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					     Goods Received Entry (Rollout)
             Agresso 5.5

              Author: P. Williams
              Version 1.1
              Date 25/06/2010




LG                                  Financial Systems
Contents


Introduction............................................................................................... 3

Goods Receiving ........................................................................................ 4

Part Delivery of Goods ................................................................................ 5

Over Delivery of Goods............................................................................... 5




                                                                                                           2
Introduction


This screen is used to register the goods/services received as a result of a purchase
order.

The purchase orders for which goods/services received are to be entered must have
status O (ordered).

The user can input the goods receipt number - (External reference).

The user should input the number delivered in the column ‘Delivery’.




Prerequisites: To search for results press F7 or click on the binoculars    from
the Toolbar. To save press F12 or click on the save icon     from the Toolbar.

Field help is available to use for most fields. Field help is evoked by pressing F9. On
the grey search bar enter some details and use the * wild card if required. Search for
results in the normal way. Double click on the required option to select it.




                                                                                        3
Goods Receiving

Open: Agresso Logistics/Purchasing/Goods received/ double click on the
option Goods received entry.




In the field ‘Delivery date’ enter the date the goods were delivered. It is very
important that the correct delivery date is input.
Note: F2 will clear the date field.
Enter the Order Number in the ‘Ordernumber’ field. Tab out

In the ‘External ref’ field enter the delivery note number if know or any useful
reference for these goods/services.
Note: The information entered in the External ref field can be viewed in the invoice-
matching screen to enable the correct selection.

Tab out and press F7 or click on the binoculars       from the Toolbar. This will
return the purchase order detail lines.




Column                 Description

Pos                    Order line number.
Product                Product code (Defaults to G).
Description            Description of goods/service from the purchase order.
Wareh                  N/A.
Location               N/A.
Unit                   N/A.
Number                 Number ordered on the purchase order.
Deliv’d                Number previously recorded as delivered.
Remain                 Number remaining to be delivered (Not yet delivered).
Delivery               Number being delivered
S                      Status of purchase order. (O = Ordered)
W                      Indicates whether or not the purchase order is on workflow.

                                                                                        4
To record this delivery click into the column Delivery, enter the number delivered,
tab out of the field and save. Make a note of the Dispatch number and click OK.




This order viewed from the goods received screen now shows that all goods have
been delivered against the order, none remain outstanding.




Part Delivery of Goods

If the order is part delivered for example if 10 units are ordered but only 5 units are
delivered, tab to the field ‘Delivery’ and enter 5. Tab out and Save. The results
show that 5 are delivered and 5 remain to be delivered.




Make a note of the Dispatch number and click OK.

This can be noted on your documentation.

Over Delivery of Goods

If goods have been over delivered the column ‘Remain’ will show the over delivery.
For example the number of goods ordered is 1, number of goods delivered is 2. The
Remain column shows the over delivery as -1.




                                                                                          5
To correct the error the user should reverse the over delivery, then deliver the goods
again correctly. Open the Goods Entry screen and in the field ‘Delivery date’ enter
the date the goods were over delivered.

Enter the Order Number in the ‘Ordernumber’ field. Tab out.
The ‘External ref’ field should be used to record the correction.

Tab out and press F7 or click on the binoculars       from the Toolbar. This will
return the purchase order detail lines.




In the column Delivery record the number that has been Deliv’d to reverse the entry.
In this example deliver -2, tab out and save.




The goods should now be ‘Goods Received’ correctly.




Note: When posting the invoice for payment only the line that records the correct
deliver should be selected for matching.




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