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Cash Transmittal Form Instructions
This form is designed to allocate funds either directly deposited, wired or ACH'd into our bank account to the proper
department budget. Please fill out the relevant information and e-mail it as an attachment to


Instuctions
Date: Date the form is prepared.
Bank Code Most likely you leave this as "A" if depositing into the main account ending in 5000
Bank Deposit Seq No: Either the full sequence number of the deposit slip used for the deposit or the Incoming
Bank Account Name: Typically Bank of America
Fund Budget No: Indicate the budget number to which the deposit will be applied in the nn-nnnn format
Budget Title: Indicate the complete budget title.
General Ledger or Revenue Code: This can be blank and the revenue code 94-20-95 will automatically be
assigned. If you would like it posted to a different revenue code or general ledger you can input that here in the nn-
Amount: Indicate the amount of the deposit, minus the sales tax. If sales tax is included in the payment, it should
be recorded at the bottom of the "Amount" column in the "Sales Tax" field. Please Note: The total amount shown
Invoice Number: This item is for designating a student number or an invoice number.If information is represented
here it will be reflected on the BAR but it is not a required entry
Name of Payor/Donor: Indicate full or abbreviated personal or organizational name. Information in this field will be
Check Number/Check Date: This entry not reflected ion the bar. Multiple checks may be entered as single line
entry to the budget, a separate list containing each check amount should accompany your copy of the cash
Departmental Authorization: Name of the departmental depositor in order to attest to the accuracy of the
Box Number: Indicate the box number of the transmitting department.
Transmitting Department: Indicate the department preparing the cash transmittal.
Phone No: Indicate the phone number of the authorized depositor in the transmitting department.
Comments: This field is for department information concerning the deposit.
Cash Transmittal number: Every CT has a number in the top right hand corner. This is a number created by you
for reference purposes. Most departments tend to use their department initials followed by a sequential numbering
                     UNIVERSITY OF WASHINGTON

                     CASH TRANSMITTAL                                                                                     25.




1. To:                                       2. Email                        4.                                                                   TRANSACTION CODE

BankRec                                            Bankrec@uw.edu
5. Leave blank                               6. Date                                   Deposit Ticket Attached                                           30
DEPOSIT IN:
                                             8. Bank Deposit Sequence Number               9. Bank Account Name
7. Bank Code                      A

10.                  11.                     12.                      13.                  14.                    15.                16.
        Fund                  Budget Title         G/L, Expense or    COST ACCTNG ONLY            Amount                 Invoice           Name of Payor/Donor
      Budget No.                                    Revenue Code      Task Optn  Project                                 Number




         000148            SALES TAX                 004802
                                                                                                                                      24 Comments:
                                                                                                                        TOTAL
19. Leave blank                                                                                            -


20 Department Authorization                                  21. Mail Stop



22. Transmitting Department                                  23. Phone No.




         3/10/2012                                                                                                                 001b8387-aba7-4581-ba94-1b040ce70428.xlsx
                      UNIVERSITY OF WASHINGTON

                      CASH TRANSMITTAL                                                                                    25.




1. To:                                       2. Email                        4.                                                                 TRANSACTION CODE

BankRec                                            Bankrec@uw.edu
5. Leave blank                               6. Date                                   Deposit Ticket Attached                                         30
DEPOSIT IN:
                                             8. Bank Deposit Sequence Number               9. Bank Account Name
7. Bank Code                      A

10.                   11.                    12.                      13.                  14.                    15.              16.                          17. Check No./
        Fund                  Budget Title         G/L, Expense or    COST ACCTNG ONLY            Amount                 Invoice         Name of Payor/Donor    18. Check date
      Budget No.                                    Revenue Code      Task Optn  Project                                 Number




         000148             SALES TAX                004802
                                                                                                                                   24 Comments:
                                                                                                                        TOTAL
19. Leave blank                                                                                            -


20 Department Authorization                                  21. Mail Stop



22. Transmitting Department                                  23. Phone No.




          3/10/2012                                                                                                                001b8387-aba7-4581-ba94-1b040ce70428.xlsx

				
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