"Office of Vocational Rehabilitation Services Erinn Kelley-Siel "
Office of Vocational Rehabilitation Services Erinn Kelley-Siel, Interim Assistant Director Stephaine Parrish Taylor, Administrator Eric Luther Moore, Chief Financial Officer March 2009 1 OVRS Themes OVRS has developed a strategic road map to enhance funding and increase employment outcomes More than 3,000 Oregonians with disabilities are waiting for services from OVRS OVRS currently lacks sufficient funding to meet the need 2 Program overview OVRS assisted 16,265 Oregonians with disabilities to secure and maintain employment Rehabilitation Services Counselors provide counseling and planning services to address an individual’s disability-related employment barriers, resulting in 2,047 employment outcomes • Supported Employment – A partnership with community providers that allows individuals who require ongoing support to achieve and maintain competitive employment • Youth Transition – A partnership with local school districts to support the transition of Special Education students to work and/or postsecondary education Independent Living Services A statewide network of community based programs that focus on maximizing the independence of Oregonians with disabilities 3 OVRS locations 35 field offices and 25 outstations 4 OVRS staffing Percentage of OVRS Staff by Organizational Level FFY 2008 2% 36% 62% Administration Counselors Support 5 OVRS clients served in SFY 2008 by other programs Percentage Breakout of Clients Served in SFY 08 by Type of CAF Program 12% 38% 15% Corrections YTP TANF Brokerage DD AMH 17% 13% 4% 6 Quality assurance OVRS’s program and business reviews ensure compliance with applicable laws and policies; and identify training needs and areas for improvement Data integrity functions collect information from reviews to determine data trends Routine and ad hoc management reports available at counselor, branch, district and state levels support budget management and program performance 7 OVRS caseload demographic information FFY 08 Percentage of OVRS Clients by Gender 47% 53% Male Female 8 OVRS caseload demographic information OVRS FFY 2008 Clients by Ethnicity 4.5% 8.1% 2.1% 1.2% 0.5% 83.7% American Indian or Alaskan Native Black Asian Native Hawaiian or Other Pacific Islander White More than One Ethnicity 9 Shift in caseload Number of Clients by Primary Disability by State Fiscal Year 20000 18000 Cognitive impairments 16000 14000 12000 Other mental impairments 10000 8000 Other physical impairments 6000 4000 2000 Psychosocial impairments 0 01 02 03 04 05 06 07 08 State Fiscal Year 10 Cost services escalation $4,000,000.00 $3,500,000.00 Cognitive impairments $3,000,000.00 $2,500,000.00 Other mental impairments $2,000,000.00 $1,500,000.00 Other physical impairments $1,000,000.00 $500,000.00 Psychosocial impairments $0.00 01 02 03 04 05 06 07 08 11 State Fiscal Year OVRS budget adjusted for inflation OVRS Budget by State Fiscal Year and OVRS Budget Adjusted for Inflation to 2001 Dollars $40,000,000.00 Budget by State Fiscal Year $30,000,000.00 Budget Adjusted to 2001 Dollars $20,000,000.00 01-02 02-03 03-04 04-05 05-06 06-07 07-08 State Fiscal Year 12 Order of Selection (OOS) When a program lacks sufficient staff or resources RSA requires the program to invoke an Order of Selection Prioritize eligible individuals based on severity of disability Place eligible individuals on statewide waitlist by date of application and priority level Provide waitlisted individuals with information and referrals 13 OVRS caseload: OOS 6000 5006 5000 4000 Application Delayed # of Clients 3000 2322 Service PES 2000 983 1000 104 0 1 OVRS Caseload Status-February 6, 2009 14 Order of Selection case flow Clients wait versus flowing through the system PLAN JOB APPLICATION ELIGIBILITY EMPLOYED DEVELOPMENT SEARCH WAITLIST • PRIORITY 1 • PRIORITY 2 • PRIORITY 3 • PRIORITY 4 15 Staffing and process improvement 2006 Public Knowledge study, updated Current Proposed Counselors 125 FTE 214 FTE Support staff 91 FTE 115 FTE .5 to 1 Branch 18 FTE 22 FTE managers 16 Vocational Rehabilitation at modified EBL Vocational Rehabilitation Programs at Modified EBL $35 million VR - Basic Rehabilitative Services $35 million 100% 17 Vocational Rehabilitation 2009-2011 base to modified EBL “build” General Funds Other Funds Federal Funds Non-Limited Total Funds Pos FTE Federal Funds Base Budget: 5,746,436 2,120,345 25,953,529 33,820,310 Essential Packages: 10-Vacancy Factor/Non-PICs - - - - - 21-Phase Ins 220,842 - - - 220,842 22-Phase Outs - (280,000) - - (280,000) 30-Inflation and CPI 160,900 45,370 726,699 - 932,969 40-Mandated Caseload - - - - - 50-Fund Shilft - - - - - 60-Technical Adjustments - - - - - Total Essential Budget Level (EBL): 6,128,178 1,885,715 26,680,228 - 34,694,121 - - 70-Revenue Shortfalls - - - - - Total Modified EBL: 6,128,178 1,885,715 26,680,228 - 34,694,121 - - 18 Vocational Rehabilitation modified EBL Pkg. 021 – Rolls up Addiction and Mental Health Division Supported Employment and Vocational Rehabilitation caseload funding ($0.2 million) Pkg. 022 – Phases out interagency agreement with Department of Consumer and Business Services ($(0.3) million) Pkg. 030 – Factors in inflation of 2.8 percent ($0.9 million) The Vocational Rehabilitation modified EBL does not fully cover costs related to increases in caseloads and increases in cost-per-case in current but non-mandated caseload. Estimated at $22 million without the Order of Selection in place based on fall 2008 forecast. 19 Vocational Rehabilitation 2009-2011 modified EBL to GRB “build” General Funds Other Funds Federal Funds Non-Limited Total Funds Pos FTE Federal Funds Total Modified EBL: 6,128,178 1,885,715 26,680,228 - 34,694,121 - - Adjustments to Achieve the Governor's Recommended Budget: 90-Dec E-Board Adj - - 807,903 - 807,903 90-Analyst Adj (160,900) (45,370) (726,699) - (932,969) Total Adjustments: (160,900) (45,370) 81,204 - (125,066) Policy Packages included in the Governor's Recommended Budget: POP 184 CAF Revenue Shortfall - - - - - POP 505 Healthy Kids - - - - - Total Policy Packages: - - - - - - - Governor's Recommended Budget: 5,967,278 1,840,345 26,761,432 - 34,569,055 - - 20 Vocational Rehabilitation GRB The Vocational Rehabilitation GRB contains difficult policy decisions that impact OVRS services. The most significant changes are: No funding for increases in cost-per-case and caseloads because OVRS’s caseload is non-mandated ($22 million) Elimination of the 2.8 percent inflation built in the EBL ($900K) An across-the-board reduction of personal services of 4 percent (in Program Support and Administration budget) An across-the-board reduction of services and supplies of 2 percent (in Program Support and Administration budget) 21 2009-2011 Vocational Rehabilitation budget comparisons 2009-11 Vocational Rehabilitation Budget Comparisons by Fund (in million dollars) $65 mil $70 $60 $27 $50 $39 mil $35 mil $35 mil $40 $2 $30 $29 $27 $27 $20 $37 Federal Funds $2 $10 $2 $2 Other Funds $8 $6 $6 General Fund $- 2007-09 LAB after 2009-11 ARB 2009-11 MEBL 2009-11 GRB Dec 08 Rebalance 22 Vocational Rehabilitation revenue sources Vocational Rehabilitation at Modified EBL Other Funds Revenue Sources $2 million Vocational Rehabilitation at Modified EBL Total Revenue Sources $35 million General Fund $6 mil 18% Other Other Funds $2 mil $2 mil 100% 5% Vocational Rehabilitation at Modified EBL Federal Funds Revenue Sources $27 million Other $1 mil 2% Federal Funds $27 mil 77% Basic 110 $26 mil 98% 23 Vocational Rehabilitation Basic 110 Grant and MOE The Basic 110 Grant is a “formula” grant – Oregon receives approximately $35.3 million each federal fiscal year, of which 12.5 percent goes to the Commission for the Blind This grant requires 21.3 percent non-Federal Funds match to draw down the federal dollars Match funds must be expended during the first year of the grant – federal dollars can be spent over two years This grant has a Maintenance of Effort (MOE) requirement equal to the non- Federal Funds expenditures two years prior to the current year (i.e., for 2009 the MOE is based on the non-federal portion of expenditures for 2007) The grant award will be reduced on a dollar-for-dollar basis by the amount the state under spent MOE during the previous year For 2009-2011 OVRS is estimated to need $16.4 million for MOE; EBL MOE is estimated at between $16.1 and &16.6 million, of which $2.3 million comes from the Youth Transition Program 24 Vocational Rehabilitation revenue issues Due to the Order of Selection (OOS) implemented in 2007-2009 and necessitated by budget limitations and a growing caseload, the program is having to restructure how it provides services Under the OOS, the Youth Transition Program must be restructured during the next few months to meet federal requirements It is uncertain at what level local school districts will continue to participate under the restructured program If lower participation occurs, OVRS may not have sufficient state funds to draw down up to $10 million in “Basic 110” Federal Funds available during 2009-2011. In addition, since the GRB was created, it is anticipated that additional Federal Funds may be available to Oregon that may not be able to be drawn down during 2009-2011 at the proposed funding levels OVRS will provide updates as further information becomes available 25 Roadmap VR’s Road Map to the Future July 2008 N WI A SS ant Gr YTP YTP N WI YTP Project Access EEO N WI N WI Community Provider SE DH S Tree Brain Injury Services OV Under Construction Brokerages R S CAF SPD S K N AMHD S E T T YM A T IC E PA S T SA PA ICKE YM T EN N T WI EEO SSA Mental Health TICKET PAYMENT SSA TICK PAYM ET ENT 26 DHS as an employment network Dollars: Program is self-funding Staff: Ticket to Work coordinator Services: Process Social Security reimbursements and Ticket to Work milestone payments Outcomes 2003-2005: $ 708,236.23 2005-2007: $ 1,489,999.93, a 210 percent increase in revenue 2007-2009: $ 3,830,168.73, a 257 percent increase in revenue Intended outcomes Increase OVRS reimbursements by an additional 20 percent Create infrastructure for DHS partners Revenue stream to support employment activities 27 WIN Work Incentive Network When You Work, You Win Dollars: $1,660,000 Staff: 10 Work Incentive coordinators housed in 6 CILs throughout the state 1 OPA3 Services Benefits and work incentives planning supports and services Information and referral to community resources Outcomes SSI/DI recipients return to work at full- or part-time level Oregonians use state-specific work incentive programs Challenges Funding WIN 28 Enhancing employment outcomes Motivated, reliable, dependable employees Statewide staff training initiative Consultants Address motivation issues of clients Employer engagement Outcomes Decrease number of clients in plan who close without achieving employment outcomes Increase number and quality of employment outcomes Trained staff to continue training and mentor staff 29 OVRS Themes OVRS has developed a strategic road map to enhance funding and increase employment outcomes More than 3,000 Oregonians with disabilities are waiting for services from OVRS OVRS currently lacks sufficient funding to meet the need 30