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INVIGILATING EXAMINATIONS

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					    EXAMINATIONS

A CODE OF CONDUCT FOR
     INVIGILATION

      2011/2012
                               TABLE OF CONTENTS


                                                                             Page No
Introduction                                                                      4
Examinations Office and Sub Office                                                4
Contact Details                                                                   4
Examination Periods                                                               5
Examination Start times                                                           5
Examination Rooms                                                                 5
Role and Responsibilities of an Invigilator                                       5
Conduct as Invigilators                                                           6
Induction and pre-examination briefing sessions                                   7
Good Practice                                                                     7
       DO                                                                         7
       DO NOT                                                                     8
On the Day of the Examination                                                     8
       Collect examination materials                                              8
       Check the examination facilities                                           8
       Check examination materials                                                9
               Dictionaries                                                       9
               Calculators                                                        9
               Pencil Cases                                                       10
       Admit candidates                                                           10
       Distribution of examination question papers                                11
       Announcements to be made at the start of each examination                  12
       Start the examination                                                      12
       Late arrival of candidates                                                 13
During the Examination                                                            13
       Attendance slips and filling in the Examination Attendance Register        13
       Checking candidates’ proof of identity                                     14
       Female Muslim candidates wearing the full face veil (niqab)                14
       Candidates’ queries                                                        15
       Candidates wishing to leave the examination room whilst the examination
       is in progress                                                             15
               Toilet visits                                                      16
               Illness                                                            17

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               Temporary departure                                               17
               Permanent departure                                               17
      Malpractice                                                                18
      Unacceptable behaviour                                                     18
      Fire Alarm                                                                 18
      Mobile Phones                                                              19
      Incident Report Forms                                                      19
      What to do in the event of having to stop the progress of an examination
      before the end time                                                        20
At the end of the Examination                                                    21
      Announcements to be made 15 minutes
      before the end of the examination and at the end                           21
      Collecting in all examination materials                                    21
      Check the examination materials                                            21
      Dismiss the candidates                                                     22
      Leave the examination room                                                 22
      Returning examination materials to the Examinations Sub-Office             22
      Further information                                                        23


Appendices


1.    Announcement Card                                                          24
           At the start of the examination                                       24
           15 minutes before the end of the examination                          25
           At the end of the examination                                         25

2.    Guide to Invigilation                                                      26
      Frequently asked questions                                                 27

3.    Additional notes of guidance to invigilators on e-assessments              28
             Before the examination                                              28
             During the examination                                              29
             After the examination                                               30




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                            INVIGILATING EXAMINATIONS
               A CODE OF CONDUCT FOR INVIGILATION 2010/2011


INTRODUCTION
This step-by-step guidebook has been produced to provide you with relevant
information that you will need to know in order to invigilate examinations. The
information will also help you to understand and appreciate the role and
responsibilities of an examination invigilator.
The procedures outlined in this guidebook act as a Code of Conduct for Invigilation.
It is important that you familiarise yourself with its contents and the resources
available to you to help you perform your role in a consistent and effective manner.
If you have any queries or concerns that are not covered in this handbook please
contact staff in the Exams Office (01274 233030/5486).
Julie Hodgson
Examinations


1.    EXAMINATIONS OFFICE AND SUB OFFICE
      1.1      The Exams Office is situated on E Floor, Room E71 in the Richmond
               Building on the main City campus site located off Great Horton Road
               Bradford.
      1.2      During the University examination periods an Exams Sub Office is set
               up for the purpose of collecting and returning all examination scripts to
               a central point. You will be advised of the specific location prior to each
               examination period.


2.    CONTACT DETAILS
      2.1      The exams team are responsible for ensuring that you can undertake
               your duties efficiently by providing information, guidance, training and
               support. Please do not hesitate to contact them.
               Mrs Julie Hodgson (Team Leader)
               (+44) 01274 235486
               M.J.Hodgson@bradford.ac.uk
               Ms Hannah Adams (Clerical Officer)
               (+44) 01274 233030
               H.M.Adams@bradford.ac.uk




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3.    EXAMINATION PERIODS
      3.1      2011/2012
               Semester 1            9-20 January 2012
               Semester 2            4-18 May 2012*
               Supplementary         13-24 August 2012
               *Bank Holiday 7 May (no exams scheduled)


      3.2      EXAMINATION START TIMES
               Morning                   Afternoon                 Early Evening
               09.15 – 12.15             13.00 – 15.00             16.00 – 18.00

4.    EXAMINATION ROOMS
      4.1      The University uses several rooms located across the campus for the
               purpose of examinations. Individual examination timetables are sent
               out to candidates via email no later than 4 weeks before the start of
               each examination period (except the August resit period which is less
               than 4 weeks as the timescales are shorter)
      4.2      The seating arrangements and stationery requirements (colour coded
               answer books, graph paper, appropriate text books etc) are the
               responsibility of staff in the ancillary services to provide in each
               examination venue prior to the start of the examination in question so
               you do not need to worry about this aspect of the practical
               arrangements.


5.    ROLE AND RESPONSIBILITIES OF AN INVIGILATOR
      5.1      The role of an invigilator is to ensure that examinations are conducted
               in accordance with the University’s Regulation on the Conduct and
               Invigilation of Examinations.
               Your responsibilities can be summarised as follows:
                  to ‘sign in’ and collect relevant examination materials from the
                   designated Exams Sub Office no later than 30 minutes before the
                   start of the examination. Please note that you may be required to
                   invigilate more than one examination which has been scheduled in
                   the examination room that you have been assigned to
                  to arrive at the examination room no later than 20 minutes before
                   the start of the examination to ensure that the conditions and
                   facilities are conducive for examination purposes
                  to check the Clock located in the examination room and contact the
                   Exams Office (01284 233030/5486) immediately if the Clock in not
                   working accurately
                  to ensure that all the necessary examination materials are provided
                   so that the examination can go ahead as scheduled. (Please note,
                   the examination attendance slips are inserted in the examination
                   answer books)
                  to admit the candidates into the examination room no later than 10

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                   minutes before the start time and ensure that candidates sit in their
                   allocated seat accordingly
                  to ensure candidates obey the University regulations as laid out in
                   the University's Regulations on the Conduct and Invigilation of
                   Examinations
                  to ensure that examination papers and other appropriate
                   examination materials are distributed correctly after the candidates
                   have been admitted to the examination room
                  to assist candidates to complete the required forms before the start
                   of the examination if requested to do so. (Please note, there is no
                   longer a need for candidates to complete and seal the flap in the
                   right hand corner of the ‘old’ style answer books)
                  to read instructions on the Announcement Cards before, during and
                   at the end of the examination (see Appendix 1)
                  to ensure that the examination starts punctually and that candidates
                   have been informed of the end time as appropriate
                  to supervise the examination by ensuring that there is no talking or
                   disruption for the candidates once the examination has started
                  to collect in the candidate examination attendance slips and record
                   candidate attendance on the formal Examination Attendance
                   Register provided
                  to supervise the examination by patrolling the examination room to
                   ensure that the University's Regulations on the Conduct and
                   Invigilation of Examinations are implemented
                  to report any incidents that may affect the performance of the
                   candidates and/or suspected breaches of the University's
                   Regulations on the Conduct and Invigilation of Examinations to the
                   Exams Office as appropriate
                  to arrange escorts/first aiders for candidates who need to
                   temporarily leave the examination room during the examination (e.g.
                   toilet visits or illness)
                  to ensure that all worked scripts are securely collected back in
                   candidate number order at the end of the examination and before
                   candidates are dismissed from the examination room
                  to return the secured worked scripts back to the designated
                   Examinations Sub Office

6.    CONDUCT AS INVIGILATORS
      6.1      Whilst invigilation involves preparing the environment for the student
               examination experience and overseeing the conduct of the examination
               candidates, invigilators must give candidates every opportunity, within
               the regulations, to attempt and complete an examination.
      6.2      Once the examination is in progress, invigilators should only talk to
               candidates or to each other when absolutely necessary and then in a
               quiet manner so as not to disturb the other candidates. It is important
               that the examination room is as quiet as possible at all times.
      6.3      Please also go about your administrative responsibilities as quietly as
               possible and remember to walk about the examination room invigilating

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               as quietly as practical.
      6.4      Invigilators must not eat, read a book/newspaper; or do any unrelated
               work; use a mobile phone or pager unless it is absolutely necessary
               and exam related.
      6.5      You must remain professional at all times


7     INDUCTION AND PRE-EXAMINATION BRIEFING SESSIONS
      7.1      A programme of induction and pre-examination briefing sessions on
               the University’s Regulations on the Conduct and Invigilation of
               Examinations and latest developments on examination policies and/or
               procedures is arranged each academic year.
      7.2      The induction and pre-examination briefing sessions are delivered
               through the Exams Office and information about the programme of
               induction and pre-examination briefing sessions is disseminated via
               staff briefing and the Exams webpages
      7.3      A checklist has been included in this Code of Conduct for Examinations
               as a quick guide to invigilation to support staff in this role (Appendix 2)


8     GOOD PRACTICE
               DO
                   be punctual and arrive at the examination room no later than 20
                    minutes before the start of the examination to set out the
                    examination materials
                   use clear audible speech when making announcements to the
                    candidates
                   ensure that candidates are under constant scrutiny
                   be alert for candidates wanting assistance
                   ensure that no-one other than the candidates and University staff
                    involved in the administration of the examination enters the
                    examination room
                   be aware that any item (biro, pencil case, handkerchief, etc.) may
                    be used for dishonest purposes
                   patrol the whole examination room regularly and quietly (soft-soled
                    shoes, please!), taking a different route on each occasion
                   be aware that candidates find it disturbing if you stand close
                    enough to be able to read their work and/or stand behind them for
                    long periods
                   keep conversation with candidates and your fellow invigilators to a
                    minimum and only related to the examination in question
                   note that it is helpful to carry spare answer books as you walk
                    round the room
                   collect examination material (especially coloured examination
                    question papers) from unoccupied desks when the examination has
                    started as you walk quietly round the room
                   try to ensure that, where there is more than one invigilator, one of

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                   you is at the back of the room as often as possible
                  be alert but discreet as you invigilate especially if you suspect
                   malpractice
                  be professional at all times
               DO NOT
                  arrive at the examination room at the last minute
                  turn your back on the candidates whilst at the front of the
                   examination room
                  say anything to any candidate that might be regarded as directly
                   assisting them to answer any examination question
                  offer any advice on the interpretation of the questions
                  TALK unnecessarily with your fellow invigilators – even whispering
                   disturbs the candidates
                  stay at the front of the examination room throughout the
                   examination
                  engage in the following forbidden practices e.g. - reading of
                   personal material (books, newspapers, crosswords etc), disruptive
                   activity - i.e. writing, leaving the room when no other invigilator is
                   present, marking other examination papers or gazing out of the
                   window
                  allow candidates to communicate in any way with each other
                  allow any candidate to disrupt the smooth running of the
                   examination, if necessary you may instruct the candidate to leave
                   the examination room
                  make telephone calls not related to the examination in progress
                  receive incoming telephone calls

9.    ON THE DAY OF THE EXAMINATION
      9.1      Collect examination materials
                 go to the designated Exams Sub Office* no later than 30 minutes
                  before the examination is due to start
                ‘sign in’ and collect the sealed examination packages and any
                  mobile phones or room cards/keys (where relevant) that may be
                  required for the examination venue
                do not open the sealed examination package until you arrive in the
                  examination room
                please refer to additional notes of guidance to invigilators for
                  computer assisted assessments (Appendix 3)
               *Main Campus: Richmond Building (you will be notified of the specific
               venue)

      9.2      Check the examination facilities
                  arrive at the examination room no later than 20 minutes before the
                   start of the examination. Please DO NOT lock any internal door
                   from inside the room as to do so may trigger a security alarm to
                   sound and cause a disturbance and/or delay the start of the


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                   examination
                  on arrival check the location of emergency exits and the internal
                   telephone (unless you have been given a mobile phone)
                  make sure you know where the nearest toilets are located in the
                   building where the examination is being held
                  check that the conditions of the room are conducive for examination
                   purposes, clean and tidy, layout, etc
                  check that the Clock in the examination venue is accurate
                   according to British local time. The accuracy of the examination
                   Clock is very important because this Clock will be the formal
                   timekeeper for the examination in question.
                  if the Clock in the examination venue is faulty or inaccurate please
                   contact the Exams Office without delay so that a replacement
                   Clock can be brought over to the venue before the start of the
                   examination
                  check that seating arrangements and stationery requirements
                   (colour coded answer books, graph paper, appropriate text books
                   etc) have been set out in the examination room as appropriate
                  identify and designate a safe area of the examination room where
                   candidates should leave large bags and outer coats during the
                   examination
                  if there is a problem with any of the above please contact the
                   Exams Office (01274 233030/5486) without delay. Do not try to
                   deal with any emerging issues yourself.

      9.3      Check examination materials
                check the information outlined on the examination package that you
                    have been provided with to ensure that all materials required for the
                    examination(s) has been supplied*
                check with the Exams Office (01274 233030/5486) staff if anything
                    is unclear or you need further advice or if any items appear to be
                    missing
               * Colour coded answer books (containing the examination attendance
                 slips) and other specified materials such as authorised text books,
                 graph paper etc will have been set out by Ancillary Services staff

               Dictionaries
                candidates are not allowed to bring an English language dictionary
                  (e.g. Collins, Concise Oxford) into an examination. They may be
                  permitted to use other dictionaries (e.g. dual-language) as indicated
                  on the cover of the examination question paper

               Calculators
                candidates are permitted to use their own electronic calculators in
                  an examination, with the exception of those that have the facility for
                  the full range of alphabetical characters to be input
                Schools may, in addition, place a limit on the capability of
                  calculators to be used in a particular examination, provided that
                  such restriction has been indicated to the candidates in advance.

Page 9 of 30
                The rubric on the cover of the examination question paper should
                indicate when this is the case, and show the restrictions
               calculators which do not fall within these specifications should be
                confiscated until the end of the examination. The use of non-
                approved calculators is a suspected Breach of Assessment
                Regulations and you must take the prescribed action by completing
                an Incident Report Form. Any calculator with a full alphabetical
                keypad and/or a large display is almost certainly 'illegal'
               if there is any doubt, permit the candidate to use the calculator but
                instruct the candidate to note the make and model of calculator
                involved on the examination answer book
               if calculators are being used by the candidates please ensure that
                all detachable lids are removed from the calculator itself and placed
                on the examination room floor in view of the invigilator. This will
                help eliminate malpractice
               candidates are responsible for bringing their own calculator in good
                working order with them to the examinations. The University no
                longer provide ‘spares’ should a candidate forget to bring a non
                programmable calculator with them to the examinations.
               If a candidate’s non programmable calculator malfunctions during
                the examination or it is believed to be an illegal calculator (see
                above) you should contact the Exams Office (01274 233030/5486)
                to arrange for a replacement to be brought across to the
                examination venue.
               candidates who exceptional have been permitted to borrow a
                University calculator (e.g. due to technical failure of their own
                calculator) must sign a receipt slip. Please ensure that you retrieve
                the calculator(s) at the end of the examination and return it to the
                Exams Office with the worked scripts

            Pencil cases
             candidates are only permitted to bring a clear plastic pencil case
               with them into an examination. The contents of the pencil case
               should be visible and displayed on the desk at all times ready for
               inspection by an invigilator
             the use of all other styles of pencil cases will not be permitted and
               must be left in a designated area in an examination room before
               candidates proceed to their allocated seat.
             invigilators should randomly check pencil cases when collecting in
               examination attendance slips. All other styles of pencil case in use
               during an examination should be placed on the floor beside the
               student until after the examination has ended
      9.4   Admit candidates
             once all invigilators are ready you may proceed to admit the
              candidates to the examination room not later than 10 minutes
              before the scheduled start of the examination
             if you are invigilating in a large examination room (e.g. the Sports
              Hall) you will need to start to admit the candidates sooner than 10
              minutes before the scheduled start of the examination to allow time

Page 10 of 30
                to distribute the examination question papers to the candidates
                when seated
               candidates must remove outer coats hats, caps and jackets and
                leave them in a designated safe area in an examination room
                before proceeding to their allocated seat
               at the point of admission (at the entrance to the examination room)
                remind candidates, before entry, that when they enter the
                examination room until when they leave they are under examination
                conditions and remind them to switch off mobile phones and place
                large bags and coats in designated areas
               also remind candidates as they enter the examination room to sit at
                the correct place - they should already know their seat number but
                you should assist them if they do not. Check that they are in the
                correct examination especially if they think someone is already sat
                in their seat (also check that this candidate is not in the wrong
                examination room)
               if a candidate’s name does not appear on the Examination
                Attendance Register and you have checked that they are in the
                correct room/examination, s/he may still take the examination
               candidates whose names do not appear on the Examination
                Attendance Register should be asked to sit at an unallocated
                examination desk and provided with the relevant examination
                materials
               for candidates whose names do not appear on the Examination
                Attendance Register you should manually add their names to the
                list and put an orange label (you shall be provided with a sheet of
                these in the Resource Pack) in the top right hand corner of their
                examination answer books, so that the internal examiner is notified
               check that no large items are on the floor within reach of any
                candidate which may cause an accident - all such items should be
                placed by candidates at the front or sides of the examination room
                in the designated safe area. If any large item remain by a desk you
                may move it
               candidates are permitted to bring one small bottle of water (500ml)
                with them to an examination room for consumption during the
                examination unless it is stated that drinks are not permitted (for
                example in PC cluster rooms)
                remember that you are responsible for ensuring that, as close as
                 possible, the examination begins at the scheduled start time.
                 NEVER start an examination early than the scheduled start time

      9.5   Distribution of examination question papers
             all examination question papers should be distributed to candidates
               by the examination invigilators AFTER candidates have been
               admitted to the examination room and before the start of the
               examination.
             place the appropriate examination question paper(s) face down on
               each desk in front of the candidate and next to the pre-distributed
               examination answer books or MCQ Cards

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               some examination question papers double up as answer books for
                certain types of examinations (e.g. multi choice questions)
               examination question papers printed on coloured paper must be
                collected in again by the invigilators at the end of the examination
                Under no circumstances should candidates be permitted to remove
                coloured examination question papers from the examination room
               the examination answer books are colour and symbol coded not
                only to enhance the security of the examination in question but also
                to help distinguish the different examinations being held in the same
                venue at the same time.
               candidate examination attendance slips are located in the
                examination answer books.
               make sure that the examination question papers for each
                examination being held in that examination room corresponds to the
                correct colour coded examination answer books
               candidates must not turn over the examination question paper
                before they are instructed to do so by the invigilator

      9.6   Announcements to be made at the start of each examination
             the examination announcements to all Candidates is accessible for
              candidates to read on line before the start of the examination period.
              It is expected that all candidates will familiarise themselves with the
              information and instructions outlined in the examination
              announcements.
             a concise version of the examination announcements will still be
              read out by the examination invigilator at the start of each
              examination (Appendix 1)
             once all candidates have received an examination question paper
              and you are satisfied that the University’s Regulation on the
              Conduct and Invigilation of Examinations have been followed you
              should read out the information to candidates as detailed on the
              Announcement Card provided in each examination room and
              contained in this Code of Conduct for Invigilation 2011/2012
              (Appendix 1)

      9.7   Start the examination
             when all candidates have settled down after the announcements
               have been made and the scheduled start time for the examination
               has been reached, you may formally start the examination and
               instruct the candidates to begin writing
             collect in all examination materials from empty desks immediately
               after the examination has started
             display the ‘examination in progress late entry prohibited’ notice
               outside the examination room.
             NEVER start an examination earlier than the start time indicated on
               the examination question paper




Page 12 of 30
      9.8    Late arrival of candidates
                candidates are NOT permitted to enter an examination room
                 AFTER the formal start* of the examination
              you must report candidates who arrive late for an examination you
                 are invigilating by completing a Late Arrivals Form and submitting
                 the Form to the Exams Office for further action
              record the name and UB number of all candidates who arrive late
                 on the Late Arrivals Form and give the candidate(s) an information
                 slip which provides further advice and guidance about what they
                 need to do as a result of their late arrival for an examination
              NEVER under any circumstances permit a candidate to sit an
                 examination which has formally started* No exceptions permitted
             * An examination is deemed to have formally started when an invigilator
               announces ‘This examination has now formally started and you may
               begin writing’

10.   DURING THE EXAMINATION
      10.1   Attendance slips and filling in the Examination Attendance
             Register
                the candidate examination attendance slips are located in the
                 examination answer books for ease of distribution. Candidates are
                 required to complete an attendance slip on one occasion only at
                 the start of the examination and not every time they use a new
                 examination answer book
                you should collect in all the candidates’ examination attendance
                 slips as soon as practical after the start of the examination
                you should also check candidate proof of identity at the same time
                 as you collect in the examination attendance slips to minimise
                 disruption to the candidates
                if a candidate is absent from an examination write the word absent
                 on the Examination Attendance Register next to his/her name.
                 Place a large tick alongside the names of all candidates who are
                 present
                 it is important that the Examination Attendance Register is a true
                 and accurate record of the names of all the candidates who
                 attended the examination
                 carry out a headcount of the number of candidates actually present
                 in the examination room - compare the total against the number of
                 examination attendance slips you have collected in and against the
                 Examination Attendance Register to ensure that all candidates are
                 present and correct
                 it is helpful to make a note of the total number of all candidates
                 present at the examination against the Examination Attendance
                 Register to assist with the collecting in and checking of scripts at
                 the end of the examination




Page 13 of 30
      10.2   Checking candidates’ proof of identity
                all candidates are required to bring their University of Bradford
                 Student ID Card to the examinations as proof of identity and to
                 display the University of Bradford Student ID Card on their desks at
                 all times during the examination.
                candidates may provide an alternative form of evidence as proof of
                 identity including a valid passport or driving licence.
                you should check the University of Bradford Student ID Card
                 against the candidate sitting the examination. Please respect the
                 dignity of the candidate whose photograph you are checking and be
                 mindful of the need to be discreet
                if a candidate can not verify their identity during the examination (ie
                 they do not provide a University of Bradford Student ID Card, valid
                 passport or valid driving licence) they should be instructed to stay
                 behind at the end of the examination until their identity can be
                 verified.
                you should contact the Exams Office (01274 233030/5486) whilst
                 the examination is still in progress to arrange for photographic
                 evidence of the candidate(s) whose identity cannot be verified to be
                 brought over to the examination venue.
                you will need to provide the Exams Office with the name and UB
                 Number of all candidates whose have failed to provide appropriate
                 proof of identity.
                at the end of the examination; when all the candidates whose
                 identity has been verified have been dismissed; you should check
                 the identity of any candidate remaining whose identity was not
                 verified during the examination against the evidence provided by
                 the Exams Office.
                in the event that you cannot verify a candidate’s proof of identity
                 you should contact the Exams Office (01274 233030/5486) to
                 arrange for a member of staff to attend the examination room
                 without delay in order to obtain appropriate evidence of the identity
                 of the candidate who has sat the examination and before the
                 candidate in question is dismissed
                 A suspected breach of regulations Incident Report Form (Red)
                 should also be completed and submitted with the evidence to the
                 Exams Office for further action to be taken

             Female Muslim candidates wearing full face veils (Niqàb)

                Female Muslim candidates who wear the full face veil (Niqàb)
                 during examinations are required to verify their identity as part of
                 the University’s normal examination procedures.
                ID checks for female Muslim candidate(s) should only be conducted
                 by a female invigilator and should take place discreetly away from
                 the proximity of the other candidates.
                it may be practical to check a female Muslim candidate’s identity in
                 the exam room itself e.g. at the back of the examination room
                 before the start of the examination or in the nearest female toilets

Page 14 of 30
                ask the female Muslim candidate(s) to remove her Niqàb and check
                 her face against the University of Bradford Student ID Card.
                 Following verification of her identity, the female Muslim candidate(s)
                 may go to their exam seat
                if it is not practical for the identification check to be conducted
                 before the start of the examination either because you are
                 invigilating on your own and/or you are a male invigilator you will
                 need to arrange for verification of proof of identity to be undertaken
                 after the examination has ended.
                when you are collecting in the candidate examination attendance
                 slips and checking ID as part of the normal examination procedures
                 ask the female Muslim candidate(s) to remain in the examination
                 room at the end of the examination for the ID verification to be
                 conducted.
                if you need assistance with any aspect of the checking process
                 please contact the Exams Office (01274 233030/5486) before the
                 end of the examination to arrange support.
      10.3   Candidates' queries
                if candidates request further examination answer books, make sure
                 that they have the same colour code as the original examination
                 answer book
                candidates may be given extra graph paper and other stationery on
                 request (NOT examination materials that they need to provide
                 themselves e.g. erasers, rulers, pens and/or pencils)
                do NOT assist candidates with any queries they may have with the
                 question paper
                candidates should be asked to work to the examination question
                 paper as presented and instructed to make a note of any query or
                 potential error(s) in their examination answer book(s) at the
                 appropriate place for the internal examiner to note when marking

      10.4   Candidates wishing to leave the examination room whist the
             examination is in progress
              candidates are not permitted to leave an examination, except in an
                emergency, until one hour after the start of the examination, and
                may not leave during the last 15 minutes of the examination (for
                examinations lasting more than one hour).
              candidates are not permitted to leave an examination, except in an
                emergency, until 30 minutes after the start of the examination, and
                may not leave during the last 15 minutes of the examination (for
                examinations lasting one hour).
              candidates may not leave any examination lasting less than one
                hour in duration, except in an emergency.
              candidates who wish to permanently leave the examination room
                whilst the examination is in progress and within the time period
                specified above may not return to the examination room
              candidates wishing to leave the examination room whilst the
                examination is in progress and within the time period permitted
                should be instructed to leave quietly

Page 15 of 30
                record the time that the candidate left the examination room on the
                 examination answer book (if time permits) and remove all materials
                 from the desk.
                candidates who wish to leave an examination outside the time
                 period specified above without good cause in breach of the
                 University’s Regulation on the conduct and invigilation of
                 examinations. Inform the candidate that permission is not granted
                 for them to leave the examination early.
               if a candidate still refuses to stay in the examination room until the
                end of the examination despite the warning you have issued to
                them you should get the candidate’s details (name and UB Number)
                and complete an Incident Report Form
                Any candidate wishing to temporarily leave an examination room
                 whilst the examination is in progress, e.g., to visit the toilet or due
                 to illness, will not be permitted to take any personal belongings with
                 them and must be accompanied by an authorised person at all
                 times.
                All temporary departures from an examination should be recorded
                 in the candidate’s examination answer book(s)

            Toilet Visits
             any candidate wishing to go to the toilet whilst the examination is in
                progress must be accompanied by an authorised person at all
                times.
             If an invigilator is not available to escort a candidate, contact the
                Exams Office (01274 233030/5486)* stating the gender of the
                candidate and arrangements will be made for a toilet escort to
                come to the examination room as soon as practical
             toilet escorts (of the same gender wherever possible) should
                accompany the candidate into the entrance area of the toilet only
             When escorting a candidate to the toilet the invigilator/toilet escort
                should ask the candidate if they are in possession of a mobile
                phone and, if so, request that the candidate hands the mobile
                phone to the invigilator/toilet escort before the candidate enters the
                toilet area. The mobile phone can be returned to the candidate
                before they re-enter the examination room
             If the candidate is in possession of a mobile phone and refuses to
                hand it over then you should inform the invigilator upon returning
                the candidate to the examination room (if you have been asked to
                go to the exam room to act as a toilet escort )
             The invigilator should record the name and UB Number of the
                candidate on an Incident Report Form to record the fact that s/he
                refused to hand over a mobile phone in their possession whilst
                visiting the toilet. This incident constitutes a breach of assessment
                regulations.
             record ‘TOILET VISIT’ and the time when a candidate left the
                examination and the time when they returned again in the


Page 16 of 30
                candidate’s answer book(s) at the appropriate page for the
                internal examiner to note and sign against this entry
                * School of Management – School Support Team Manager; Tel:
                4477, Snr Exams & Assessment Co-ordinator Tel: 6517:

            Illness
                candidates may become ill whilst an examination is in progress.
                The invigilator should contact the Exams Office (01274
                233030/5486)* to arrange for medical assistance
                depending on the severity of the illness, a sick candidate may be
                permitted to leave the examination room
                   o temporarily, if the illness is deemed to be mild or
                   o permanently, if the illness is deemed to be of a more serious
                      nature
            Temporary departure
             if a sick candidate is deemed to be suffering a mild illness and s/he
               is permitted to withdraw from the examination temporarily s/he
               must be accompanied by an authorised person at all times.
               sick candidates who leave the examination temporarily are
               permitted to return to the examination room provided that they have
               been accompanied during their absence at all times by an
               authorised person
               in the cases described above, record ‘LEFT EXAM DUE TO
               ILLNESS’ and the time when a candidate left the examination and
               the time of their subsequent return in the candidate’s answer
               book(s) at the appropriate page for the internal examiner to note
               and sign against the entry

            Permanent departure
             sick candidates who leave the examination room permanently are
               not permitted to return to the examination room to continue the
               examination.
             arrangements should be made with the Exams Office (01274
               233030/5486) for an appropriate person or first aider to stay with
               the candidate until such a time as the sick candidate recovers; is
               supported by a relative or friend and/or the examination ends (to
               enable the sick candidate to retrieve her/his belongings from the
               examination room)
             in the cases described above, record ‘LEFT EXAM DUE TO
               ILLNESS’ and the time when a candidate left the examination in
               the candidate’s answer book(s) at the appropriate page for the
               internal examiner to note and sign against this entry.
             collect the sick candidate’s examination answer book and all
               examination materials in when they permanently leave the
               examination and file with the rest of the examination materials
             complete an Incident Report Form for all sick candidates who
               permanently leave the examination room with good cause as
               supporting evidence for extenuating circumstances.


Page 17 of 30
                Submit the Incident Report Form to the Exams Office who will
                 arrange to process the incident as appropriate
                 * School of Management – School Support Team Manager; Tel:
                 4477, Snr Exams & Assessment Co-ordinator Tel: 6517:

      10.5   Malpractice
             If you suspect that malpractice has occurred, first:
              observe carefully and discreetly the candidate(s) concerned
              discuss the matter quietly with a fellow invigilator (if any)
              reach a clear decision before taking any action
              If you are invigilating on your own you will need to contact the
                  Exams Office (01274 233030/5486)* for advice and/or assistance
                  and for a witness to be present in the event that malpractice has
                  occurred
             If you are convinced that malpractice has occurred, please consult
             with your fellow invigilators (if any); and then:
              warn the candidate involved that a report will be made regarding
                  the suspected breach of regulations
              confiscate any unauthorised material and the existing examination
                  answer book that the candidate is writing in
              normally permit the candidate to complete the examination and
                  provide him/her with a new examination answer book in which to
                  complete the examination
              complete an Incident Report Form immediately after the
                  examination and submit the Report to the Exams Office who will
                  arrange to submit the suspected breach and accompanying
                  evidence to the Appeals and Complaints Officer and the Head of
                  Department concerned
                  * School of Management – School Support Team Manager; Tel:
                  4477, Snr Exams & Assessment Co-ordinator Tel: 6517:
      10.6 Unacceptable behaviour
                any student disrupting the smooth running of the examination or
                 disturbing other candidates in any way is in breach of the
                 University’s Regulation on the conduct and invigilation of
                 examinations and may be required to leave the examination
                if it has been deemed necessary to require a candidate to leave an
                 examination, complete an Incident Report Form and submit the
                 Form to the Exams Office who will arrange to notify the Appeals
                 and Complaints Officer and the Head of Department concerned as
                 appropriate

      10.7   Fire alarm
             If there is a fire alarm
              note the time
              accompany the candidates out of the building, using the emergency
                  exits
              if circumstances permit, take the Examination Attendance Register
                  and check that all candidates are present

Page 18 of 30
                maintain silence as far as possible, and at least instruct candidates
                 not to discuss the content of the examination
                if it is declared safe to do so, instruct the candidates to return, re-
                 check the Examination Attendance Register, and allow appropriate
                 extra time for the examination
                after the examination, complete an Incident Report Form and
                 submit the Form to the Exams Office so that the information may be
                 passed to the relevant departments

      10.8   Mobile phones
              candidates have been informed that they must ensure that their
               mobile phone is switched off completely. It may be necessary for
               them to immobilise the alarm programme by removing the SIM card
               and/or battery from the mobile phone as an extra precaution to
               avoid the possibility that the alarm will ring during the examination.
              candidates must ensure that their mobile phones are switched off
               before they enter into an examination room and be instructed to
               leave their mobile phones with their belongings in a designated safe
               area in an examination room before proceeding to their allocated
               seat
              should a mobile phone ring during an examination it will be deemed
               a suspected breach of University Regulations and the offender
               should be reported by the invigilator to the Exams Office in the first
               instance
              complete an Incident Report Form and submit the Form to the
               Exams Office who will arrange to submit the incident to the Appeals
               and Complaints Officer and the Head of Department concerned
              if candidates wish to go to the toilet whilst the examination is on
               progress and they are in possession of a mobile phone (because
               they did not bring a bag with them to the examination room) they
               will be required to hand the mobile phone to the invigilator/toilet
               escort before they enter the toilet area

      10.9   Incident Report Forms
              there are two types of Incident Report Forms
                    o Suspected Breach of Assessment Regulations Form (RED)
                    o Incident Report Form (YELLOW)
              you may be required to report an incident that has occurred during
                 the examination you are invigilating
              you will need to complete an Incident Report Form and submit the
                 Form to the Exams Office to record an incident which may include
                 the following issues:
                    o suspected breaches of assessment regulations;
                    o unacceptable behaviour by candidates;
                    o unauthorised electronic devices including ringing mobile
                         phones and/or non approved calculators
                    o major disruptions to the exam caused by unforeseen
                         circumstances and/or incidents that may have impeded
                         candidates’ concentration

Page 19 of 30
                    o illness which prevents the candidate from completing the
                       examination
               ensure that you have noted all relevant details on the Incident
                Report Form to enable appropriate action to be taken later. This is
                to save time should it be necessary to follow up any action by the
                Exams Office acting on behalf of the University

      10.10 What to do in the event of having to stop the progress of an
            examination before the end time.
             In exceptional circumstances you may need to arrange to
               temporarily stop the progress of an examination before the end
               time due to unforeseen circumstances. Stopping an examination
               will ensure that all the candidates are treated equitably.
             Reasons for stopping an examination on a temporary basis may
               include the following scenarios:
             a candidate suffers a serious illness (epilepsy, seizure, vomiting)
               which causes a disturbance which may affect the performance of
               all the candidates.
             there is a major disturbance outside the examination room (building
               works, excessive drilling etc) which may affect the performance of
               all the candidate
             In the event that such unforeseen circumstances may cause an
               adverse and direct impact on the performance of the candidates
               sitting the examination you should take the following course of
               action.
             note the time
             consult with the other invigilators about the decision to temporarily
               stop the examination in progress due to the unforeseen
               circumstance (if appropriate)
             make the following announcement to the candidates

            Due to unforeseen circumstances which are causing an adverse
            effect on the normal progression of this examination I am
            declaring a temporary halt to this examination.

            Stop writing immediately, turn your examination question paper
            and answer books face down until you are told otherwise after the
            situation has been resolved. You are still under examination
            conditions and therefore you must not talk. To do so will be a
            breach of assessment regulations.

               Contact the Exams Office (01274 233030/5486) and describe the
                situation clearly so that they can assess the situation appropriately.
               Depending on the nature of the situation, the Exams Office will
                either arrange to send assistance to you or contact the Estates and
                Facilities (as appropriate) in order to resolve the situation.
               When the unforeseen circumstance has been satisfactorily dealt
                with and the situation is back to normal take a note of the time



Page 20 of 30
                Calculate the time that has lapsed between stopping the exam and
                 resolving the problem and add the difference to the end of the
                 formal examination time
                Inform the candidates of the revised end time and restart the
                 examination.
                Complete an Incident Report Form and submit the Form to the
                 Exams Office so that the information may be passed to the relevant
                 department(s)

11.   AT THE END OF THE EXAMINATION
      11.1   Announcements to be made 15 minutes before the end of the
             examination and at the end time
                Read out the announcements 15 minutes before the end of the
                 examination from the Announcement Card so that the candidates
                 can start to plan to finish the examination question paper and
                 finalise the paperwork in good time and by the end of the
                 examination (Appendix 1)
                Do not permit any candidates to leave the examination during the
                 last 15 minutes of the examination
                Read out the announcements at the end of the examination from
                 the Announcement Card to ensure that the examination ends
                 promptly at the appropriate time and that all candidates stop writing
                 when requested to do so

      11.2   Collecting in all examination materials
              instruct candidates to remain seated and silent until all examination
                materials has been collected in and accounted for
              ask candidates to ensure that they have put the appropriate form(s)
                of identification and any other necessary information on every
                piece of their worked scripts
              ask candidates to ensure that all answer books and additional
                sheets (graphs, etc.) are tied together with the string supplied.
                OMR cards, however, must stay separate
              collect candidates' work, and any question papers printed on
                COLOURED paper
              please keep OMR cards and worked scripts separate unless
                instructed otherwise
              collect in any authorised text books that were distributed by staff in
                Ancillary Services and leave on the front desk
              do not allow candidates to leave their seats until all worked scripts,
                including rough notes clearly marked as such, and coloured
                question papers have been received and accounted for

      11.3   Check the examination materials
                you will need to collect in and count all the examination materials
                 BEFORE dismissing the candidates to ensure that all examination
                 question papers and examination answer books have been
                 accounted for and tally with the Examination Attendance Register

Page 21 of 30
                 and number of candidates sitting the examination
                count all items of worked material to ensure that the correct number
                 of scripts, OMR cards, coloured question papers etc. is present and
                 note the total of scripts on the envelope
                you will need to ensure that you collect in all the coloured question
                 papers from the candidates together with any other materials i.e.
                 MCQ cards after the exam has ended

      11.4   Dismiss the candidates
              candidates must not remove from the examination room any
                examination answer books, text or reference books or other item of
                examination stationery including graph paper or calculators
                borrowed in exceptional circumstances, except for any non-
                returnable examination question papers.
              candidates should be reminded that they must take all their
                belongings away with them at the end of the examination and
                remove all their rubbish including drinks bottles and empty sweet
                wrappers.
              when you are satisfied that you have collected in all the appropriate
                examination material from all the candidates you may dismiss the
                candidates from the examination room and ask them to leave the
                exam room QUIETLY

      11.5   Leave the examination room
              please ensure that all equipment and examination materials
                including any spare examination question papers (especially
                examination question papers printed on coloured paper) that you
                brought with you to the examination have been collected in and are
                returned to the Exams Sub Office.
              there is no need for you to return any unused examination answer
                books, Resource Packs or Clocks to the Exams Sub-Office at the
                end of the examination unless you are specifically asked to do so
              please leave the room promptly and in the same condition as you
                found it to enable the porters to set up the room for the next
                examination
              ensure that, where it is possible, the room is locked before you
                leave the area

      11.6   Returning examination materials to the Examinations Sub-Office
              enter the number of examination worked scripts collected in on the
                bottom half of the examination envelope i.e. the receipt section
              return the worked scripts and all other material that has been
                supplied by the Exams Office to the place from which the papers
                were collected (there may be exceptional arrangements for evening
                examinations)
              the scripts together with spare examination question papers and the
                Examination Attendance Register and candidate examination
                attendance slips etc must be returned in the large brown envelope
                provided

Page 22 of 30
                arrangements are made between the Exams Office and the
                 academic Schools for a representative from the School to pick up
                 the worked examination scripts from the Exams Sub-Office as soon
                 after the examination as practical to take back to the academic
                 Schools for internal processing


12.   FURTHER INFORMATION

      This Code of Conduct for Invigilation 2011/2012 has been produced to help
      staff fulfil their role and responsibilities as University examination invigilators.
      Further information is available on the Examinations website
      http://www.bradford.ac.uk/exams/




                                                                                Version 5
                                                                           October 2011




Page 23 of 30
ANNOUNCEMENT CARD                                             Appendix 1
Announcements to be made at the start of the examination      Appendix 1
1.    These announcements support the detailed information on
      University examinations that you are expected to have read before
      this examination.
2.    You are under examination conditions at all times. You must not
      try to communicate with each other during this examination.
3.    In the event of a fire alarm, you must leave all the examination
      materials and personal belongings and proceed quickly but quietly
      to the nearest designated Fire Exit.
4.    Please place your University of Bradford Student ID Card on your
      desk and in clear view at all times. Your identity will be checked by
      an invigilator during this examination.
5.    Candidates are bound by the University's regulations on the
      conduct of examinations. The regulations forbid candidates to
      have in their possession during an examination any unauthorised
      material. For this reason any candidate in possession of such
      material must hand it over now before the examination
      commences." (pause for any response)
6.    You should not have any unauthorised electronic devices in the
      examination room. If you have a mobile phone on your
      possession please ensure that it is switched off. All owners of
      mobile phones that ring during this examination will be reported
      back to the University.
7.    If you require assistance or need to go to the toilet please raise
      your hand and continue your work until an invigilator can help you.
8.    The duration of this examination is ....... hour(s) and the time now
      is....... This examination will end at ........ I will inform you when
      you have 15 minutes remaining (announce appropriate times)
9.    Candidates may not leave this examination until the end (for
      examinations lasting less than one hour)
10.   Candidates may not leave this examination during the first 30
      minutes or last 15 minutes (for examinations lasting one hour)
11.   Candidates may not leave this examination during the first hour or
      last 15 minutes (for examinations lasting more than one hour)
12.   Candidates must carefully read the instructions outlined on the
      paperwork provided for this examination.
13.   This examination has now formally started and you may begin
      writing.
Page 24 of 30
15 minutes before the end of the examination


14.   You have 15 minutes left before the end of this examination. You
      are not permitted to leave this examination until you are told to do
      so by an invigilator.
15.   Please ensure that you have written your UB number and
      completed the examination details required on all the answer
      books that you have used before you are told to stop writing.


At the end of the examination


16.   Please stop writing NOW and remain silent in your seat until all
      examination scripts have been collected in and accounted for by
      an invigilator before you are formally dismissed.
17. You are reminded that you are under examination conditions at all
     times and that you must not try to communicate with each other
     during the collection of examination scripts.
18. Fasten all your answer books together with the string that has been
     provided. Do not make holes in the MCQ cards/sheets.
19. You may take the examination question paper away with you
     UNLESS it has been printed on coloured paper in which case this
     paper must be collected in by an invigilator.


When all appropriate examination material has been collected in
and accounted for you may dismiss the candidates


20. Please take all your belongings and rubbish away with you when
     you leave and remember to leave QUIETLY as there may be
     examinations in progress in other areas of this building. Thank you
     for your patience - you may now leave this examination room.

REVISED VERSION MAY 2011




Page 25 of 30
Guide to Invigilation                                                            Appendix 2

The following activities are included in this Guide to Invigilation as a checklist to support staff
acting as examination invigilators to enable them to fulfil the role consistently and effectively.
 1.    Go to Exams Office Sub-Office to sign in and pick up exam package (except exams located
       at SoM where you should report to Reception).
 2.    Go to the venue and set out the appropriate materials. If anything appears to be missing
       contact the Exams Office on 3030/5486 for assistance.
 3.    Check that all the exam materials have been provided (e.g. answer books, graph paper,
       MCQ cards) Familiarise yourself with the question paper(s) as a reference
 4.    Admit candidates and remind them that they are under examination conditions from when
       they enter the examination room until when they leave it again at the end of the exam
 5.    Get candidates to fill in paperwork (answer books and attendance slips)
 6.    Hand out question papers ‘face down’ and read Announcements (from Card)
 7.    Start the examination promptly at the formal start time i.e. when you tell candidates to start
       writing (never start an exam early). The clock in the venue should be the formal timekeeper
 8.    DO NOT let any candidate in after you have told the candidates to start writing
 9.    Collect in attendance slips and check candidate identity (face against ID Card) at same time. Any
       candidate without proof of identity should be told to wait behind at the end of the exam until
       verification of identity is completed. Contact the Exams Office (3030/5486) during the exam to
       arrange for a photographic image of all candidates without ID
 10. Complete the Examination Register by checking names against the attendance slips.
 11. Do a headcount of all candidates in venue (should be same total as on Examination Register)
 12. Invigilate the examination by walking quietly and inconspicuously around the room, pausing
       to observe the candidates from different aspects of the room (e.g. front, back,) do not stay
       in any one spot for too long or stand too close to candidates to be able to read their work.
 13. DO NOT talk or whisper to other invigilators in the room unless exam related queries
 14. Look out for candidates needing assistance (e.g. extra paper or toilet break).
 15. Ring the Exams Office to arrange a toilet escort/first aider (3030/3031) if required (make a
       note of time candidate left and returned from toilet break/illness in answer book at the
       appropriate place and sign against this entry)
 16. Fill in an appropriate Incident Report Form if required for the following:
           a. Late arrivals who have been refused entry (green)
           b. Incident that may have impaired candidate(s) performance (yellow)
           c. Suspected breach of regulations (red) – confiscate any unauthorised materials and let
               candidate continue the examination
 17. DO NOT help candidates with the question paper (i.e. do not clarify/explain text) or provide
       examination materials to candidates who should bring their own (pencils, calculators etc)
 18. Any errors on the question paper should be reported back to Exams Office (via Report Form)
       and candidates instructed to ‘work to the paper as seen’
 19. Read Announcement 15 minutes before the end of the examination and at the end of the
       exam read Announcements to be made to all candidates at the end of exam (from Card)
 20. Collect in all appropriate exam materials (answer books, MCQ cards, question papers
       printed on coloured paper, text books etc)
 21. Count the total number of answer books collected in against the Examination Register and
       against the headcount – should be the same total.
 22. Dismiss the candidates, tidy the venue and return all exam materials (answer
       books/question papers) to Exams Office Sub-Office and sign out
Page 26 of 30
Frequently Asked Questions

Q. The examination package and question paper states that graph paper will be provided for the
examination but there is no graph paper in the exam room. What should I do?
A. Contact the Exams Office (3030/5486) who will arrange to bring some graph paper across

Q. The Clock in the exam room is not accurate/missing/stopped working. What should I do?
A. Contact the Exams Office (3030/5486) immediately and they will arrange to bring a working
clock over to the room

Q. A candidate‘s name does not appear on the Attendance Register. What should I do?
A. Check that the candidate has turned up for the right examination on the right day at the right
time and in the right room. If so, tell the candidate s/he can still sit the examination. There are
always a few spare seats in each room. Show the candidate to an empty seat and provide him/her
with the appropriate exam materials. Write the candidate’s name manually on the Attendance
Register and stick an orange label (provided in Resource Pack) on the candidate’s answer book to
alert the academic department that the candidate’s name did not appear on the Register

Q. A candidate has turned up for the exam during the reading of the Announcements. Is s/he late?
A. If a candidate enters the exam room when you are still reading out the announcements then
s/he is permitted to sit the exam. They should go to their seat quickly and quietly. Continue to
read the announcements from the Card. After you have formally started the examination (at the
point when you tell the candidates to start writing) then DO NOT let any candidate(s) enter the
exam room. You should fill in a Form for any late comers who are not permitted to enter the
examination room

Q. A candidate has not brought their University of Bradford ID Card with them as proof of identity.
What should I do?
A. Ask them if they have an alternative proof of ID e.g. valid passport or driving licence. If not, you
should ask the candidate to remain at the end of the exam to get their identity verified. This will
involve contacting the Exams Office (3030/5486) during the examination and asking for assistance.
Provide the candidate’s name and UB number so that a photograph can be downloaded from
SAINT as proof of ID. This evidence will be brought over to the examination room

Q. I need to check the ID of a female muslim candidate in full veil but I am on my own in the room
A. You should ask the female muslim candidate to wait behind at the end of the exam for a female
member of staff to check her ID. If you are a female invigilator then arrange to check her ID in a
discreet place either in the exam room or nearby toilets. If you are a male invigilator you should
contact the Exams Office (before the end of the exam) who will arrange to come over at the end of
the exam to check her ID.

Q. I suspect a candidate is in breach of assessment regulations, what should I do?
Ask another invigilator for a second opinion before you approach the candidate. You should warn
the candidate that you suspect they are in breach of regulations and complete an Incident Report
Form. Confiscate any unauthorised material that they have in their possession. Let them continue
the examination provide a new answer book and keep the original answer book with the Report.
If you are invigilating on your own contact the Exams Office (3030/5486) who will arrange to come
over to the exam room to assist you
REVISED OCT 2011




Page 27 of 30
                                                                                         Appendix 3

      Additional notes of guidance to invigilators on e-assessments

      BEFORE THE EXAMINATION

             1. Follow instructions to invigilators outlined in A Code of Conduct for Invigilation
                2011/2012 ‘On the Day of the Exam’ as appropriate.

             2. The computer exam room will have been set up ready for the exam by IT staff
                from Learner Support Services. Preparation for a Computer Assisted
                Assessment (CAA) exam involves a considerable amount of academic, technical
                and administrative support to ensure that the exam runs smoothly on the day.

             3. Candidates may sit anywhere in the computer cluster room. They will need to
                display their University of Bradford Student ID Card on the desk at all times.

             4. Candidate attendance is confirmed via the computer log-on facility which
                requires them to input their user name and password in order to access the
                examination site.

             5. Candidates will need to complete a separate examination attendance slip which
                you should hand out before the start of the examination specifying their name,
                computer username, UoB number, subject of examination, course, year of
                course, date and the number of the PC used to take the assessment on.

             6. You should also distribute the ‘Directions to Candidates’ handout to all
                candidates before the start of the examination as appropriate.

             7. Only candidates registered for the module in question will be able to gain access
                to the examination site. The examination site contains a link to the actual
                assessment and candidates should only access the assessment site when they
                all have gained access to the examination site. If a candidate has any technical
                difficulties then the start of the examination should be delayed until all candidates
                are ready.

             8. A CAA technician will be available at the start of the examination to support
                candidates who may experience problems with logging-on procedures and
                therefore cannot access the examination site. Telephone 3333 to request IT
                assistance if technical issues emerge during the examination itself.

             9. There will be spare computers in the computer cluster room as a precautionary
                measure to compensate for any computers that are not working. Candidates
                may need to transfer to another computer if the PC is not working and log-on
                again.

             10. When all candidates are ready you should start the examination in the usual
                 manner (i.e. reading out all appropriate announcements) and instruct the
                 candidates to enter the assessment site.

            11. Invigilators should announce any time limit placed on the assessment and make
                clear that the time remaining starts counting down from the time the candidates
                access the assessment.
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            12. Invigilators should also announce the number of items to appear on the
                assessment and make clear which resources are permitted and prohibited.

            13. Additional the following announcements should be read out

                The regulations forbid candidates to access any unauthorized website or
                have in your possession or use any electronic devices to assist you with
                the examination including internet sites, emails, mobile phones, Ipods,
                memory sticks, etc.

                You are only permitted to access the examination site and assessment
                material (and/or revision pages from the lecturer’s website and/or
                calculator).

      DURING THE EXAMINATION

            14. To avoid malpractice, the assessment for a multiple choice questionnaire CAA
                examination has been designed to randomize the questions and response
                options to reduce the likelihood that students will be delivered assessments in
                the same order. Each candidate will therefore have a different selection of
                questions on display on the PC screen during the exam.

            15. During the examination you should regularly check the tool bar located at the foot
                of the candidates’ PC screen for any unauthorized weblinks.

            16. If you suspect malpractice follow the instructions outlined in A Code of Conduct
                for Invigilation 2011/2012 and make a note of any irregularities.

            17. If any irregularities are encountered during an assessment, the Exams Office
                should be notified by the invigilator completing the Incident Report Form as
                appropriate.

            18. In the event of a systems failure on the day of the examination, invigilators may
                be forced to cancel the assessment and the Exams Office will make
                arrangements to reschedule.

            19. Candidates are not normally permitted to leave an examination in accordance
                with University regulations except in an emergency and/or to visit the toilet or
                they are unwell (see 10.4 above)

            20 Exceptionally an invigilator may put an additional restriction on the time when
               candidates can or cannot leave an examination room whilst the examination is in
               progress e.g. if to permit candidates to leave when they have submitted their on
               line assessment would significantly disturb the other candidates.

            21 If an additional restriction has been placed on when the candidates can or cannot
               leave an examination whilst the examination is in progress the invigilator must
               inform the candidates at the start of the examination when the announcements
               are read out




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      AFTER THE EXAMINATION

            22 Candidates have been instructed to attract the attention of an invigilator when
               they have finished the exam and have pressed the submission button. You will
               need to verify that a receipt has been received for the submission before
               permitting the candidate to log out and shut down the computer.

            23. If technical problems associated with the submission of a candidate’s on line
                assessment occurs or a message on the screen states ‘access denied’ you
                should call 3333 for assistance. Reassure the candidate that the problem will be
                resolved as soon as practical.

            24 Candidates can only be dismissed when all candidates have successfully logged
               out of the examination site and shut down the computers. The end of a CAA may
               have to be delayed for technical reasons described in 21 above and therefore all
               candidates should remain seated until these issues are resolved.

            25. A hard copy of the examination question paper should be made available in the
                Exams Office on the day of the examination in the event that there is a problem
                with the submission of a candidate(s) on line assessment and/or the submission
                has failed

            26 Should any candidate fail to submit their on line assessment successfully it will
               be necessary for the candidate(s) in question to resit the examination
               immediately using the paper version of the examination

            27 An e-assessment video has been produced at the following weblink for further
               information about on line assessments
               http://www.bradford.ac.uk/exams/Invigilation/E-AssessmentVideo/




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