AGENDA Special Board of Directors Meeting Budget Workshop by DaronMackey


                        Special Board of Directors Meeting/
                                 Budget Workshop
                              Alameda-Contra Costa Transit District
                                     2nd Floor Board Room
                                      1600 Franklin Street
                                      Oakland, CA 94612
                                 Wednesday, August 26, 2009
                                  12:00 p.m. (Closed Session)
                         1:00 p.m. (Special Meeting/Budget Workshop)
Board of Directors:                                     Ryan “Rocky” Fernandez, President (Director Ward IV)
H. E. Christian Peeples, Vice President (Director at Large)                      Elsa Ortiz, Director Ward III
Joe Wallace, Director Ward I                                                     Jeff Davis, Director Ward V
Greg Harper, Director Ward II                                               Joel B. Young, Director at Large

Please set cell phones and pagers on silent mode as a courtesy to those in attendance
Roll Call

         Conference with Legal Counsel – Existing Litigation:
         (Government Code Section 54956.9 Subdivision (a))

            Claim of Li Xiong Li, No. 11-07-2906-04
            Claim of Jie Chen, No. 11-07-2906-01
            Ayala v AC Transit, ACSC Case No. RG08414102, Claim No. 07-3930

         Conference with Real Property Negotiator:
         (Government Code Section 54956.8)

         Property:                    901-1001 66th Avenue, Oakland, CA
                                      Negotiator (City of Oakland): Frank Fanelli
         Negotiator (Property Owner): Negotiator (AC Transit): Rick Fernandez, General Manager
                                      Kenneth C. Scheidig, General Counsel
         Under Negotiation:           Instructions to negotiator regarding pricing and terms of

         Conference with Labor:          (Government Code Section 54957.6)
         Agency Negotiator:              General Manager
         Employee Organization:          Paratransit, Local 192, ATU Local 192,
                                         AFSCME, Local 3916; IBEW, Local 1245
                                         Unrepresented Employees

         Labor Negotiations – Board Officers: (Government Code Section 54957.6)
         Committee Negotiators: Director Davis, Chair
                                 Director Wallace
                                 Director Young
AC Transit District
Board of Directors                          August 26, 2009                                      Page 1 of 4
         Public Employee Performance Evaluation: (Government Code Section 54957)
               Title: General Manager
               Title: General Counsel
               Title: District Secretary

Public Comment
Any person may directly address the Board at this time on any item of interest to the public that is within the
subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited
to address the Board at the time the item is being considered. All individuals addressing the Board should limit
their comments to 2 minutes.

Consent Calendar
Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one
vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered

1. Finance and Audit Committee (July 29, 2009 Meeting) Recommendations:
      a. Finance and Audit Committee minutes of June 24, 2009.
      b. Retirement Board minutes of June 5, 2009 (GM Memo No. 09-182).
      c. Monthly report on subsidies and revenues (GM Memo No. 09-183).

         d. Adoption of Resolution No. 09-046 authorizing the General Manager to submit a
            grant application to the Metropolitan Transportation Commission (MTC) for
            Regional Measure 2 funds for real time transit information (GM Memo No. 09-
         e. Authorization for the Purchasing Department to release a solicitation for
            consultant(s) to perform program management/project controls services for the
            Bus Rapid Transit (BRT) Project (GM Memo No. 09-195).

2. External Affairs Committee (July 29, 2009 Meeting) Recommendations:
      a. External Affairs Committee minutes of June 10, 2009.
      b. Legislative Report (GM Memo No. 09-179).
      c. Report on the development and maintenance of local community contacts
         (Requested by Vice President Peeples – 3/25/09) (GM Memo No. 09-141).

         d. Contract extension with Suter, Wallauch, Corbett and Associates for local and
            state legislative advocacy services for a period of up to six months (GM Memo
            No. 09-198).

3. Rider Complaint Committee (July 29, 2009 Meeting) Recommendations:
      a. Report on the new organizational structure pertaining to the Customer Relations
         Department (Requested by Directors Harper – 6/8/09) (GM Memo No. 09-168).
AC Transit District
Board of Directors                           August 26, 2009                                       Page 2 of 4
         b. Overview of the customer feedback process (Requested by Director Harper –
            6/8/09) (GM Memo No. 09-169).

         c. Rider Complaint Committee minutes of September 10, 2008.

4. Board Matters
   a. Consider approving Board of Directors minutes of July 29, 2009 (without
   b. Consider approving Board of Directors minutes of August 18, 2009.
   c. Consider authorizing Director Young to attend the Congressional Black Caucus
      Foundation Annual Legislative Conference in Washington, DC on September 23-26,
      2009 (DS Memo No. 09-213).
   d. Consider authorizing Vice President Peeples to travel to Washington, DC to attend
      the Building One America Conference and meetings with the District’s Federal
      advocacy representatives on September 15-18, 2009 (DS Memo No. 09-215).
   e. Consider authorizing the General Manager to attend the American Public
      Transportation Association’s Annual Meeting in Orlando, FL on October 4-7, 2009
      (GM Memo No. 09-216).

Budget Workshop
5. Consider approving amendments to Board Policy 312 – Budget Policy (GM Memo No.

6. Consider receiving update on the Draft FY 2009-10 and 2010-11 Biennial Budget (GM
   Memo No. 09-192a).

                      Staff Contact: Lewis Clinton, Jr., 891-4752

Regular Calendar
7. Consider setting public hearings on September 23, 2009 at the District General Offices
   and on September 30, 2009 at the California School for the Blind Theater in Fremont
   regarding the implementation of the Draft 2009 Service Adjustments Plan (GM Memo
   No. 09-161a) [Continued from June 24, 2009 Board of Directors meeting].

                      Staff Contact: Nancy Skowbo, 891-4716

8. Consider receiving informational report regarding the matching funds associated with
   funding agreements with the California Transportation Commission for allocations of FY
   2008-09 and FY 2009-10 Proposition 1B State Local Partnership Program Account
   funds (GM Memo No. 09-197a) (Requested by Board of Directors – 7/29/09).

                      Staff Contact: Jim Gleich, 891-7185
AC Transit District
Board of Directors                     August 26, 2009                         Page 3 of 4
9. Consider adoption of Resolution No. 09-044 approving a reduction in compensation for
   members of the Board of Directors (Requested by Director Davis – 6/24/09) (DS Memo
   No. 09-186a) [Finance Committee recommendation of July 29, 2009, to select Option 1 provided in the
   report with the matter to be reviewed further in June 2010].

                      Staff Contact: Linda Nemeroff, 891-7284

10. Report on actions(s) taken during Closed Session [Will be reported after the conclusion
    of Closed Session.]

Board/Staff Comments (Government Code Section 54954.2)

Agenda Planning


                                                     Linda A. Nemeroff
                                                     District Secretary

AC Transit District
Board of Directors                       August 26, 2009                                  Page 4 of 4

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