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Massachusetts WORKFORCE INVESTMENT ACT YOUTH

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Massachusetts WORKFORCE INVESTMENT ACT YOUTH Powered By Docstoc
					         2011


               Massachusetts
               WORKFORCE
               INVESTMENT ACT
               YOUTH
               PROGRAMS
               Eligibility
               Desk Reference
               Prepared by the Commonwealth Corporation and the Division of Career
               Services for WIA Youth Title I service providers.




1|Page   Massachusetts WIA Youth Eligibility            Revised: Fall 2009
Table of Contents
TAB 1:
WHAT IS THE WORKFORCE INVESTMENT ACT (WIA)? ......................................................................... 3
   ABOUT THIS TOOL .................................................................................................................................. 3
SOURCE CITATIONS................................................................................................................................... 4
WIA YOUTH DEFINITIONS .......................................................................................................................... 5
TAB 2:
YOUTH ELIGIBILTY CRITERIA ................................................................................................................. 10
WIA YOUTH ELIGIBILTY FLOW CHART ................................................................................................... 12
DOCUMENTATION REQUIREMENTS & SOURCES ................................................................................ 13
   Chart 1: Basic Documentation Sources .................................................................................................. 13
      BASIC ELIGIBILITY CRITERIA .......................................................................................................... 13
   Chart 2: Income Documentation Sources ............................................................................................... 14
      INCOME ELIGIBILITY ......................................................................................................................... 14
   Chart 3: Barriers Documentation Sources .............................................................................................. 17
      ELIGIBILITY BARRIERS ..................................................................................................................... 17
   Chart 4: Five Percent Documentation Sources....................................................................................... 17
SPECIAL CONSIDERATIONS FOR MASSACHUSETTS EOHHS AGENCIES ........................................ 18
   Department of Youth Services ................................................................................................................ 18
   Department of Families and Children ..................................................................................................... 18
   Department of Transitional Assistance ................................................................................................... 19
   Department of Mental Health & Massachusetts Rehabilitation Commission.......................................... 19
   Chart 5: EOHHS Eligibility....................................................................................................................... 20
TAB 3:
INCOME INCLUSIONS AND EXCLUSIONS .............................................................................................. 21
Massachusetts Local Workforce Investment Area Youth Contacts ............................................................ 22
Massachusetts LWIA Cities & Towns ......................................................................................................... 26
TAB 4:
INSTRUCTIONS: Massachusetts Supporting Letter Templates ................................................................ 28
      DCF ..................................................................................................................................................... 29
      DYS ..................................................................................................................................................... 30
      DTA ..................................................................................................................................................... 31
      DMH/MRC ........................................................................................................................................... 32
TAB 5:
RESOURCE: Eligibility File Review Checklist ............................................................................................ 33
Workforce Issuance No. 08-51.................................................................................................................... 40
Additional Information about WIA in Massachusetts .................................................................................. 42




2|Page                   Massachusetts WIA Youth Eligibility                                                        Revised: Fall 2010
WHAT IS THE WORKFORCE INVESTMENT ACT (WIA)?
The Workforce Investment Act (WIA) is a federally funded training and job program that supports a coordinated
approach to providing workforce investment activities through statewide and local systems. Authorized workforce
investment activities provided at the local level benefit job seekers, dislocated workers, youth, foster care
participants, incumbent workers, new entrants to the workforce, veterans, persons with disabilities, and employers.
These activities promote an increase in employment, job retention, earnings, and occupational skill attainment by
participants. This produces an improvement of the quality in the workforce, reduces welfare dependency and
enhances the productivity and competitiveness of the nation.

WIA is administered through 16 Local Workforce Investment Areas in Massachusetts. Each local area is governed
by an independent workforce board that manages several formula funded programs. Decisions about the types of
services available in a region are made by the workforce board based on the recommendations of its Youth Council.
These recommendations must be consistent with WIA legislation. Services are delivered by a network of
competitively procured service providers who together to make up the local workforce program. Local workforce
boards may also provide other services funded through other sources.

Eligible youth must be low-income and between the ages of 14 through 21 (although up to five percent who are not
low-income may receive services if they face barriers to school completion or employment). In addition, the
American Recovery and Reinvestment Act (ARRA) of 2009 extends the maximum age of participation to 24
years only for youth being served with ARRA funds. Youth customers must also face one or more of the
following barriers to successful workforce entry: (1) school dropout; (2) basic literacy skills deficiency; (3) homeless,
runaway, or foster child; (4) pregnant or a parent; (5) an offender; or (6) need help completing an educational
program or securing and holding a job. At least 30 percent of local youth funds must provide services to youth who
are not in school.

ABOUT THIS TOOL

This desk reference contains tools that can assist programs in understanding the complicated myriad of eligibility
requirements. It contains the eligibility requirements that are part of MassWorkforce Policy Issuance 09-20, parts of
the WIA legislation, and other corroborating sources of policy standards. Also included in this guidance are sources
of documentation for eligibility as well as some helpful considerations for Commonwealth of Massachusetts state
agencies serving youth and templates to assist in documentation of eligibility.

In addition to the tools contained herein, relevant staff should consult with local Title I WIA eligibility providers in their
respective regions regarding every referral to ensure clear communication around availability of training funds,
expectations regarding placement, case management and other program requirements. A list of Title I WIA Youth
contacts is provided on pages 23 and 24.

For more information contact Samuel Martin at (617) 727-8158 or at Smartin@commcorp.org .




3|Page              Massachusetts WIA Youth Eligibility                                    Revised: Fall 2010
 SOURCE CITATIONS

Authority                                      Section(s)         Agency       (see attachment)

American Recovery and Reinvestment Act     Youth               US Department of Labor
of 2009 (ARRA)

American with Disabilities Act of 1990     3
(ADA) &American with Disabilities Act
Amendments Act (ADA) of 2008

Code of Federal Register (CFR)             664 et. al.         US Department of Labor

Code of Massachusetts Regulations          109 & 110           Massachusetts Executive Office
(CMR)                                                          of Health and Human Services

Community Services Block Grant Act         673(2)              US Department of Health and
(CSBG)                                                         Human Services

Food Stamp Act of 1977                                         US Department of Agriculture

Massachusetts General Law (MGL)                                Massachusetts General Court
Chapters 119 and 120

MassWorkforce Issuances (MWI)              Policy Issuances:   Massachusetts Department of
                                                               Workforce Development
http://www.massworkforce.org/Issuances/i   01-08, 09-02, 09-
ndex.htm                                   20, 09-21

Military Selective Service Act (MSSA)      453                 Selective Service System

Runaway and Homeless Youth Act                                 US Department of Health and
                                                               Human Services

Stewart B. McKinney Homeless Assistance 103                    US Department of Health and
Ac                                                             Human Services

Social Security Act (SSA)                  202                 Social Security Administration

Training and Guidance Letters (TEGL)       14 – 08, 14-08      US Department of Labor
                                           Change 1

Workforce Investment Act of 1998 (WIA)     101, 129, 188,      US Department of Labor
                                           189(h)




    4|Page          Massachusetts WIA Youth Eligibility             Revised: Fall 2010
WIA YOUTH DEFINITIONS
BASIC SKILLS       An individual youth or adult who computes or solves problems, reads, writes, or
DEFICIENT, BASIC   speaks English
LITERACY SKILLS         at or below their age appropriate grade level (if less than ninth grade age),
DEFICIENT:                 o at or below grade level 8.9 on a generally accepted standardized test or
                           a comparable score of a criterion-referenced test; or is unable to compute
                           or solve problems, read, write or speak English at a level necessary to
                           function on the job, in the individual’s family or in society.
                        *This definition was adopted by the WIA Youth Subcommittee and
                           approved by the WIA Steering Committee, giving further definition to the
                           one found at WIA §101(4).

FAMILY:            WIA §101(15) - two or more persons related by blood, marriage or decree of court,
                   who are living in a single residence and are included in one or more of the following
                   categories:
                       A. a husband, wife, and dependent children,
                       B. a parent or guardian and dependent children,
                       C. a husband and wife.

FOSTER CHILD:      For the purposes of WIA, any youth between the ages of 14 – 21 who is placed into
                   substitute care under the legal responsibility of the Massachusetts Department of
                   Children and Families (DCF, formerly the Department of Social Services -DSS).
                   The term ―substitute care‖ means the provision of planned, temporary twenty-four
                   hour-a-day care when the parent or principal caretaker is unable or unavailable to
                   provide care on a daily basis. ―Substitute care‖ encompasses the provision of
                   foster care, community residential care and supervised independent living
                   (110CMR 2.00(49)). This definition of foster child may include children who are:
                        A. receiving services from the Massachusetts DCF pursuant to a voluntary
                             placement agreement or
                        B. placed in the custody of the Massachusetts DCF through a court order
                             (including a court order arising and of a Child in Need of Services (CHINS)
                             petition) or through an adoption surrender.
                   Consistent with WIA §101(25), a foster child meeting this definition is eligible for
                   Title I services.

HOMELESS:          Pursuant to the Stewart B. McKinney Homeless Act, an individual who lacks a
                   fixed, regular, and adequate nighttime residence. It also includes persons whose
                   primary nighttime residence is either:
                       A. a supervised publicly or privately operated shelter designed to provide
                            temporary living accommodations (including welfare hotels, congregate
                            shelters, and transitional housing for the mentally ill),
                       B. an institution that provides a temporary residence for individuals intended
                            to be institutionalized, or
                       C. a public or private place not designed for, or ordinarily used as, a regular
                            sleeping accommodations for human beings.




5|Page          Massachusetts WIA Youth Eligibility                      Revised: Fall 2010
INDIVIDUAL:           A person not meeting the definition of a member of a family is considered to be an
                      individual (often referred to as a family of one). The definition of individual may
                      cover a person with a disability or a state custody youth.

INDIVIDUAL WITH       WIA §101(17) - an individual with any disability (as defined in section 3 of the
A DISABILITY:         Americans with Disabilities Act of 1990 (42 U.S.C. 12102)) and American with
                      Disabilities Act Amendments Act of 2008. The term ―disability‖ means, with respect
                      to an individual—
                      (A) a physical or mental impairment that substantially limits one or more of the
                      major life activities of such individual;
                      (B) a record of such an impairment; or
                      (C) being regarded as having such an impairment.

IN SCHOOL             A youth that has not attained a high school diploma or equivalent and is attending
YOUTH:                school on a full time basis. A youth attending an alternative school is considered an
                      in school youth.

JUVENILE JUSTICE For the purposes of WIA, any youth between the ages of 14 – 21 who is placed into
YOUTH:           substitute care under the legal responsibility of the Massachusetts Department of
                 Youth Services (DYS). The term ―substitute care‖ means the provision of planned,
                 temporary twenty-four-hour-a-day care when the parent or principal caretaker is
                 unable or unavailable to provide care on a daily basis. ―Substitute care‖
                 encompasses detention, secure facility and shelter care programs (MGL 119
                 section 68B; & 109 C2.00). The definition of juvenile justice youth includes children
                 who are:
                     A. placed in the custody of the Massachusetts DYS through a court order.

                      Under this Title I Eligibility Policy, a juvenile justice youth will be considered eligible
                      for Title I services as a low-income individual [WIA §101(25)] if at the time of
                      registration his/her own income meets the requirements for eligibility for services
                      described or provided under Subtitles (A) or (B), respectively of the Workforce
                      Investment Act of 1998.

LOWER LIVING          The income level (adjusted for regional, metropolitan, urban, and rural differences
STANDARD              and family size) determined annually by the Secretary of Labor based on the most
INCOME LEVEL          recent lower living family budget issued by the secretary. WIA §101(24)
LOW-INCOME            WIA §101(25) - an individual who:
INDIVIDUAL:               A. receives or is a member of a family that receives cash payments under a
                               Federal, State, or local income based public assistance program;
                          B. received an income, or is a member of a family that received a total family
                               income, for the 6-month period prior to application for program involved
                               (exclusive of unemployment compensation, child support payments,
                               payments described in subparagraph (A), and old-age and survivors
                               insurance benefits received under section 202 of the Social Security Act
                               (42 U.S.C. 402)) that, in relation to family size, does not exceed the higher
                               of:
                                   i.   the poverty line, for an equivalent period; or
                                  ii.   70 percent of the lower living standard income level, for an

6|Page          Massachusetts WIA Youth Eligibility                             Revised: Fall 2010
                                         equivalent period;
                          C.   is a member of a household that receives (or has been determined within
                               the six-month period prior to the application for the program involved to be
                               eligible to receive) food stamps pursuant to the Food Stamp Act of 1977;
                          D.   qualifies as a homeless individual under subsections (a) and (c) of section
                               103 of the Stewart B. McKinney Homeless Assistance Act;
                          E.   is a foster child on behalf of whom State or local government payments are
                               made; or
                          F.   is an individual with a disability whose own income meets the requirements
                               of a program described in subparagraph (A) or of subparagraph (B) but
                               who is a member of a family whose income does not meet such
                               requirements.

OFFENDER:             Any adult or juvenile who has been subject to any stage of the criminal justice
                      process for whom services under WIA may be beneficial or who requires
                      assistance in overcoming artificial barriers to employment resulting from a record of
                      arrest or conviction. WIA §101(27)

OLDER INDIVIDUAL An individual age 55 or older. WIA §101(28)
OUT-OF-SCHOOL    An eligible youth who is a dropout or an eligible youth who has received a
YOUTH:           secondary school diploma or its equivalent but is basic skills deficient, unemployed,
                 or underemployed. WIA §101(33)

PARTICIPANT:          An individual who has been determined to be eligible to participate in and who is
                      receiving WIA services (except follow-up). Participation shall be deemed to
                      commence on the first day, following determination of eligibility, on which he
                      individual began receiving subsidized employment, training, or other Title I services
                      beyond self-service or informational core services. WIA §101(34)

POVERTY LINE:         As defined by the Office of Management and Budget and revised annually in
                      accordance with section 673 (2) of the Community Services Block Grant Act [42
                      U.S.C. 9902 (2)] applicable to a family of the size involved. WIA §101(36)

PREGNANT/             A youth who is pregnant or providing custodial care for one or more dependents
PARENTING             under age 18.
YOUTH:

PUBLIC                Federal, State or local government cash payments for which eligibility is
ASSISTANCE            determined by a needs or income test. WIA §101(37)
REGISTRATION          The process of collecting information necessary to make a determination of
(for Title I):        eligibility for Title I. All youth participants must be registered for Title I and
                      determined eligible. Adults and dislocated workers who receive services funded
                      under Title I other than self-service or informational activities, and certain staff-
                      assisted core services must be registered for Title I and determined eligible. Equal
                      Employment Opportunity data must be collected on individuals during the
                      registration process.

                      Please Note :
                           The term registration may also be used by different partners to refer to

7|Page           Massachusetts WIA Youth Eligibility                         Revised: Fall 2010
                         registration in their respective programs. Most jobseekers at a One-Stop
                         Career Center will be registered on the statewide MOSES tracking system.
                         Eligibility determination for Title I may occur at initial registration or at any
                         subsequent point prior to the receipt of Title I participant services.
                        Adults and dislocated workers do not have to be registered and determined
                         eligible for Title I in order to make use of informational and self-service
                         core services that are offered universally to One-Stop Career Center
                         customers. MWI 09-20.
                      
REQUIRES         To complete an educational program, or to secure and hold employment (the sixth
ADDITIONAL       barrier). The definition of a youth that requires additional assistance will include an
ASSISTANCE:      individual that:
                      A. is one or more grade levels below their age-appropriate grade level; or
                      B. has a disability, including a learning disability; or
                      C. requires additional assistance as defined by the youth council and
                          approved by the local board. (Long term unemployment may not be used
                          as a criterion to meet this definition of eligible youth.)
                 *As adopted by the WIA Youth Subcommittee and approved by the WIA Steering
                 Committee MWI 09-20.

RUN-AWAY         Pursuant to the Runaway and Homeless Youth Act, an individual under 18 years of
YOUTH:           age who absents himself or herself from home or place of legal residence without
                 permission of the parent(s) or legal guardian.

SCHOOL           An individual who is no longer attending any school and who has not received a
DROPOUT:         secondary school diploma or its recognized equivalent. A youth attending an
                 alternative school is not a school dropout. WIA §101(39)

STATE CUSTODY    For the purpose of WIA eligibility, this definition applies to an adolescent between
YOUTH:           the ages of fourteen and twenty-one* (14 and 21) who is court-ordered into
                 substitute care under the legal responsibility of the Commonwealth of
                 Massachusetts through it’s Executive Office of Health and Human Services
                 agencies, including the Departments of Social Services (DSS), and Youth Services
                 (DYS). It includes ―children in need of protection‖ and ―delinquent children‖ as
                 prescribed by the General Court of Massachusetts and codified in Massachusetts
                 General Law Chapters 119 and 120 and by extension the Code of Massachusetts
                 Regulations parts 109 & 110.

                 The term ―substitute care‖ means the provision of planned, temporary twenty-four
                 hour a day care when the parent or principal caretaker is unable or unavailable to
                 provide care on a daily basis. ―Substitute care‖ encompasses the provision of
                 foster care, community residential care and supervised independent living (MGL
                 119, section 23 & 110 CMR 2.00(49)). It also includes detention, secure facility
                 and shelter care (MGL 119 section 68B; & 109 CMR 2.00). The definition of state
                 custody youth includes children who are:
                     A. placed in the custody of the Commonwealth of Massachusetts through a
                          court order; and
                     B. state custody youth whose service plan includes the provisions of a liberty
                          under supervision agreement - Grant of Conditional Liberty--(MGL 120

8|Page        Massachusetts WIA Youth Eligibility                        Revised: Fall 2010
                    Section 6, 109 CMR 08).

            Under this Title I Eligibility Policy, a state custody youth will be considered eligible
            for Title I services as a low-income individual [WIA §101(25)] whose own income
            meets the requirements for eligibility for services described or provided under
            Subtitles (A) or (B), respectively of the Workforce Investment Act of 1998.
            *For a ―State Custody Youth‖ served only with Recovery Act funds, the upper age
            limit is through age 24.

YOUTH:      An individual who is 14 through 21 years of age [§101(13)], except for youth served
            only with Recovery Act Funds, the eligibility is expanded to youth 14 through 24.




9|Page   Massachusetts WIA Youth Eligibility                         Revised: Fall 2010
YOUTH ELIGIBILTY CRITERIA

The youth portions of WIA have several eligibility criteria as illustrated in Figure 1. Each criterion must be
documented using one of several allowable sources of documentation. Title I youth participants must
meet each of the following criteria, which are described in detail in the upcoming pages.




                                              Selective Service
                                              (for males over 18)
                        Citizenship                                       Income
                        (US or Legal                                   (Federal Poverty
                           Alien)                                         Standards)




                                                   WIA                             Barriers
                  Age
                                                  Youth
                (14-21)                                                              (1 of 6)
                                                Eligibility


Figure 1




BASIC CRITERIA (see also Chart 1, page 13)

1. Age: Participants must be 14 through 21 years of age for regular WIA (WIA §101(13)); and can be 14
   through age 24 for ARRA funded programs (TEGL 14-08) at the time of enrollment.

2. Citizenship: Participants must be a citizen or national of the United States, lawfully admitted
   permanent resident alien, refugee, asylee, parolee or other immigrant authorized by the Attorney
   General to work in the United States at the time of enrollment (WIA §188(a)(5)).

3. Selective Service: Participants must be in compliance with the Military Selective Service Act at the
   time of registration (WIA §189(h)). (This applies to males 18 or older who were born on or after January
   1, 1960).



10 | P a g e      Massachusetts WIA Youth Eligibility                           Revised: Fall 2010
INCOME REQUIREMENTS (see also Chart 2, page 14)

4. Low Income: Participants must qualify as a low income individual as defined in WIA §101(13) (see
   full definition on pages 5 and 6 and poverty guidelines in attachment C).

PARTICIPANT BARRIERS (see also Chart 3, page 16)

5. Participants must have one or more of the following barriers at the time of registration (WIA §101(13)).
       (i)      Deficient in basic literacy skills.
       (ii)     A school dropout.
       (iii)    Homeless, a runaway, or a foster child.
       (iv)     Pregnant or a parent.
       (v)      An offender.
       (vi)     An individual who requires additional assistance to complete an educational program, or to
                secure and hold employment (see Definitions).

    Homeless and Foster Child barriers also meet the income eligibility guidelines (MWI 08-46). In
    addition, youth who have a disability or who are in the physical custody of a Massachusetts agency can
    have their own income counted toward the income requirements.)

5% WINDOW (see also Chart 4, page 17)

5% Window – WIA §129(c)(5) - Not more than 5 percent of participants assisted in each local area may be
individuals who do not meet the minimum income criteria to be considered for eligible youth, if such
individuals are within one or more of the following categories:
        (A)      Individuals who are school dropouts.
        (B)      Individuals who are basic skills deficient.
        (C)      Individuals with educational attainment that is one or more grade
                 levels below the grade level appropriate to the age of the individual.
        (D)      Individuals who are pregnant or parenting.
        (E)      Individuals with disabilities, including learning disabilities.
        (F)      Individuals who are homeless or runaway youth.
        (G)      Individuals who are offenders.
        (H)      Other eligible youth who face serious barriers to employment as identified by the local
                 board. (The specifics of ―serious barriers‖ must be included in the five year plan.)




11 | P a g e     Massachusetts WIA Youth Eligibility                         Revised: Fall 2010
      WIA YOUTH ELBILIBITY FLOW CHART

         Age: Applicant        Citizenship:         Selective
                                Applicant is a     Service: Male         Low Income:          Barriers:
         is at least 14 to                                               Applicant meets
                                citizen of the     applicants age 18                         Applicant has
         24 years of age                                                 the definition of
                              Unitied States or    or older that are                          one of six
          at the time of                                                   low income.
                               is eliigible non-    selctive service                           barriers.
           registration
                                    citizen.          complaint.



 If         Proceed to           Proceed to          Proceed to            Proceed to         Proceed to
YES         Registration         Registration        Registration          Registration       Registration




              Refer to             Refer to                                                     Refer to
 If         appropriate          appropriate        Refer applicant to      Seek 5%           appropriate
                                                    http://www.sss.g
NO          alternative           alernative        ov to register for
                                                                           window for         alternative
              service               service         selective service.      eligbility.         service
             provider.            provider.                                                    provider.




      12 | P a g e   Massachusetts WIA Youth Eligibility       Revised: Fall 2009
DOCUMENTATION REQUIREMENTS & SOURCES
       (Per MassWorkforce Issuance 09-20)


Chart 1: Basic Documentation Sources

 BASIC ELIGIBILITY CRITERIA                                   SOURCES OF DOCUMENTATION
                                                  (Only one of the following is required for each criterion. See also alternate forms.)
Birth Date/Age                                       Baptismal Record
                                                     Birth certificate
                                                     DD-214, Report of Transfer or Discharge Paper
                                                     Driver’s License
                                                     Federal, State or Local Government Identification Card
                                                     Selective Service Card
                                                     Hospital Record of Birth
                                                     Passport
                                                     Public Assistance/Social Service Records
                                                     School Records/Identification Card
                                                     Letter from Commonwealth of Massachusetts EOHHS Agency (for
                                                      Foster Child and State Custody Youth, only)
Citizenship/Authorization to Work in the United      U.S. Baptismal Certificate (if place of birth is shown)
States                                               U.S. Birth Certificate
                                                     U.S. Hospital Record of Birth
                                                     U.S. Passport (either current or expired)
                                                     Certificate of Naturalization (Form N-565 or N-570) (Cannot be
                                                      copied must verify using the Document Inspection Form – see
                                                      Attachment G)
                                                     Unexpired Alien Registration Card/Documents indicating
                                                      authorization to work in the Unites States (INS Forms I-179, I-197,
                                                      I-327, I-551, I-571, I-688, I-688A, I-688B, I-766, an unexpired I-94
                                                      Arrival/Departure form that includes an endorsement (stamped) of
                                                      the individual’s status as authorized to work in the United States
                                                      when accompanied with an unexpired temporary foreign passport
                                                      that has the same name as the I-94, an unexpired temporary
                                                      foreign passport stamped with an I-155 Work Authorization stamp
                                                     Letter from Commonwealth of Massachusetts EOHHS Agency (for
                                                      Foster Child and State Custody Youth, only)
                                                     Permanent Resident Card
Selective Service Registrant*                        DD-214, Report of Transfer or Discharge
                                                     Selective Service Advisory Opinion Letter (not used after Jan.,
                                                      1995)
                                                     Selective Service Online Verification at http://www.sss.gov
                                                      (printout)
                                                     Selective Service Registration Acknowledgement Card
                                                     Selective Service Status Information Letter
                                                     Selective Service Registration Record (Form 3A)
       13 | P a g e     Massachusetts WIA Youth Eligibility                                Revised: Fall 2009
 BASIC ELIGIBILITY CRITERIA                                   SOURCES OF DOCUMENTATION
                                                  (Only one of the following is required for each criterion. See also alternate forms.)
                                                  Stamped Post Office Receipt of Registration
                                                  Certificate of Naturalization (indicates compliance with all Selective
                                                   Service requirements)
                                                  U.S. Passport (for non-U.S. born customers, only)


Chart 2: Income Documentation Sources

       INCOME ELIGIBILITY                                    ACCEPTABLE DOCUMENTATION
                                                          (Only one of the following is required for each criterion)
Cash Public Assistance                              Copy of Authorization to Receive Cash Public Assistance
                                                    Copy of Public Assistance Check
NOTE: The listed items of documentation are         Medical Card showing Cash Grant Status
acceptable for any individual listed on grant.      Public Assistance Identification Card showing Cash Grant Status
                                                    Public Assistance Records/Printout/Master File
Individual/Family Income                            Alimony Agreement
                                                    Award letter from Veterans Administration
                                                    Bank Statements (Direct Deposits)
                                                    Compensation Award Letter
                                                    Court Award Letter
                                                    Employer Statement/Contact
                                                    Business Financial Records
                                                    Housing Authority Verification
                                                    Pay Stubs
                                                    Pension Statement
                                                    Quarterly Estimated Tax for Self-Employed Persons
                                                    Social Security Benefits
                                                    Unemployment Insurance Documents
                                                    Written statement from other Federal, State or Local agency
                                                    Applicant Statement if no other forms of documentation are
                                                     available – must be supported with a corroborative contact or
                                                     reliable witness (see Attachment G instruction)
                                                    Telephone verification if other forms of documentation are not
                                                     readily available (see Attachment G instruction)
                                                    Document Inspection if provided document cannot be legally
                                                     photocopied (see Attachment G instruction)




       14 | P a g e      Massachusetts WIA Youth Eligibility                               Revised: Fall 2010
       INCOME ELIGIBILITY                                ACCEPTABLE DOCUMENTATION
                                                      (Only one of the following is required for each criterion)
Individual Status/Family Size                   Birth Certificate
                                                Decree of Court
                                                Disabled (See ―Individuals with Disabilities‖ below)
                                                Divorce Decree
                                                Lease or Landlord Statement
                                                Marriage Certificate
                                                Medical Card
                                                Most Recent Tax Return supported by IRS Documents (e.g. Letter
                                                 1722)
                                                Public Assistance/Social Service/Public Housing Agency Records
                                                Letter from Commonwealth of Massachusetts EOHHS Agency (for
                                                 Foster Child and State Custody Youth, only)
                                                Applicant Statement if no other forms of documentation are
                                                 available – must be supported with a corroborative contact or
                                                 reliable witness (see Attachment G instruction)
                                                Telephone verification if other forms of documentation are not
                                                 readily available (see Attachment G instruction)
                                                Document Inspection if provided document cannot be legally
                                                 photocopied (see Attachment G instruction)
Food Stamps                                     Current Authorization to obtain Food Stamps
                                                Current Food Stamp Receipt
                                                Food Stamp Card with Current Date
                                                Postmarked Food Stamp Mailer with Applicable Name and Address
                                                Public Assistance Records/Printout
Homeless                                        Written Statement from an Individual Providing Temporary
(Income verification not required)               Residence
                                                Written Statement from Shelter/Social Service Agency
                                                Letter from Commonwealth of Massachusetts EOHHS Agency (for
                                                 Foster Child and State Custody Youth, only)
Supported Foster Child                          Court Contact
(Income verification not required)              Court Documentation
                                                Medical Card
                                                Verification of Payments made on Behalf of the Child
                                                Written Statement from State/Local Agency
                                                Letter from Commonwealth of Massachusetts EOHHS Agency
                                                Telephone verification if other forms of documentation are not
                                                 readily available (see Attachment G instruction)
                                                Document Inspection if provided document cannot be legally
                                                 photocopied (see Attachment G instruction)
Individual with Disabilities                    Letter from Drug or Alcohol Rehabilitation Agency
(Customer’s own income must be considered)      Letter from Child Study Team Stating Specific Eligibility
                                                Medical Records
                                                Observable Condition
                                                Physician Statement

       15 | P a g e      Massachusetts WIA Youth Eligibility                 Revised: Fall 2010
      INCOME ELIGIBILITY                                 ACCEPTABLE DOCUMENTATION
                                                      (Only one of the following is required for each criterion)
                                                Psychiatrist’s/Psychologist’s Diagnosis
                                                Rehabilitation Evaluation
                                                School Records
                                                Sheltered Workshop Certification
                                                Social Service Records/Referral
                                                Social Security Administration Disability or Veterans Admin.
                                                 Records
                                                Vocational Rehabilitation Letter
                                                Workers Compensation Record
                                                Applicant Statement if no other forms of documentation are
                                                 available – must be supported with a corroborative contact or
                                                 reliable witness (see Attachment G instruction)
                                                Telephone verification if other forms of documentation are not
                                                 readily available (see Attachment G instruction)
                                                Document Inspection if provided document cannot be legally
                                                 photocopied (see Attachment G instruction)
State Custody Youth                             Court Contact
(Customer’s own income must be considered)      Court Documentation
                                                Medical Card
                                                Verification of Payments made on Behalf of the Child
                                                Written Statement from State/Local Agency
                                                Letter from Commonwealth of Massachusetts EOHHS Agency
                                                Agency Telephone verification if other forms of documentation are
                                                 not readily available (see Attachment G instruction)
                                                Document Inspection if provided document cannot be legally
                                                 photocopied (see Attachment G instruction)




      16 | P a g e    Massachusetts WIA Youth Eligibility                      Revised: Fall 2010
Chart 3: Barriers Documentation Sources

      ELIGIBILITY BARRIERS                                 ACCEPTABLE DOCUMENTATION
                                                       (Only one of the following is required for each criterion)
Basic Skills Deficient                           Assessed by a Generally Accepted Standardized Test
                                                 School Records
School Dropout                                   Attendance Letter
                                                 Dropout Letter
                                                 Eligibility Verification Statement (if other documents are
                                                   unavailable)
                                                 Applicant Statement (if other documents are unavailable)
Homeless or Run-away                            See ―Homeless‖ in Economic Eligibility above

Supported Foster Child                          See ―Supported Foster Child‖ in Economic Eligibility above

Pregnant or Parenting                            Birth Certificate
                                                 Hospital Record of Birth
                                                 Medical Card
                                                 Physician’s Note
                                                 Referrals from Official Agencies
                                                 School Program for Pregnant Teens
                                                 School Records
                                                 Statement from Social Services Agency
Offender                                         Court Documents
                                                 Halfway House Resident
                                                 Letter of Parole
                                                 Letter from Probation Officer
                                                 Police Records
Disability, Learning Disability                 See ―Individuals with Disabilities‖ in Economic Eligibility above –
                                                Economic eligibility must also be determined
Local WIB Designated Category for Requires      If Applicable, list the Documentation you Require for This Category
Additional Assistance


Chart 4: Five Percent Documentation Sources

                YOUTH 5% WINDOW (for youth who do not meet the minimum income criteria)
School Dropout                             See Youth Eligibility Barriers above
Basic Skills Deficient
Below Grade Level
Pregnant or Parenting
Disability, including Learning Disability
Homeless or Runaway
Offenders
Other barriers identified by the Local WIB If applicable, list the documentation you require for this category

       17 | P a g e       Massachusetts WIA Youth Eligibility                      Revised: Fall 2010
SPECIAL CONSIDERATIONS FOR MASSACHUSETTS
EOHHS AGENCIES
The Workforce Investment Act (WIA) requires that the family income level be established as part of the
eligibility process. Youth who live in families with incomes higher than the federal limits (see definition of
low income individual) do not qualify to receive services under Title I WIA youth programs. Youth who are
in state care or served by other federal program operated by agencies of the Commonwealth of
Massachusetts can support their clients by providing necessary documentation of basic eligibility criteria
such as age and citizenship, while others can support an applicant to access to the program by verifying
family income.

Youth in state care often face multiple barriers to eligibility including lack of the sufficient documentation for
key eligibility requirements such as age and citizenship (birth certificates) as well as other important
documentation that is required for eligibility. Therefore it is important to institute a method that supports
documentation of age, citizenship and establishes family income.

All youth must meet the program basic criteria, income criteria and have at least one barrier to be
eligible for services (page 9 & 10). Applicants must also meet the requirements of the particular program
that is being offered. Therefore it is important for case managers to make connections with the local
program operators to establish a line of communication and referral process. This procedure will help to
ensure that applicants enter the program at the correct access point. Below are some key features of
documentation relevant to the identified agency.


Department of Youth Services

Youth involved with the Department of Youth Services (DYS) who are ―committed status‖ or temporarily
―revocated‖ and are in 24 hour substitute care (physical custody) of the Department can be considered a
family of one or an individual of the purpose of Title I WIA eligibility. This means the applicant’s income can
be counted instead of the income of the parents and other family members. Therefore, the likelihood of the
applicant’s own income meeting the low income criteria is greatly increased. Youth who are not in physical
custody at the time of application will have to go through the normal income eligibility process.


Department of Families and Children

Applicants who are classified as foster youth with the Department of Children and Families (DCF) are
automatically income eligible for Title I WIA youth services. Applicants that are being served under other
DCF programs such as family stabilization must have their family income documented. However, if the
applicant’s family has gone through a process to become eligible for cash assistance under one of the
programs described below, every effort should be made to secure such documentation to aid in
determining income eligibility.




18 | P a g e      Massachusetts WIA Youth Eligibility                             Revised: Fall 2010
Department of Transitional Assistance

Applicants who receive or are members of a family that receives cash payments under a federal, state, or
local income based public assistance program such as food stamps, Temporary Aid to Families with
Dependent Children (TAFDC), Supplemental Security Income (SSI), Emergency Aid to Elders Disabled and
Children (EAEDC), Veteran Services (VS), are income eligible for Title I WIA services. As with all
applicants, they must meet the other eligibility criteria described on page 9 as well as the requirements of
the specific program.


Department of Mental Health & Massachusetts Rehabilitation Commission

Applicants who receive services from the above mentioned agencies and have a disability can be
considered a ―family of one‖ or an ―individual‖ for the purposes of eligibility. This means the applicant’s
income can be counted instead of the income of the parents and other family members. Therefore, the
likelihood of the applicant’s own income meeting the low income criteria is greatly increased. The
documentation sources listed on page 15 can assist with income eligibility.




19 | P a g e      Massachusetts WIA Youth Eligibility                           Revised: Fall 2010
Chart 5: EOHHS Eligibility

The chart below shows the various EOHHS agencies and the portions of the eligibility process can be
varied through each agency.

                   DCF               DMH                 DTA                DYS              MRC
                                         Basic Eligibility
Age                     X                X                  X                  X                 X
Citizenship             X                X                  X                  X                 X
Selective
Services
                                        Income Eligibility
Family Size             X                X                  X                  X                 X
Food Stamps                                                 X
                                               Barriers
Basic Skills
Deficient
School Drop
Out
Homeless
Runaway
Foster Child            X
Pregnant or                                                 X
Parenting
Offender                                                                       X




20 | P a g e     Massachusetts WIA Youth Eligibility                       Revised: Fall 2010
                                INCOME INCLUSIONS AND EXCLUSIONS
WIA Issuance 09-20 Title I Eligibility Requirements (revised) includes the definition of low-income individuals
found at §101(25) of the Workforce Investment Act and lists the acceptable eligibility verification documentation
that must be obtained for Case Public Assistance. This definition lists only a few of the types of income that
can be excluded from the income calculation to determine if an individual is low-income. The attached chart
contains a more extensive listing of WIA income inclusions/exclusions. However, it should be noted that WIA
Issuance 09-20 Title I Eligibility Requirements (revised) indicates that the following may also be used: A
Written statement from other Federal, State or Local agency; an Applicant Statement if no other forms of
documentation are available – must be supported with a corroborative contact or reliable witness (see
Attachment G instruction); Telephone verification if other forms of documentation are not readily available (see
Attachment G instruction) and Document Inspection if provided document cannot be legally photocopied (see
Attachment G instruction.




   INCOME INCLUSIONS
 1 Gross wages and salaries (before deductions)
                                                           14 Regular insurance or annuity payments.
   including wages earned in OJT, wages earned while
   on reserve duty in the Armed Forces and severance       15 College or university grants, fellowships, and
   pay.                                                       assistantships (excluding needs-based scholarships).
 2 Net receipts from non farm self-employment (receipts    16 Interest and dividends.
   from a person's own incorporated business,              17 Net rental income.
   professional enterprise, or partnership, after
   deductions for business expenses).                      18 Net royalties and/or periodic receipts from estates or
                                                              trust.
 3 Net receipts from farm self-employment (receipts from
   a farm which one operates as an owner, renter, or       19 Net gambling or lottery winnings.
   sharecropper, after deductions for farm operating
   expenses).
 4 Social Security retirement (regular payments).
 5 Social Security Disability Insurance (SSDI) (regular
   payments).
 6 Railroad retirement (regular payments).
 7 Strike benefits from union funds (regular payments).
 8 Workers Compensation (regular payments).
 9 Veteran's payments (regular payments).
 10 Training Stipends (regular payments).
 11 Alimony.
 12 Military family allotments or other regular payments
    (excluding child support) from an absent family
    member or someone not living in the household (but
    considered as part of the family definition).
 13 Pensions (e.g., private, government, military
    retirement).




21 | P a g e     Massachusetts WIA Youth Eligibility                   Revised: Fall 2010
                     INCOME EXCLUSIONS
      1 Cash payments under a Federal, State or local
        income based public assistance program.             The income exclusions are based on the WIA
      2 Unemployment insurance payments.                    Title I definitions and/or exclusions listed in
      3 Child support payments.                             the USHHS Poverty Income Level and
                                                            USDOL 70% Lower Living Standard Income
      4 Survivor insurance benefits received under          Level.
        Section 202 of the Social Security Act (42 U.S.C.
        402).
      5 Supplemental Security Income (SSI) from SSA.
      6 Foster child care payments.
      7 Capital gains.
      8 Any assets drawn down as withdrawals from a
        bank, sale of property, a house or a car.
      9 Tax refunds.
     10 One-time gifts, loans, and lump-sum
        inheritances.
     11 One-time payments such as for accident, death
        or casualty insurance payments or compensation
        for injury.
     12 Non-cash, in-kind benefits such as: employer
        paid fringe benefits, food stamps, Medicare,
        Medicaid, school meals, fuel or other housing
        assistance, and food or housing received in lieu
        of wages.
     13 Needs-based financial aid (Pell Grants,
        scholarships).
     14 Income earned while on active military duty and
        certain other veteran’s benefits (i.e.,
        compensation for service-connected disability,
        compensation for service-connected death,
        vocational rehabilitation and education
        assistance.




22 | P a g e    Massachusetts WIA Youth Eligibility              Revised: Fall 2009
Massachusetts Local Workforce Investment Area Youth Contacts
    Local                                           Title I WIA Youth Administrator
  Workforce      Local Workforce Board Contact                     Contact
 Investment                                                 (Eligibility Contacts)
    Area
                Heather Shogry                    Tammy Gage
                Youth Council Director            Youth Program Manager
                Berkshire County REB              160 North St.
Berkshire
                1 Fenn St. Suite 201              Pittsfield, MA 01201
County
                Pittsfield, MA 01201              (413) 499-2220 x133
                (413) 442-7177                    Tgage@berkshireworks.org
                youth@berkshirereb.org
                Kathy Hamilton                    Larry Smith
                Youth Council Director            Youth Program Manager
                Boston PIC                        City of Boston
                2 Oliver St.                      Jobs and Community Service
Boston
                Boston, MA 02109                  43 Hawkins St.
                (617) 488-1316                    Boston, MA
                Kathy.Hamilton@bostonpic.org      (617) 918-5262
                                                  Larry.Smith.jcs@cityofboston.gov
                Joana Mateus                      Beth Viveiros
                Youth Council Director            Youth Director
                Bristol County WIB                Fall River Youth Career Center
Bristol         One Government Center, 5th flr.   139 South Main Street
County          Fall River, MA 02722              Fall River, MA 02721
                (508) 675-1165
                JMateus@bristolwib.org            (508) 675-9246
                                                  BViveiros@detma.org

                Krystel Love                      Shaunte Houston
                Youth Services Coordinator        YouthWorks Brockton
Brockton        34 School Street, 2nd Floor       34 School Street
Area            Brockton, MA 02301                Brockton, MA 02301
                (508) 584-3234                    (508) 584-9800
                klove@bawib.org

                Ellen Sheret                      Martha Burzycki
                Youth Council Director            Youth Program Manager
                Cape & Islands WIB                Career Opportunities
Cape &
                Barnstable Municipal Airport      372 North Street
Islands
                480 Barnstable Rd                 Hyannis, MA 02601
                Hyannis, MA 02601                 (508) 862-6139
                ellen@ciwib.org                   MBurzycki@detma.org




23 | P a g e   Massachusetts WIA Youth Eligibility            Revised: Fall 2010
    Local                                                Title I WIA Youth Administrator
  Workforce      Local Workforce Board Contact                          Contact
 Investment                                                      (Eligibility Contacts)
    Area
                Angelina Bilotta-Sousa                Ed Gagne
                Youth Council Staff                   Youth Program Manager
                Central Mass REB                      44 Front St. 7th flr.
Central Mass
                44 Front St. Suite 300                Worcester, MA 01608
(Worcester)
                Worcester, MA 01608                   (508) 799-8000
                (508) 799-1590                        EGagne@detma.org
                bilotta-sousaa@ci.worcester.ma.us
                Patricia Crosby                       Jim Parcells
                Executive Director                    Youth Program Manager
                Franklin/Hampshire REB                Franklin/Hampshire Career Center
Franklin/       One Arch Place                        One Arch Place
Hampshire       Greenfield, MA 01301                  Greenfield, MA 01301
                (413) 773-1835                        (413) 774-3182
                Fhreb@crocker.com                     Jparcells@detma.org

                Vera Gallagher, Youth Council staff   Bridget Quinn
                Greater Lowell REB                    Lowell Career Center
                107 Merrimack Street                  18 John Street
Greater         Lowell, MA 01852                      Lowell, MA 01852
Lowell          (978) 805-4807                        (978) 805-4747
                Vera.Gallagher@cclowell.org           Bridget.quinn@cclowell.org


                Jean Fox                              Wendy Andrade
                Youth Council Director                Youth Director
                227 Union St. Suite 206               New Directions
Greater New
                New Bedford, MA 02740-5946            1213 Purchase St
Bedford
                (508) 979-1504                        New Bedford, MA 02740
                Jfox@gnwib.org                        Wandrade@detma.org

                Melissa Scibelli                      Mike Chechette
                Youth Council Director                Youth Program Manager
                Hampden County REB                    Hampden County REB
Hampden
                1441 Main St. 1st flr.                1441 Main St. 1st flr.
County
                Springfield, MA 01103                 Springfield, MA 01103
                Mscibelli@rebhc.org                   MChechette@rebhc.org

                Deborah Andrews                       Lisa Coy, Youth Program Director
                Youth Council Director                ValleyWorks Career Center
                Lower Merrimack Valley WIB            439 S. Union, Bldg 2
Lower
                439 South Union Street, Suite 102     Lawrence, MA 01841
Merrimack
                Lawrence, MA 01843                    (978) 722-7026
Valley
                (978) 682-7099                        LCoy@detma.org
                Dandrews@mvwib.org




24 | P a g e   Massachusetts WIA Youth Eligibility                 Revised: Fall 2010
    Local                                              Title I WIA Youth Administrator
  Workforce       Local Workforce Board Contact                       Contact
 Investment                                                    (Eligibility Contacts)
    Area
                 Kelly French                       Maria Duca
                 Youth Council Director             Youth Program Manager
                 Metro South/West REB               Employment & Training Resources
Metro
                 420 Lakeside Ave, 3rd Floor        275 Prospect St.
South/West
                 (508) 281-6910 x7                  Norwood, MA 02062
                 Kfrench@mswreb.org                 (781) 769 - 4120
                                                    MDuca@detma.org
                 Shari Cornett                      Donna Condon
                 Youth Council Director             Greater Lynn Career Center
                 North Shore WIB                    181 Union Street
North Shore      70 Washington St. Suite 314        Lynn, MA 01901
                 Salem, MA 01970                    (781)593-0585 x3012
                 (978) 741-3805                     Dcondon@detma.org
                 scornett@northshorewib.com
                 Tim Sappington                     Mary Chase
                 Executive Director                 North Central Career Center
                 North Central WIB                  100 Erdman Way
North Central    1355 Central St.                   Leominister, MA 01453
                 Leominister, MA 01453              (978) 534-1481
                 (978) 534-1023                     Shartwell@detma.org
                 Tsncmwib@comcast.net
                 Debbie Lipton                      Mamie O’Connor
                 Youth Council Director             Career Center Director
                 South Coastal WIB                  Quincy Career Center
                 15 Cottage Ave, 3rd Floor          152 Parkingway
South Coastal
                 Quincy, MA 02169                   Quincy, MA 02169
                 617-934-4854                       (617) 745-4000
                 Dlipton@detma.org                  Mo’connor@detma.org


To find what local workforce investment area your city or town is located please use the “Local
Service Directory” tool on the Commonwealth Corporation’s website which can be accessed by
visiting: http://www.commcorp.org/wia/local.html

Key
PIC= Private Industry Council
REB= Regional Employment Board
WIB= Workforce Investment Board
CC= Career Center




25 | P a g e    Massachusetts WIA Youth Eligibility             Revised: Fall 2010
Massachusetts LWIA Cities & Towns
    Local
  Workforce
 Investment
                                  Local Workforce Board Contact
    Area
                Adams, Alford, Becket, Cheshire, Clarksburg, Dalton, Egremont, Florida,
                Great Barrington, Hancock, Hinsdale, Lanesborough, Lee, Lenox, Monterey,
Berkshire       Mount Washington, New Ashford, New Marlborough, North Adams, Otis,
County          Peru, Pittsfield, Richmond, Sandisfield, Savoy, Sheffield, Stockbridge,
                Tyringham, Washington, West Stockbridge, Williamstown, Windsor

                City of Boston
Boston
                Attleboro, Berkley, Dighton, Fall River, Mansfield, North Attleboro, Norton,
Bristol
                Raynham, Rehoboth, Seekonk, Somerset, Swansea, Taunton, Westport
County
                Brockton , Abington, Avon , Bridgewater , East Bridgewater, Easton, Hanson,
Brockton
                Stoughton, West Bridgewater, Whitman
Area
                Aquinnah, Barnstable, Bourne, Brewster, Chatham, Chilmark,
                Dennis,Eastham
Cape &          Edgartown, Falmouth, Gay Head, Gosnold, Harwich, Mashpee, Nantucket,
Islands         Oak Bluffs, Orleans, Provincetown, Sandwich, Tisbury, Truro, Wellfleet, West
                Tisbury, Yarmouth

                Auburn, Blackstone, Boylston, Brookfield, Charlton, Douglas, Dudley, East
                Brookfield, Grafton, Hardwick, Holden, Hopedale, Leicester, Mendon, Milford,
                Millbury, Millville, New Braintree, North Brookfield, Northborough, Northbridge,
Central Mass
                Oakham, Oxford, Paxton, Rutland, Shrewsbury, Southbridge, Spencer,
(Worcester)
                Sturbridge, Sutton, Upton, Uxbridge, Warren, Webster, West Boylston, West
                Brookfield, Westborough, Worcester

                Amherst, Ashfield, Athol, Belchertown, Bernardston, Buckland, Charlemont,
                Chesterfield, Colrain, Conway, Cummington, Deerfield, Easthampton, Erving,
                Gill, Goshen, Granby, Greenfield, Hadley, Hatfield, Hawley, Heath,
                Huntington, Leverett, Leyden, Middlefield, Monroe, Montague, New Salem,
Franklin/
                Northampton, Northfield, Orange, Pelham, Petersham, Phillipston, Plainfield,
Hampshire
                Rowe, Royalston, Shelburne, Shutesbury, South Hadley, Southampton,
                Sunderland, Ware, Warwick, Wendell, Westhampton, Whately, Williamsburg,
                Worthington

                Billerica, Chelmsford, Dracut, Dunstable, Lowell, Tewksbury, Tyngsborough,
Greater
                Westford
Lowell
                Acushnet, Dartmouth, Fairhaven, Freetown, Lakeville, Marion, Mattapoisett,
Greater New
                New Bedford, Rochester, Wareham
Bedford
                Agawam, Blandford, Brimfield, Chester, Chicopee, East Longmeadow,,
Hampden         Granville, Hampden, Holland, Holyoke, Longmeadow, Ludlow, Monson,
County          Montgomery, Palmer, Russell, Southwick, Springfield, Tolland, Wales, West,
                Springfield, Westfield, Wilbraham


26 | P a g e   Massachusetts WIA Youth Eligibility                   Revised: Fall 2010
    Local
  Workforce
 Investment
                                  Local Workforce Board Contact
    Area
                 Amesbury, Andover, Boxford, Georgetown, Groveland, Haverhill, Lawrence,
Lower
                 Merrimac, Methuen, Newbury, Newburyport, North Andover, Rowley,
Merrimack
                 Salisbury, West Newbury
Valley
                 Arlington, Belmont, Burlington, Cambridge, Chelsea, Everett, Malden,
                 Medford, Melrose, North Reading, Reading, Revere, Somerville, Stoneham,
Metro North
                 Wakefield, Watertown, Wilmington, Winchester, Winthrop, Woburn

                 Acton, Ashland, Bedford, Bellingham, Boxborough, Brookline, Canton,
                 Carlisle, Concord, Dedham, Dover, Foxborough, Framingham, Franklin,
                 Holliston, Hopkinton, Hudson, Lexington, Lincoln, Littleton, Marlborough,
Metro
                 Maynard, Medfield, Medway, Millis, Natick, Needham, Newton, Norfolk,
South/West
                 Norwood, Plainville, Sharon, Sherborn, Southborough, Stow, Sudbury,
                 Walpole, Waltham, Wayland, Wellesley, Weston, Westwood, Wrentham

                 Beverly, Danvers, Essex, Gloucester, Hamilton, Ipswich, Lynn, Lynnfield,
                 Manchester-bythe-Sea, Marblehead, Middleton, Nahant, Peabody, Rockport,
North Shore
                 Salem, Saugus, Swampscott, Topsfield, Wenham

                 Ashburnham, Ashby, Ayer, Barre, Berlin, Bolton, Clinton, Fitchburg, Gardner,
                 Groton, Harvard, Hubbardston, Lancaster, Leominster, Lunenburg, Pepperell,
North Central
                 Princeton, Shirley, Sterling, Templeton, Townsend, Westminster, Winchendon

                 Braintree, Carver, Cohasset, Duxbury, Halifax, Hanover, Hingham, Holbrook,
                 Hull, Kingston, Marshfield, Middleborough, Milton, Norwell, Pembroke,
South Coastal
                 Plymouth, Plympton, Quincy, Randolph, Rockland, Scituate, Weymouth




27 | P a g e    Massachusetts WIA Youth Eligibility                 Revised: Fall 2010
INSTRUCTIONS: Massachusetts Supporting Letter Templates
Authority: The use of this template is granted through Executive Office of Labor and Workforce Development through
MassWorkforce Policy Issuance 08-46 Attachment J.

Authorized Use: This template may be used by any person who has the title of, or performs work similar to a case manager or
case manager supervisor and who is employed by an agency of the Massachusetts Executive Office of Health and Human
Services.

Sources: This template can be used as a corroborating source to document a limited number of eligibility criteria as listed in
Chart 5, when such documentation is not available for viewing by outside agencies. It relies on case managers reviewing existing
EOHHS agency records and verifying this information in a letter. When the original documentation is available it is preferred to
the extent possible, for example, birth records or explanation of benefits.

Additional supporting documentation for those elements is desired however it is not required. Users may substitute another letter
when it contains all of the necessary source documentation. Users may also contribute additional sources of documentation
when available for eligibility criteria, for example, an explanation of benefits.

Case management notes are not required. However, interagency case management of applicants is required to achieve the best
results for applicants.

Requirements: This template must appear on an EOHHS agency letterhead, it must contain the basic information including the
name of the applicant, all questions must be answered, and it must indicate the case worker’s name, telephone number, and
must be signed by the case manager or case manager’s supervisor. A conversation between the workforce development
eligibility provider and the EOHHS agency case manager must occur prior to the letter being forwarded.

Responsibility: EOHHS case managers should meet with Title I WIA eligibility providers to determine the availability of service
and for individual service planning that is appropriate for the applicant’s age, development and skill level. Meetings should
address other barriers such as relocation out of local area, CORI, transportation issues, case management and the tools for
documenting eligibility.

Limitations: This template may not be used by any other person except the person(s) who have a direct case management
responsibility for the applicant or their supervisor. This template is a proxy for actual documentation and is acceptable on that
basis. Original source documentation is preferred.




28 | P a g e       Massachusetts WIA Youth Eligibility                                Revised: Fall 2010
DCF
                                   [Commonwealth of Massachusetts Agency Official Letterhead]


This letter certifies that ____________________________________________________,
                                     (Print Name of Child)
is currently in the care/custody of the Commonwealth of Massachusetts Executive Office of Health and Human Service ,
Department of Children and Families. As the signatory I, a duly authorized agency staff person attest that I have examined
agency records pertaining to the above name child on:_____________________ the purpose of which is to verify personal
information of the above named youth pertinent to a determination of eligibility for the provision of services under the Workforce
Investment Act of 1998 and/or the American Recovery Reinvestment Act of 2009. The results of that examination are provided
below.


Results of Documentation Examination

Date of Birth: _____________________________

Is a citizen or legal alien of the United States                                    Yes           No

Is a supported foster child on behalf of whom State
or local government payments are made                                  Yes                      No
(youth meeting the definition of foster child are automatically eligible)



The Department understands the provision of this information shall be intended solely for the purposes of verifying information
pertaining to the eligibility determination for the provision of youth services under Title I (B) (§129) of the Workforce Investment
Act of 1998.

NOTE:

For any youth not eligible as a foster youth, income must be verified separately.


Please direct any questions regarding this information to:

 Case Manager
 Area Office Address
 Telephone Number


Authorized Signature: __________________________________________ Date: _____________

Print Name:_____________________________________________________________________

Print Title:______________________________________________________________________




29 | P a g e        Massachusetts WIA Youth Eligibility                                 Revised: Fall 2010
DYS
                                   [Commonwealth of Massachusetts Agency Official Letterhead]


This letter certifies that ____________________________________________________,
                                     (Print Name of Child)
is currently in the care/custody of the Commonwealth of Massachusetts Executive Office of Health and Human Service ,
Department of Youth Services. As the signatory I, a duly authorized agency staff person attest that I have examined agency
records pertaining to the above name child on:_____________________ the purpose of which is to verify personal information of
the above named youth pertinent to a determination of eligibility for the provision of services under the Workforce Investment Act
of 1998 and/or the American Recovery Reinvestment Act of 2009. The results of that examination are provided below.


Results of Documentation Examination

Date of Birth: _____________________________

Is a citizen or legal alien of the United States                                      Yes         No
Is a juvenile justice detained/committed youth in physical
custody of the DYS                                                                   Yes          No
(youth meeting the definition of juvenile justice youth can have their own
income considered for purposed of eligibility)

The Department understands the provision of this information shall be intended solely for the purposes of verifying information
pertaining to the eligibility determination for the provision of youth services under Title I (B) (§129) of the Workforce Investment
Act of 1998.
NOTE:
Any youth who is living at home at the time of enrollment will have their family income considered for the purposes of eligibility
determination.

Any youth who is in physical custody (24 hours substitute care) at the time of enrollment will have their own income considered
for the purposes of eligibility determination.

Please direct any questions regarding this information to:

 Case Manager
 Area Office Address
 Telephone Number


Authorized Signature: __________________________________________ Date: _____________

Print Name:_____________________________________________________________________

Print Title:______________________________________________________________________




30 | P a g e        Massachusetts WIA Youth Eligibility                                 Revised: Fall 2010
 DTA
                                     [Commonwealth of Massachusetts Agency Official Letterhead]

This letter certifies that ____________________________________________________,
                                     (Print Name of Child)
is currently in the care/custody of the Commonwealth of Massachusetts Executive Office of Health and Human Service ,
Department of Transitional Assistance. As the signatory I, a duly authorized agency staff person attest that I have examined
agency records pertaining to the above name child on:_____________________ the purpose of which is to verify personal
information of the above named youth pertinent to a determination of eligibility for the provision of services under the Workforce
Investment Act of 1998 and/or the American Recovery Reinvestment Act of 2009. The results of that examination are provided
below.


Results of Documentation Examination

Date of Birth: _____________________________

Is a citizen or legal alien of the United States                                  Yes           No

receives or is a member of a family that receives cash
payments under a Federal, State, or local income based
public assistance program                                                          Yes        No

is a member of a household that receives
(or has been determined within the six-month period prior
to the application for the program involved to be eligible to
receive) food stamps pursuant to the Food Stamp Act of 1977                       Yes        No



The Department understands the provision of this information shall be intended solely for the purposes of verifying information
pertaining to the eligibility determination for the provision of youth services under Title I (B) (§129) of the Workforce Investment
Act of 1998.

NOTE:
A notice or letter of benefits can substitute for this letter.

Please direct any questions regarding this information to:

 Case Manager
 Area Office Address
 Telephone Number


Authorized Signature: __________________________________________ Date: _____________

Print Name:_____________________________________________________________________

Print Title:______________________________________________________________________




31 | P a g e         Massachusetts WIA Youth Eligibility                                 Revised: Fall 2010
DMH/MRC
                                     [Commonwealth of Massachusetts Agency Official Letterhead]

This letter certifies that ____________________________________________________,
                                     (Print Name of Child)
is currently in the care/custody of the Commonwealth of Massachusetts Executive Office of Health and Human Service ,
Department Mental Health/Mass Rehabilitation Commission. As the signatory I, a duly authorized agency staff person attest
that I have examined agency records pertaining to the above name child on:_____________________ the purpose of which is to
verify personal information of the above named youth pertinent to a determination of eligibility for the provision of services under
the Workforce Investment Act of 1998 and/or the American Recovery Reinvestment Act of 2009. The results of that examination
are provided below.


Results of Documentation Examination

Date of Birth: _____________________________

Is a citizen or legal alien of the United States                                  Yes           No

receives or is a member of a family that receives cash
payments under a Federal, State, or local income based
public assistance program                                                          Yes        No

is an individual with a disability as defined by section 3 of the
Americans with Disabilities Act of 1990 (42 USC 12102).                           Yes        No



The Department understands the provision of this information shall be intended solely for the purposes of verifying information
pertaining to the eligibility determination for the provision of youth services under Title I (B) (§129) of the Workforce Investment
Act of 1998.

NOTE:
A notice or letter of benefits can substitute for this letter.

Please direct any questions regarding this information to:

 Case Manager
 Area Office Address
 Telephone Number


Authorized Signature: __________________________________________ Date: _____________

Print Name:_____________________________________________________________________

Print Title:______________________________________________________________________




32 | P a g e         Massachusetts WIA Youth Eligibility                                 Revised: Fall 2010
RESOURCE: Eligibility File Review Checklist

The following document is derived from WIA Issuance 09-20 Title I Eligibility Requirements and may be used as a template for
obtaining documentation for case files. Each local area is encouraged to develop a file review sheet to meet their needs.

Customer Name:                                                   Date:                                   Center:

MOSES ID#:                                                       Case Manager:


1. Age at the time of enrollment.      Baptismal Record                                                   Date of Birth:
                                       Birth Certificate
                                       DD-214, Report of Transfer or Discharge Paper                            /      /
                                       Driver’s License (with Photo and Date of Birth)
                                       Federal, State or Local Government Identification Card that        Authority issuing document:
                                    includes a birth date
                                       Selective Service Card
                                       Hospital Record of Birth
                                       Passport
                                       Public Assistance\Social Service Records
                                       School Records\Identification Card
                                       Letter from Commonwealth of Massachusetts EOHHS Agency
                                    (for Foster Child and State Custody Youth)
                                       Unexpired Alien Registration Card/Documents indicating
                                    authorization to work in the Unites States I-179, I-197, I-551, I-
                                    688, I-688A, I-688B, I-766, Certificate of Naturalization (Form N-
                                    565 or N-570), I-94 Arrival/Departure Form
2. Citizenship/Authorization to        U.S. Baptismal Certificate (if place of birth is shown)            Location issuing the US Birth
Work in the United States if a         U.S. Birth Certificate                                             Certificate:
non-U.S. citizen                       U.S. Hospital Record of Birth
                                       U.S. Passport (either current or expired)
                                       Certificate of Naturalization (Form N-565 or N-570)                USCIS Authorization #

33 | P a g e   Massachusetts WIA Youth Eligibility                  Revised: Fall 2009
                                         Unexpired Alien Registration Card/Documents indicating
                                      authorization to work in the Unites States (INS Forms I-179, I-
                                      197, I-327, I-551, I-571, I-688, I-688A, I-688B, I-766, an
                                      unexpired I-94 Arrival/Departure form that includes an
                                      endorsement (stamped) of the individual’s status as authorized
                                      to work in the United States when accompanied with an
                                      unexpired temporary foreign passport that has the same name
                                      as the I-94, an unexpired temporary foreign passport stamped
                                      with an I-155 Work Authorization stamp
                                         Letter from Commonwealth of Massachusetts EOHHS Agency
                                      (for Foster Child and State Custody Youth

3. Income                             01-08                                                                      01-08
Income 09-20                          Inclusions                                                                 Exclusions
    Cash Public Assistance            1 Gross wages and salaries (before deductions) including wages             1 Cash payments under a
1. Copy of Authorization to Receive   earned in OJT, wages earned while on reserve duty in the Armed             Federal, State or local income
   Cash Public Assistance             Forces and severance pay.                                                  based public assistance
2. Copy of Public Assistance Check    2 Net receipts from non farm self-employment (receipts from a person’s     program.
3. Medical Card showing Cash          own incorporated business, professional enterprise, or partnership,        2 Unemployment insurance
   Grant Status                       after deductions for business expenses).                                   payments.
4. Public Assistance Identification   3 Net receipts from farm self-employment (receipts from a farm which       3 Child support payments.
   Card showing Cash Grant Status     one operates as an owner, renter, or sharecropper, after deductions for    4 Survivor insurance benefits
5. Public Assistance                  farm operating expenses).                                                  received under Section 202 of
   Records/Printout/Master File       4 Social Security retirement (regular payments).                           the Social Security Act (42
   Food Stamps                        5 Social Security Disability Insurance (SSDI) (regular payments).          U.S.C. 402).
1. Current Authorization to obtain    6 Railroad retirement (regular payments).                                  5 Supplemental Security
   Food Stamps Current Food           7 Strike benefits from union funds (regular payments).                     Income (SSI) from SSA.
   Stamp Receipt                      8 Workers Compensation (regular payments).                                 6 Foster child care payments.
2. Food Stamp Card with Current       9 Veteran’s payments (regular payments).                                   7 Capital gains.
   Date                               10 Training Stipends (regular payments).                                   8 Any assets drawn down as
3. Postmarked Food Stamp Mailer       11 Alimony                                                                 withdrawals from a bank, sale
   with Applicable Name and           12 Military family allotments or other regular payments (excluding child   of property, a house or a car.
   Address                            support) from an absent family member or someone not living in the         9 Tax refunds.
4. Public Assistance                  household (but considered as part of the family definition).               10 One-time gifts, loans, and
Records\Printout                      13 Pensions (e.g., private, government, military retirement).              lump-sum inheritances.
                                      14 Regular insurance or annuity payments.                                  11 One-time payments such as
  Alimony Agreement
                                      15 College or university grants, fellowships, and assistantships           for accident, death or casualty
  Award letter from Veterans          (excluding needs-based scholarships).                                      insurance payments or
Administration                        16 Interest and dividends.                                                 compensation for injury.

34 | P a g e    Massachusetts WIA Youth Eligibility                      Revised: Fall 2010
    Bank Statements (Direct          17 Net rental income.                                                12 Non-cash, in-kind benefits
Deposits)                            18 Net royalties and/or periodic receipts from estates or trust.     such as: employer paid fringe
    Compensation Award Letter        19 Net gambling or lottery winnings                                  benefits, food stamps,
    Court Award Letter                                                                                    Medicare, Medicaid, school
                                                                                                          meals, fuel or other housing
    Employer Statement/Contact
                                                                                                          assistance, and food or housing
    Business Financial Records                                                                            received in lieu of wages.
    Housing Authority Verification                                                                        13 Needs-based financial aid
    Pay Stubs                                                                                             (Pell Grants, scholarships).
    Pension Statement                                                                                     14 Income earned while on
    Quarterly Estimated Tax for                                                                           active military duty and certain
Self-Employed Persons                                                                                     other veteran‘s benefits (i.e.,
    Social Security Benefits                                                                              compensation for service-
    Unemployment Insurance                                                                                connected disability,
Documents                                                                                                 compensation for service
                                                                                                          connected death, vocational
   Written Statement from other
                                                                                                          rehabilitation and education
Federal, State or Local agency                                                                            assistance.
    Applicant Statement
   Telephone verification
4. Family size                             Birth Certificate
                                           Decree of Court
                                           Individual with Disabilities
                                     1.    Letter from Drug or Alcohol Rehabilitation Agency
                                     2.    Letter from Child Study Team Stating Specific Eligibility
                                     3.    Medical Records
                                     4.    Observable Condition
                                     5.    Physician Statement
                                     6.    Psychiatrist’s/Psychologist’s Diagnosis
                                     7.    Rehabilitation Evaluation
                                     8.    School Records
                                     9.    Sheltered Workshop Certification
                                     10.   Social Service Records\Referral
                                     11.   Social Security Administration Disability or Veterans Admin.
                                           Records
                                     12.   Vocational Rehabilitation Letter
                                     13.   Workers Compensation Record
                                     14.   Applicant Statement
                                     15.   Telephone verification
                                     16.   Document Inspection

35 | P a g e    Massachusetts WIA Youth Eligibility                       Revised: Fall 2010
                                        Divorce Decree
                                        Lease or Landlord Statement
                                        Marriage Certificate
                                        Medical Card
                                        Most Recent Tax Return/ IRS Documents e.g. Letter 1722
                                        Public Assistance /Social Services/Public Housing Records
5. Selective Service Compliant          Yes
                                   1. DD-214, Report of Transfer or Discharge
                                   2. Selective Service Advisory Opinion Letter (not used after Jan.,
                                       1995)
                                   3. Selective Service Online Verification at http://www.sss.gov
                                   4. Selective Service Registration Acknowledgement Card
                                   5. Selective Service Status Information Letter
                                   6. Selective Service Registration Record (Form 3A)
                                   7. Stamped Post Office Receipt of Registration
                                   8. Certificate of Naturalization (indicates compliance with all Selective
                                       Service requirements)
                                   9. U.S. Passport (for non-U.S. born customers, only)
                                   10. Female
                                     No
6. Barrier for WIA Title I Youth   Meeting the Minimum Income Barrier
Program Meeting the Minimum          Basic Skills Deficient
Income Barrier                     1. Assessed by a Generally Accepted Standardized Test
                                   2. School Records
                                        School Drop Out:
                                        Homeless or Run Away
                                   1. Written Statement from an Individual Providing Temporary
                                      Residence
                                   2. Written Statement from Shelter/Social Service Agency
                                   3. Letter from Commonwealth of Massachusetts EOHHS Agency (for
                                      Foster Child and State Custody Youth, only)
                                   4. Applicant Statement)
                                   5. Telephone verification
                                   6. Document Inspection
                                        State Custody Youth
                                   1.   Court Contact
                                   2.   Court Documentation
                                   3.   Medical Card
                                   4.   Verification of Payments made on Behalf of the Child

36 | P a g e   Massachusetts WIA Youth Eligibility                     Revised: Fall 2010
                                5.    Written Statement from State\Local Agency
                                6.    Letter from Commonwealth of Massachusetts EOHHS
                                7.    Agency Telephone verification
                                8.    Document Inspection
                                      Pregnant or Parenting
                                1.    Birth Certificate
                                2.    Hospital Record of Birth
                                3.    Medical Card
                                4.    Physician’s Note
                                5.    Referrals from Official Agencies
                                6.    School Program for Pregnant Teens
                           7.         School Records
                                8.    Statement from Social Services Agency
                                9.    Applicant Statement
                                10.   Telephone verification
                                11.    Document Inspection
                                      Offender
                                1.    Court Documents
                                2.    Halfway House Resident
                                3.    Letter of Parole
                                4.    Letter from Probation Officer
                                5.    Police Records
                                6.    Applicant Statement
                                7.    Telephone verification
                                8.    Document Inspection
                                     Disability including Learning Disability
                                      1.  Letter from Drug or Alcohol Rehabilitation Agency
                                      2.  Letter from Child Study Team Stating Specific Eligibility
                                      3.  Medical Records
                                      4.  Observable Condition
                                      5.  Physician Statement
                                      6.  Psychiatrist’s/Psychologist’s Diagnosis
                                      7.  Rehabilitation Evaluation
                                      8.  School Records
                                      9.  Sheltered Workshop Certification
                                      10. Social Service Records\Referral
                                      11. Social Security Administration Disability or Veterans Admin.
                                          Records
                                      12. Vocational Rehabilitation Letter
                                      13. Workers Compensation Record

37 | P a g e   Massachusetts WIA Youth Eligibility                    Revised: Fall 2010
                                   14. Applicant Statement
                                   15. Telephone verification
                                   16. Document Inspection
                                 LWIB defined Requires Additional Assistance Barrier using
                               LWIB defined documentation
7. 5% Window Barrier for WIA     Basic Skills Deficient
Title I Youth Program not      1. Assessed by a Generally Accepted Standardized Test
Meeting the Minimum Income     2. School Records
Barrier                          School Drop Out:
                                 Homeless or Run Away
                               1. Written Statement from an Individual Providing Temporary
                               Residence
                               2. Written Statement from Shelter/Social Service Agency
                               3. Applicant Statement
                               4. Telephone verification
                               5. Document Inspection
                                   Pregnant or Parenting
                               1. Birth Certificate
                               2. Hospital Record of Birth
                               3. Medical Card
                               4. Physician’s Note
                               5. Referrals from Official Agencies
                               6. School Program for Pregnant Teens
                               7. School Records
                               8.Statement from Social Services Agency
                               9.Applicant Statement
                               10. Telephone verification
                               11. Document Inspection
                                  Offender
                               1.Court Documents
                               2. Halfway House Resident
                               3. Letter of Parole
                               4. Letter from Probation Officer
                               5. Police Records
                               6.Applicant Statement
                               7.Telephone verification
                               8.Document Inspection
                                  Disability including Learning Disability
                               1. Letter from Drug or Alcohol Rehabilitation Agency

38 | P a g e   Massachusetts WIA Youth Eligibility                Revised: Fall 2010
                             2.Letter from Child Study Team Stating Specific Eligibility
                             3. Medical Records
                             4. Observable Condition
                             5. Physician Statement
                             6. Psychiatrist’s/Psychologist’s Diagnosis
                             7. Rehabilitation Evaluation
                             8 .School Records
                             9. Sheltered Workshop Certification
                             10. Social Service Records\Referral
                             11. Social Security Administration Disability or Veterans Admin.
                             Records
                             12.Vocational Rehabilitation Letter
                             13.Workers Compensation Record
                             14. Applicant Statement
                             15.Telephone verification
                             16. Document Inspection
                                 LWIB defined 5% Window Barrier using LWIB defined
                             eligibility documentation




39 | P a g e   Massachusetts WIA Youth Eligibility              Revised: Fall 2010
Workforce Issuance No. 08-51                         Policy  Information

To:            Chief Elected Officials
               Workforce Investment Board Chairs
               Workforce Investment Board Directors

               Title I Administrators
               Career Center Directors
               Title I Fiscal Officers
               DCS Regional Managers

cc:            WIA State Partners

From:          Michael Taylor, Director
               Department of Workforce Development

Date:          November 25, 2008

Subject:    Collection of Customer Social Security Numbers
___________________________________________________________________________

Purpose:       To provide clarification to Local Workforce Investment Boards, One-Stop Career
               Center Operators and other local workforce investment partners with regard to the
               collection of customers’ social security numbers.

Background: On November 13, 2008, the U. S. Department of Labor Employment and
            Training Administration (USDOL/ETA) published Training and Employment
            Guidance Letter (TEGL) No. 5-08, Policy for Collection and Use of Workforce
            System Participants’ Social Security Numbers (Attachment A).

               States must use social security numbers to match an individual participant’s
               program record to that individual’s quarterly wage record information to assess
               program performance. However, the privacy of participants’ social security
               numbers must be assured.

               TEGL 5-08 reiterates requirements that social security numbers are only required
               (and, therefore must be “requested”) at the point that an individual becomes a
               program “participant”. TEGL 17-05 (published 2/17/06) describes a “participant”
               as an individual who is determined eligible to participate in the program and
               receives a service funded by the program in either a physical location or remotely
               through electronic technologies.”




40 | P a g e   Massachusetts WIA Youth Eligibility                    Revised: Fall 2009
               TEGL No. 5-08 also explains that it is not required for an individual to provide
               his/her social security number to be eligible to receive WIA/Wagner-Peyser
               services. Section 7 of the Privacy Act (5 U.S.C. Section 522a) provides that
               unless the disclosure of an individual’s social security number is required by
               federal statute, “It shall be unlawful for any Federal, state or local government
               agency to deny any individual any right, benefit, or privilege provided by law
               because of such individual’s refusal to disclose his social security number.”

               Therefore, if an individual refuses to provide his/her social security number, the
               individual shall not be denied WIA/Wagner-Peyser services (if otherwise,
               eligible). While it is a requirement that each individual determined to be a
               WIA/Wagner-Peyser program “participant” must be requested to provide his/her
               social security number in order to be included in the performance cohort, the
               individual is not required to disclose his/her social security number in order to be
               eligible to receive WIA/Wagner-Peyser services.

               In the case of an individual refusing to disclose his/her social security number
               therefore resulting in the inability to check the individual’s wage records, the
               person should not be counted in the performance cohort for any WIA/Wager-
               Peyser program for which the person meets the requirement to be designated a
               “participant”.

               To, summarize:

                  1. When requesting a Customer’s social security number, the customer
                     should be informed of how his/her social security number will be used and
                     how privacy will be ensured.

                  2. One-Stop Career Center Operators must request the social security
                     number of an individual seeking to participate in any of the following
                     WIA/Wagner-Peyser services:

                             Staff-assisted Core Services related to eligibility determination, job
                              search activities, and employment;
                             All training and educational services; and
                             Self-services, when any staff-assisted service is requested and/or
                              the individual is seeking to access more intensive services.

                  3. An individual who declines to provide his/her social security number must
                     not be denied WIA/Wagner-Peyser services if otherwise eligible.


Required:      Please assure that all staff review the attached copy of TEGL No. 5-08 and that all
               local policies and procedures are consistent with its content.


Inquiries:     All inquiries should be directed to Diane Hurley, dhurley@detma.org .



41 | P a g e   Massachusetts WIA Youth Eligibility                      Revised: Fall 2010
Additional Information about WIA in Massachusetts
The Title I WIA youth program is administered in Massachusetts through 16 independent workforce boards.
Decisions about the types of services available in a region are made by the workforce board. The services
are delivered by a network of competitively procured service providers. Some are one stop career centers
and many others are community-based youth service providers, occupational skill, and educational
providers. Local workforce boards may or may not also provide additional services funded through private
or state funding streams.

The Act highly recommends that relevant staff should consult their local workforce investment boards as
well as the Title I WIA eligibility providers in their respective regions regarding its referral procedure to
ensure clear communication around availability of training funds, expectations regarding placement,
responsibilities for case management as well as other local program requirements. A list of FY 2010 Title I
WIA Youth contacts is provided on page 23 and 24.




                        Deval L. Patrick–Governor Timothy P. Murray–Lt. Governor
                Commonwealth Corporation’s Board of Directors Nancy L. Snyder–President/CEO




42 | P a g e      Massachusetts WIA Youth Eligibility                          Revised: Fall 2010

				
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