Bisbee Arts Commission Meeting Special Meeting Action Agenda Tuesday, August 11, 2009 5:30 P.M. City Hall 118 Arizona Street, Bisbee, AZ Called to order at 5:33 p.m. by Tate Rich
Tate Rich, Chair Shawnee Hicks Cynthia Conroy P P P Roll Call: P= Present A=Absent E=Excused A E Melissa Holden P A E A E Hans Decoz P A E A E Dana Dorner P A E Kathy Sowden Francie Hammitt P P P A A A E E E
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Discussion and possible approval of the meeting minutes for July 6. Tate Rich Motion to approve the minutes: Hans Decoz Second: Tate Rich Passed
Call to Public: none 2. Discussion and possible action regarding the Plein Air Competition budget. Melissa Holden Motion to approve revised budget: Hans Decoz Second: Cynthia Conroy Passed Discussion and possible action regarding the Poetry Festival Cynthia Conroy Not enough interest from the public to hold a Poetry Festival this year. No action taken Discussion and possible action regarding Mini Grants. Shawnee Hicks Motion to approve mini-grant application and program and to appoint Shawnee as the final authority in producing the final application; Hans Decoz Second – Francie Hammitt Passed Discussion and possible action regarding the web-site. Shawnee Hicks and Hans Decoz Hans needs content and pictures for website development Motion to accept the proposed budget for the website development: Cynthia Conroy, Second: Melissa Holden Passed Discussion and possible action regarding the New Year’s Eve event. Melanie Greene Shawnee recommended that the event be scaled back to $8,000 with funding to be solicited locally. Motion to approve a matching fund budget of $4,000 for the Flam Chen event. Second Francie Hammitt Dana – yes Hans – yes Shawnee – yes Tate – Yes Melissa – no Francie – yes
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Cynthia – yes 6, Discussion and possible action regarding additional BAC applications. Melanie Greene Denisse Escarcega has applied. She made a presentation to the BAC. Motion to recommend approval of Denisse Escarcega to the BAC; Tate Rich; Shawnee Hicks second Passed 7. Discussion and possible action regarding start times for BAC regular meetings. Melanie Greene Motion to move all regular meetings to 5:30 p.m. Melissa Holden, Dana Dorner Second; Cynthia Conroy, nay - Passed
Staff Report AZ Commission on the Arts contract to be signed by City Manager Review of strategic planning for events, further refining the by-laws. Member Comments Cynthia Conroy – mentioned that Kathy worked on the website development. Items for next agenda: Appointment of a finance person, made in Bisbee market place, Plein air, mini-grants, website, New Year’s Eve, young Americans tour, BAC Members – 2 vacancies Adjournment: 7:14