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					                           TREASURE VALLEY COMMUNITY COLLEGE
                                   BOARD OF EDUCATION
                                September 10, 2002 – 6:00 p.m.
                                 Board Room – Weese Building


PUBLIC HEARING


Present                                                   Others Present
Scott Wilson, Chairperson                                 Scott Warner
Pat Morinaka, Vice Chair                                  Bernie Babcock
Peter Lawson                                              Dr. Jim Sorensen, President
Dave Carlson                                              Randy Griffin
John Forsyth
Absent: Ron Pressley and David Sullivan
Gina Roper, Recording Secretary

Scott Wilson, Chairperson, called the public hearing to order at 6:03 p.m. and asked for
any comments from the public pertaining to the exemption findings for alternative
contracting. There were no comments from the public.

Resolution 02-004 was read as follows:

 “I, Dave Carlson, make a motion to approve Resolution 02-004 which states “A
Resolution of the Treasure Valley Community College Board of Directors acting
as the Treasure Valley Community College (TVCC) local contract review board,
adopting findings granting an exemption from competitive bidding and
authorizing use of the design/build alternative contracting method for the TVCC
energy systems upgrade project.” Pat Morinaka seconded the motion. The
motion carried unanimously.

The public hearing closed at 6:10 p.m.




 TVCC Board of Education                  September 10, 2002                        Page 1
                          TREASURE VALLEY COMMUNITY COLLEGE
                                  BOARD OF EDUCATION
                                    September 10, 2002
                                Board Room – Weese Building


EXECUTIVE SESSION

Scott Wilson, Chairperson, called the meeting to order at 6:12 p.m.

Present                                                   Others Present
Scott Wilson, Chairperson                                 Scott Warner
Pat Morinaka, Vice Chair                                  Bernie Babcock
Peter Lawson                                              Dr. Jim Sorensen, President
John Forsyth                                              Randy Griffin
Dave Carlson
Absent: Ron Pressley and David Sullivan

Executive Session
      A. Legal Counsel – ORS 192.660 (1)(h)
          Personnel – ORS 192.660 (1)(a)

ADJOURNMENT

   A.       Executive Session adjourned at 6:52 p.m.


WORK SESSION

Scott Wilson, Chairperson, called the work session to order at 6:55 p.m.

The board discussed scheduling a day in October for a board retreat at Holy Rosary
Medical Center.

Dr. Sorensen advised the board that the Athletic Department would be holding its
annual alumni home run derby. The serving of alcohol at the event was discussed and
the board was in agreement with having alcohol served during the event as long as it is
contained within a designated area.

The work session adjourned at 7:12 p.m.




TVCC Board of Education                   September 10, 2002                        Page 2
                          TREASURE VALLEY COMMUNITY COLLEGE
                              BOARD OF EDUCATION MINUTES
                                    September 10, 2002
                                Board Room – Weese Building


OPEN SESSION

Scott Wilson, Chairperson, called the meeting into open session at 7:13 p.m.

Present                                  Others Present
Scott Wilson, Chairperson                Jane Luther        Bill Condie
Pat Morinaka, Vice Chair                 Randy Griffin      Olga Kaiser, guest
John Forsyth                             Justin Core        Ann Myers, guest
David Sullivan                           Roger Findley
Peter Lawson                             Ray Taylor
Dave Carlson                             Abby Lee
Ron Pressley                             ASG Officers
Gina Roper, Recording Secretary          Dr. Jim Sorensen, President

ACTIONS FROM THE EXECUTIVE SESSION

       Pat Morinaka made a motion to approve Resolution 02-005 as presented
       and John Forsyth seconded the motion. The motion carried unanimously.
       The motion read as follows: “A resolution of the Treasure Valley Community
       College Board of Directors to approve sales and purchase agreements one and
       two, for the City of Ontario LID (Local Improvement District) #45, attached as
       Exhibits A and B.” The resolution will be available in the TVCC library and office.

       Dave Carlson made a motion to move Item E from “Action Items” to
       “Actions from Executive Session.” Pat Morinaka seconded the motion and
       the motion carried unanimously.

       Dave Carlson made a motion to authorize the board chair to execute the
       proposed contract for the presidency of TVCC with Jim Sorensen and that
       the contract be made available at TVCC as law directs for public view. Pat
       Morinaka seconded the motion. The motion carried unanimously.


BOARD OF EDUCATION MEETING

       A. Approval of Agenda
          Pat Morinaka made a motion with a second from Peter Lawson to
          approve the agenda with the exception of the following amendment:
          move Item E from “Action Items” to “Actions from Executive Session.”
          The motion carried unanimously.


TVCC Board of Education                   September 10, 2002                        Page 3
       B. Statements from the Audience
          There were no statements from the audience.

       C. Statements from ASG
          Justin Core introduced ASG President Bill Condie who spoke about the
          retreat each officer attended last weekend and their current leadership
          training. Bill introduced Victor Sutherland as the new ASG Vice President
          and Sarah Thorstad as Secretary. In addition, Bill recognized several other
          ASG officers.

            The new Residence Life Coordinator Ray Taylor introduced his assistants to
            the board.

       D. Statements from Board Members
          Scott Wilson stated that even though members of the board were busy this
          summer with the process of finding a replacement for Dr. Glandon, they were
          able to stay within the agreed upon timeframe and this really helped the
          process. Dave Carlson stated he was grateful for the members who
          participated in the process and that the best candidate was chosen.

            Peter Lawson recognized Abby Lee for all her efforts in helping the
            presidential selection committee. Abby was thanked by Dr. Sorensen for her
            professionalism and all her hard work with the presidential search.

       E. Statements from Foundation
          Abby Lee reported that she acted as the community leader for the Cycle
          Oregon event, which took place last weekend in Ironside. TVCC earned
          approximately $5,000, and these funds will be used toward campus programs
          and activities. The Ag Ambassadors, volleyball team and ASG officers
          helped during the event as well as the leadership group from the high school.

            The Foundation’s annual “Sting” Casino Night is scheduled for Saturday,
            November 2nd. Many volunteers and donations are needed.

            The Foundation’s first ever annual report is nearing completion and should be
            ready this week. Abby recognized Randy Griffin for all his hard work in
            managing the Foundation’s scholarships and finances.

       F. Statements from Faculty
          Roger Findley commended the board for making an excellent choice for the
          presidency and said that the faculty is willing to work together concerning the
          current budget issues.

            Roger stated that the money earned from Cycle Oregon would be used to
            purchase jackets for the TVCC judging team.



TVCC Board of Education                    September 10, 2002                      Page 4
REPORTS

       A.       Administrative Services Report

                1. Internal Controls Report
                   Randy reported on the progress the business office is making with
                   internal controls. He explained a few of the procedures which included
                   a daily review checklist log that allows the business office to follow a
                   transaction from the front counter to the deposit to the bank and the
                   procedure for using the check key. Randy also reviewed memos sent
                   to staff instructing them of transactions changes and the importance of
                   staying in compliance with internal controls. Pat Morinaka suggested
                   that all dates on checklist forms should include not only the month and
                   date, but the year as well. The business office will continue to review
                   and check internal control processes and make appropriate changes
                   as necessary. In addition, the auditors will be back in October 2002 for
                   the annual audit. Randy will report on their findings in January.

                     Some of the business office staff attended a workshop in Coos Bay.
                     One of the results of that workshop is the purchase of counterfeit bill
                     detector pens. These pens will be used for bills that are $20 or larger.
                     A procedure for reporting counterfeit bills has been put in place and
                     front counter personnel have been informed about the process.

                     The internal controls procedures Randy discussed with the board will
                     be included in a report to the accreditation commission due in October
                     2002.

                2. Maxim Technology, Inc. Contract
                   This item was discussed at last month’s meeting and Randy requested
                   an action item in order to contract with Maxim Technology for the
                   wetlands study.

                3. Banking RFP
                   Randy Griffin reported that TVCC received RFPs from Washington
                   Mutual and US Bank. (Bank of the West also submitted a RFP, but it
                   was received after the deadline date.) Randy stated the RFPs look
                   similar and that he would be developing a matrix for analyzing the two
                   proposals.

                4. City of Ontario LID#45
                   While working with the city, the TVCC maintenance department has
                   been laying conduit, data cable lines, water lines and telephone lines
                   under SW 4th Street prior to it being paved. Looking into the future,
                   this will allow TVCC to hook up to the sixteen acres without tearing up
                   the road.


TVCC Board of Education                       September 10, 2002                        Page 5
       B. Student Services Report
          Dr. Sorensen reported that registration and enrollment are doing well.
          Revenue is at 1.2 million this year compared to $400,000 last year. Fall
          classes are filling up and some have waiting lists. Dr. Sorensen suggested
          having a mandatory holiday campus closure from December 23 – 27, 2002
          since it is one of the slowest weeks of the year and the mandatory closure will
          help departments anticipate manpower during the busier times of the school
          year.

       C. President’s Report
          Dr. Sorensen reported on the recent budget status stating TVCC is currently
          looking at a $477,000 cut if the Legislature does not do anything. However,
          Dr. Sorensen anticipates a lower budget cut figure, which could be managed
          with only general cutbacks eliminating a need to cut personnel. A President’s
          Council Meeting will be held on Thursday and Dr. Sorensen plans on
          attending.

            During National Literacy Week, Dr. Sorensen was asked to hand out
            certificates to the 47 volunteers in TVCC’s Literacy Program. The program
            has accumulated 2,000 volunteer hours this year.

            Dr. Sorensen introduced the Director of the Adult Education Program, Jane
            Luther and her guests Ann Myers and Olga Kaiser. Ann volunteers in the
            literacy program and was assigned to aid Olga Kaiser, who originally is from
            the Czechoslovakia Republic. Olga is one of the program’s success stories
            and hopes to enter TVCC’s nursing program.

            TVCC has been working with the Idaho Migrant Council to open an education
            facility at the Mercado Center in Caldwell, Idaho. This facility will include
            classes ranging from early childhood education to ESL to regular courses
            offered by TVCC. The education facility will be self-supporting and if extra
            funds are needed funding could be used from the HEP grant. Sam Bird is the
            Director of the Idaho Migrant Council and is working closely with TVCC.
            TVCC hopes to open in the center in the next two months.

            SRCI has agreed to pick up the unemployment expenses for their employees
            due to layoffs. The new contract in July will specify that SRCI will continue to
            be accountable for any unemployment costs incurred by their facility.

ACTION ITEMS

       A. Approve and Sign Minutes – Regular Meeting of August 13 & 21, 2002
          Dave Carlson made a motion to approve the Treasure Valley Community
          College Board of Education minutes from August 13, 2002 as amended.
          The amendment is “any correspondences received from the Northwest
          Commission on Colleges and Universities will be copied to the board
          chairperson and that the board chair will be made aware of any
TVCC Board of Education                     September 10, 2002                         Page 6
            response sent by TVCC to the Commission.” David Sullivan seconded
            the motion. The motion carried unanimously with one abstention from
            Ron Pressley, who was not in attendance at that meeting.

            John Forsyth made a motion to approve the minutes of August 21, 2002.
            Peter Lawson seconded the motion. The motion passed unanimously
            with three abstentions made by Pat Morinaka, Ron Pressley and Dave
            Carlson, who were not in attendance at that meeting.

       B. Financial Report
          Dave Carlson made a motion to accept the financial report as provided.
          Pat Morinaka seconded the motion. The motion passed unanimously.

       C. Internal Controls Report
          David Sullivan made a motion to accept the Internal Controls Report as
          provided to the board and forward the appropriate response to the
          Northwest Association of School and Colleges. John Forsyth seconded
          the motion. The motion carried unanimously.

       D. Maxim Contract – Wetland Determination Review
          Pat Morinaka made a motion to approve the Maxim Technology, Inc.
          contract to include preliminary data collection, on-site field
          reconnaissance and report preparation to US Army Corps of Engineers
          (USACE) verification of our delineation. Ron Pressley seconded the
          motion. The motion carried unanimously.

       Other:
       Pat Morinaka made a motion to designate Gina Roper along with the Dean
       of Administratrative Services to act as Deputy Clerk for the District. Ron
       Pressley seconded the motion. The motion carried unanimously.

ADJOURNMENT

A.     Dave Carlson made a motion to adjourn the open session and Pat Morinaka
       seconded the motion. The motion carried unanimously. The open session
       adjourned at 8:27 p.m. The next regularly scheduled meeting is October 8, 2002
       at 6:00 p.m.




_____________________________________
Scott Wilson, Chairperson


_____________________________________
Dr. Jim Sorensen, President
TVCC Board of Education                 September 20, 2002                      Page 7

				
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