capitol Lake
 2 of 9     OLY-MH 1      Hazard Preparedness         Upgrade Olympia’s UHF radio system                           Existing
                          Critical Facilities
 3 of 9     OLY-MH 3                                  Add a backup generator to Olympia Center                     New
                          Replacement/Retrofit
                          Plan Coordination and       Improve the capabilities of managing debris from
 4 of 9     OLY-SH 2                                                                                               New
                          Implementation              severe winter storm events
                                                      Continue to refine the list of the region’s critical
                          Data Collection and
 5 of 9     OLY-MH 4                                  facilities and jurisdictional asset data, geocode these      New
                          Mapping
                                                      locations, and update their financial value
                          Plan Coordination and
 6 of 9     OLY-VH 1                                  Develop a volcano hazard plan for the City of Olympia        New
                          Implementation
                          Plan Coordination and       Plan and identify strategies to mitigate the adverse
 7 of 9     OLY-FH 4                                                                                               New
                          Implementation              effects of sea level rise
                          Critical Facilities         Undertake seismic retrofit of critical facilities and
 8 of 9     OLY-EH 1                                                                                               Existing
                          Replacement/Retrofit        infrastructure in the city
                          Critical Facilities         Replace the existing overhead utility lines throughout
 9 of 9     OLY-SH 1                                                                                               Existing
                          Replacement/Retrofit        the City of Olympia

Hazard Category Codes are as follows: EH=Earthquake Hazard; FH=Flood Hazard; LH=Landslide Hazard; MH=Multi
Hazard; SH=Storm Hazard; WH=Wildland Fire Hazard; and VH=Volcanic Hazard.




                                                Olympia-37 Natural Hazards Mitigation Plan
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                                                    DRAFT                                          Attachment #1
Annex: Olympia                                                                                 Mitigation Initiatives



Completed or Removed Mitigation Initiatives


Initiatives that were completed in the last five years are included in this plan to provide evidence of
progress made. These initiatives are no longer relevant and no longer part of the City of Olympia’s
adopted mitigation strategy. These initiatives are not ranked as they are no longer relevant.

      I.D. Number   Category               Action                                                  Status
                    Plan Coordination      Adopt development regulations for high groundwater
      OLY-FH 3                                                                                     Completed
                    and Implementation     areas
                                           Undertake seismic and windstorm retrofits for the
                                           KGY radio complex and its associated structures
                    Critical Facilities
      OLY-MH 2                             and antenna so that they can provide county wide        Removed
                    Replacement/Retrofit
                                           communications point for the Emergency Alert System
                                           (EAS)
                                           Prepare a public information program which focuses
      OLY-FH 2      Public Information                                                             Removed
                                           on the consequences of floods.
                    Plan Coordination      Protect the roads and buildings along Lakeridge Drive
      OLY-LH 1                                                                                     Removed
                    and Implementation     and the east side of Capitol Lake from Landslides

Hazard Category Codes are as follows: EH=Earthquake Hazard; FH=Flood Hazard; LH=Landslide Hazard; MH=Multi
Hazard; SH=Storm Hazard; WH=Wildland Fire Hazard; and VH=Volcanic Hazard.




                                           Olympia-38 Natural Hazards Mitigation Plan
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                                            DRAFT                                   Attachment #1
Mitigation Initiatives: Current                                                        Annex: Olympia



Priority: 1 of 9                                                                 Status: Existing

Hazard Addressed: Flood Hazard
Category: Hazard Preparedness

OLY-FH 1: Place flood elevation poles and staff gauges along Capitol Lake.

Rationale: Site gauges are an essential part of flood preparedness. Capitol Lake does not currently
have any water level indicators useful for predicting flooding in downtown Olympia. We currently
gauge the water level of the lake by noting the water level on the steps on the east margin of the lake.

Relates to Plan Goal(s) and Objectives: 5A, 8A

Implementer: City of Olympia Emergency Management

Estimated Cost: $1000

Time Period: 2010-2015

Funding Source: unknown

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-FH 1

Reference Page: V-71

Initiative and Implementation Status: Changes to the Heritage Park area of Capitol Lake by the
City of Olympia and the State of Washington, General Administration, have made the determination
of water levels easier but an actual gauge has still not been installed. City and GA have discussed
the possibility of completing this initiative before the next winter storm season begins. The city was
presented with a rare opportunity to place one gauge during the summer of 2009 when the lake was
drawn down for other construction. One water level site gauge was placed adjacent to the steps on
the east margin of the lake to the southwest of the intersection of 7th and Water streets. The efficacy
of this gauge will be evaluated during the 2009-2010 winter storm season to see if this gauge is
sufficient for future flood planning and response activities.




                                       Olympia-39 Natural Hazards Mitigation Plan
                                                  July 2009
                                             DRAFT                                      Attachment #1
Annex: Olympia                                                           Mitigation Initiatives: Current



Priority: 2 of 9                                                                 Status: Existing

Hazard Addressed: Multi Hazard
Category: Hazard Preparedness

OLY-MH 1: Upgrade Olympia’s UHF radio system.

Rationale: Currently the city is on an older wide band system for Public Works and Fire. New
technology is using narrow bands to allow more entities to talk in a given band. Upgrading will
allow for better equipment, more usable channels and more secure communications. Simultaneous to
the upgrade should be a system of redundancy in the system.

Relates to Plan Goal(s) and Objectives: 3C

Implementer: City of Olympia Emergency Management

Estimated Cost: $300,000

Time Period: 2010-2015

Funding Source: unknown

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-MH 1

Reference Page: V-79

Initiative and Implementation Status: No progress has been made on this mitigation initiative.
Olympia fire has a narrow band frequency and radios that can function on narrow band. Olympia
fire is developing protocols for using this frequency but neighboring agencies do not yet have this
capability. Similarly, other city departments do not have this capability. As radios are replaced, new
unit are all narrow band capable but until all city radios (and all county radios) are narrow band
capable this initiative will be difficult to completely achieve. A wholesale change out of all City of
Olympia radios would achieve part of this initiative but problems communicating with others would
increase for a time until all local radios are compatible. This initiative is very likely not achievable
until the FCC mandates compliance.




                                       Olympia-40 Natural Hazards Mitigation Plan
                                                  July 2009
                                            DRAFT                                  Attachment #1
Mitigation Initiatives: Current                                                       Annex: Olympia



Priority: 3 of 9                                                                     Status: New

Hazard Addressed: Multi Hazard
Category: Critical Facilities Replacement / Retrofit

OLY-MH 3: Add a back-up generator to the Olympia Center.

Rationale: Electrical power at the Olympia Center provides immediate and recovery support in the
event of a disaster. The center hosts senior citizens each weekday including a meals program on site,
a meals on wheels program, and other social services. Loss of power forces these seniors out into a
disaster environment that can quickly make them part of the problem further taxing resources. The
center also is available for sheltering use and has been used as a warming center. These functions are
only possible with an emergency generator when the power is out.

Relates to Plan Goal(s) and Objectives: 3C, 4D

Implementer: City of Olympia Parks, Arts, and Recreation Department.

Estimated Cost: $150,000

Time Period: 2010-2015

Funding Source: Unknown

Source and Date: New

Adopted Plan Number: N/A

Reference Page: N/A

Initiative and Implementation Status: New initiative




                                      Olympia-41 Natural Hazards Mitigation Plan
                                                 July 2009
                                            DRAFT                                     Attachment #1
Annex: Olympia                                                          Mitigation Initiatives: Current



Priority: 4 of 9                                                                      Status: New

Hazard Addressed: Severe Storm Hazard
Category: Plan Coordination and Implementation

OLY-SH 2: Improve the capabilities of managing debris from severe winter storm events.

Rationale: Since it is difficult to predict damage from a storm throughout the Thurston region, (e.g.
1993 Inaugural Day Wind Storm, the 1996 Ice Storm, or the Hanukkah Eve Storm of 2006), this
initiative would help City of Olympia and utility providers to better manage the “clean up” efforts.
Olympia Public Works will need to work to develop a debris management strategy that interfaces
well with the county wide debris management mitigation CW-SH1. Since other than for vegetative
recycling, all local communities contribute a final common waste stream at the regional waste
management facility.

Relates to Plan Goal(s) and Objectives: 4D

Implementer: City of Olympia Public Works

Estimated Cost: unknown

Time Period: 2010-2015

Funding Source: unknown

Source and Date: new

Adopted Plan Number: new

Reference Page: N/A

Initiative and Implementation Status: new initiative




                                      Olympia-42 Natural Hazards Mitigation Plan
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                                           DRAFT                                  Attachment #1
Mitigation Initiatives: Current                                                     Annex: Olympia



Priority: 5 of 9                                                                    Status: New

Hazard Addressed: Multi Hazard
Category: Data Collection and Mapping

OLY-MH 4: Continue to refine the list of the region’s critical facilities and jurisdictional asset
data, geocode these locations, and update their financial value.

Rationale: Olympia continues to grow and critical infrastructure information changes. The
maintenance of an accurate and comprehensive critical infrastructure database can serve a variety of
essential operational and planning functions in the region.

Relates to Plan Goal(s) and Objectives: 2A

Implementer: City of Olympia Emergency Management

Estimated Cost: $2,000

Time Period: 2010-2015

Funding Source: Unknown

Source and Date: New

Adopted Plan Number: N/A

Reference Page: N/A

Initiative and Implementation Status: New initiative




                                     Olympia-43 Natural Hazards Mitigation Plan
                                                July 2009
                                          DRAFT                                   Attachment #1
Annex: Olympia                                                      Mitigation Initiatives: Current



Priority: 6 of 9                                                                 Status: New

Hazard Addressed: Volcanic Hazard
Category: Plan Coordination and Implementation

OLY-VH 1: Develop a volcano hazard plan for the City of Olympia.

Rationale: Volcanic hazards have yet to be thoroughly addressed for the City of Olympia. Undertake
a study to determine such hazards to the city and incorporate these findings and recommendations
into the city CEMP.

Relates to Plan Goal(s) and Objectives: 2A

Implementer: City of Olympia Emergency Management

Estimated Cost: $2,000

Time Period: 2010-2015

Funding Source: Unknown

Source and Date: New

Adopted Plan Number: New

Reference Page: N/A

Initiative and Implementation Status: New initiative




                                    Olympia-44 Natural Hazards Mitigation Plan
                                               July 2009
                                           DRAFT                                   Attachment #1
Mitigation Initiatives: Current                                                      Annex: Olympia



Priority: 7 of 9                                                                     Status: New

Hazard Addressed: Flood Hazard
Category: Plan Coordination and Implementation

OLY-FH 4: Plan and identify strategies to mitigate the adverse effects of sea level rise.

Rationale: Olympia will experience effects of sea level rise should climate change projections
transpire as described in Chapter 4.7. There is much uncertainty regarding the extent and severity
of sea level rise as projected for South Sound Waters. More research and planning are required to
understand potential impacts and the best approaches to mitigate or reduce potential losses. Results
of these findings should be incorporated into City of Olympia planning documents within the city
departments such as Public Works and Community Planning and Development and in response
documents such as the Comprehensive Emergency Management Plan.

Relates to Plan Goal(s) and Objectives: 5A, 6A

Implementer: City of Olympia Public Works and Community Planning and Development

Estimated Cost: Unknown

Time Period: 2010-2015

Funding Source: Unknown

Source and Date: New

Adopted Plan Number: N/A

Reference Page: N/A

Initiative and Implementation Status: New initiative




                                      Olympia-45 Natural Hazards Mitigation Plan
                                                 July 2009
                                            DRAFT                                      Attachment #1
Annex: Olympia                                                           Mitigation Initiatives: Current



Priority: 8 of 9                                                                 Status: Existing

Hazard Addressed: Earthquake Hazard
Category: Critical Facilities Replacement/Retrofit

OLY-EH 1: Undertake seismic retrofit of critical facilities and infrastructure in the city.

Rationale: Critical infrastructure points within the city are facilities or structures that will be
important in the response and recovery following a disaster. These include City Hall and the co-
located jail; city owned water pump stations, sewer lift stations, and associated piping networks; and
5th Avenue Bridge and dam. City Hall is critical in maintaining the seat of government; the water
and sewer distribution networks are critical for providing a safe and healthy environment for living
after an event. The bridge and dam are critical in maintaining downtown traffic flow important to
employment and sales within the city.

Relates to Plan Goal(s) and Objectives: 3B, 3C, 3F

Implementer: Olympia Public Works

Estimated Cost: $10 million

Time Period: 2010-2015

Funding Source: unknown

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-EH 1

Reference Page: V-69

Initiative and Implementation Status: This initiative was number 5 of 8 in the 2003 plan. Olympia
is building a new City Hall but other buildings critical to operations of the city and the old City Hall
need this retrofit.




                                       Olympia-46 Natural Hazards Mitigation Plan
                                                  July 2009
                                           DRAFT                                   Attachment #1
Mitigation Initiatives: Current                                                      Annex: Olympia



Priority: 9 of 9                                                               Status: Existing

Hazard Addressed: Severe Storm Hazard
Category: Critical Facilities Replacement/Retrofit

OLY-SH 1: Replace the existing overhead utility lines throughout the City of Olympia.

Rationale: Loss of services to the citizens, specifically power, phones and cable has a damaging
effect on the wellbeing of our citizens following a natural disaster. Loss of power can affect
heating at critical times of the year and some of our residents require power to operate critical
medical equipment in their homes. Telephone lines are crucial in the community’s ability to request
assistance after a disaster. Cable, while often considered a comfort item can also be utilized as an
effective tool to provide the citizens with critical survival information following a disaster. This
project would be completed in two phases, phase one to include the downtown core, phase two
would be the remainder of the city.

Relates to Plan Goal(s) and Objectives: 7C

Implementer: City of Olympia Public Works and Community Planning and Development (original)

Estimated Cost: $249 million

Time Period: 2010-2015

Funding Source: development infrastructure upgrade funds / other unknown

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-SH 1

Reference Page: V-83

Initiative and Implementation Status: Some progress has been made on this initiative by
replacements in the downtown core.




                                      Olympia-47 Natural Hazards Mitigation Plan
                                                 July 2009
                                           DRAFT                                    Attachment #1
Annex: Olympia                                         Mitigation Initiatives: Completed or Removed



Priority: N/A                                                             Status: Completed

Hazard Addressed: Flood Hazard
Category: Plan Coordination and Implementation

OLY-FH 3: Adopt development regulations for high groundwater areas.

Rationale: Identifying areas for control of development in areas prone to high ground water will
prevent reoccurring problems.

Relates to Plan Goal(s) and Objectives: 6B

Implementer: Olympia Community Planning and Development (original)

Estimated Cost: unknown

Time Period: 2004-2008 (original)

Funding Source: N/A

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-FH 3

Reference Page: V-75

Initiative and Implementation Status: This was initiative number 8 of 8 in the 2003 plan. This
initiative was completed by the City of Olympia. See City of Olympia, Storm Water Manual,
adopted/amended November 2009 and International Building Codes, adopted by City of Olympia in
2006.




                                     Olympia-48 Natural Hazards Mitigation Plan
                                                July 2009
                                           DRAFT                                   Attachment #1
Mitigation Initiatives: Completed or Removed                                         Annex: Olympia



Priority: N/A                                                                Status: Removed

Hazard Addressed: Multi Hazard
Category: Critical Facilities Replacement/Retrofit

OLY-MH 2: Undertake seismic and windstorm retrofits for the KGY radio complex and its
associated structures and antenna so that they can provide county wide communications point
for the Emergency Alert System (EAS).

Rationale: KGY is the area’s primary warning point for the EAS system. The building is situated
on pilings along the edge of Budd Inlet in a mapped liquefaction area. Strengthening this facility
to withstand an earthquake will help keep our EAS point in operation following a disaster at a time
when they would be most needed.

Relates to Plan Goal(s) and Objectives: 7C

Implementer: City of Olympia Emergency Management (original)

Estimated Cost: N/ A

Time Period: 2004-2008 (original)

Funding Source: N/A

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-MH 2

Reference Page: V-81

Initiative and Implementation Status: This initiative was number 2 of 8 in the 2003 plan. This
initiative has been completed when KGY began this project on their own due to business needs at
their Port of Olympia location.




                                      Olympia-49 Natural Hazards Mitigation Plan
                                                 July 2009
                                           DRAFT                                     Attachment #1
Annex: Olympia                                          Mitigation Initiatives: Completed or Removed



Priority: N/A                                                                Status: Removed

Hazard Addressed: Flood Hazard
Category: Public Information

OLY-FH 2: Prepare a public information program which focuses on the consequences of
floods.

Rationale: This public information packet would be tailored to the individual river system with
a separate packet for high groundwater areas. Discussion should be included about the costs and
impacts caused by scalping gravel bars or dredging rivers to control flooding.

Relates to Plan Goal(s) and Objectives: 8A

Implementer: Olympia Emergency Management (original)

Estimated Cost: unknown

Time Period: 2004-2008 (original)

Funding Source: N/A

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-FH 2

Reference Page: V-73

Initiative and Implementation Status: This initiative was number 3 of 8 in the 2003 plan. This
initiative is removed; changes at Capitol Lake have lessened the need for this item. These changes
include a berm as part of the construction of Heritage Park by the Washington State Department
of General Administration, and a storm water value installed by the City of Olympia. Public
Information that is currently provided at the county level better fits the Olympia need now.




                                      Olympia-50 Natural Hazards Mitigation Plan
                                                 July 2009
                                            DRAFT                                   Attachment #1
Mitigation Initiatives: Completed or Removed                                           Annex: Olympia



Priority: N/A                                                                  Status: Removed

Hazard Addressed: Landslide Hazard
Category: Plan Coordination and Implementation

OLY-LH 1: Protect the roads and buildings along Lakeridge Drive and the east side of Capitol
Lake from landslide hazards.

Rationale: These areas have topographical features conducive to slides. The area along Lakeridge
Drive and an uninhabited slope on the east side of Capitol Lake have a history of slides. Consider
assuring that protective vegetation remains in place along the east side of the lake and consider
installing structural measures for control of slides on the Lakeridge Drive side.

Relates to Plan Goal(s) and Objectives: 3B

Implementer: Olympia Community Planning and Development (original)

Estimated Cost: N/A

Time Period: 2004-2008 (original)

Funding Source: N/A

Source and Date: 2003 Natural Hazards Mitigation Plan for the Thurston Region

Adopted Plan Number: OLY-LH 1

Reference Page: V-77

Initiative and Implementation Status: This initiative was number 7 of 8 in the 2003 plan. This
initiative is removed. The City has adopted guidelines that will protect the areas in question. See
Title 18.32, Olympia Municipal Code, Environmental Policy and Protection, adopted 2006.




                                       Olympia-51 Natural Hazards Mitigation Plan
                                                  July 2009