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Health-and-safety

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									                    HEALTH AND SAFETY POLICY

This Policy Statement, as required by Section 2(3) of the Health and Safety at Work
etc. Act 1974, comes into operation on 31 March 2010 and supersedes the previous
Policy dated 31st March 2001.

The Policy has 3 parts:

     Our aims (previously called the ‘Statement of Intent’)

     People and responsibilities, which sets out the responsibilities of the Trust’s
      senior managers

     Our safety arrangements




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                 HEALTH AND SAFETY POLICY - OUR AIMS
The National Trust exists to ensure the permanent preservation for the benefit of the nation of
lands and buildings of beauty or historic interest. We aim to achieve this without adversely
affecting anyone’s safety or health. We also recognise that elimination of risk is neither
achievable nor desirable. In practice, we try to achieve a reasonable balance between safety,
conservation and access.

We are committed to achieving these specific health and safety objectives:

     As an employer, we have certain legal obligations under the Health and Safety at Work
      Act 1974 and other health and safety regulations. We will aim, as a minimum, to comply
      with our responsibilities under all relevant health and safety legislation. Where
      practicable, and where this aligns with our other conservation responsibilities, we will
      aim for a higher standard.

     We recognise our duty of care to all our staff and we aim to protect them from any risks
      to their health and safety as far as is reasonably practicable. We will achieve this by:

           identifying and assessing the risks to which staff are likely to be exposed;
           avoiding risk, where practicable;
           introducing measures to minimise residual risks;
           adopting safe working practices;
           providing the necessary information, instruction, training and supervision.

     We will provide volunteers with the same standard of protection as our staff.

     We will aim to manage risks to visitors through a sensible and proportionate approach
      that balances risks and benefits. We recognise that at coast and countryside properties
      and in historic buildings and gardens, we cannot eliminate all risks. We will take
      reasonable measures to minimise risks in ways that are compatible with our
      conservation objectives, while at the same time we expect visitors to take some personal
      responsibility for their own safety. We will continue to collaborate with other
      organisations in the Visitor Safety in the Countryside Group.

     We will set requirements for and monitor the work of contractors on National Trust
      properties, to ensure that their operations do not create risks to the health and safety of
      Trust staff, volunteers or the public.

     We will maintain systems to collect and record appropriate information on accidents,
      incidents and work-related ill-health. We will promote investigation of these occurrences
      and will take action where practicable to prevent any recurrence.

     We will ensure that all staff have access to an occupational health service.


Signed :        ________                      ___________             Date :    31 March 2010

                       Fiona Reynolds DBE
                       Director-General


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                        PEOPLE AND RESPONSIBILITIES
This section sets out the principal responsibilities for managing health and safety within the
National Trust. Detailed responsibilities for other positions are included in regional or
departmental health and safety policy supplements, or within individual role profiles.

SENIOR MANAGEMENT TEAM

Director-General




The Director-General, Fiona Reynolds, has the overall responsibility for the implementation
of this policy within the National Trust. She provides leadership and commitment on health
and safety objectives and performance. She ensures that all Senior Management Team
(SMT) decisions take account of and support the Trust’s health and safety objectives. In
particular, she is responsible for:

      ensuring that the Chairman and Board of Trustees are kept informed on the Trust’s
       health and safety performance and health and safety matters relevant to the safety of
       staff, volunteers and the public;
      setting objectives and targets within the National Trust’s strategy and monitoring
       progress towards their achievement;
      reporting on the Trust’s health and safety performance and major issues within the
       Annual Report to Members;
      ensuring that this policy is regularly reviewed.

In her absence for any significant period, the Director-General will delegate her
responsibilities for health and safety to the Director of Finance and Business Support.

Collective responsibilities of members of the Senior Management Team

Collective responsibilities of SMT members are in line with relevant guidance from HSE and
the Institute of Directors. Each member of the SMT has a role in providing health and safety
leadership and ensuring the active participation of their staff in improving health and safety.
Each member must ensure that their actions and decisions reinforce rather than conflict with
the Trust’s health and safety objectives. Responsibilities follow from the SMT’s role in the
planning, delivery, monitoring and review of health and safety systems and performance. In
particular, these include:

      approving policy, instructions and guidance notes where the compliance approval
       process requires SMT involvement;
      implementing this policy and ensuring the health and safety of staff and volunteers
       within their own Directorate.




NT H&S Policy                          page 3 of 15                                  31.03.2010
Director of Finance and Business Support




Andy Copestake is the member of the SMT with primary responsibility for the Health and
Safety function – in effect the Health and Safety ‘champion’ at SMT level. He is responsible
for:
       reporting regularly to the Director-General, the SMT and the Board of Trustees on
        health and safety performance and matters of concern;
       overseeing the issue and updating of all Trust Health and Safety Policy, Instructions
        and Guidance;
       overseeing the development of the Trust’s health and safety arrangements;
       the allocation of sufficient financial resources to ensure that the objectives set out in
        this policy are met, within the context of other priorities established by the Trust.

He is also responsible for:
       compliance monitoring within the Trust;
       overseeing insurance arrangements and the implementation of the Trust’s
        arrangements for the statutory examination of plant and equipment;
       risk management procedures and risk reporting arrangements;
       H&S arrangements within central office locations through the administration function;
       policy relating to the use of vehicles at work;
       health and safety issues arising from the Trust’s central arrangements for purchasing
        and procurement.

Director of Operations




                               Simon Murray is responsible for:

      ensuring that Regional/Country Directors implement Health and Safety policy and
       procedures;
      assessing each Region's health and safety performance;
      overseeing the setting of health and safety objectives by Regions/Countries;
      monitoring the effectiveness of existing arrangements for managing health and safety
       in each Region/Country.




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Director of People & Governance




                             Paul Boniface is responsible for:

     developing policy for the welfare of staff within the Trust, including policy on stress
      management, absence management and rehabilitation after work;
     the Trust’s contracts with occupational health and employee assistance providers
     arrangements for sickness absence reporting;
     arrangements for staff training, including statutory and mandatory training;
     consultation with Prospect on health and safety issues through the Joint Consultation
      and Negotiating Committee (JCNC).

Director of Conservation




                             Peter Nixon is responsible for:

     overseeing Trust policy on fire safety, and developing arrangements for fire
      precautions and emergency procedures;
     developing Trust policy on environmental protection, and making arrangements for
      compliance with environmental protection legislation;
     overseeing technical advice provided by Conservation Directorate Advisers on health
      and safety, for example relating to building safety and compliance with construction
      legislation, tree safety management, agricultural safety issues and safety
      arrangements within gardens;
     co-ordinating health and safety arrangements relating to the let estate.

Director of Marketing and Supporter Development




                             Sue Wilkinson is responsible for:

    co-ordinating technical direction on health and safety matters relevant to the Trust’s
     commercial activities;


NT H&S Policy                         page 5 of 15                                 31.03.2010
    formulating policy and procedures on matters relating to food hygiene and compliance
     with food safety legislation;
    health and safety arrangements in town shops and the Melksham warehouse;
    overseeing guidance on health and safety relevant to the health and safety of
     volunteers;
    co-ordinating guidance on access for all issues.

Historic Properties Director




                               Sarah Staniforth is responsible for:

      co-ordinating Trust policy on fire safety, and developing arrangements for fire
       precautions and emergency procedures;
      co-ordinating the Trust’s security arrangements, including measures for personal
       safety of staff
      the implementation of this policy in the Textile Conservation Studio and other
       conservation workrooms;
      overseeing technical advice provided by Conservation Directorate Advisers on health
       and safety in relation to preventive conservation and housekeeping.

Director of External Affairs




Helen Browning has the collective responsibilities of other SMT members, but no specific
responsibilities have yet been assigned.

Regional/Country Directors

Each Regional/Country Director is responsible for the implementation of this policy. He/she
will achieve this by:
       ensuring that Assistant Directors, Operations (ADOs) and other members of regional
        management staff are aware of and fulfil their health and safety responsibilities;
       producing and maintaining a regional supplement to this policy, which sets out their
        own organisation and arrangements to ensure that the Trust’s objectives are
        achieved;
       appointing a health and safety ‘champion’ to promote compliance and positive
        attitudes to health and safety within the Region/Country;




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      making arrangements to ensure that National Trust Health and Safety Instructions
       and Guidance Notes are implemented;
      monitoring health and safety performance, e.g. through the analysis of regional
       accident data, the findings of property health and safety audits, and the action taken
       by enforcing authorities;
      setting strategic health and safety objectives and targets within Property Business
       Plans;
      ensuring that adequate financial provision is made to implement the objectives set
       out in this policy (including compliance with statutory health and safety requirements)
       within the framework of other Trust priorities;
      ensuring that there is a response to and appropriate action taken upon the
       recommendations of the Regional Health and Safety Committee.

Head of Health and Safety




The Head of Health and Safety leads and manages the health and safety function, helping to
promote positive attitudes and pragmatic approaches to health and safety across the Trust.
Mark Daniels is responsible for:
     producing and updating policy, instructions and guidance on behalf of the Director of
      Finance and Business Support;
     providing support, guidance and technical advice to staff at properties, in Regions /
      Countries and central Directorates through staff in the Health and Safety team;
     monitoring the Trust’s health and safety performance and standards of health and
      safety compliance;
     building relationships with other external organisations, including enforcement
      agencies, to meet Trust aims and objectives.

Individual responsibilities - employees and volunteers

The term "employee" covers all members of staff, whether full-time, part-time or seasonal,
and includes any person working for the Trust on Careership, training or government
work/training initiatives.

      every employee and volunteer has a duty of care, both for his/her own personal
       safety, and the safety of others who might be affected by his/her actions or omissions
       [for employees, this duty of care is a statutory responsibility];
      he/she must co-operate at all times with his/her manager or supervisor to enable the
       Trust to meet its own legal duties, and must follow any instructions given by his/her
       manager or supervisor;
      he/she should report any defective equipment or hazardous situations arising in the
       course of his/her work to his/her manager or supervisor without delay - he/she should
       also stop work if the nature of the defect or situation involves risk of serious injury to
       any person;
      occasionally, an employee or volunteer may encounter work being carried out by
       other Trust staff, volunteers or contractors on Trust property in an unsafe manner.


NT H&S Policy                          page 7 of 15                                   31.03.2010
      Where the employee/volunteer knows, from his/her previous training or experience,
      that this involves imminent risk of serious injury to any person, the Trust accepts that
      he/she should make reasonable efforts to cause the work to be stopped, provided
      that this does not increase the risk to the individual or to those involved in the work.
      He/she should also report the circumstances immediately to the member of Trust
      staff who is in charge of, or is overseeing the work.




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                        OUR SAFETY ARRANGEMENTS
This part of our Health and Safety Policy sets out the key arrangements that are currently in
place to ensure that we meet our aims.

A.     HEALTH AND SAFETY INSTRUCTIONS, GUIDANCE NOTES AND OTHER
       INFORMATION

These are formal documents by which the most important health and safety legal duties, the
Trust’s mandatory requirements, guidance and information are interpreted and distributed to
Regions/Countries and Directorates. They are an integral part of the Trust's arrangements
for health and safety. All these documents are available via the H&S pages on the Intranet,
or are in the H&S Manual (available on CD or maintained by some properties in hard copy
format). The status of these documents is currently defined as follows:

1.     Health and Safety Instructions

These are produced to deal with health and safety legal requirements of the greatest
relevance to the Trust. They cover our approach to specific regulations, or key mechanisms
for complying with our general duties under the Health and Safety at Work Act 1974. In
some cases, they have been produced to cover matters raised by serious incidents. They
describe the way in which legislation applies to the Trust, and set out methods for
compliance. These Instructions are mandatory and must be followed by Regions/Countries,
central locations and Directorates to achieve compliance. The process for approval is in line
with Trust-wide compliance processes.

2.     Health and Safety Guidance Notes

These give recommendations on safe working practices and internal management
procedures. Although they do not have the mandatory status of Health and Safety
Instructions, they are intended to ensure high and consistent standards throughout the Trust,
and should be followed.

3.     Safety Notes and Memoranda

These are prepared to provide urgent or temporary information. They are used principally to
advise of the circumstances and learning points from serious incidents or action by enforcing
authorities. Safety Notes have been used since 2002, but some earlier Memoranda still
provide useful information. There is also a series of COSHH Memoranda, dealing with the
application of the Control of Substances Hazardous to Health (COSHH) Regulations.

4.     Information Sheets

There is a small series of information sheets. These provide advice on specific types of
equipment or methods of working and will often be issued in conjunction with a model risk
assessment (see section E).

There is also a series of health hazard information sheets, devised to convey information to
staff and volunteers about hazards to their health and appropriate precautions. They fall into
three categories - physical, chemical and biological. The last category deals primarily with
hazards from micro-organisms and from diseases which can be acquired from animals, and
are most relevant to staff and volunteers working in the countryside.




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B.     OTHER INTERNAL INSTRUCTIONS AND GUIDANCE

Other central Directorates produce policy, instructions and guidance, and their content is
often highly relevant to the safety or health of staff, volunteers, contractors or visitors. We
have encouraged the inclusion of health and safety guidance within these documents so as
to integrate health and safety into Trust practices, rather than it being seen as a separate
issue. The implementation of departmental instructions and guidance is an important way of
achieving high standards of health and safety. The Health and Safety Department should be
consulted when preparing or revising relevant sections of these documents.

C.     SOURCES OF EXTERNAL INFORMATION AND GUIDANCE

The Health and Safety Department at Heelis maintains an extensive library of health and
safety publications, and has access to all current legislation, guidance and relevant
standards. The Department also holds an extensive collection of health and safety training
videos / DVDs for loan to staff at properties and central locations.

Instructions and Guidance Notes, risk assessments and other documents all now include
links to relevant external documents, mainly leaflets and web pages produced by the Health
and Safety Executive (HSE).

The Trust is a member of Conservation Safety, an informal collective of organisations
involved in countryside management and nature conservation (including RSPB, the British
Trust for Conservation Volunteers, the Wildlife Trusts). This group has produced guidance
material in the form of the Conservation Safety Manual, which forms part of our own Health
and Safety Manual, and to which staff have access via the Intranet.

D.     IDENTIFICATION OF HAZARDS

Systematic procedures for identifying hazards at Trust properties and places of work are
essential. The Trust’s mechanism for identifying hazards to the health and safety of staff,
volunteers and visitors is the workplace inspection. This is carried out at individual
properties by function, making use of prepared checklists, e.g. for offices, shops, food
preparation areas, holiday cottages. Responsibilities for workplace inspections, the method
for carrying them out, their format, recommended frequency, and remedial action are set out
in Health and Safety Instruction No. 8. Health and Safety representatives appointed by
Prospect have a role in identifying hazards in the workplace and notifying management of
their concerns.

E.     RISK ASSESSMENT

Risk assessment is the process of identifying and evaluating risks to people's safety or
health. It is a specific requirement under the Management of Health and Safety at Work
Regulations (MHSWR). It is one of the most important parts of the Trust's arrangements,
since it helps to establish the relative importance of risks, both within the Trust as a whole
and at individual properties. It is also crucial in determining the precautions that should be
taken to enhance safety and reduce risk.

The Health and Safety Department produces and issues model risk assessments (also
known as generic risk assessments). There are 93 in place (as at March 2010), covering the
most common activities, or those involving greatest risk. They set out the hazards
associated with a work activity or the operation of machinery and equipment, and specify the
principal precautions to be adopted. They provide a framework for the development of
consistent safety standards across the Trust. It is the responsibility of managers to apply



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them to the local circumstances at their properties. Health and Safety Instruction No. 10
deals with risk assessment.

We promote the use of a consistent format of site risk assessments that focus on issues
affecting visitor safety. These will help to ensure that risks to visitors are managed
systematically but sensibly, and with due regard to other key Trust objectives such as
conservation or access.

F.     MONITORING HEALTH AND SAFETY STANDARDS

We use two principal methods to monitor compliance with health and safety legislation,
relevant industry guidance and Trust policies and procedures.

1.     Property audits

These supplement the workplace inspections described in Section D above. Audits should
be carried out each year at all Trust properties. They allow Assistant Directors, Operations,
General Managers and Property Managers to systematically assess all aspects of health
and safety management and compliance with health and safety legislation, and to identify
health or safety issues that require a property-wide rather than a departmental solution. They
enable the property to gauge how its performance has changed over time. There is a
standard audit proforma that is revised each year to include questions that relate to topical
issues. The property audit also enables the Regional/Country Director to have an overview of
health and safety performance. Health and Safety Instruction No. 5 deals with property audits
– however, the process is being reviewed (2010) to align with the Trust’s Strategy and with
new roles in the operating line.

2.     Monitoring by the Health and Safety Department

Our own Health and Safety Officers (HSOs) undertake a programme of active monitoring
inspections of individual properties each year. These supplement the property audit.
Properties can be selected by the Region, or by a member of the Health and Safety
Department. Visits are by arrangement, and usually take place with the General/Property
Manager present. The inspections assess compliance with legal requirements and with Trust
policy and procedures, and recommendations are made on additional measures to manage
risk or improve compliance.

The Health and Safety Department also carry out topic-based active monitoring
(introduced in 2007). A suitable topic is selected – this can derive from a recent incident,
new legislation, or input from our Lead Authority partners (HSE or Swindon B.C. – see
Section P). Within an agreed time frame, HSOs undertake a series of short visits to
properties to assess compliance with existing procedures for managing the topic. Through
this, we are able to obtain a snapshot of the level of compliance with the selected topic and
make appropriate recommendations.

G.     ACCIDENT REPORTING, INVESTIGATION AND ANALYSIS

1.     Internal reporting of accidents, incidents and work-related ill-health

A standard accident/incident report form is used to ensure that all such occurrences are
reported by properties and central locations to the Health and Safety Department at Heelis.
The central H&S team decides whether an incident requires reporting to the external
enforcing authorities, and carries this out via the HSE reporting centre at Caerphilly.
Accident reporting procedures are set out in H&S Guidance Note No. 6.



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The same report form is also used to record incidents of property damage for insurance
purposes. At present, there are separate arrangements for reporting incidents involving fire,
environmental incidents and theft and security matters, although work is in progress to
develop a single report form to cover all these risk functions.

2.     Investigation

All accidents, near-misses and cases of work-related ill-health should be investigated. For
many minor accidents, the only investigation necessary will be that which is required to
complete the Trust’s accident/incident report form. For serious injuries, cases of ill-health, or
instances of property damage where there was a potential for serious injury, more detailed
investigation should be undertaken. In most cases, the General/Property Manager will have
the responsibility for co-ordinating the investigation. It is aimed at identifying the immediate
and underlying causes, the improvements necessary to prevent a recurrence, and the need
to communicate the lessons learned. Investigation of accidents to staff and making
recommendations are functions of Prospect-appointed health and safety representatives.

3.     Analysis

Each year, the Health and Safety Department carries out a detailed analysis of the accidents
and incidents reported. The results of the analysis, the patterns and trends identified and
specific recommendations are presented annually to the Senior Management Team and the
Board of Trustees in the Annual Report on Health and Safety.

H.     COMPETENT PERSONS

Under the Management of Health and Safety at Work Regulations, we must appoint one or
more competent persons to assist in undertaking the measures necessary to enable us to
comply with the requirements imposed by health and safety legislation. The following
persons have been appointed:

-     Mark Daniels, Head of Health and Safety;
-     Stephen Wheeler, Senior Health and Safety Officer;
-     Fred Moughton, Territory Health and Safety Officer – South;
-     Samantha North, Territory Health and Safety Officer – North;
-     Gail Felgate, Health and Safety Officer – West;
-     Nick Howells, Health and Safety Officer – West;
-     Dale Morgan, Health and Safety Officer – West;
-     Tony Burrows, Health and Safety Officer – South;
-     Vera Shilling, Health and Safety Officer – South;
-     Anne Gillan, Health and Safety Officer – North (Northern Ireland);
-     Maria Gavin, Health and Safety Officer – North.

Prospect, as the recognised Trades Union, has appointed a number of safety
representatives, listed here .

I.     SAFETY ADVISORY GROUPS

Members of property and functional staff are regularly brought together in groups to provide
pragmatic advice to the Head of Health and Safety. This helps to provide practical input
when formulating instruction, guidance and model risk assessments. There are active Safety
Advisory Groups for Building and Care of Collections.




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J.     HEALTH AND SAFETY TRAINING

The Trust recognises that training of staff at all levels is essential in achieving higher safety
standards. Health and Safety Officers (HSOs) deliver a range of internal courses, while for
technical and skills training, external sources are used.

1.     IOSH “Managing Safely” courses

IOSH (Institution for Occupational Safety and Health) is the professional body for
occupational health and safety. This course aims to raise the level of health and safety
expertise among line managers and helps them meet their responsibilities for the successful
management of health and safety. The Trust has accreditation from IOSH to run these
courses in-house. Since their inception, more than 73 courses have been delivered for over
940 staff. The courses are delivered by an external training provider working with one of the
Trust’s Health and Safety team.

2.     Health and safety awareness training

This training is arranged and carried out by the members of the Health and Safety
Department. An ongoing programme has been established to ensure that managers and
staff in various functions are provided with practical training covering the basic requirements
of health and safety legislation, the Trust’s arrangements for the management of health and
safety, and their own responsibilities. Health and safety training on particular topics (e.g. risk
assessment, manual handling, lone working) is also provided locally by HSOs.

3.     Technical training

Training, assessment of competence and certification are arranged locally through external
providers where there are specific legal requirements, e.g. for chain saw users, fork-lift
drivers, first-aiders, and persons applying pesticides for agricultural use. The Health & Safety
and Training & Development Departments provide guidance on new requirements for
technical training and statutory training requirements, while Regions/Countries and central
Directorates identify the training needs of their own staff. Training and competency
requirements are included in model risk assessments.

4.     Local informal training

Experienced members of staff also provide practical training to new and existing staff and
volunteers. This training includes induction in local emergency procedures, fire precautions
and first-aid arrangements; and instruction in methods of working and the use of machinery,
equipment and hand tools. Formal training is also supplemented by e-Learning and induction
programmes available on the Intranet.


K.     FIRE PRECAUTIONS

Policy and procedures for fire precautions are the responsibility of the Director of
Conservation. The Trust’s Head of Fire Precautions and Emergency Procedures provides
practical assistance to Regions on fire prevention matters, and produces the Trust’s Fire
Standards Manual, containing a series of policy and guidance notes and fire prevention
information.




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L.     STATUTORY EXAMINATION OF PLANT AND EQUIPMENT

The Trust maintains a contract with Bureau Veritas to carry out periodic examinations of
specified types of plant and equipment, mainly lifting equipment and pressure vessels. Most
types of equipment undergo examination to meet specific legal requirements, but others are
included because examination by a competent person is considered to be a valuable
additional safety precaution. Details of the arrangements for plant examination and a full list
of the types of equipment which require examination are contained in the Trust’s Insurance
Manual. This examination scheme is in addition to routine inspection of plant and equipment
by Trust staff, and regular maintenance programmes. Examination certificates are held at
properties.

M.     HEALTH AND SAFETY COMMITTEES AND PROSPECT

There is no national Health and Safety Committee. However, health and safety matters are
raised and discussed during meetings of the Joint Consultation and Negotiating Committee
(JCNC) with the recognised trades union Prospect. There is a separate sub-group dealing
with health and safety with agreed terms of reference – it meets twice per year. Also, each
Region/Country has an established Health and Safety Committee which meets three times
per year. Members of Regional Health and Safety Committees are appointed from individual
functions or properties and represent the views and concerns of colleagues from their
function or property at meetings. Prospect is also represented on Regional H&S Committees
where safety representatives have been appointed. Management respond to the views and
concerns of staff and the recommendations of the Committee; minutes are circulated to all
regional staff. Heelis and other central locations have similar Health and Safety Committees.
Further information is available in H&S Guidance Note No. 1.

N.     OCCUPATIONAL HEALTH

Our policy on occupational health is set out in H&S Guidance Note No.13. The Trust:

      recognises the importance of protecting and promoting the physical and mental
       health of all its employees, and will establish and maintain arrangements to fulfil this
       in practice;
      recognises that identifying health hazards, evaluating risks and implementing proper
       control measures are key parts of this process;
      will enable all staff to have confidential access to an occupational health provider
       where necessary by the nature of their work, their health, and/or where specifically
       required by health and safety and employment legislation;
      will provide information to staff and volunteers on health hazards arising in the course
       of their work;
      will undertake monitoring and measurement where necessary to evaluate risks to
       health or the effectiveness of control measures;
      will arrange health surveillance where this is required by legislation or industry best
       practice;
      will establish arrangements to assess the fitness of individuals for work;
      will implement measures to promote the health of its employees.

Occupational health arrangements have been established nationally with Connaught
Compliance Ltd.

Monitoring for certain health hazards (e.g. noise, vibration, dust) can be carried out in-house
by Health and Safety Officers. More specialist monitoring techniques (e.g. asbestos
sampling, legionella testing) require the use of external consultants.



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O.     VISITOR SAFETY

We make full use of other existing health and safety arrangements (for example, the
property audit) to identify hazards and assess risks to visitors to our properties. Risks are
balanced against benefits to visitors and individuals. Local decisions are made on
appropriate precautions, taking account of the numbers of visitors, the type of visitor, the
nature of the property and the Trust’s conservation and access objectives. We recognise
that visitors also carry personal responsibility for their own actions, and we promote the idea
of a pragmatic balance between management intervention and user self-reliance. The
precautions we can take include:
        elimination of the hazard (although this is not often practicable);
        physical safeguards which prevent or discourage access to a hazard (although this is
         often not desirable);
        measures to manage visitor access;
        supervision of visitors;
        information and education by means of signs, leaflets and similar;
        creation of emergency procedures.

“Managing Visitor Safety in the Countryside – Principles and Practice” provides best
practice, principles and information on visitor safety. This publication was first published in
2003 by the Visitor Safety in the Countryside Group (VSCG), of which the Trust is a
contributing member. The VSCG guiding principles have been adopted as Trust policy. The
booklet was widely distributed within the Trust at the time – it was updated in 2005 and is
being reviewed (2010); the VSCG also produces practical guidance and case studies on its
web site.

P.     LEAD AUTHORITY PARTNERSHIP AGREEMENT

In July 2005, the Trust signed an agreement with the Health and Safety Executive (HSE)
and Swindon Borough Council. This is known as a Lead Authority Partnership Agreement
(LAPS). It allows for some central intervention by these health and safety enforcing
authorities aimed at raising our standards, while helping the Trust through more consistent
enforcement standards across the country. It enables us to explain our objectives and issues
of concern with the aim of promoting sensible application and interpretation of health and
safety requirements. To date, the regulators have focused on policies and procedures for
manual handling and slips and trips.

In 2009, we began to discuss forms of partnership working with HSE, as a natural
development of the LAPS agreement. HSE’s strategy is to replace Lead Authority
agreements with a new arrangement called Primary Authorities, administered by the
Government’s Local Better Regulation Office. The development of our relationship with the
regulator will have some effect on the arrangements described in this policy.

Q.     REVIEW

These arrangements will continue to be developed in response to changes in health and
safety legislation and the Trust’s organisation and work. The Head of Health and Safety will
review the policy regularly and make any necessary amendments for the approval of the
Director-General and the Director of Finance and Business Support.




NT H&S Policy                          page 15 of 15                                 31.03.2010

								
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