HIGH KNOB OWNERS’ ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
MONDAY March 8, 2010
Absent: Don Day
1. Call to Order: Wes Gillespie called the meeting to order at 7:58 PM.
2. Adoption of Agenda: Doug Stanley moved to adopt the Draft Agenda with the
addition of an Executive Session to discuss office help. Bob Hilliard seconded the
motion. Motion passed by a vote of 4-0.
3. Executive Session: Wes Gillespie stated that the Board needed to go into
Executive Session to discuss an employment issue for the office.
Doug Stanley stated that the closed meeting was being held under the provisions
of Section 2.2-3711 of the Virginia Freedom of Information Act for the following
purposes: Section 2.2-3711(A)(1): Discussion or consideration of the assignment,
appointment, promotion, performance, demotion, salaries, and resignation of a
specific public officer of the public body.
Doug Stanley moved that the Board go into a closed meeting. Bob Hilliard
seconded the motion. Motion passed (4-0). Session began at 8:00.
After coming out of the closed meeting at 8:12 PM, Doug Stanley moved that the
Board certify to the best of each member’s knowledge that only public business
matters lawfully exempted from open meeting requirements under above
references and only such public business matters as were identified in the motion
which closed the meeting was convened were heard, discussed or considered in
the meeting by the public body. The motion was seconded by Bob Hilliard.
Motion passed (4-0). All members so certified.
4. Josh Douglas presented a HKOA Certificate of Appreciation to Jerry Pomeroy for
his efforts of snow removal during the February storms. Vic Jones presented a
private collection of $470 to be split among the 4 workers on the snow crew.
5. Approval of Minutes: Doug Stanley moved to approve the Regular Meeting
Minutes of 18 December. Dave Henderson seconded. Motion passed (4-0).
6. Report of Officers:
a. Treasurer: Monthly report at Attachment A (not included in electronic copy).
Dave Henderson reported that HKOA has paid back the line of credit and we
now have available $133,269.82. Doug Stanley moved to accept the report;
seconded by Bob Hilliard. Motion passed (4-0).
b. President: No Report
c. Vice President: No Report
(1) Per the High Knob by-laws the annual meeting of the High Knob Owner’s
Association will be held on Sunday, June 27, 2010 at 2:00 PM in the
clubhouse. This year there are two seats (out of five) up for election to the
HOKA Board of Directors. Each position is for a two year term. Deadline
for filing is April 20, 2010. A brief resume should then be dropped off at
the High Knob office no later than 5 May. If you have questions, please
contact Bob Hilliard (firstname.lastname@example.org) or Cindy Kerns in the High
Knob office at 635-6086.
(2) There were open meetings held on 13 and 16 February to discuss response
to the snow storms. Approximately 10 residents attended. A recap of
removal activities and a timeline were presented. There were no negative
comments but several ideas were presented to improve snow removal.
Suggestions are being evaluated with Mr. Pomeroy. There is now, posted in
the office, a list of private contractors who will do private driveway snow
(1) Warren County will probably take over the operations of Shenandoah
Sanitary District because the Board of Directors is having difficulty.
(2) Emergency funding for the February snow storms has been requested by
the county and state. HKOA may receive funds for 48 hours work effort.
(3) Sanitary District budgets will be discussed at the 13 April County Board
meeting. There was no requested increase to HKOA Sanitary District taxes.
5. Managers’ Reports:
a. Field Service Manager: Mr. Pomeroy had the following highlights in addition
to the normal report (18 Dec to present, Attachment B, not included in the
electronic copy): the side roads will need extensive repair after the winter’s
snow storms: clubhouse scraping and painting will be accomplished in-house
at about half the projected cost; expecting another bid on pool repair; and
working on plans for parking lot extension.
b. Finance Assistant: No Report
6. Committee Reports
a. Beautification Committee: No Report
b. Covenants: No report
c. Children’s Activities: No report
d. Newsletter: Next edition will be out next week.
e. Pool Committee: No Report.
7. Old Business: None
8. New Business:
a. Parking Policy. The following was quoted for the record from High Knob
Owner’s Association, Inc. Rules and Regulations: “Although the roads in the
High Knob Subdivision are private, Warren county Code Section 172-2
(adopted Oct. 1980)” (portions pertaining to High Knob were read) “states that
all Virginia Motor Vehicle laws shall be applicable to the roads in the High
Knob Subdivision. The Maximum speed limit on all the roads in High Knob is
25 miles per hour unless specifically posted otherwise. It is especially important
that these limits be observed because of the increasing number of children on
the mountain and the increased traffic. Slower speeda are better for the
maintenance of our gravel roads as well as controlling dust in dry seasons.
Parking is not permitted on the roads. No vehicles shall remain parked at the
main entrance for more than seven days, In either instance, if the owners’ name
and address are known, they will be notified before the vehicle is removed at the
The following information concerning parking enforcement was provided in
“Life on High Knob:” There has been much anguish and misunderstanding
about blocking roads and parking on the mountain. So here are “the rules” and
their consequences: If you block a driveway such that a car or truck does not
have ingress or egress from a property [other than your own], you are violating
a state law. You can be cited by the County Sheriff. Your car will be towed. In
addition to the towing and impound fee, you will be fined for a violation. If your
car or truck is left in the road such that it creates a hazard or an impedance to
traffic, whether there is snow or not, you are violating a state law and you will
be cited by the sheriff, fined, and possibly towed, incurring towing and impound
fees. Parking on High Knob roads is a violation of High Knob Policy. As High
Knob does not have police powers, our method of enforcing is to have the
offending car or truck towed to an impound lot, and the owner will be required
to pay a towing and impound fee to recover his vehicle. This towing and
impound action will generally be accomplished during business hours as the
process is complex and difficult to accomplish at night. If a resident finds his
ingress or egress blocked to or from his property, he must call the sheriff and
file a complaint. The sheriff's office will investigate and, if the complaint is
valid, ask the owner to remove the car or truck. Failure to remove the offending
vehicle will result in a ticket and towing. The same procedure is to be used for
vehicles blocking a road such that safety is compromised. The lower parking lot
is for the residents’ convenience. The lot may be used for up to four consecutive
days. When the lot is full, no other vehicles may be parked there. No double
parking is allowed and no parking is allowed beyond the graded parking
surface. Vehicles parked in violation of these rules will be towed and the
resident will be required to pay towing and impound fees. Please park
responsibly, as the board and staff do not want to inconvenience you or require
the payment of expensive towing and impound fees.
It was agreed to standardize the speed limit throughout High Knob at 25 mph.
b. Office Help: Covered in Executive Session
c. New resident welcome meeting. Vic Jones proposed that HKOA conduct a new
residents’ meeting similar to those held in past years. It was agreed that the
Coffee and Bagels Group will be responsible, in coordination and funding from
the Board, for the conduct of a two such meetings per year.
d. Clubhouse kitchen: It was proposed that the cabinets in the kitchen be replaced.
Jerry Pomeroy will review costs and do the installation if and when approved.
The Board will wait to see if there are available funds toward the end of the
budget year. Coffee and Bagels has offered to raise the funds if they are not
available in the budget.
e. Snow removal funding: HKOA budgeted $16,000 for snow removal operations.
Approximately $36,000 has been used due to the extreme winter weather.
Much of the excess may be received through federal emergency funds as
9. Public questions and comments: None
a. Next regular Board meeting was scheduled for April 12, 2010 at
approximately 8 PM.
b. The meeting was adjourned (4-0 vote) at 8:54 PM on a motion by Doug
Stanley and seconded by Dave Henderson.