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					                                        Judges Instructions
Information on the Outstanding Student Section Awards is included below. Please fill out one
sheet for each school being judged. Please place your scores in the green cells and the totals will
automatically be calculated. The comments section should be used for anything you feel might
belong on the award certificates or for helpful feedback to the section.
Due to the change in rules this year, there has been some confusion about what to turn in where.
Therefore, please do NOT penalize sections which do not have a financial report attached (they
may have been turned in by hardcopy only). Also, you may receive a couple of more entries in the
next week (they may have mailed hardcopies with floppies on the last day, of course).
The reports are being sent to you in Adobe Acrobat format. Hopefully, this will minimize any
formatting problems and variances because of different software. They were generated using
Acrobat 4, so please use at least the Acrobat 4 reader. If you have any problems, please contact
me.

Please return all score sheets by the end of June. Sending them on the weekend is best (that's
when I have the most room in my mailbox :-), but it should be OK if they don't all come back at
once. I've created a new mailbox just for this: SWE-OSS@comcast.net

Thank you for taking the time to judge.

                            SWE Outstanding Student Section Awards
    These Awards were first established in 1975 to recognize outstanding Student
    Sections. Starting in FY2002, these Awards have been expanded so the following
    awards with cash grants will be presented each year:
             Outstanding Large (Over 100 members) Student Section (3 Awards)
             Outstanding Medium (36-100 members) Student Section (3 Awards)
             Outstanding Small (35 or fewer) Student Section (3 Awards)
             Outstanding New Student Section (1 Award)

    All Student Sections in compliance with the Society Bylaws are eligible for the
    Outstanding Student Section (OSS) Awards, according to their size as of March 31st.
    All recently chartered or reactivated Student Sections compete for the Society
    Outstanding New Student Section (ONSS) Award. The awards include cash grants to
    all winning sections. Student Sections may also receive Outstanding Student
    Activities Certificates. All award and certificate winners are announced at the
    National Student Conference.

          (1) Eligibility
          All Student Sections that submit OSS/ONSS Competition Reports and are in
          compliance with the Society Bylaws and their Student Section Bylaws are eligible
          for OSS Awards and Activities Certificates. In addition, Student Sections that
          have been chartered or reactivated within the last two Society fiscal years are
          eligible for the Society ONSS Award.

          The Student Section President must be a member in good standing, the Student
          Section must meet all SWE Bylaws requirements, and an Annual Report and a
(1) Eligibility
All Student Sections that submit OSS/ONSS Competition Reports and are in
compliance with the Society Bylaws and their Student Section Bylaws are eligible
for OSS Awards and Activities Certificates. In addition, Student Sections that
have been chartered or reactivated within the last two Society fiscal years are
eligible for the Society ONSS Award.

The Student Section President must be a member in good standing, the Student
Section must meet all SWE Bylaws requirements, and an Annual Report and a
Financial Report must have been submitted for the Section to be eligible for any
award presented by SWE. The SAC Chair will be responsible for determining a
Student Section's eligibility.

(2) Deadline
The OSS/ONSS Competition Report must be submitted to SAC Award
Coordinator. Entries must be postmarked no later than May 31st. Submit one (1)
hard copy and one (1) electronic copy to the SAC Award Coordinator, and one (1)
copy to the Regional Student Coordinator.



(3) Judging
Committees selected by the SAC Award Coordinator judge OSS Awards. The
committees will be made up of SWE members. Judging is based upon the
Competition Report.

(4) OSS/ONSS Competition Report Required Contents:
    1. Cover Sheet                                               MAX 1 page
    Cover sheet must contain at least the following information:
       (a) Section name, phone number, mailing address, and E-mail address
       (b) Section President name, SWE Member number, phone number,
           mailing address, and E-mail address
       (c) Faculty Advisor name, phone number, mailing address, and E-mail
           address
       (d) SWE Counselor name, SWE Member number, phone number, mailing
           address, and E-mail address
       (e) Membership Info
           Number of Total Student Members (as of March 31st)
           Number of SWE Student Members last year (as of March 31st, last year)
           Number of New SWE Student Members (as of March 31st)
           Number of Women enrolled in Engineering / Eng. Technology at your
           school
           Number of Total students enrolled in Engineering / Eng. Tech. at your
           school
       (f) Other Relevant Data (Commuter campus, work study/co-op)
       Follow Format of OSS-ONSS Competition Cover Sheet in Appendix N.

    2. Introduction                                              MAX 1 page
          Number of New SWE Student Members (as of March 31st)
          Number of Women enrolled in Engineering / Eng. Technology at your
          school
          Number of Total students enrolled in Engineering / Eng. Tech. at your
          school
      (f) Other Relevant Data (Commuter campus, work study/co-op)
      Follow Format of OSS-ONSS Competition Cover Sheet in Appendix N.

   2. Introduction                                                MAX 1 page
   General introduction to Section.
   Describe your Vision, Mission, and focus Objective areas.

   3. Description of Highlighted Strategies                        MAX 8 pages
   Organize this section by the five Strategic Priorities.
   Describe your section’s Objective(s) for the Strategic Priority and highlight an
   innovative or expanded activity (Strategy) that you organized to meet that
   Objective(s).

   4. Activity Documentation Sheets                               MAX 5 pages

   Each of the five Strategic Priorities should be addressed in this section. One
   entry line, per activity, to be listed under the primary Objective. The activity
   may be cross-referenced to other Strategic Priorities in the appropriate
   column. Follow the format of the Activity Documentation Sheet in Appendix
   M.

   5. Student Section Financial Report                              MAX 2 pages
   Include a copy of the Student Section Financial Report. This does not take the
   place of the regular Financial Report filing at the end of the school year.

   6. Appendix                                                  MAX 3 pages
   Optional - NOT required
   Used only when essential for the explanation of an activity.
   Remember that conciseness of the report is considered in judging.

(5) OSS/ONSS Competition Report Format:
   1. Follow page limits outlined in “Required Contents”. DO NOT EXCEED
      PAGE LIMITS.
   2. Unbound, not folded, letter size (8 1/2 x 11) paper, clips are permitted.
   3. 1 inch margins on ALL sides
   4. No information should be placed in the header of the page. Only the page
      number should be placed in the lower right side of the footer. This footer
      should be placed at 0.5 inches from the edge of the paper.
   5. All pages must be single sided, including the Appendix.
   6. Double spaced text for “Introduction” (2) and “Description of Highlighted
      Strategies” (3)
   7. 12 point Times New Roman font ONLY.
   8. Black ink on White paper ONLY (for duplication purposes)
    3. 1 inch margins on ALL sides
    4. No information should be placed in the header of the page. Only the page
       number should be placed in the lower right side of the footer. This footer
       should be placed at 0.5 inches from the edge of the paper.
    5. All pages must be single sided, including the Appendix.
    6. Double spaced text for “Introduction” (2) and “Description of Highlighted
       Strategies” (3)
    7. 12 point Times New Roman font ONLY.
    8. Black ink on White paper ONLY (for duplication purposes)

    Follow Format of Template in Appendix O if questions arise.

    General Information:

     1. Minimum page requirement - 4 (1 each for Cover Sheet, Introduction,
         Description of Highlighted Strategies, and Activity Documentation Sheet)
     2. Do not include a Table of Contents - Follow the order in the Section (4),
         “Contents”.
    3. Compare report pages to margin/font template in Appendix O.
    4. Keep a copy of your report for your files.
    5. Save mailing receipt.
    6. Notify SAC Award Coordinator, by E-mail or phone, that you have sent a
        report, in case your report is lost or delayed in the mail.
    7. Strategic Priority Codes for Activity Documentation Sheet:
        Education and Outreach - E
        Inclusive Organization – I
        Knowledge Source -K
        Leadership and Professional Competency- L
        Value and Benefit - V

(6) Judging Criteria
    Scoring: Total possible 120 Points

    20 Points per Strategic Issue (Education, Inclusiveness, Knowledge,
    Leadership, Value):
           Alignment with National SWE Vision, Mission, and Strategic Plan - 5
           pts.
           Objectives supported by activities - 5 pts
           Innovative, new, or expanded activities - 5 pts
           Member Participation - 5 pts

    20 Points for Format
    The judges for both the OSS and ONSS Competition will have the
    format requirements and will score each report with respect to format.

(7) Awards Available
Nine OSS awards will be presented each year, if eligible Student Sections have
entered the competition. The nine will be awarded to 1st, 2nd, and 3rd place for
          Innovative, new, or expanded activities - 5 pts
          Member Participation - 5 pts

   20 Points for Format
   The judges for both the OSS and ONSS Competition will have the
   format requirements and will score each report with respect to format.

(7) Awards Available
Nine OSS awards will be presented each year, if eligible Student Sections have
entered the competition. The nine will be awarded to 1st, 2nd, and 3rd place for
Small (35 or fewer students), Medium (36-100 student members), and Large (over
100 student members) Student Sections. One ONSS will be presented each year if
eligible new or reactivated Student Sections have entered the competition.
                                   OSS/ONSS score sheet

School:
Judge:
                                                                                                  Total
                                                                                 Individual
                                                                                              automatically
                                                                                scores here
                                                                                               calculated
Strategic Issues (maximum total of 100 points)
         Education (maximum of 5 points in each category)                                          0
            Alignment with National SWE Vision, Mission, and Strategic Plan
            Objectives supported by activities
            Innovative, new or expanded activities
            Member Participation

           Inclusiveness (maximum of 5 points in each category)                                    0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Knowledge (maximum of 5 points in each category)                                        0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Leadership (maximum of 5 points in each category)                                       0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Value (maximum of 5 points in each category)                                            0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

Report Format (maximum of 20 points)
                                                                                              =======
              Total (Maximum of 120 points)                                                      0

              Comments (feedback to section or what impressed you most):




School 1                                    OSS Score Sheet                         3/12/2012 8:18 AM
                                   OSS/ONSS score sheet

School:
Judge:
                                                                                                  Total
                                                                                 Individual
                                                                                              automatically
                                                                                scores here
                                                                                               calculated
Strategic Issues (maximum total of 100 points)
         Education (maximum of 5 points in each category)                                          0
            Alignment with National SWE Vision, Mission, and Strategic Plan
            Objectives supported by activities
            Innovative, new or expanded activities
            Member Participation

           Inclusiveness (maximum of 5 points in each category)                                    0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Knowledge (maximum of 5 points in each category)                                        0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Leadership (maximum of 5 points in each category)                                       0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

           Value (maximum of 5 points in each category)                                            0
              Alignment with National SWE Vision, Mission, and Strategic Plan
              Objectives supported by activities
              Innovative, new or expanded activities
              Member Participation

Report Format (maximum of 20 points)
                                                                                              =======
              Total (Maximum of 120 points)                                                      0

              Comments (feedback to section or what impressed you most):




School 2                                    OSS Score Sheet                         3/12/2012 8:18 AM
                                  OSS/ONSS score sheet

School:
Judge:
                                                                                                 Total
                                                                                Individual
                                                                                             automatically
                                                                               scores here
                                                                                              calculated
Strategic Issues (maximum total of 100 points)
         Education (maximum of 5 points in each category)                                         0
            Alignment with National SWE Vision, Mission, and Strategic Plan
            Objectives supported by activities
            Innovative, new or expanded activities
            Member Participation

          Inclusiveness (maximum of 5 points in each category)                                    0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Knowledge (maximum of 5 points in each category)                                        0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Leadership (maximum of 5 points in each category)                                       0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Value (maximum of 5 points in each category)                                            0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

Report Format (maximum of 20 points)                                                            0
                                                                                             =======
             Total (Maximum of 120 points)                                                      0

             Comments (feedback to section or what impressed you most):




Sheet8                                     OSS Score Sheet                         3/12/2012 8:18 AM
                                  OSS/ONSS score sheet

School:
Judge:
                                                                                                 Total
                                                                                Individual
                                                                                             automatically
                                                                               scores here
                                                                                              calculated
Strategic Issues (maximum total of 100 points)
         Education (maximum of 5 points in each category)                                         0
            Alignment with National SWE Vision, Mission, and Strategic Plan
            Objectives supported by activities
            Innovative, new or expanded activities
            Member Participation

          Inclusiveness (maximum of 5 points in each category)                                    0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Knowledge (maximum of 5 points in each category)                                        0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Leadership (maximum of 5 points in each category)                                       0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Value (maximum of 5 points in each category)                                            0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

Report Format (maximum of 20 points)                                                            0
                                                                                             =======
             Total (Maximum of 120 points)                                                      0

             Comments (feedback to section or what impressed you most):




Sheet9                                     OSS Score Sheet                         3/12/2012 8:18 AM
                                  OSS/ONSS score sheet

School:
Judge:
                                                                                                 Total
                                                                                Individual
                                                                                             automatically
                                                                               scores here
                                                                                              calculated
Strategic Issues (maximum total of 100 points)
         Education (maximum of 5 points in each category)                                         0
            Alignment with National SWE Vision, Mission, and Strategic Plan
            Objectives supported by activities
            Innovative, new or expanded activities
            Member Participation

          Inclusiveness (maximum of 5 points in each category)                                    0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Knowledge (maximum of 5 points in each category)                                        0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Leadership (maximum of 5 points in each category)                                       0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

          Value (maximum of 5 points in each category)                                            0
             Alignment with National SWE Vision, Mission, and Strategic Plan
             Objectives supported by activities
             Innovative, new or expanded activities
             Member Participation

Report Format (maximum of 20 points)                                                            0
                                                                                             =======
             Total (Maximum of 120 points)                                                      0

             Comments (feedback to section or what impressed you most):




Sheet10                                    OSS Score Sheet                         3/12/2012 8:18 AM
 PM

				
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